Ghost mail merge in edit menu -09 iPages

I can't use the mail merge option in Edit menu, nor the merge/sender fields under Insert. They're all ghosted out. And yes... I did select a Numbers doc, but still no merge fields show up for me to use.

Got it! You have to highlight the text first... DUH!

Similar Messages

Mail Merge in Pages 09 - Merge option Greyed out in menu

the Mail Merge choice in the edit menu is greyed out. I tried everything to resolve this issue (new document, etc). For some unknown reason, I cant mail merge in pages 09. Any suggestion will be very helpful.

Hi c,
Welcome to Apple Discussions and the Numbers '09 forum.
Although you are probably asking about Merge from a Numbers document, you question really has to do with Pages, and the Pages '09 forum is likely a more appropriate place for it.
Have you inserted any Merge Fields into the document? Until you enter the fields and specify a source, Merge will be grey.
Regards,
Barry

Mail merge encrypted pdf's.

Hi. I'm trying to generate pdf's using the mail merge feature in MS Word via the Acrobat PDFMaker Addin. I'm able to generate and send the pdf's without issue. The problem is that I can't restrict the recipients from editing the pdf's. I've set the security settings in the preferences menu. If I send a single pdf (no mail merge) it works fine. However, when I use the mail merge feature the document isn't encrypted.
It's the same problem reported here only none of what's suggested works for me.
I'm using Acrobat Pro 11.0.2 and MS Word 2010
I'd apreciate your help.

Thanks for the reply. I tried this already though. You can change the security settings in the printer menu (name?) but for whatever reason they're not being applied to the mail merge. I'm stymied.

Mail Merge to PDF Mailer

When I mail merge from MS Word to Adobe PDF and select "Automatically send pdf files by email", the process works great. HOWEVER, the recipient receives a .dat file, not a pdf. Can anyone help with this issue?

Here is the key..
You need to disable the fancy outlook RTF format to avoid the winmail.dat / no attachment issue. The only way to do that for 3rd party plugins (acrobat) is to add a registry key.
For Outlook 2010 (older versions, just change 14 to 10-12)
HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\Preferences
On the Edit menu, point to New, and then click DWORD Value.
Type DisableTNEF, and then press Enter.
Right-click DisableTNEF, and then click Modify.
In the Value data box, type 1, and then click OK.
Exit Registry Editor.
Restart the computer.
as per http://support.microsoft.com/kb/958012
Crazy problem.. I looked a bit foolish having to send my society's emails 3 times, but now things are golden.

What WordStar 3.01 can do in Mail Merge that Pages '09 can't.

I have a Bento database. I want to print contra dances from it on 3x5 index cards. I can save the database as a Numbers worksheet with all the data I want on it. I SHOULD be able to use the fields from that Numbers file to create a Pages document that merges, using that data, to print on the index cards.
Meanwhile, Apple apparently thinks that addresses are the only kind of data anybody could ever want to merge in a document. This is a stupid limit. Your programmers are unnecessarily standing between me and a reasonable expectation of what your software ought to do.
I could do this in WordStar in the mid 1980s on a Commodore 128 running CP/M. I could do it in WordPerfect under DOS. I can do it in Word in Windows, and I HATE Windows.
Why can't I do it in Pages on my Mac?

Sarris2 wrote:
I hacked my way to the answer before reading your good advice. I see three problems here:
1. As you say, the tutorial materials are vague and fail to explain how the feature works or how to get to the feature.
Agreed
2. The "Edit:Merge" menu option is greyed out until you add a Merge Field, so you can't connect to a Numbers data source until AFTER you have chosen your first Merge field, which presumes you are using the address book, so the first field has to be an Address Book field even if the eventual document doesn't have any Address Book fields in it.
No.
Have you tried my instructions?
All you need is a Numbers spreadsheet with the appropriate headers in it. Link to that and then you can merge to those revealed headers.
3. There is apparently a "magic number" bug in Mail Merge in Pages. Since I couldn't connect to a data source until after inserting the first Address Book field and I was working with bad advice from the tutorial, I inserted 14 fields, creating my own cross-reference table in a separate document to tell me which Address Book Field to map each Numbers file Merge Field to.
Again, why are you insisting on barking up the wrong tree, and arguing with the koalas that they aren't pandas?
When I actually got around to mapping the fields, I hit the magic number 13 and instead of seeing Numbers fields to map to, I saw Address Book fields again. I tried deleting the field and creating a new one and got a repeat of the Edit:Merge window now pointing to the Address Book. When I once again pointed it to the Numbers file, all the fields I had mapped changed their names to the actual Numbers fields, and when I went to create the new field, the list of choices were from the Numbers file instead of the Address Book.
Haven't a clue what this is supposed to mean, and why you are still futzing about in Address Book.
So, I got what I wanted, though I wasted a lot of time unnecessarily using Address Book fields and remapping them to the Numbers fields, and I'm still hampered by the lack of Conditional Merge Fields. From Bento, I have a field named "Becket" that has either a "0" or a "1". I'd like to type the word "Becket" on the card if it is "1" and not type anything if it is "0". I could do that in Wordstar, etc.
Why?
It seems that in Pages, I have to tweak the data itself, wrestling with Numbers to replace all "1"s in that column with "Becket" and replace all the "0"s with empty cells. It's a lot more of a tedious process in Numbers than it would be if I just had a conditional Merge field.
Can't follow what this has to do with a simple merge which is where you started.
Peter

Images in Mail Merge

I'm creating a mail merge for a letter. I have inserted an image (my signature). When I go to merge to new document the image changes into a "?" placeholder.
What am I missing?
Thanks!

Hi amycrissman
Welcome to the forum.
Possibly you have simply placed your signature on the 1st page of a template.
When Pages creates the merges it generates them from the appropriate +section design+ of that template.
You need to "Capture" the section that you have edited, to make that the section design:
Click in the page you wish to capture:
+Menu > Format > Advanced > Capture Pages… > Name it > Choose how many pages you wish to capture+
Now do your mail merge.
Peter

What's simpler than mail merge?

I have a Pages '09 document which will be used again and again by multiple people. Rather than make them perform a find and replace for each string like, "<%FirstName%>, <%LastName%>, <%Email%>" I wish I could attach a form to the file so that when someone openned it they would have to populate a few text fields one time and upon submition the find and replace would happen for all the various placeholder texts.
The mail merge feature would be great if I needed a form letter but I don't. The benefit of mail merge would be creating several copies of a pages document populated by the data from rows a numbers file. I don't want to have to teach people how to change the data in a numbers file and make sure that they have it in the proper location on their machine.
Does anyone know of a simple way to do this? I've looked at several applescript options but the find and replace scripts seem to only apply to body text. My document has body text, text boxes, tables and other types of text that I need replaced.
Any answers would be greatly appreciated. Even if they are complicated. I'm comfortable trying to figure out Applescript or Automator if those are the only option but I definitely need a push in the right direction.
Thanks.
Pete

Here is the edited script.
--[SCRIPT open_a_Pages_custom_template_and_fill_fields]
Enregistrer le script en tant que Script ou Application : open_a_Pages_custom_template_and_fill_fields.xxx
déplacer le fichier ainsi créé dans le dossier
<VolumeDeDémarrage>:Users:<votreCompte>:Library:Scripts:
Aller au menu Scripts, choisir “open_a_Pages_custom_template_and_fill_fields”
--=====
L’aide du Finder explique:
L’Utilitaire AppleScript permet d’activer le Menu des scripts :
Ouvrez l’Utilitaire AppleScript situé dans le dossier Applications/AppleScript.
Cochez la case “Afficher le menu des scripts dans la barre de menus”.
Sous 10.6.x,
aller dans le panneau “Général” du dialogue Préférences de l’Éditeur Applescript
puis cocher la case “Afficher le menu des scripts dans la barre des menus”.
--=====
Save the script as a Script or an Application : open_a_Pages_custom_template_and_fill_fields.xxx
Move the newly created file into the folder:
<startup Volume>:Users:<yourAccount>:Library:Scripts:
Go to the Scripts Menu, choose “open_a_Pages_custom_template_and_fill_fields”
--=====
The Finder’s Help explains:
To make the Script menu appear:
Open the AppleScript utility located in Applications/AppleScript.
Select the “Show Script Menu in menu bar” checkbox.
Under 10.6.x,
go to the General panel of AppleScript Editor’s Preferences dialog box
and check the “Show Script menu in menu bar” option.
--=====
Yvan KOENIG (VALLAURIS, France)
2011/04/29 -- modified at 23:00:06 according to OP's request
--=====
true = open a predefined custom template
false = open the custom template selected thru Choose From List
property use_predefined_template : true
Edit this property to fit your needs. You may change the strings or their number.
The unique requirement is to keep the first two and the last two characters.
property field_names : {"<%Error Title%>", "<%Error Type%>", "<%Unit ID%>"} --
--=====
on run
          my activateGUIscripting()
run script do_your_duty
--my do_your_duty()
end run
--=====
script do_your_duty
--on do_your_duty()
          local templates_loc, myTemplates_loc, chemin_des_modeles, le_modele, mon_modele
          local nb_chiffres, entire_contents, indx, chemin_de_mes_modeles, noms_de_mes_modeles, le_conteneur, i, un_element, le_titre, mon_choix
          set field_values to {}
          repeat with i from 1 to count of field_names
                    set field_name to item i of field_names
                    set le_prompt to "Enter the string to fill the field " & field_name
                    set maybe to text returned of (display dialog le_prompt default answer (text 3 thru -3 of field_name))
                    copy maybe to end of field_values
          end repeat
Grab the localized names of the templates folders *)
          tell application "Pages"
                    my close_palettes()
                    set templates_loc to localized string "Templates"
                    set myTemplates_loc to localized string "My Templates"
          end tell -- to application a
Define the path to the folder storing custom templates *)
          set chemin_des_modeles to "" & (path to library folder from user domain) & "Application Support:iWork:Pages:" & templates_loc & ":" & myTemplates_loc & ":"
          if use_predefined_template then
Here, use a predefined custom template
                    set le_modele to "merge_in_it.template" --<<<<<<<<<<<<<<<<<<<<<<<<<<<<<
                    set mon_modele to chemin_des_modeles & le_modele
          else
Here, use a Choose from list dialog to define the template to use
                    set nb_chiffres to 3 (*
2 = allow 99 templates
3 = allow 999 templates *)
Grab the list of every items stored in the folder *)
                    tell application "Finder"
                              set entire_contents to entire contents of folder chemin_des_modeles
                    end tell
Build two lists. One contain the path to every custom templates.
The other contain the names of these templates and the names of subfolders *)
                    set indx to 1
                    set chemin_de_mes_modeles to {}
                    set noms_de_mes_modeles to {}
                    set le_conteneur to ""
                    tell application "System Events"
                              repeat with i from 1 to count of entire_contents
                                        set un_element to item i of entire_contents as text
                                        try
                                                  if type identifier of disk item un_element is in {"com.apple.iwork.Pages.template", "com.apple.iwork.Pages.sfftemplate"} then
                                                            if name of container of disk item un_element is not le_conteneur then
                                                                      set le_conteneur to name of container of disk item un_element
                                                                      copy (text 1 thru nb_chiffres of "---") & space & le_conteneur to end of noms_de_mes_modeles
                                                            end if
                                                            copy un_element to end of chemin_de_mes_modeles
                                                            copy text -nb_chiffres thru -1 of ("00" & indx) & space & name of disk item un_element to end of noms_de_mes_modeles
                                                            set indx to indx + 1
                                                  end if
                                        end try
                              end repeat
                    end tell
                    if my parleAnglais() then
                              set le_titre to "Pages’s custom templates"
                    else
                              set le_titre to "Modèles personnalisés de Pages"
                    end if
Choose the template to use.
If you select a subfolder name, the script beep and ask one more time *)
                    repeat
                              set mon_choix to choose from list noms_de_mes_modeles with title le_titre
                              if mon_choix is false then error number -128
                              try
                                        set mon_choix to text 1 thru nb_chiffres of (item 1 of mon_choix) as integer
                                        exit repeat
                              on error
                                        beep 1
                              end try
                    end repeat
                    set mon_modele to (item mon_choix of chemin_de_mes_modeles)
          end if
Create a new document from the selected template *)
          tell application "Pages"
open file mon_modele
                    tell document 1
                    end tell
                    repeat with i from 1 to count of field_names
                              my Rechercher_Remplacer(item i of field_names, item i of field_values)
                    end repeat
          end tell -- Pages
--end do_your_duty
end script
--=====
on parleAnglais()
          local z
          try
                    tell application "Pages" to set z to localized string "Cancel"
          on error
                    set z to "Cancel"
          end try
          return (z is not "Annuler")
end parleAnglais
--=====
on activateGUIscripting()
(* to be sure than GUI scripting will be active *)
          tell application "System Events"
                    if not (UI elements enabled) then set (UI elements enabled) to true
          end tell
end activateGUIscripting
--=====
on Rechercher_Remplacer(avant, |après|)
          local nom_du_dialog
          tell application "Pages" to activate
          tell application "System Events" to tell application process "Pages"
keystroke "f" using {command down}
                    set nom_du_dialog to title of window 1
                    tell window nom_du_dialog to tell (first UI element whose role is "AXTabGroup")
                              set value of first text area of first scroll area to avant
                              set value of first text area of last scroll area to |après|
                              if (count of checkbox) = 0 then
Simple dialog *)
                                        set {X_bouton, Y_bouton} to position of last button
                              else
Advanced dialog *)
                                        set {X_bouton, Y_bouton} to position of button -3
                              end if
                    end tell -- window nom_du_dialog…
                    click at {X_bouton + 5, Y_bouton + 5}
keystroke "w" using {command down} -- Close the dialog
          end tell -- System Events…
          return
end Rechercher_Remplacer
--=====
on close_palettes()
          local w, buttonX, buttonY, buttonW, buttonH
          tell application "Pages" to activate
          tell application "System Events" to tell application process "Pages"
                    set frontmost to true
                    repeat with w from (count of windows) to 1 by -1
                              tell window w
                                        if (subrole is not "AXStandardWindow") then
                                                  tell first button to set {{buttonX, buttonY}, {buttonW, buttonH}} to {position, size}
                                                  click button 1 at {buttonX + (buttonW div 2), buttonY + (buttonH div 2)}
                                        end if
                              end tell
                    end repeat
          end tell
end close_palettes
--=====
--[/SCRIPT]
Yvan KOENIG (VALLAURIS, France) vendredi 29 avril 2011 23:01:47
Please :
Search for questions similar to your own before submitting them to the community

Now that pages has dropped mail merge....where do I go from here?

Now that Pages has dropped mail merge where do I go from here?

I think you needed to have pages '09 in it's own folder (usually named iWork '09) when you upgraded to Pages 5.0. Luckily I had. Then the easiest way to edit a document in Pages '09 is to right-click (CTRL Click) it in the finder or on the desktop and select Pges '09 from the context menu.
Another reason why you'll need Pages 09 is if you need to edit a document created in a version of pages before '09. These won't open in Pages 5.0. (Yes, really. It's almost unbelievable) You have to open them in '09 and then save them. This saves them in Pages '09 format, which can be opend in Pages 5.0.
Apple makes everything easy for us EXCEPT when we upgrade our OS, or iWork apps!

Mail Merge creates blank document

After choosing an envelope template, I create a merge text box filled with data from a Numbers document. When I select Mail merge from the Edit menu, I'm prompted to choose the mail merge source and then I choose to create a new document (in stead of printer). The new document is created and opens to reveal my, say 30 envelopes, are now 60 envelopes. There is a blank envelope in between each envelope I've created. Trying to delete every other envelope doesn't work as it appears to be linked, therefore, deleting the one I created as well as the blank one.
What is it I can do to prevent the creation of the blank envelope in between the actual document?
Thank you.

Thank you for all of your help so far.
I can see that in the screenie of the merge document, there is an invisible character of some sort on the second page of the document. It shows as some sort of line ended with some sort of character.
When I look at the document in its original form with "show invisibles" on, there is nothing there.
If I start the document from scratch, I can create it without the extra pages. I beleive it is in the creation of the envelope templates. It seems to happen to each of the envelope templates.
Again, thank you for your help and continued support.

How do I complete an email mail merge?

TI used to be able to send emails in a campaign on word through my PC by the below, but i cannot seem to do from my Mac. Any ideas?
type your email message including signature in a new Microsoft Word document; go to:
Tools > Letters and Mailings > Mail Merge
Select Email messages on the sidebar on the right, click Next
Select Use the current document on the sidebar, click Next
Select Use an existing list, click Browse…
Find the prepared spreadsheet, click Open
Choose the worksheet to use within the spreadsheet
Verify the list of recipients, click Ok
Click Next
To insert a field into the message, place the cursor where the field should go, click More items…
Select the field, click Insert; choose another field and repeat, or click Close;
Click Next
Verify the message appears accurately for various recipients by clicking the double arrows on the sidebar; make any necessary changes, click Next
Click Electronic Mail…
Select the email field from the To: pull down menu
Type your desired subject

The only way that I currently know of to remove old or incorrect email addresses is to restore the device back to factory defaults, which is somewhat extreme. You can try leaving feedback, and hopefully one day we'll get a way of editing them http://www.apple.com/feedback/ipad.html

IWork 09 Pages Mail Merge Reference 2 Tables

I am using Pages 09 and creating a mail merge file from tables in Numbers I want to merge data from several different tables in the numbers into one document in Pages has anyone been able to do this?
Brenda

Hi Brenda,
Chapter 11 of the Pages '09 User Guide, , starts on p. 243 of the guide. This excerpt from p. 245 describes adding merge fields referencing a Numbers table:
To insert merge data for one or more contacts using a Numbers document:
1 Choose Edit > Mail Merge, and then click Numbers Document.
2 Choose a Numbers document in the window that appears, and click Open.
3 For each merge field, click the Target Name pop-up menu in the Merge window, and
select a target.
4 Print the document.
5 To reuse the document with other Numbers data, select another Numbers document,
and repeat steps 1 through 4.
(emphasis added)
My reading of this, with particular attention to the bolded parts, is that the merge data can come only from a single Table on a single Numbers document. Wording of references to Numbers through the rest of the chapter is consistent with that interpretation.
The Pages '09 User Guide may be downloaded through the Help menu in Pages.
Regards,
Barry

New to Pages, mail merge help needed

OK, I tried to get some help a couple of days ago in the Numbers discussion pages but apparently the invoice I'm trying to create won't work. (At least, no one has replied to the other post.)
So I've given up on trying to create a usable Invoice in Numbers ('09) for my friend's graphic design business and am now trying to use the Invoice template in Pages ('09) instead.
I've managed to insert Mail Merge fields in the document and link them to a stand-alone Numbers document containing the client addresses. However, when we open the template to try and create a new invoice, the Pages>Edit>Mail Merge option only allows us to select the table containing the addresses, not individual addresses. The result is that Pages only imports the first person in from our database (the Numbers table).
If anyone out there can offer help - even if it's just to say "forget it, you're better off writing things out by hand" - I'd really appreciate it.
Another issue for the Invoice I'm trying to do in Pages is use the Inspector to create a Pop-up cell. Apparently, that is only an option in Numbers. But if I can get some help on the first issue, I figure something else out.
I won't bother posting a screenshot or anything unless someone really needs it. (Maybe that's why I didn't get help before...)

Thank you for the reply - the video was very helpful!
AnaMusic wrote:
Perhaps this > http://macmost.com/using-mail-merge-in-pages.html
can offer some assistance on Mail Merge...
I can now get the Mail Merge to pull up separate pages in a document for everyone on the list.
I did some more checking on the MacMost site, but didn't find an answer for the next part of my problem:
Being able to select different people from the Numbers table before completing the Mail Merge. Since we haven't yet entered her full client list into the database, I can simply delete an invoice that doesn't apply from the resulting mail merged document. My worry is in having to do that once we have her full client list (about 200 names so far) in that database.
I've tried to see if it made sense to break the list into separate groupings, but even an alphabetical grouping (A-G, H--N, etc.) seems odd. I know I was able to make selections when I used Microsoft Word mail merge - do you know if Pages has something similar? (I know, Pages isn't meant to be an Apple clone of Word, but it's hard to know if I'm just looking in the wrong place on the forums and in the manuals/user guides.)
Thank you again!

Why is my header/footer missing when I mail merge in Word 2013?

I have just converted from Word 2007 to 2013 and now I am having an issue with my mail merge document. My mail merge document has our company letterhead set up in the header/footer. When I finish the mail merge by selecting 'Edit Individual Documents' using
an Outlook contacts list - the first page is missing the header/footer but all the others are correct.
I use this document and mail merge every few days so this is going to cause me much grief if it can not be resolved.
I have never experienced this issue before and I consider myself an advanced Word user.
Has anyone else had this issue and knows how to fix it?

Hi,
According to your description, my understanding is that the first page of the Word document lost
the header/footer, but the other page display well.
If it is, please try the methods and check if it is helpful:
Click on File>Options>Display and make sure that there is a tick mark in the box for "Show white space between pages in Print Layout view."
Then, do you use DOC file (Create in Word 2007) or DOCX file?If
you use Doc file, I recommend you convert it to DOCX file to test.
If I misunderstand something, please let me know.
Regards,
George Zhao
TechNet Community Support

Is there a way to Automate or Script the Mail Merge Feature in iWorks?

Hello,
I've been trying to build a production management system slowly over the last few months, my boss is a bit of a technophobe so I've been trying as hard as i can to keep everything in familiar programs, at its core all the system has to do its take information in from Purchase Orders, this is added to a Numbers File, within that numbers file are our Open Order Book showing All orders and 2 "Merge Sheets" all new Orders are Added to the Merge Sheets then onto the Open Order Sheet, those "merge sheets" are then used as a data source for a Pages file "Job Card" (we have 2 job card files once blue one yellow but the process is the same)
Up until now I've been manually merging each time we get a new order, but this happens a lot so what I've been trying to do is Automate the procedure.
Ive created 2 Automator Apps each runs the same sequence just for the two different Job cards as follows:
Get finder Item "Job_Card_Blue/Yellow" > Open Finder Item > a "watch me do" of mail merge > Print > Close Application without saving
The Problem is the Watch me do is a bit of a clunky work around, if I could make it work without the mouse moving over the screen it wouldn't be so bad, even if I could somehow give Mail Merge a Keyboard Short Cut it would also be better.
So my questions, after a large ammount of waffling:
1) is there a way i can "see" and then edit the "watch me do" Script?
2) is there a simpler work around im not seeing?
3) is there an existing script of program I can use? (obviously i know there is Filemaker etc, if it was up to me I'd use a Database, but the owner of company is adimant i use office or easy programs, becuase it needs to be a system i can leave to him once my contract is up)
Any Help or suggestions would be greatly appreciated!

Yes I've created an Automator Application that does the job, but the "watch me do" function that does the Mail Merge is a rather Clunkey work around, as the mouse moves all over the place, thats the part i want to remove and replace with a script, or work out a different way around it that avoids the "watch me do" function.
Is this Possible? or where/who is there i can ask to write me a script, im not a novice to scripting, but i am a novice to Applescript.

Pages 5.1 - mail merge???

Is it true?!? no mail merge in pages 5.1???
how do i solve it?!? I need to print labels (about 300) from a Numbers sheet ...

Yes, it's true. There are several threads on the subject in this forum.
There were 100+ features that didn't make it into the "new & improved, rewritten from the ground up” Pages 5. Some have returned with the updates & there are some new features that are worthwhile, but there are still 90+ features missing. Leave feedback for the Pages team using the link in the Pages menu and review & rate the new versions in the Mac App Store.
As for solving the problem, use Pages 4.3. If you previously had iWork '09, those apps are still in your Applications folder in a folder named iWork '09 unless you deliberately deleted them.

Ghost mail merge in edit menu -09 iPages

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