Relation between Proforma Invoice and Credit Note Number

Hi,
Could you please tell me how i can link the proforma invoice number with credit note number.
I have proroma invoice number. I want to find its corresponding credit note number.
Kindly help.
Regards
Sachin

there wont be any entry in BKPF as this is proforma invoice...
i tried to link by VBFA but no sucess...
Kindly help..

Similar Messages

Invoice and credit note processing

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

Hi,
I also think that there is no need for putting a R block in the credit note at all.
The process should be like below:
1. Invoice posted before GR - Invoice should be automatically blocked if the tolerance keys are set up properly (transaction code OMR6). I am not sure why you have to put the R block manually.
2. Post credit note - do not put any kind of block. Make sure that you are referencing the credit note to the earlier posted invoice or the the relevant PO line item.
3. MRBR matches and releases the invoice.
4. When you run F110, it should automatically clear the invoice, credit note and make payment for the rest.

Invoice and Credit Notes

Hi Guys,
I am trying to do a query that shows all the Invoices and Credit Notes Posted from a specific Date. So far I have come up with this, however It is not returning the correct Information and I need to show the document type as either an Invoice or Credit Note, can anyone assist me with this ? It is Important for me to have the DocEntry in there as I will need to use that in a Crystal Report.
SELECT DISTINCT T0.DocNum as 'Invoice/Credit Number', T0.DocEntry,T0.DocDate as 'Doc Date', T0.CardCode as 'Customer Code', T0.CardName as 'Customer Name',T0.VatSumSy as 'VAT', T0.DocTotal as 'Doc Total' FROM OINV T0 WHERE T0.DocDate >=[%0]
UNION ALL
SELECT DISTINCT T1.DocNum as 'Invoice/Credit Number', T1.DocEntry, T1.DocDate as ' Doc Date', T1.CardCode as 'Customer Code', T1.CardName as 'Customer Name', T1.VatSumSy as 'VAT', T1.DocTotal as 'Doc. Total' FROM ORIN T1 WHERE T1.DocDate >=[%0]
Help always gratefully appreciated
Kind regards
Sean Martin

Hi,
You can also check this query :
Select distinct CASE WHEN T1.transtype = '13' THEN T0.DocNum WHEN T1.transtype = '14' THEN T2.Docnum
END as 'Invoice/Credit Number',
CASE WHEN T1.transtype = '13' THEN T0.DocEntry WHEN T1.transtype = '14' THEN T2.DocEntry END,
CASE WHEN T1.transtype = '13' THEN T0.DocDate WHEN T1.transtype = '14' THEN T2.DocDate END as 'Doc Date',
CASE WHEN t1.TransType ='13' THEN T0.CardCode WHEN T1.transtype = '14' THEN T2.Cardcode END as 'Customer Code',
CASE WHEN T1.transtype = '13' THEN T0.CardName WHEN T1.transtype = '14' THEN T2.CardName END as 'Customer Name',
CASE WHEN T1.transtype = '13' THEN T0.VatSumSy WHEN T1.transtype = '14' THEN T2.Vatsumsy END as 'VAT',
CASE WHEN T1.transtype = '13' THEN T0.DocTotal WHEN T1.transtype = '14' THEN T2.doctotal END as 'Doc Total',
CASE WHEN T1.TransType = '13' THEN 'INVOICE' WHEN T1.transtype = '14' THEN 'CREDIT MEMO' END
from JDT1 T1
LEFT join OINV T0 on T1.transid = T0.transid and t0.DocDate >= '[%1]'
LEFT join ORIN T2 on T2.transid = T1.transid and t2.DocDate >= '[%2'
where T1.TransType in ('13','14')
Kind Regards,
Jitin
SAP Business One Forum Team

Remove invoice and credit note block

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

normally, credit memo should be able to remove the block manually as soon as they are put in the sap.
they should not be mixed with other AP invoices.
and if the credit memo need to be paid, then it should have something like approval doc to support the block removing.
if it is just reversal doc against wrong doc, then also need remove the block by supervisor asap.
Edited by: JiQing Zhao on Apr 19, 2011 10:17 AM

FSCM-COL: Worklist separated by invoices and credit notes

Hi all,
We are implementing FSCM-COL and in the u2018Process Receivablesu2019 screen, in the tab "Invoices", there is a split between invoices and credit notes,in two separate lists. The documents are not displayed together!
As a basic requirement for a collection contact, a single list is required, in order to be possible to sort all open items and enable
greater efficiency during the customer contact.
Do you know how this separation is done (by posting key for instance...?) and if we can change this....
Or this is standard functionality of the worklist ?
Thanks for your inputs,
Best Regards,
Bruno Sousa

This is standard.
Credits are normally a different colour.
The worklist should be used by the team to define what the customers owe's and what they should pay.
Total overdue - disputed items not resolved = amount to be collected.

Billing block for invoices and credit notes on Sold-tou00B4s level

Hi All
can we have billing block for invoices and credit notes on Sold-to´s level.
please advice.
Thanks
Tushar

Hi
The bellow way at document level.
One more way to maintian the billing block in the functionality of sales document types in VOV8
In VOV8 , Maintain proper value in billing block field.
So that , when you create the order or credit memo request system automatically pick the billing block.
Once remove the block of billling then only system allow to create the billing or credit memo.
Thanks,
KP
Edited by: phanik2503 on Mar 2, 2010 6:46 AM

Printing messages in invoices and credit notes

Hi Sap gurus,
The printing messages in invoices and credit notes must be changed due to a new law.
Does anybody know the transaction used for this, please?
Regards,
Roger

Hi Roger
You can change the forms by SE71 transaction.
thanks
Ashok
Assign points for useful answer

Relation between goods receipt and material document number

guyz!
i got stuck up at one functional doubt. can any one say link between goods receipt and material document number. in other way, i wanted to know difference between these two i.e. goods receipt and material document number. or both are same.
awaiting for reply
manas

Hi,
Just have a look if this thread can solve ur problem.
Re: display goods receipt
Rgds,
Prakash

Mismatch between invoice and credit note

Hi Gurus,
We have made an credit note,5xxxxxxxx12, to cancel an invoice 5xxxxxxxx10. However the values on the corresponding accounting documents are different (USD 8000,02- and 7992,46), so we cannot match the two documents.
Please advice me how to match these two documents.

Hi shivaji,
What is the reason for the difference in the amount. you may have to manually clear the documents using transaction F-03 or F-32 and post the difference manually.
Regards
Mahendra
Assign points if this helps

Invoice and Credit note posting not matching

Hi All,
An invoice was issued with two items so the credit note in reference to that invoice (to reverse the invoice) has been issued item wise. The problem is that the amount of credit note and the invoice is not matching so the posting does not clear.
Any idea, what could be the reason. Its critical to business so urgent.
People with similar problem too are requested to share their experience.
Regd
Vk

Hi Vinay,
go to copy control from the invoice type to credit memo type. In the 'item' level, Chevk out the 'pricing type' field. If u want the same old values from the invoice as it is, then use the pricing type as 'D'. This will copy all values unchanging them.
This will solve ur problem.
Regards,
Prashant

How to Removed VAT during DTW upload for Invoices and Credit Notes

Hi Experts
Please help.
Every time I import AR Invoice and Ar credit Notes there is an automatic posting to VAT even if the template has the same price after VAT and zero discount.
How to removed this?
Regards,
Sandra

Hi Julie
As requested. The SO is VAT code for nonvat or zero vat
As requested
Header
RecordKey     DocEntry     CardCode     CardName     Comments     DiscountPercent     DocCurrency     DocDate     DocDueDate     DocNum     DocRate     DocTime      DocTotal      DocType     JournalMemo     NumAtCard     Reference1     Reference2     Series     TaxDate
1     TRUE     MC002 A     ABENSON INC.                    20090930     20060428          1           13,950.0000      dDocument_Service      OB AR Invoices 09.30.09     SI#044792          SI#044792          20060227
Lines/Details
RecordKey     LineNum     AccountCode      LineTotal      VatGroup
RecordKey     LineNum     AccountCode      LineTotal      VatGroup
1          392000000     13,950.00      SO
Regards,
Amy

Relation between BKPF-BELNR and Clearing document number

Hi Friends,
I need one to one relation between Posted document number BKPF-BELNR and
the clearing document number generated for that (AUGBL).
I could find BSEG is having the clearing document number in its one of the line item but i don't want to strain my code querying BSEG.
is there any other way.
If querying BSEG is the only option, appreciate if any one help me in giving an optimal query( if you have faced the similar requirement)
Thanks in advance
Simha

Hi All,
Thanks for your help.
My problem is resolved. I queried BSAK (for my requirement)as suggested by many of you.
Thanks.
Simha
Edited by: Simha on Nov 15, 2008 5:27 AM

Relation between Tax Invoice and Billing Document

Hi,
Could you please let me know the following;
1. How to find a Billing Document from a Tax Invoice number, i,e the table linkage. I have found out a way by passing the XBLNR (tax invoice) field in BKPF table and getting the BELNR (Accounting Document). Now, we can pass BELNR into BSEG and get the VBELN (Billing Document). Is the above the correct method ?
2. If the previous method mentioned is correct, then for Service related Invoices where there are no Sales Document or Delivery is created, we are unable to link the Tax Invoice to a Billing Document (the field VBELN in BSEG is empty).
Could you please help in this regards.
Thanks & Regards,
Sandipan

Have you seen your posted documents through MIGO and MB1C in MB03.Are you able to see any document type difference once you select header.
Refer below link you will understand the process.
http://help.sap.com/saphelp_45b/helpdata/en/f8/6cec6eb435d1118b3f0060b03ca329/frameset.htm
Edited by: Sridhar Jayavarapu on Feb 10, 2010 7:01 PM

Relation between GL Account and Invoice?

Hi Experts,
I am working with the FI reports for the first time and I do not have any idea on FI functional flow. I have some basic questions like
What is the Relation between GL Account and Invoice?
When will an Invoice be posted into BKPF, BSEG, BSAD, BSID, BSAK and BSIK? Is there any field in these tables which gives the Invoice number against which a GL Account is created?
For example if I want to calculate " no of vendor invoices without PO how can I do that"? How can I know what are vendor invoices created against a PO or without PO?
Thanks for any help in advance and I am bound to reward points.
Sri

What is the Relation between GL Account and Invoice?
SAP's Glossary for GL Account is
"A structure that records value movements in a company code and represents the G/L account items in a chart of accounts.
A G/L account has transaction figures that record changes to the account during a posting period. These figures are totals that are used for G/L reporting."
In accountancy, an account is a label used for recording and reporting a quantity of almost anything. For example when a company pays salary to its staff, They debit Salary account. This is to identify what is the nature of an expense.
An invoice is a message to the buyer of goods or services that contains, among other things, Name of the goods or services, Quantity sent, & Remuneration due.
Invoice is also a SD document used to charge a customer for a delivery of goods or for services rendered.
When will an Invoice be posted into BKPF, BSEG, BSAD, BSID, BSAK and BSIK? Is there any field in these tables which gives the Invoice number against which a GL Account is created?
If it were a vendor invoice. (i.e you purchase items or service and recieve invoice)
Invoice get posted to the tables once someone makes a Logistics Invoice verification through t-code MIRO etc. The teble RBKP gets the first posting.
If it were your own invoice to your customers, then VBAK and VBAP get the posting. The connectivity of tables are available in http://www.erpgenie.com/abap/tables.htm As far as SAP is concerned an invoice is a document, so you can only trace invoice as a document number, field name is usually BELNR. Even if a vendor invoice arrive, an internal invoice number is generated where the vendor invoice is entered only as a reference field. This is because, each vendor can have inovices of different size and pattern.
How can I know what are vendor invoices created against a PO or without PO?
For a purchase order you can find in table EKBE for BEWTP = Q any invoice document.

Link between Invoice and Delivery note

Hi,
Here I am having a requirement to get all the GR made against an Invoice.
Let me explain it.
I am having one Purchase order. Now I made the GR with a delivery note number. Now in MIRO I pass the bill or create the Invoice against the delivery note. Now I want to know the delivery note number against that invoice number.
I cant go by the Purchase order no and item number also. Because I have to show the delivery note number against that Invoice number only. Because so many Invoices and GR can be created for the same PO item.
FYR please go through the my thread in ABAP general
[Link between the Invoice and material document;
Regards
Shiba Prasad Dutta

Hi Experts,
I also need help on this issue. I have a PO with several GRN per item. Also, I already have some invoices registered ate MIGO.
On EKBE table, per PO, per item, i can check how many GRN I have (VGABE=1) and how many Invoices do I have (VGABE=2) regarding that item of the PO.
What I need to konw is how can I link the Invoice to the PO.
Example: EKBE table
PO ITEM VGABE Material DOC Number
A    10        1                   100
A    10        1                   200
A    10        2                   300
I can I know, in terms of tables and fields linkage, to what GRN does Invoice 300 links to?
Many thanks.
Joana Faria

Relation between Proforma Invoice and Credit Note Number

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