Generate sales invoice. URGENT!

Hi all,
I really need help. Currently we are doing implementation. Our customer want SAP Business One to generate 2000 or more sales invoices every end of the month. Their current system can generate invoices automatically.
Is there any way SAP business one can do this?
Thanks in advance.
Bruce.

Hi Bruce
I understand your situation because we are trying to make a recurring invoice for houseowner - who need this functionality to invoice according to a rent contract.
A good solution here would be create UserTables with the Customer/Items info which should be included in the invoices every month.
How to trigger this:
One solution is to make a UserQuery that executes a frequency with recurring invoices according to the SBO's Alert Management.
Alt.
Make a userform linked to the tables with recurring invoice settings - And execute whenever invoices need to be created.
Good luck
-Regards
Geir P.
C1 Complete One

Similar Messages

Reprint Sales Invoices - Urgent

Due to impending system migration we need to reprint all sales invoices for previous years. A similar thread needed to do this from Archive files & Transaction MRA3 was suggested and looks ideal for data in an archive file.
Our data is NOT archived !
Please advise how we can reprint Sales invoices in bulk - by date range or number range or something similar. Doing them one by one is not possible.
Thanks in advance
J Freeman

Hi Freeman,
First do recording using T.Code SHDB
then write a BDC program for Sales Invoice.
Regards,
ALI

Error in Account Assignment from Material Master to Sale Invoice.

Dear Gurus,
Pls guide me to resolve this problem:
When i am generating Sales Invoice through vf01, system taking Material Assignment Group as 04, but in material Master assignment Group is 03. Due to this system unable to post accounting document.
Every time user changing that material assignment group through VF02 and saving to post account document ( after changing system posting FI doc).
How system take Material Assignment Group in Sale Invoice. Till now i am checking only Material master. Wht are the other parameters to define Material Assignment group in Sales invoice. <b>This is happending to particular one material only</b>
Pls guide me.
Regards,
Venkat

Hi
While you define account assignment in TCode VKOA, you have a provision for defining the gl accounts in the combination of the following:
1. Cust.Grp/MaterialGrp/AcctKey
2. Cust.Grp/Account Key
3. Material Grp/Acct Key
4. General
5. Acct Key
When you save an invoice it searches in the above order to find a GL account.
May be your setting would have been done only in 1st or 3rd ie., assining the GL account in the combination of Cust.Grp/MaterialGrp/AcctKey and GL Account. Hence if the combination doesn't, it would not generate the accounting document.
If your business process agrees you can define gl account in Account key (4) or General (5) also, by which it would generate an accounting document even if it finds a wrong material group.
Regards,
Suraj

How to generate one invoice for a sales order with product returns

Hi All,
I have a sales order that has been delivered and goods issue posted. Now the customer returns some of the product and I generated a Return using VA01 - document type RE, generated a returns delivery and posted a goods return.
I need to generate an invoice that will only consider the quantities that were not returned.
I have checked the sales process pertaining to returns, but all I have found consider generating a Credit Memo.
Is there a way to generate an invoice that will only invoice the quantities that were not returned? Say I sold 10 pcs, and 2 were returned, so I want to invoice 8.
Many thanks in advance.
Oscar

Hi Sandeep, Jyotsana, Goutham. Thank you all for your time and your replies.
What is happenning here is that there is a vendor-client relationship where there is a constant flow of purchase orders, and the orders are large.
I understand that it is standard SAP procedure, but in this case, it is not the most efficient. I have two alternatives the way I see it:
1. Post the invoices according to SAP Standard, and then the Credit Memo.
2. Reverse the Purchase Order.
There are disadvantages with both alternatives:
1. I get much more paperwork than I really need.
2. When I get the returns, the delivery, picking and goods issue have been posted, and I would have to reverse all that. Not a very good Idea I think, especially if I have a purchase order with 150 different materials and I get a return of 2 items of one material.
Again, thanks for your replies. From what you have told me I am thinking that what I'll need is to implement a User Exit or Badi.
Best Regards,
Oscar

Urgent: regarding sales invoice report

hi,
i am making a report in which i have to dislplay for sales invoice ,d format of dis report is:-
sales order,date,customer,material,invoice no,invioce date,invoice qty,amount.
i wat to know which tables to be used and if possible which fields should be taken,plzz help me out as it s erally urgent to me.
s help will be definately rewarded.

Tables to be considered: VBAK, VBAP, VBFA, VBRK, VBRP.
And dont keep the message "help will be definately rewarded " in your threads as we know how good you are at judging the replies and how you do appreciate the replies from your earlier threads.
This might be a bit harsh, but expect tips and advices here rather than the whole solutions to problems in SDN.
Kind Regards
Eswar

Sale invoice reverse error

Hi, expert
I have enter the sales bill through T-code FB70 at the time of entry i was not enterd the Co object like -cost center or profit center after save the invoice there was some mistake now i want to reverse the document in FB08 but it show an error that gl a/c requires a co object
regards
gk

Hi,
According to me, that may be the following case.
You have posted the sales invoice via FB70 by crediting the sales without Cost Element. Now later on, either you have activated CO or defined the cost element for sales. Now you are reversing the invoice. Therefore, system is generating the message.
Solution:
If no transaction data exist for that cost element then delete it via KA04. Reverse the entry in FB08 and now again define the Cost Element in FS00.
Regards,
Jigar

DISCOUNT IN SALES INVOICE

Hi All,
I have one querry. What is the requirement of discount in row lavel as well as in Header lavel in sales invoice.How I will get the report of this discount.Because it is not generating any jurnal entry.only the net amount is posted in the JE.
Thanks
santosh

Hi Santosh
SAP Business One always posts the net value after discount. If you would like the gross amount posted to sales and the discount to a separate account, you can use Freight charges to achieve this. In the first Freight charge post a - (negative value) of the discount to a discount account and in the second a + (positve value) to the sales account. The effect is as follows:
Price ........... Discount ................ Nett Price ............... Freight 1 ................. Freight 2 ........Doc Total
100 ............. 10 ......................... 90 .......................... -10 .......................... 10 .................= 90
CR Sales .... 90
CR Sales .... 10
DR Discount 10
These freight charges can be linked with Formatted Searches so it will be automatically posted.
Let me know if you would like to configure the above and I can send you some sample queries to use.
Kind regards
Peter Juby

Issue In Sales Invoice DTW with down payment

Dear Friends,
I am trying to add some Sales Invoice with advance payment by DTW.
Entries of Sales order , Sales Advance Down Payment request & Payment against Advance Down payment request are already done.
In Invoice master file for DTW I add down payment amount in DpmAmnt.
Invoice was successfully uploaded but link between down payment & invoice is not generated.
But link between Invoice and Sales Order is generated.
How to link Down Payment Entry to Sales Invoice in DTW?

Dear Swapnil,
After seeing your attached image file, can you please rectify the same in your system as I have done it successfully at my end. Please find below screen shot for your reference.
Please test it and let me know the same for any issue.
Regards,
Vinod Memane

How to email the sales invoice to customer on his email id

hi masters,
i have got one report for development in which i have to send the sales invoice to that respective customer's email ID(email id of any domain like yahoo, gmail etc). and like this they want to send the there respective invoice to all customer's email id. i am first time working on email sending report for the external email address. plz help me how to sort out this problem?
thanks
Vicky

Hi check the following program:
REPORT zemail_gm.
*********Variable Declarations *****************************
DATA: gv_form_name TYPE rs38l_fnam, " Used to store the function module generated by Smartform
gv_bin_filesize TYPE i, " Store the file size
gv_pos TYPE i,
gv_len TYPE i,
gv_tab_lines TYPE i.
********Constants *******************************************
Data : gc_text(11) type c value 'Form Output',
gc_tst(3) type c value 'TST',
gc_testing(7) type c value 'Testing'.
*********Work Area Declarations *****************************
DATA: gs_docdata TYPE sodocchgi1, " Data of an object which can be changed
gs_ctrlop TYPE ssfctrlop, " Smart Forms: Control structure
gs_outopt TYPE ssfcompop, " SAP Smart Forms: Smart Composer (transfer) options
gs_otfdata TYPE ssfcrescl, " Smart Forms: Return value at end of form printing
gs_reclist TYPE somlreci1, " SAPoffice: Structure of the API Recipient List
gs_pdf_tab TYPE tline, " Workarea for SAP Script Text Lines
gs_objbin TYPE solisti1, " SAPoffice: Single List with Column Length 255
gs_objpack TYPE sopcklsti1. " SAPoffice: Description of Imported Object Components
*********Internal tables Declarations *****************************
DATA: gt_reclist TYPE TABLE OF somlreci1, " SAPoffice: Structure of the API Recipient List
gt_pdf_tab TYPE TABLE OF tline, " SAPscript: Text Lines
gt_otf TYPE TABLE OF itcoo, " OTF Structure
gt_objbin TYPE TABLE OF solisti1, " SAPoffice: Single List with Column Length 255
gt_objpack TYPE TABLE OF sopcklsti1. " SAPoffice: Description of Imported Object Components
CLEAR : gv_form_name,
gs_ctrlop,
gs_outopt,
gs_otfdata,
gv_bin_filesize,
gv_pos,
gv_len,
gv_tab_lines.
START-OF-SELECTION.
Generate Function Module name
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
EXPORTING
formname = 'ZPDF_G'
IMPORTING
fm_name = gv_form_name
EXCEPTIONS
no_form = 1
no_function_module = 2
OTHERS = 3.
IF sy-subrc 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Assigning values to Form Control Structure and Form Composer
gs_ctrlop-getotf = 'X'.
gs_ctrlop-no_dialog = 'X'.
gs_outopt-tdnoprev = 'X'.
Getting the OTFDATA
CALL FUNCTION gv_form_name
EXPORTING
control_parameters = gs_ctrlop
output_options = gs_outopt
user_settings = 'X'
IMPORTING
job_output_info = gs_otfdata
EXCEPTIONS
formatting_error = 1
internal_error = 2
send_error = 3
user_canceled = 4
OTHERS = 5.
IF sy-subrc 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Assigning the OTFDATA to OTF Structure table
CLEAR gt_otf.
gt_otf] = gs_otfdata-otfdata[.
Convert the OTF DATA to SAP Script Text lines
CLEAR gt_pdf_tab.
CALL FUNCTION 'CONVERT_OTF'
EXPORTING
format = 'PDF'
max_linewidth = 132
IMPORTING
bin_filesize = gv_bin_filesize
TABLES
otf = gt_otf
lines = gt_pdf_tab
EXCEPTIONS
err_max_linewidth = 1
err_format = 2
err_conv_not_possible = 3
OTHERS = 4.
IF sy-subrc 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Assigning the Description of the object sent in the mail
CLEAR gs_docdata.
gs_docdata-obj_name = gc_tst.
gs_docdata-obj_descr = gc_testing.
Assigning the email id to Structure of the API Recipient List table
CLEAR : gt_reclist, gs_reclist.
gs_reclist-receiver = w_id. " Here give the mail ID
gs_reclist-rec_type = 'U'.
APPEND gs_reclist TO gt_reclist.
Passing the SAP Script text lines to SAPoffice: Single List with Column Length 255 table
CLEAR : gs_objbin, gs_pdf_tab.
LOOP AT gt_pdf_tab INTO gs_pdf_tab.
gv_pos = 255 - gv_len.
IF gv_pos > 134. "length of pdf_table
gv_pos = 134.
ENDIF.
gs_objbin+gv_len = gs_pdf_tab(gv_pos).
gv_len = gv_len + gv_pos.
IF gv_len = 255. "length of out (contents_bin)
APPEND gs_objbin TO gt_objbin.
CLEAR: gs_objbin, gv_len.
IF gv_pos < 134.
gs_objbin = gs_pdf_tab+gv_pos.
gv_len = 134 - gv_pos.
ENDIF.
ENDIF.
ENDLOOP.
IF gv_len > 0.
APPEND gs_objbin TO gt_objbin.
ENDIF.
Filling the details in SAPoffice: Description of Imported Object Components table
DESCRIBE TABLE gt_objbin LINES gv_tab_lines.
CLEAR gs_objbin.
READ TABLE gt_objbin INTO gs_objbin INDEX gv_tab_lines.
IF sy-subrc = 0.
gs_objpack-doc_size = ( gv_tab_lines - 1 ) * 255 + STRLEN( gs_objbin ).
gs_objpack-transf_bin = 'X'.
gs_objpack-head_start = 1.
gs_objpack-head_num = 0.
gs_objpack-body_start = 1.
gs_objpack-body_num = gv_tab_lines.
gs_objpack-doc_type = 'PDF'.
gs_objpack-obj_name = 'ATTACHMENT'.
gs_objpack-obj_descr = 'test'.
APPEND gs_objpack TO gt_objpack.
ENDIF.
Sending the Form Output in the PDF format to email
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = gs_docdata
put_in_outbox = 'X'
commit_work = 'X'
TABLES
packing_list = gt_objpack
contents_bin = gt_objbin
receivers = gt_reclist
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8
IF sy-subrc 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ELSE.
WRITE 'Sent Successfully'.
ENDIF.
SUBMIT rsconn01
WITH mode EQ 'INT'
AND RETURN.
END-OF-SELECTION.
Regards,
Rock.

Sales Invoice Approval Workflow

Hello Experts,
   I want to trigger workflow when any billingis generated with the transaction VF01.
   After research, I've found that there might be no standard workflow for approval of Sales Invoice.
   However I've found the business object VBRK.
   shall I have to write the new workflow for this with the Business object VBRK or is that anything which SAP gives in standard and I'm not able to find it..?
Please help...
Naimish.

My requirement is that when any billing document is created, by it should go for the approval to the Sales manager and after the approval only the billing block is removed and accounting document of the invoice is generated.
Hi
As per your requirement, you should have a billing block at sales order level, because of that user will not able to create billing document. At the time of sales order save event workflow will trigger to respective authority based on sales value. The list of authorities along with their respective authorisied amount should maintain in a table.
Based on that table workflow will trigger to respective person.
That person will authorised to accept/reject that document, if accepted billing block will automatically removed from the sales order and SOP personnel can now create the billing for that.
The whole scenario explained is for credit/debit memos.
Please check your requirement and contact your ABAPer/Workflow expert.

Sales Invoice........creation

Hi All
Actually I am developing a sales Invoice, I have designed it on smartforms. Now I need to write the print program. I am not able to understand where actually this sales Invoice would be triggerd so that it can be printed.
In VF01, when I enter the Sales Document number and click save it creates a invoice number.
Does any body know how it works, when the Invoice number is generated it should print the Sales Invoice.
Please guide
regards
AJ

Hi!
You can try to setup output control for billing document:
- define your own access sequence or expand existing one with one more access based on KOMKBV3-TRTYP field (transaction type)
- assign access sequence to corresponding output type
- maintain condition records for corresponding output type with transaction type "V" - Change
- setup processing routines for corresponding output type. Here it is medium "T" - Tasks (SAP Business Workflow). I didn't try myself to invoke workflow in such a way but it seems this stays for such purposes. Even if not you can try medium "8" - Special function and link your custom program which triggers workflow execution.
This settings will lead to triggering output control whenever billing document is changed or created (this works for standard print medium for me) and invoke workflow execution (almost sure).
Regards,
Maxim.

Reversal & clearance of sales invoice

Dear Friends,
In 4.7 version of SAP, sales invoice generated from SD is being reversed through VF11. In addition to reversing the document, it simultaneously clears the related customer line item in one company code. However, in other company code it only reverses the document, but does not clear the related line item.
Can you pl. suggest solution to this problem.
Thanks in advance.
Raja

the effect in FI is debit Customer acct credit Sales
in CO- this will reduce the figures in profit center
SD-this will need a reversal of the document..

FB70 Misc Sales Invoice + EC Sales List (ESL)

Dear All
Does anybody know a way of having FB70 Miscellaneous Sales Invoices generate the appropriate data to appear in EC sales listing? We use this sometimes to bill for services rendered, but it does not appear to create ESL movements when we run S_ALR_87012400.
Thanks for your help.
Regards
Ian

Hello Ian
Not an expert on this but trying to help.
1) Firstly check your Tax code (FTXP) that you used for this transaction. Are you using one which has a tax rate of zero percent where you defined the type of delivery in question (service) in the Properties- Field 'EU Code', in other words you have value 2 in EU code field for that Tax code?
2) Looks like ESL contains data from normal documents whose output VAT code has been marked as an EC code (with value "1" or "3") in the system configuration.
So that may be the reason why your Misc. Invoice with tax code with EU Code of 2 is not getting into the report.
To get it into the report, you should change the EU code to 1 or 3 for the requisite tax code.
Hope this helps. Let me know.

Standard IDocs for Inbound Sales Invoice

Hi All,
Beginner in the forum.
I have a requirement to develop an IDoc interface for Sales Invoice. I am not sure about the Basic IDoc Type, Message Type and Inbound Function Module to be used.
I can see Basic Types INVOIC02/01 and Message Type INVOIC. And the Function Modules IDOC_INPUT_INVOIC_FI and IDOC_INPUT_INVOIC_MM assigned in WE57. As my requirement is in SD perspective, I am little confused which one to use.
Any pointer would be helpful.
Thanks in Advance,
Khanshi

Sales invoices are generated referencing existing orders and deliveries through VF01 or VF04. Most if not all data for creating the invoice comes from the existing order/delivery documents (except may be freight costs etc which are know only during invoice time). So there is no standard IDoc (as most data for creating sales invoice is already there in SAP in the form of reference delivery/order) to create a Sales invoices. Sales invoices created through VF01/VF04 are outbound and can trigger INVOIC message type IDoc through IDOC_OUTPUT_INVOIC which is sent from SAP to the customer for billing purposes.
The IDOC_INPUT_INVOIC_FI and IDOC_INPUT_INVOIC_MM are for creating inbound vendor FI invoice (like that created by FB60) and MM vendor invoice (like that created by MIRO) respectively.
If you want to create a sales invoice through BAPI the below modules are available but I am sure there isn't a standard IDoc function to post a inbound INVOIC IDoc to customer/sales invoice. These BAPIs will of course require you to input the reference document (delivery or order) to create the invoice.
BAPI_BILLINGDOC_CREATE
BAPI_BILLINGDOC_CREATEFROMDATA
BAPI_BILLINGDOC_CREATEMULTIPLE
Best regards,
Vishnu Tallapragada

SQL Report combining Sales Invoices & Sales Credit Notes

Hi Experts
As a novice at the SQL game, I was looking to produce a single report of all sales invoice/credit note lines where the product code began with "tel" in a given date range for the selected account manager
I've managed to complete this for Invoicing but despite best efforts, I cannot combine Credit Notes into the report. Can you help please?
My SQL is as follows
SELECT DISTINCT T0.[DocNum], T0.[DocType], T0.[DocDate],T0.[CardCode], T0.[CardName], T1.[ItemCode], T1.[Dscription], T1.[LineTotal]
FROM OINV T0 INNER JOIN INV1 T1 ON T0.DocEntry = T1.DocEntry INNER JOIN OSLP T2 ON T0.SlpCode = T2.SlpCode INNER JOIN ORIN T3 ON T2.SlpCode = T3.SlpCode INNER JOIN RIN1 T4 ON T3.DocEntry = T4.DocEntry
WHERE T1.[ItemCode] Like 'TEL%%' and T0.[DocDate] >= '[%1]' AND T0.[DocDate] <= '[%2]' AND T2.[SlpName] = [%']
Thanks
Derek

Hi,
Check the following :
SELECT DISTINCT T0.[DocNum], 'AR INVOICE', T0.[DocType], T0.[DocDate],T0.[CardCode], T0.[CardName], T1.[ItemCode], T1.[Dscription], T1.[LineTotal]
FROM OINV T0 INNER JOIN INV1 T1 ON T0.DocEntry = T1.DocEntry INNER JOIN OSLP T2 ON T0.SlpCode = T2.SlpCode
WHERE T1.[ItemCode] Like 'TEL%' and T0.[DocDate] >= '[%1]' AND T0.[DocDate] <= '[%2]' AND T2.[SlpName] = '[%3]'
UNION ALL
SELECT DISTINCT T0.[DocNum], 'AR CREDIT MEMO', T0.[DocType], T0.[DocDate],T0.[CardCode], T0.[CardName], T1.[ItemCode], T1.[Dscription], T1.[LineTotal]
FROM ORIN T0 INNER JOIN RIN1 T1 ON T0.DocEntry = T1.DocEntry INNER JOIN OSLP T2 ON T0.SlpCode = T2.SlpCode
WHERE T1.[ItemCode] Like 'TEL%' and T0.[DocDate] >= '[%3]' AND T0.[DocDate] <= '[%4]' AND T2.[SlpName] = '[%3]'
Run the query in Query Generator.
Kind Regards,
Jitin
SAP Business One Forum Team

Generate sales invoice. URGENT!

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