GOS: create store business document

Hi experts,
when using GOS to attach a document (create store business document), the system enables me to attach the corresponding documents. The thing is that once created the attachment, if you display list, the documents attached can not be distinguished because there isn't any description. All the attachments show as description the document types customized.
Is there any possibility of adding a description so that the user can display the documents attached and know which is the subject without being necessary to open all the attachments one by one.
Best regards

I also am interested in this. Also, the user ID of who created the attachment is BLANK.

Similar Messages

Using GOS to store business document on the content server

Hello All,
BACKGROUND
We use content server to store business documents via ArchiveLink. The process to store a business document is via Generic Object Services menu path "Create -> Store business document".
ISSUE
When document is stored in such a way, the actual name of the document is not displayed in the "Attachment list" of the GOS menu nor is it stored on the content server. What we see instead in the "Attachment list" is a description of the Archive object (TOASP-objecttext) for all documents that we store.
NEED HELP
We need to have a document's name (i.e. name of the uploaded file) displayed in the "Attachment list" of GOS. We also need to be able to retrieve this file name programmatically via a function call or a class method.
Any help is greatly appreciated.
Gene.

1. In GOS attachment list i can able to see the attachment name (without extension) may be you need to check your layout using change layout (its may hidden)
2. For getting attachment name programatically try this way
i_object-typeid = 'BUS2012'.
i_object-catid = 'BO'.
i_object-instid = yatthdr-docno.       " Document Number
refresh : i_brel, i_link.
* Get Attachment List
append 'ATTA' to i_brel.
if not i_brel is initial.
    select *
      from srgbtbrel
      appending corresponding fields of table i_link
      for all entries in i_brel
      where
        instid_a eq i_object-instid and
        typeid_a eq i_object-typeid and
        catid_a eq i_object-catid and
        reltype eq i_brel-reltype.
endif.
wa_filter-send_info = ' '.
wa_filter-no_content = 'X'.
loop at i_link into ls_link.
    clear : wa_doc_data.
    wa_fol_cont-doc_id = ls_link-instid_b.
    call function 'SO_DOCUMENT_READ_API1'
      exporting
        document_id                = wa_fol_cont-doc_id
        filter                     = wa_filter
      importing
        object_header              = wa_obj_hdr
        document_data              = wa_doc_data
      exceptions
        document_id_not_exist      = 1
        operation_no_authorization = 2
        others                     = 3.
You can find the File Name in the WA_OBJ_HDR
a®

Problem about using GOS to store business document!

Hi Everyone,
    I am using Generic Object services toolbar to archive document.
   When I attach thru Create Attachment button and display by clicking on the attachments list, it is showing Creator name and the
real name of document .But If I attach thru Store Business document and display it thru attachment list, Creator name and the document name is blank. But client want to see the creator name also in the display.
Any one has idea about this?We need to have a document's name (i.e. name of the uploaded file) displayed in the "Attachment list" of GOS,We also need to be able to retrieve this file name programmatically via a function call or a class method .
Any Your help is much appreciated.
Thanks,
lexian

Hello Sachin:
         Thank you very much!
         Now I will tell you the procedure:
         For example,enter tocode ME53,via Generic Object Services(GOS) menu path "Create -> Store business document", Then upload a document from my pc.
        If what my offer is not correct ,Please tell me.
       Thanks a lot!
     lexian!
Edited by: le xian on Dec 3, 2010 2:47 AM

GOS - Store Business Document

Hello,
For a maintanance work order, I want to store a document at GOS -> Create - > Store Business Document in transacion IW32.
Is there any standard FM available to achieve this ?
Regards,
Anand

See the following example:
PARAMETERS: p_key TYPE swo_typeid OBLIGATORY,
p_type TYPE swo_objtyp OBLIGATORY,
p_file TYPE c LENGTH 100 OBLIGATORY,
p_desc TYPE so_obj_des OBLIGATORY.
DATA: ls_fol_id TYPE soodk,
ls_obj_id TYPE soodk,
ls_obj_data TYPE sood1,
ls_folmem_k TYPE sofmk,
ls_note TYPE borident,
ls_object TYPE borident,
lv_ep_note TYPE borident-objkey,
lv_offset TYPE i.
DATA: it_objhead TYPE STANDARD TABLE OF soli,
it_content LIKE STANDARD TABLE OF soli,
wa_content LIKE soli.
ls_object-objkey = p_key.
ls_object-objtype = p_type.
TRY.
OPEN DATASET p_file FOR INPUT IN BINARY MODE.
WHILE sy-subrc = 0.
READ DATASET p_file INTO wa_content.
APPEND wa_content TO it_content.
ENDWHILE.
CLOSE DATASET p_file.
CATCH cx_sy_file_access_error.
MESSAGE 'Error reading file' TYPE 'E'.
ENDTRY.
CALL FUNCTION 'SO_CONVERT_CONTENTS_BIN'
EXPORTING
it_contents_bin = it_content[]
IMPORTING
et_contents_bin = it_content[].
CALL FUNCTION 'SO_FOLDER_ROOT_ID_GET'
EXPORTING
region = 'B'
IMPORTING
folder_id = ls_fol_id
EXCEPTIONS
OTHERS = 1.
ls_obj_data-objsns = 'O'.
ls_obj_data-objla = sy-langu.
ls_obj_data-objdes = p_desc.
lv_offset = STRLEN( p_file ) - 3.
ls_obj_data-file_ext = p_file+lv_offset(3).
ls_obj_data-objlen = LINES( it_content ) * 255.
CALL FUNCTION 'SO_OBJECT_INSERT'
EXPORTING
folder_id = ls_fol_id
object_type = 'EXT'
object_hd_change = ls_obj_data
IMPORTING
object_id = ls_obj_id
TABLES
objhead = it_objhead
objcont = it_content
EXCEPTIONS
active_user_not_exist = 35
folder_not_exist = 6
object_type_not_exist = 17
owner_not_exist = 22
parameter_error = 23
OTHERS = 1000.

Store Business document in FD32

Hi All
Can anyone help me out on how to activate the functionality of Store Business document in FD32
It in ->Go to - FD32
->On Title BAR(customer credit management change :overview) click on the ICON displayed left corner
Create - Store Business document
It is below create attachments . i need send the data to another system
Regards
Sujan

Hello,
For your requirement, you should have ArchiveLink configuration...
Below are the step you should perform for Late Document Archiving
> Create Document Type and assign document class in transaction OAC2
>> Assign Content Repository, Link table to your Business object type and document type in transaction OAC3.
After this you can perform Late document archiving in FB32 transaction with help of GOS = Generic object service.
Steps in GOS - Select Create > Click on Store Business document >> Select your document type and attach required image. This will help in storing incoming or outgoing documents for your business transactions in archive server through content repository assigned to document type.
Note: Above works if Archive Infrastructure in place & connected to SAP system. If not then directly you can attach the incoming and outgoing documents to your business transaction so that all the attachment will be stored in SAP database.
Hope this information will help you.
-Thanks,
Ajay

Services for Object - Store Business Documents (issue with XLSX files)

Hi,
We are using the Services for Object > Store Business Document to be able to drag and drop files into (for example) Sales Inquiry, Sales Order, Sales Quotations etc.
Within OAC2 we have set up the global document types and these have been linked to the relevant Object Types and Content Repositories in OAC3. We have also set up the Content Repository as Document Area 'ARCHLINK'.
The ArhciveLink Basic Settings in OAG1 have the 'Always Copy Document Class from Document Type' set under Storage Settings.
The issue we are having is with XLSX document types. When we drag and drop the XLSX documen type using the Store Business Document the file is stored against the Sales Order but when you come to view the attachments MS Excel opens but an error message appears saying 'Excel cannot open the file '******' because the file format or file extension is not valid. Verify that the file has not been corrupted and that the file extension matches the format of the file'?
We have reviewed SAP notes 1925897, 1739026 and 1145885 however non appear to give me a clear answer as to why this is happening?
I have found that if we unselect the option 'Always Copy Document Class from Document Type' in OAG1 then we can open the XLSX files.
As we have a significant amount of documents attached to various objects, what would be the implications of making this change agianst existing records and new records?
Any advice on this issue would be greatly appreciated.
Gary B

Hi David,
No joy I'm afraid!!
I added entry 'xlslx' with the relevant MIME Type, Application and Description into table TOADD for the ArchiveLink settings and also this entry was already in tables SDOKMIME and SDOKFEXT for KPro.
I then following the process via the Services for Object within VA12 (Change Inquiry) to then Create > Store Business document > Select the relevant Document Type > Drag and Drop the XLSX file into the empty box.
I then saved the record and tried to view the attachement but I am still getting the same message 'Excel cannot open the file '******' because the file format or file extension is not valid. Verify that the file has not been corrupted and that the file extension matches the format of the file'?
Our client is on componet SAP_BASIS release 701 Support Level 0014 and Support Package SAPKB70114 and I can see that note 1237688 is for SAPKB70112?
Regards
Gary

What is this "Store business document" option in SAP/PO

Hi
please let me know what is this "Store business document" option in PO -> services for object -> Create -> Store business document?
Thanks
Raju

Hi Raju
Create Business Object is used to Attaching a PC Document to an Object and Storing, and you can append documents, which have a connection to an object, from your PC to the object and at the same time store it in an optical archive.
Prerequisites
This function is only then active if an optical archive is connected to the SAP System. The document type (format template, for example FIINVOICE) and document class (for example DOC or FAX) of the document that you want to store must be known.
Procedure
In the Toolbox of the object services, choose .
Choose Store business document.
Expand the node of the document class that corresponds to your document.
Choose the document type that corresponds with your document by double-clicking on it.
Enter the path and file name of your document in the following dialog box.
Alternatively, you can use the value help to call a window with the directory structure of your PC, in which you can call the directory and select the document by double-clicking.
Choose .
Result
The PC document is stored in the optical archive. You and other users can call it by using the Attachment List of the object.
Further detail Please see sap help:
SAP Library - Generic Object Services (BC-SRV-GBT)
Regards
Javed

Add folder in Store business document

Hi Experts,
We have the option to attach PDF, TIF, DOC and XLS files to an accounting document by clicking on services to object icon->Create->Store business documents. A window with a folder-"Accounting documents" comes up, under this folder is mentioned the file types (PDF, TIF, XLS, DOC) which we can select and upload a document. Now we have a requirement to add another NEW FOLDER for Inter Company accounting document exclusively, under which PDF file types for ICO invoices, ICO payments etc need to be configured. How do we configure this new folder in store business documents?

Hi Ramesh,
Could you explain the architecture of your DMS and ERP landscape.
How these servers are placed ?
Regards,
Deepak Kori

Performance issue in Store Business Document functionality in ME52N

Hi Guys,
I have a problem in the Services for object in the transaction ME52N.
In Services for object
Create->Store Business document functionality when i try to drag&drop the PDF type file it is taking longer time.
Please provide some input to improve the performance.
Regards,
Ramesh

Hi Ramesh,
Could you explain the architecture of your DMS and ERP landscape.
How these servers are placed ?
Regards,
Deepak Kori

GOS - Store business document - creator name

Hi All,
I am attaching archive documents to BUS2081 - Invoice.
I am doing it thru FBD3 transaction.
I am using Generic Object services toolbar to attch the document.
When I attach thru Attachment button and display by clicking on the attachments list, it is showing Creator name as my ID.
But If I attach thru Store Business document and display it thru attachment list, Creator name is blank. But client want to see the creator name also in the display.
Any one has idea about this? I am not able to understand whether it is capturing my ID or not when I attach thru Store business document.
Your help is much appreciated.
Thanks,
Bhavani

Hi Seema,
I had a look at this weblog. This is if I have to implement the functionality from Background.
But I am attaching a document by using Storebusiness document link in the GOS toobar via frontend.
This is late archiving.
At this point of time if I display the attachments, it is not showing the creator name for the documents attached via the link "Store Business document" . But if I attach through "create attachment" it is displaying the creator name.
I am wondering why it is not taking creator name, did I miss any configuration part?

Need to create a Store Business document type for material master and store a sharepoint link

Hello,
I need to create a Store business document type for material master and store a URL link . How do I do that?( or is there any functionality to upload a document for a store business document that it will automatically saves to sharepoint?)
Thanks,
Ran.

>
dhayes12 wrote:
> A) When I do the (Material Backflush) MFBF for the 04 type, the Inspection Lot gets created OK. I then can go into QA32 and assign the correct Inspection Plat by clicking the Inspection Lot button.
>
> B) When I do the MIGO via the Purchase Order (type Z01), it will not create the Lot if I have the Multiple Specs selected in the QM Material Master MM02. If, I turn off the Multiple Specs in the QM Material Master and create a new PO and MIGO, it will create the Lot, however, it automatically assigns the lot to the wrong Inspection Plan (2nd Plan see above) I need to be able to select the plan like I can with the 04 type.
>
> Is their some setting that can be changed in Config or somewhere that acts the same way as example A above?
For case A, create insp plan with usage "1- production" If you have one IP with this usage for given material then system will assign Plan to lot automatically. In your case for second plan update usage as 1.
For case B, system should assign 1st plan make sure for both plan udage is correct. for 1st plan usage should be 5 while 2nd plan usage should be 1. Now if your 1st have status 4 and key date before lot date then system will assign plan auto.
Thanks!!!

"Store Business document" disabled

Hi experts,
I am activated the GOS toolbar in transaction c201, c202 and c203 with Activating Generic Object Services Toolbar in SAP Objects
But, why appear the option "Store Business document" disabled? I configured all in oac0, oac2 and oac3; any idea?
Thanks in advance,
Regards,

Hello Frighetto Antonio,
very pleased to have a reply from you. but i was looking for any standard SAP Object link to attach documents from DMS for IW31 OR IW32 Transaction ie.. create service order.
i could not find any unfortunately, what is the alternative that you followed to do this,
did you attached documents from the left hand icon Service for Objects Tab, from where also we can attach documents for any transactions.
Can you please tell me if any document is attached with the help of this Tab, is there any search option to find the files attached,
is there a link between this attachments and the SAP DMS or archive link.
thanks and regards
Priya s

Store business document inactive in transaction CJ20N

Hi,
The option "Store Business Document" is inactive in the transaction CJ20N.
I saw a couple of forums that said that I have to create an archive link for this but I don't know for example what "Object Type" I can use for this in the transaction "OAC3" or what steps I have to follow to enable this option.
Thanks for the help!

Hi,
I think that I figure it out how can I activate the "store business document" using your comments and this forum:
Activate GOS business application for object PREL
Now, my question is, could I use any TOA0# table when I'm creating an object type in the transaction OAC3?
I saw that in my system I have the tables TOA01, TOA02 and TOA03 created but these tables contains entries.. is ok if I use for example TOA01 for the "Object type" that I have to create?
Thanks for the help!
Carlos

CHiP BSSP_ATTACHMENTS store business document

I added the CHiP BSSP_ATTACHMENTS to my custom web dynpro application. I got it to work, but the attachments attach to the content server. We want the attachments to go to the archive server (i.e. IXOS). To do this manually, you would to the GOS menu and choose 'Store business document'. I believe the CHiP is using the GOS menu item 'Attach' which stores to the content server (SAP database).
Anyone know how I can tell the CHiP to store to the archive server instead?
Thanks.

Hello,
For your requirement, you should have ArchiveLink configuration...
Below are the step you should perform for Late Document Archiving
> Create Document Type and assign document class in transaction OAC2
>> Assign Content Repository, Link table to your Business object type and document type in transaction OAC3.
After this you can perform Late document archiving in FB32 transaction with help of GOS = Generic object service.
Steps in GOS - Select Create > Click on Store Business document >> Select your document type and attach required image. This will help in storing incoming or outgoing documents for your business transactions in archive server through content repository assigned to document type.
Note: Above works if Archive Infrastructure in place & connected to SAP system. If not then directly you can attach the incoming and outgoing documents to your business transaction so that all the attachment will be stored in SAP database.
Hope this information will help you.
-Thanks,
Ajay

RFC/FM to store Business document in Purchase Order from external system

Hi All,
I have been going through various threads for suitable solution, but could not find one which can meet our requirements. Appreciate, if you could share your expertise for the following requirement.
Requirement: One of our external system is going to create/change Purchase Orders in SAP using standard BAPI's (BAPI_PO_CREATE1,BAPI_PO_CHANGE etc.,). During this process, they would like to attach supporting documents (.pdf, .jpeg, .xls etc) as 'store business document' for the same PO. As per our current configuration, we can attach the documents as dialog user from ME22N/ME23N transaction and attached documents are stored in our IXOS/ Archive server.
Is there any standard BAPI/FM (RFC) available to achieve above requirement?. And what are the parameters we need to pass in the FM to attach or delete documents.
System Details: SAP ERP ECC6 & Netweaver 7.0
Kind Regards
Kumar
Edited by: Kumar Guntha on Sep 4, 2009 7:15 AM
Edited by: Kumar Guntha on Sep 4, 2009 7:17 AM

Hi Friends
Any sugestions?
Regards
Kumar

GOS: create store business document

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