GP: Creation of process for uploading file with approval or a rejection

Problem: It is necessary to organise process of uploading files in KM repository with approval or a rejection.
I have created process with two callable objects.
1. File Input
2. Interactive Form/File Approval
Has grouped structure "File"
In Runtime, during object performance "Interactive Form/File Approval" there is an error:
com.sap.tc.webdynpro.services.exceptions.WDRuntimeException: pdfSource of InteractiveForm UI element should be populated with pdf binary content in USE_PDF mode
It is one problem, the second problem consists in that how to organise a folder choice where the file will be loaded.

Hi Pustovoytov Stanislav ,
Check whether if the context attribute pdfsource is of binary type or any other type. It sbould be of binary type.
And about the second one you can organize the folder structure in the KM administration.
Thanks
Satya

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I am using the script from this blog to try to upload files into SharePoint, using a manifest file to specify the metadata associated with each file. Right now, the script works, but is not populating
the metadata from the manifest (xml) file. When I write the $metadataManifest variable out to the console, I get the contents of my xml file, so the code is reading the file when it should. However when it gets to the line in bold ($metadataManifest.Columns.Column),
it does not go into that block...it just skips on to checkin the file. Again the $metadataManifest variable shows all the content in my xml manifest file. Here is what the script looks like...
#Get web and document library objects
$web = Get-SPWeb "http://companySite"
$Library = "My Library"
$docLibrary = $web.Lists[$Library]
$ManifestFilePath = "C:\PowerShellScripts\Manifest.xml"
$LocalPath = "C:\Upload\Test Upload\My Upload Directory\"
if ($ManifestFilePath)
$metadataManifest = (Get-Content ($ManifestFilePath))
write-host "Manifest file: " $metadataManifest
else
write-host "Manifest file not specified for categorising uploaded documents"
#Check for the LibraryStartFolder parameter to specify a root folder
if ($PSBoundParameters.ContainsKey('LibraryStartFolder')) {
$folder = $web.GetFolder($docLibrary.Title + $LibraryStartFolder)
else
$folder = $docLibrary.RootFolder
#Attach to local folder and enumerate through all files
if($IncludeSubFolders) {
$files = Get-ChildItem $LocalPath -Recurse
else
$files = Get-ChildItem $LocalPath
$files | ForEach-Object {
#Check if the object is a folder - if so, create it in doc library
if ($_.PSIsContainer) {
if (($IncludeSubFolders) -and (!$FlattenStructure)) {
#Generate folder path for creation in SharePoint
#by looking at the parent folder on the local path
$spFolderPath = ($_.Parent.FullName.Replace($LocalPath,"")).Replace("\","/")
#Get the folder into which the new folder will be created
#by adding the folder path generated above, if one existed
if ($spFolderPath -eq "") {
$currentFolder = $web.GetFolder($folder.Url)
else
$currentFolder = $web.GetFolder($folder.Url + $spFolderPath)
#Check to see if subfolder already exists
#and create it if not
$testFolder = $currentFolder.SubFolders[$_.Name]
if ($testFolder -eq $null) {
write-host "`nAdding folder" $_.Name "to" $docLibrary.Title "in" $web.Title "..." -foregroundcolor Green
$newFolder = $currentFolder.SubFolders.Add($_.Name)
else
write-host "`nFolder" $_.Name "already exists in" $docLibrary.Title "and shall not be created" -foregroundcolor Red
else
#Generate file path for upload into SharePoint
if ($FlattenStructure) {
$spFilePath = ("/" + $_.Name)
else
$spFilePath = ($_.FullName.Replace($LocalPath,"")).Replace("\","/")
$spFullPath = $folder.Url + "/" + $spFilePath
#Check if the file exists and the overwrite option is selected before adding the file
if ((!$web.GetFile($spFullPath).Exists) -or ($Overwrite)) {
#Add file
write-host "`nCopying" $_.Name "to" $spFullPath.Replace("/" + $_.Name,"") "in" $web.Title "..." -foregroundcolor Green
$spFile = $folder.Files.Add($spFullPath, $_.OpenRead(), $true)
#$spFile = $folder.Files.Add($folder.Url + "/" + $file.Name, [System.IO.Stream]$fileStream, $true)
$spItem = $spFile.Item
#Walk through manifest XML file and configure column values on the file
$metadataManifest.Columns.Column | ForEach-Object {
#Single value text columns
try
if (($_.Type -eq "Text") -or
($_.Type -eq "Choice") -or
($_.Type -eq "Boolean") -or
($_.Type -eq "Number") -or
($_.Type -eq "Currency")) {
$columnName = $_.Name
write-host "Setting value on column"$columnName "..." -foregroundcolor Blue
$_.Values.Value | ForEach-Object {
$spItem[$columnName] = $_
write-host "Value set to"$_
catch {}
#Multiple line text column
try
catch {}
#Multiple choice columns
try
catch {}
#Hyperlink columns
try
catch {}
#Single User column
try
catch {}
#Multiple User column
try
catch {}
#Single value Managed Metadata column
try
catch {}
#Multi value Managed Metadata column
try
catch {}
#Update document with new column values
$spItem.SystemUpdate($false)
#Check in file to document library (if required)
#MinorCheckIn=0, MajorCheckIn=1, OverwriteCheckIn=2
if ($CheckIn) {
if ($spFile.CheckOutStatus -ne "None") {
$spFile.CheckIn("File copied from " + $filePath, 1)
write-host $spfile.Name"checked in"
#Approve file (if required)
if ($Approve) {
if ($spItem.ListItems.List.EnableModeration -eq $true) {
$spFile.Approve("File automatically approved after copying from " + $filePath)
if ($spItem["Approval Status"] -eq 0) { write-host $spfile.Name"approved" }
else
write-host "`nFile"$_.Name "already exists in" $spFullPath.Replace("/" + $_.Name,"") "and shall not be uploaded" -foregroundcolor Red
$web.Dispose()
And here is what the manifest file looks like...
<?xml version="1.0" encoding="utf-8"?>
<Columns>
<Column Name="Column1" Type="Text">
<Values>
<Value>First File</Value>
</Values>
</Column>
<Column Name="Column2" Type="Text">
<Values>
<Value>12585</Value>
</Values>
</Column>
<Column name="Column3" type="Text">
<Values>
<Value>Some Data</Value>
</Values>
</Column>
<Column name="Column4" type="Text">
<Values>
<Value>More Data</Value>
</Values>
</Column>
</Columns>
<Columns>
<Column Name="Column1" Type="Text">
<Values>
<Value>Second File</Value>
</Values>
</Column>
<Column Name="Column2" Type="Text">
<Values>
<Value>9876</Value>
</Values>
</Column>
<Column name="Column3" type="Text">
<Values>
<Value>Some Data2</Value>
</Values>
</Column>
<Column name="Column4" type="Text">
<Values>
<Value>More more Data</Value>
</Values>
</Column>
</Columns>
I can't figure out what am doing wrong...why my script is not iterating through the manifest file to upload the document along with the metadata. I would really appreciate any help. Thanks

Hi Spawn,
Name should not be a problem.. I will probably post you the entire code (I modified it to meet your goals for having multiple column xml nodes as well)
For the code snippet below:
a. In powershell all my changes will have ## prefixed comments
b. in XML I have changed one column name to "Name" to replicate your case and also added a parent node for making the xml well formed.
and the SharePoint output
Please see the code below
$web = Get-SPWeb "http://intranet/sites/test"
$Library = "My Library"
$docLibrary = $web.Lists[$Library]
$ManifestFilePath = "D:\Manifest.xml"
$LocalPath = "D:\UploadPath\"
if ($ManifestFilePath)
##read the xml file as an xml object
[xml]$metadataManifest = (Get-Content ($ManifestFilePath))
write-host "Manifest file: " $metadataManifest
else
write-host "Manifest file not specified for categorising uploaded documents"
#Check for the LibraryStartFolder parameter to specify a root folder
if ($PSBoundParameters.ContainsKey('LibraryStartFolder')) {
$folder = $web.GetFolder($docLibrary.Title + $LibraryStartFolder)
else
$folder = $docLibrary.RootFolder
#Attach to local folder and enumerate through all files
if($IncludeSubFolders) {
$files = Get-ChildItem $LocalPath -Recurse
else
$files = Get-ChildItem $LocalPath
$counter=0
$files | ForEach-Object {
#Check if the object is a folder - if so, create it in doc library
if ($_.PSIsContainer) {
if (($IncludeSubFolders) -and (!$FlattenStructure)) {
#Generate folder path for creation in SharePoint
#by looking at the parent folder on the local path
$spFolderPath = ($_.Parent.FullName.Replace($LocalPath,"")).Replace("\","/")
#Get the folder into which the new folder will be created
#by adding the folder path generated above, if one existed
if ($spFolderPath -eq "") {
$currentFolder = $web.GetFolder($folder.Url)
else
$currentFolder = $web.GetFolder($folder.Url + $spFolderPath)
#Check to see if subfolder already exists
#and create it if not
$testFolder = $currentFolder.SubFolders[$_.Name]
if ($testFolder -eq $null) {
write-host "`nAdding folder" $_.Name "to" $docLibrary.Title "in" $web.Title "..." -foregroundcolor Green
$newFolder = $currentFolder.SubFolders.Add($_.Name)
else
write-host "`nFolder" $_.Name "already exists in" $docLibrary.Title "and shall not be created" -foregroundcolor Red
else
#Generate file path for upload into SharePoint
if ($FlattenStructure) {
$spFilePath = ("/" + $_.Name)
else
$spFilePath = ($_.FullName.Replace($LocalPath,"")).Replace("\","/")
$spFullPath = $folder.Url + "/" + $spFilePath
#Check if the file exists and the overwrite option is selected before adding the file
if ((!$web.GetFile($spFullPath).Exists) -or ($Overwrite)) {
#Add file
write-host "`nCopying" $_.Name "to" $spFullPath.Replace("/" + $_.Name,"") "in" $web.Title "..." -foregroundcolor Green
$spFile = $folder.Files.Add($spFullPath, $_.OpenRead(), $true)
#$spFile = $folder.Files.Add($folder.Url + "/" + $file.Name, [System.IO.Stream]$fileStream, $true)
$spItem = $spFile.Item
## ensure we pick the corresponding node in the columns xml (first file, first xml node, second file - second node likewise)
#Walk through manifest XML file and configure column values on the file
$metadataManifest.FileData.Columns[$counter].Column | ForEach-Object {
#Single value text columns
try
if (($_.Type -eq "Text") -or
($_.Type -eq "Choice") -or
($_.Type -eq "Boolean") -or
($_.Type -eq "Number") -or
($_.Type -eq "Currency")) {
$columnName = $_.Name
write-host "Setting value on column"$columnName "..." -foregroundcolor Blue
$_.Values.Value | ForEach-Object {
$spItem[$columnName] = $_
write-host "Value set to"$_
catch {}
#Multiple line text column
try
catch {}
#Multiple choice columns
try
catch {}
#Hyperlink columns
try
catch {}
#Single User column
try
catch {}
#Multiple User column
try
catch {}
#Single value Managed Metadata column
try
catch {}
#Multi value Managed Metadata column
try
catch {}
#Update document with new column values
$spItem.SystemUpdate($false)
##increment the counter to read the next xml node
$counter++
#Check in file to document library (if required)
#MinorCheckIn=0, MajorCheckIn=1, OverwriteCheckIn=2
if ($CheckIn) {
if ($spFile.CheckOutStatus -ne "None") {
$spFile.CheckIn("File copied from " + $filePath, 1)
write-host $spfile.Name"checked in"
#Approve file (if required)
if ($Approve) {
if ($spItem.ListItems.List.EnableModeration -eq $true) {
$spFile.Approve("File automatically approved after copying from " + $filePath)
if ($spItem["Approval Status"] -eq 0) { write-host $spfile.Name"approved" }
else
write-host "`nFile"$_.Name "already exists in" $spFullPath.Replace("/" + $_.Name,"") "and shall not be uploaded" -foregroundcolor Red
$web.Dispose()
and the xml file
<?xml version="1.0" encoding="utf-8"?>
<FileData>
<Columns>
<Column Name="Name" Type="Text">
<Values>
<Value>First File</Value>
</Values>
</Column>
<Column Name="Column2" Type="Text">
<Values>
<Value>12585</Value>
</Values>
</Column>
<Column name="Column3" type="Text">
<Values>
<Value>Some Data</Value>
</Values>
</Column>
<Column name="Column4" type="Text">
<Values>
<Value>More Data</Value>
</Values>
</Column>
</Columns>
<Columns>
<Column Name="Name" Type="Text">
<Values>
<Value>Second File</Value>
</Values>
</Column>
<Column Name="Column2" Type="Text">
<Values>
<Value>12585</Value>
</Values>
</Column>
<Column name="Column3" type="Text">
<Values>
<Value>Some Data</Value>
</Values>
</Column>
<Column name="Column4" type="Text">
<Values>
<Value>More Data</Value>
</Values>
</Column>
</Columns>
<Columns>
<Column Name="Name" Type="Text">
<Values>
<Value>Third File</Value>
</Values>
</Column>
<Column Name="Column2" Type="Text">
<Values>
<Value>12585</Value>
</Values>
</Column>
<Column name="Column3" type="Text">
<Values>
<Value>Some Data</Value>
</Values>
</Column>
<Column name="Column4" type="Text">
<Values>
<Value>More Data</Value>
</Values>
</Column>
</Columns>
<Columns>
<Column Name="Name" Type="Text">
<Values>
<Value>Fourth File</Value>
</Values>
</Column>
<Column Name="Column2" Type="Text">
<Values>
<Value>12585</Value>
</Values>
</Column>
<Column name="Column3" type="Text">
<Values>
<Value>Some Data</Value>
</Values>
</Column>
<Column name="Column4" type="Text">
<Values>
<Value>More Data</Value>
</Values>
</Column>
</Columns>
<Columns>
<Column Name="Name" Type="Text">
<Values>
<Value>Fifth File</Value>
</Values>
</Column>
<Column Name="Column2" Type="Text">
<Values>
<Value>12585</Value>
</Values>
</Column>
<Column name="Column3" type="Text">
<Values>
<Value>Some Data</Value>
</Values>
</Column>
<Column name="Column4" type="Text">
<Values>
<Value>More Data</Value>
</Values>
</Column>
</Columns>
</FileData>
Thanks and Regards,
Partha
AvePoint

Here's a fix for uploaded files that won't play.

Is this you? You've found a lot of files were uploaded, instead of matched. Some of those files might even be on albums where other tracks matched. Sure you want them ALL to match, but meantime, it would be nice if uploaded files would actually play! Sure, you can see their names, track durations, etc. but if you try to play them directly, nothing happens and if you try to play an album through, when it gets to an uploaded track, it stalls or skips past it. You've checked the file type and it's an AAC so you figure it can't be a file encoding incompatibility problem and besides, whatever the file type, Apple is red-flagging anything incompatible, tells you it's ineligible, right?
Guess Again - not all AAC files are produced with the same encoder and some of them, while they'll get past Apple's eligibile/ineligible screening process, probably shouldn't.
I routinely record vinyl using Audacity and at various times I've used different encoders (not that I knew it until now). As a result of checking which uploaded files play and which do not, I'm pretty confident of the following. While some AAC files created outside of iTunes might work, those encoded using Lavf52.36.0 will not. Neither will files encoded using Lavf52.64.2. There may be others.
So what's the fix? The same one recommended for getting files flagged by Apple as ineligible to pass muster. You need to make an AAC copy in iTunes and swap that for the uploaded files that won't play.
Here are the steps I use to get it done. You may be able to streamline the process though.
(1) Turn off wi-fi to prevent iTunes Match from attempting to match any new files until you're good and ready. If you don't to this, you may end up with files you've just created being flagged as duplicates.
(2) Select all files in an album that has some bad uploaded files. Select Advanced > Create AAC Version. (NOTE: I don't bother trying to separate uploaded from matched, just too much hassle.)
(3) Select one of the files, so you can File > Reveal In Finder. Generally this will get you to the album folder that includes both sets of tracks. The ones you just created will have a "1" in the file name.
(4) Create a folder on the desktop and move all the newly created files to it. Delete the "1" from the file names. Name the folder based on album title.
(5) In iTunes, delete the listings for the newly created files.
(6) Turn on wi-fi and wait for iCloud to reconnect. Watch the cloud icon - it'll tell you.
(7) Delete the album from iTunes (You're now getting rid of the copy that was originally uploaded, so be sure you've really got the new AAC files handy to replace them with). Note you will see an option to delete from iCloud too. Check it. You want these files GONE!
(8) Select Store > Update iTunes Match. If you do a search for the album from an iCloud enabled iOS device (I use Apple TV) after the update is completed, you shouldn't be able to find the album.
(9) Select File > Add To Library and go get the folder of tunes you created.
(10) Run Update iTunes Match again.
(11) Watch the iTunes progress bar. Once the matching process has checked to see if you've added anything to your library, you'll see fresh copies of your songs uploading.
(12) As another means of confirmation, once several of the songs have uploaded, do an iOS device search for the album. You should be able to get the album to appear before the upload is complete. You may have to back out of the search and back in to get it to work, but chances are when you first see the album, the song titles will all be grayed out. Once the update is complete, give it a minute and everything should become available to you.
(13) Pick a track that wouldn't play before and watch to see if the timer starts to move, followed by music! It is now time to do a little happy dance.
I know this is a far cry from figuring out what it takes to get songs that should match to actually do so, but that's a whole different ball of wax.

Thanks this was useful. I have been ripping my audiobooks and I was finding that they would get uploaded to iCloud in the process, which in itself was fine, but then iTunes would not let me change the media type to Audiobook, which is annoying as it effects how iTunes treats the media. Like showing you the skip back 10 seconds button.
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GP: Creation of process for uploading file with approval or a rejection

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