Have to force quit applications

I'm finding that I'll be working and have 4-5 programs up at a time (Outlook, itunes, Safari, Photoshop & Illustrator) and I'm constantly watching my Activity Monitor because I don't want files to freeze (spinny rainbow wheel). Even then I end up having to force quit a lot of the time. Why can't I work on multiple programs at once.
Also, I'll be in a program and go to open a file and won't be able to see all my folders. Any suggestions?

One way to test is to Safe Boot from the HD, (holding Shift key down at bootup), run Disk Utility in Applications>Utilities, then highlight your drive, click on Repair Permissions, Test for action in Safe Mode, (do those APPs Quit OK?)...
PS. Safe boot may stay on the gray radian for a long time, let it go, it's trying to repair the Hard Drive.
Reboot, test again.
If it only does it in Regular Boot and not in Safe Mode, then it is likely some 3rd party add-on, Check System Preferences>Accounts>Login Items window to see if it or something relevant is listed.
Also see what is in System Preferences>Other Row.
Also look in these if they exist, some are invisible...
/private/var/run/StartupItems
/Library/StartupItems
/System/Library/StartupItems

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