Goods return account document error

Hi guys
I created normal sales order, delivery and and released it thr VF01.
Then I created the RE document without order reference and PGR. But while checking the accounting documents in VL02N it gives the error as follows
Material document 4900000006 does not include an accounting document
Diagnosis
The system cannot find an accounting document for the material document 4900000006.
Possible reasons for this are:
The goods movement has no relevance to accounting. Therefore, the system did not generate an accounting document for the material document.
The material document is a document that was posted before Release 2.1. Such documents must be converted so that the system can find the relevant accounting document.
The procedure for the subsequent calculation of value is not active in your system. For further information, refer to the documentation on the program for valuating goods movements: RM07MWBU.
Procedure
Choose Continue and then choose another function.
Find out when the material document was created. If the document was created prior to the Release changeover, ask your system administrator to carry out the conversion of the documents. The individual steps required for document conversion are described in the Release Notes for Release 2.1B
Please give me the solution
Thanks in advance
Rahul

Hi,
You will not get accounting document for PGR. you have post the document in MB1B movement type should be 453 movement. Here you will have accounting document.
Sudarsan S R

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Goods issue accounting document

Hello All,
I have a sales orderand Billing invoice number, What i need is Goods issue delivery document number and the goods issue accounting document number.
Please let me know the tables and mapping condition to get goods issue Accounting document number.
Thanks
Raghuram

HI,
As i understand Your query i positing.
Please check in VA03 the Status Overview of Order for which OBD done(Shift+F5).
Overther you will find the OBD no. as well Goods Issue Doc no (material Doc no) and with this GI no. in MIGO display you will find the Accounting Document.
Tables for OBD is LIKP and MIGO is MSEG. as well MBEW is for Accounting data. as well the Accounting Document will be trace out with FB03 Tcode.
Try and reply.
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Ninad Kshirsagar

Is there a way, that goods issue accounting document can be converted in

Dear friends
my sales order is in currency USD, while the accounting document WL
after the goods issue is in Canadian $,
is there a way, that goods issue accounting document can be converted in
USD.
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Ravi

Hi
You can have multiple currencies in your system. But all the transactions at accounting happen only at company code currency level. You can view report in alternate currency. Please check with your FI consultant He will guide you more on the use of currency. You can have CC currency, Group Currency,etc.
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Hi All,
For the GR/IR Clearing Account, users did the Goods Receipt. GR document post to FI and created Accounting Document. When we look at GL line item display of GR/IR clearing account (FBL3N), we cannot see the cost center or internal order on Goods Receipt doucment ( document type WE).
When we look at Invoice ( document type RE), we can see cost center or internal order on invoice accounting document.
Anyone know how to capture cost center / internal order from Goods Receipt to FI accounting document during GR time ?
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Alex Lee

Hi,
Indeed, during the invoice inscription, the information regarding cost centre (or other CO object) is stored on GR/IR account, even (see the explanantion in note 27881). However, for GR there is no standard solution. You can try making a substitution (OBBH), taking the cost centre from the expense line and putting it on GR/IR as well. I doubt, though, if SAP allows GR/IR line item to be changed by substitution...
Additionally, please check note 378800.
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Accounting document error

hi friends
i got the message after saving the invoice like error in accounting document see log
can any body tell me what would be the possible reasons
when i tried with the same data after some time the error was not coming
regards
srini1379

To resolve the error, you can analyze account determination in the billing document. Process:
Goto T.Code: VF02 & Enter Invoice number
Next (On the top most strip) goto Environment
Next (Select Environment) go to Account determination
Next (In Account Determination) select Revenue Account Determination (first option)
This will list all the condition types in the Billing document & analyze each condition & check for which G/L accounts is not determined.
Possible SD errors:
1. VKOA not maintained for required combination
Solution: Maintain the combination in VKOA.
2. Account Assignment of Customer / material not maintained in Customer / Material Master (If maintained in combination in VKOA).
Solution:
Option 1 (Standard solution):
step 1: Cancel Billing Document --> Reverse PGI --> cancel Delivery --> Cancel Sales Order
step 2: Maintain Customer master / Material Master correctly.
step 3: Recreate sales Order --> Delivery --> PGI --> Invoicing.
Option 2:
Force the Account Assignment Group of Customer / Material through Debug in change mode of Billing document, which will release Billing Document to Accounting.
3. Account Key not maintained in Pricing Procedure:
Impact: This may create accounting document, but if condition type, which are to be posted to account, but do not have account key maintained in pricing procedure, it will not be post the relevant condition type to G/L account.
From FI Side, you require to check that all the G/L account has been maintained through T.Code: FS00. G/L account being Master data has to be created in each client ot uploaded through LSMW / SCATT / BDC.
In Billing Document in change mode (in the first screen where we enter Billing Document number), on the top most left hand corner, take a dropdown on Billing Document & select Release to accounting. Here you can get the under mentioned possible message:
1. G/L account not found
2. Cost Element not maintained for G/L account.
In both the above cases, FI consultant requires to take corrective action.
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Rajesh Banka

Accounting Document error in VF02

Hi All,
when i was trying to post the accounting document from VF02, system throwing message " Account 4XXXXX requires an assignment to a CO object " Message No KI235.
This account created for handling charges, and cost element category as 1 (Primary). where i need to maintain this assignment?
in the billing documents we maintained business area, profitcenter, segment etc., How to overcome this issue?
Yours kind early reply will be apprciated.
Soma
Edited by: Soma Sundar Prasad on Aug 12, 2009 3:00 PM

Check this thread
[Re: Account 300000 requires an assignment to a CO object|Account 300000 requires an assignment to a CO object while I am trying to]
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Exit to Fill Assignment Field in Good Issue Accounting Document

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I would like to fill assignment field with eqipment number when post good issue via VT01N (shipment).
What exit that i should use for that purpose?.
Thank you

Hello,
I am not aware of any exits which can do this for you. Did you try substitution for your requirement ? Also there is a possibility to use the field XREF3 to get the desired result.
I hope the above hints help to resolve the issue.
Thanks and regards,
Suresh Jayanthi.

Closing an Open Goods Return Document

Hi to all
We also experienced returning goods that were already paid and were invoiced through A/P reserve invoice (same case with Avelino Fidel - thread on AP Reserve Invoice posted last Apr. 19). In our case, not all items were returned and withholding tax was applied in the original AP reserve invoice.   Refund was given by the supplier.
Original A/P Reserve Invoice - Journal Entry
Þ     Dr. u2013 Goods Received Not yet Invoiced          10,000
Þ     Cr. u2013 Supplier                                                          9,900
Þ     Cr. u2013 Withholding Tax Payable                                    100
Original Goods Receipt PO - Journal Entry
Þ     Dr. u2013 u2013 Supplies, Materials and Parts            10,000
Þ     Cr. u2013 Goods Received Not yet Invoiced                    10,000
Original Outgoing Payment - Journal Entry
Þ     Dr. u2013 BP                               9,900
Þ     Cr. u2013 Bank                                         9,900
In order to transact the returns in SAP, we tried using Goods Return without base document instead of A/P Credit Memo in order to incorporate the tax withheld. (in A/P Credit Memo, tax withheld cannot be applied when there's no base document). Journal entry is as follows:
Þ     Dr. u2013 Goods Received Not yet Invoiced                    5,000
Þ     Cr. u2013 Supplies, Materials and Parts                                     5,000
After Goods Return, we used Bank Reconcilation to close the Goods Return with the following entries:
Þ     Cr. u2013 Goods Received Not yet Invoiced                                 5,000
Þ     Dr. u2013 Supplier                                                        4,950
Þ     Dr. u2013 Withholding Tax Payable                                    50
Þ     Cr. u2013 Supplier                                                                      4,950
Þ     Dr. u2013 Bank                                                            4,950 ( refund from supplier )
When I checked the Goods Return status using Banking -> Bank Statements & Reconciliations, the ap credit memo is no longer in the list. However, when I checked its status using Purchasing A/P -> Goods Return, the document status is still open. Then we tried I tried closing the document through DATA >> CLOSE but an error message appeared: No matching records found u2018G/L Accountsu2019 (OACT) (ODBC-2028)
How can we change the status of the Goods Return Document to closed ? Shouldn't it be automatically closed after doing the bank reconciliation?
Thanks in advance.
Luche

Hi Luche
In SAP Business One 2007 there are some new features for closing documents without having to pass them on to the Invoice/Credit Memo. In the case of purchasing documents you can now close the Goods Receipt PO and the Goods Return documents. In order for the system to account for the income or loss as a result of the document not being passed on to a payable document, it looks for the account number marked as Goods Clearing Account in the account determination. If this account number is not filled in you will get the error you saw.
Hope this helps
Kind regards
Peter Juby

How to create accounting document in customer consignment process?

Hi,
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Dr: Consigned finished goods
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Dr: Operation costs
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Hi Wesley
Consignment having 4 steps which includes
Consignment Fill up - Order , Delivery Only
Consignment Issue - Order , Delivery , Billing & Accounting Document
Consignment Pickup - Order , Delivery only
Consignment Return - Return Order , Return Delivery & P.G.R., Credit Memo Request, Credit Note & A/C Doc.
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When you transfer the goods it comes in Consignment Issue so accounting documents are also been generated.
I thik so it will be helpful for you.
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Shobhit Gautam

Accounting document number in Po

Hi
when ever completing goods receipt accounting document created, Is this possible to configure accounting document number
show in purchase order history me53n t.code, showing like that goods receipt and invoice number,plz suggest
Regards
Sam

Hi
when ever completing goods receipt accounting document created, Is this possible to configure accounting document number
show in purchase order history me53n t.code,
1)accounting docuement will not come in Po history its FI docuement and second its generate at heade level
2)ME53N is display purchase requestion ,if you want PR history whethere po is create or no,t grn happen or not and invocie happen or not
you can see this on status tab in PR ans select layout button on this change requierment as per your requierment
note: in PR you will get Po number only and GRN and Invoice status and its posting date you will get ,not docuement number beacse ir po base not PR base
Regards
Kailas ugale

Unable to cancel Billing due to cleared accounting document for Free Goods

Hi,
I have a case as described below:
I.                    SALES ORDER CREATION
Transaction VA01 à Sales order is created for the following details:
1.       Material Normal (TAN) : 100 CAR
2.       Free Goods (TANN) : 10 CAR
II.                  Subsequent processing of sales order
a.       Delivery(1) and Billing (1) creation for the SO with the following details :
Material Normal (TAN) : 100 CAR
Free Goods (TANN) : 5 CAR
Status of accounting document after releasing billing document to Accounting: Not cleared
                Accounting Journal:
                A/R                                                                     xxxx
                Sales discount                                                     xxxx
                                General Domestic Sales                                        xxxx
                                VAT u2013 Out(TAX)                                                    xxxx
b.      Delivery (2) and Billing (2) is then being made for the leftover item of the Sales Order:
Free Goods (TANN) = 5 CAR
Status of Accounting document after releasing billing document to Accounting: CLEARED
Accounting Journal
Dr. Sales Discount                                        xxxx
                        Cr. General Domestic Sales                  xxxx
III.                Reversal of Billing (2) needs to be done
Activities conducted:
a.       Go to VF11 and enter Billing (2) document number
b.      Execute!
System response:
Error Log:
1)      Data inconsistency during processing of document xxxxxxx
2)      The Billing Document xxxxxxx is already cleared
From the error found, we tried to reverse the cleared accounting document by using t-code FBRA:
System response:
Document xxxxxx IS NOT a clearing document
Question:
We have to reverse the clearing document first in order to cancel the related billing document but we keep finding this error, do Anyone have any advice to solve this issue?
We have simulated similar transaction in IDES and no problem is found, is there any specific setting in customizing that can allow cancellation of billing document regardless of its accounting document status (Cleared or Not Cleared) ?
Thanks in Advance,
Indro

Thanks a lot for the reply,
It answers my question, I found the copying requirement using routine 029 was defined in the cancellation document section of the Billing type to be cancelled
After removing, the billing document can be cancelled
Thanks,
Indro

Error in Posting Accounting Document from invoice

Hi,
When i create invoice, the system gives error while creating accounting document as,
"Tax code Y1 does not appear in any G/L account item".
In my pricing procedure. i have two tax condition types. MWST and ZSED (copy of mwst). when i delete ZSED from my pricing procedure and then i create a sales order/delivery & finally invoice...then it works fine (Accuonting document is created successfully).
i have assigned the gl accounts in vkoa. and MWST & ZSED goes to same gl account via MWS accounting key.
although i have searched the forum for this issue, but that didnt resolved my issue.
seeking your guidance.

Dear Robert,
I'm having same issue as yours.
The requirement for us is if return sales in some order reason codes, then tax should be posted to different G/L other than the G/L defined in OB40(transaction MWS).
After several test, found the system only recognize the G/L in OB40, won't touch setting in VKOA. As if I delete the GL in table T030R, SAP will issue an error requesting GL assignment.
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Thanks in advance!

How to clear accounting document for returns

Hi Experts,
We processed a sales return and now we need to clear the accounting document generated by the Credit memo, how can I do that?
Also, how can I close the Returns document?

Hi
For accounting document its better to ask your FI guy but in my opinion I guess it is cleared with original invoice or with any other AR amount in F-32 but as I am not FI guy so I am not so sure about it and for return document you didn't have PGR that document. Just open that in VL02N and click on Post Goods Receipt. If this is not a delivery document then share what document is it.
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Price Difference account when Creating Goods Return

Hello experts,
I got below case:
1) Create a GRPO
2) Created Landed Cost document
3) Create a Goods Return (realized the lot number entered on the GRPO) was incorrect.
When I create the latter document, this impacts the Price Difference account for the same amount increased on the Landed Cost document?.
The Accrual Landed Cost account it is the one that should get hit.
Any suggestions? is this how it is suppose to behave?

Hi,
Are you working with 8.8 version? If yes,
then check Note no. : 1554871 regarding the issue reported by you and confirm whether the issue is similar to the one mentioned by you here in the thread.
If not, please check Note No. : 1161695 and see if the same is the scenario.
You can update us with the version and patch if further tests needs to be done.
Kind Regards,
Jitin
SAP Business One Forum Team

Accounting Document not generated after Post goods issue in delivery order.

Dear Experts
Greeting of the daays,
Need your help on below issue.
After making the post goods issue ,the system is not making the accounting document.
The error given by the system is as follows:
Material document 12365 does not include an accounting document
Diagnosis
The system cannot find an accounting document for the material document 12365.
Possible reasons for this are:
The goods movement has no relevance to accounting. Therefore, the system did not generate an accounting document for the material document.
The material document is a document that was posted before Release 2.1. Such documents must be converted so that the system can find the relevant accounting document.
The procedure for the subsequent calculation of value is not active in your system. For further information, refer to the documentation on the program for valuating goods movements: RM07MWBU.
__Solution what I tried to solve this issue ,but not successful.__
__Solution 1- maintain OMS2__
__Solution 2 - maintain OMJJ- movement type 601 - PRCTR is required entry.__
__Solution 3 - price maintain is material master.__
__Solution 4 - OBYC - BSX - 7920 - GLA/c and GBB- VAX and VAY - 7920 GLA/c.__
__Pls let me know if there is any confirgation is missing.__

Hi
Do this checks:
In tcode OBYC check if you have the proper entries.
Go to tcode OKB9 and do the settings for the G/L acc. that you have in OBYC.
To populate PRCTR you can use OKB9 and you can check if you have values in MARC-PRCTR.
I hope this helps you
Regards
Eduardo

Goods return account document error

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