How do I count the number of cells with a particular text in it?

I have a column with peoples name in each cell. I want to count the numbe rof times a persons name appears in the column. How do I do this? any help would be great ! thanks in advance.

Hi Evilhomer,
The function COUNTIF will do this. Here are two Tables on one sheet. Table 1 contains names in Column B.
Table 2 contains the names once only (in any order) in Column A, with a COUNTIF formula in Column B to count how many times a name occurs in Table 1.
The formula in Sheet 2, Cell B2 is:
=COUNTIF(Table 1 :: B2:B5,A2)
Enter the formula in B2 then copy down.
It is easier to create the two tables on one sheet. If you then want to move a table to another sheet, Numbers will convert the formulas to keep the references valid.
There are other ways to do what you want. Please reply if this is not what you want.
Regards,
Ian.

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Euler Homero

Hi Euler,
interestingly enough, the reference guide for CMIS ( http://wiki.alfresco.com/wiki/CMIS_Query_Language ) that I found does not mention the COUNT function at all. On the other hand it states that: "The SELECT clause identifies which virtual columns to return in the result set. It can be either a comma-separated list of one or more queryNames of properties that are defined by queryable object types or * for all virtual columns."
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From your description, it appears you could use SUMIF to get the totals.
It's not necessary to know the number of times a name appears in the list to determine the sum of the numbers in the cell to the right, but if you have a separate need for that count, then COUNTIF will do the job.
As the names may appear in more than one column, you'll need to use one iteration of the formula for each pair of columns containing name and associated number. In your description, there are names in columns C and E, with associated values in D and F respectively, and all of these cells are in the same table (which I'll name Table 1). I would calculate the totals on a second table (Table 2) containing a list of all of the names in column A, starting at A2, the COUNT of times each name is listed in column B, and the sum of the values in cells immeditely to the right of each name in column C.
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Hi Siva,
Small correction here as said by our friend Tao.
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How can I count the number of unique cells?

I have a column in my spreadsheet that looks like this:
Date
Items
3/25
Item A
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Item A
3/29
Item A
3/25
Item A
4/25
Item B
6/1
Item B
7/13
Item B
8/9
Item B
3/5
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Item C
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Item D
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Item D
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Item A: 3
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Item C: 2
Item D: 2
I thought for sure that I can do a chart in numbers and it would count the number of items but no, not so much.

I apologize. When I pasted the table in Numbers running in French the values of column B were treated as dates.
I leave the screenshot untouched because the contents of this column changes nothing to the calculations.
In cell D2 of the main table, the formula is :
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Apply Fill Down
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=IFERROR(LARGE(main :: D,ROW()-1),"")
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=INT(A)
Apply Fill Down
Yvan KOENIG (VALLAURIS, France) samedi 6 août 2011 23:33:10
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community
To be the AW6 successor, iWork MUST integrate a TRUE DB, not a list organizer !

How do I count the number of occurrences of a string within a group of cells?

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Ann
Alex
Dave
Eric
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x
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Jverd, this has actually been answered, but due to an
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It's probably quite simple but I can't figure out how!

Like this.
james_t_dk wrote in message
news:[email protected]..
> I need to count the number of * in a string of carakters. And the
> return the number. 0 for no *'s in the string 2 for two *'s in the
> string and so on.
>
> It's probably quite simple but I can't figure out how!
[Attachment Untitled 10.vi, see below]
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Yvan KOENIG (VALLAURIS, France) mardi 13 septembre 2011 16:29:14
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community
When we wish to know, we question. When we want to be capable, we study.

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Hello,
I have a spreadsheet of recipes and ingredients that use checkboxes to let me know which recipes I can make based on the ingredients I have on-hand, using a formula like this one: =IF(AND('Spirits' :: A42,Mixers :: A18,Mixers :: A41,'Spirits' :: A25 ),Table 3 :: $A$2,Table 3 :: $A$3). If I've checked all of the boxes for ingredients that are required for any one of my recipes, the cell that the formula is in returns something like "YES"; otherwise, it returns a blank. It works well enough, but I'd like to include a cell next to each ingredient with a formula that will look through the hundreds of recipes, which all use a formula like the one above, and return a count of the number of times the ingredient's cell is referenced in those formulas. That way, I'll know which ingredients are the most commonly used in my eclectic collection of recipes. I thought something like =COUNTIF('Recipes' :: A2:A343, "=A2") would work, but it doesn't look at the cell references in the formulas, so no, it doesn't work. Any ideas? I'm using Numbers 2.3

Hello
There's no formula to inspect other formula in Numbers. So what you asked cannot be achived in such a way you described.
A simple alternative method would be to build recipe-ingredient matrix as follows.
E.g.
Table definitions:
Recipes
A1    Recipe \ Ingredient
A2    A
A3    B
A4    C
A5    D
A6    E
A7    F
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B3    FALSE
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B5    FALSE
B6    TRUE
B7    FALSE
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C2    TRUE
C3    TRUE
C4    FALSE
C5    TRUE
C6    TRUE
C7    TRUE
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E3    FALSE
E4    FALSE
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E6    FALSE
E7    TRUE
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F7    FALSE
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I6    FALSE
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J8
X
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C3    =IF(B3,1,0)
C4    =IF(B4,1,0)
C5    =IF(B5,1,0)
Y
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A3    Y2
A4    Y3
A5    Y4
B1    in-stock?
B2    TRUE
B3    FALSE
B4    TRUE
B5    FALSE
C1    code
C2    =IF(B2,1,0)
C3    =IF(B3,1,0)
C4    =IF(B4,1,0)
C5    =IF(B5,1,0)
In "Recipe" table, the first row is header row and the last row is footer row.
Hope this may help,
H

How do I count the number of times a word appears in a column?

What I have is a spreadsheet logging work history. Let's say the work location is "office", "home", or "travel" and I want to have a separate cell in another table for totals, count up the number of time each appears in the data for the year. So it would look like this:
Date
Location
sept 1
office
sept 2
home
sept 3
home
sept 4
travel
sept 5
office
sept 6
office
sept 7
office
sept 8
travel
sept 9
home
sept 10
office
Totals
Days
10
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5
Home
3
Travel
2
I just can't figure out how to develop the formula to put in the Totals column to make it work this way. If you can help me achieve this I'd really appreciate it!

Hi SpartanAntarctican,
Table 1 to record your locations
Date
Location
sept 1
office
sept 2
home
sept 3
home
sept 4
travel
sept 5
office
sept 6
office
sept 7
office
sept 8
travel
sept 9
home
sept 10
office
Table 2 to sum your locations
Totals
Days
10
Office
5
Home
3
Travel
2
In Table 2 the formula in B2
=ROWS(Table 1::A)−1
Minus 1 because there is a Header Row in Table 1.
In Table 2 the formula in B3 (and Fill Down)
=COUNTIF(Table 1::B,A3)
You can check this by adding 5 + 3 + 2 to arrive at 10
Or maybe delete Row 2 put the Days calculation into a Footer Row in Table 2
=SUM(B) .
Regards,
Ian.

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Hi Euler,
interestingly enough, the reference guide for CMIS ( http://wiki.alfresco.com/wiki/CMIS_Query_Language ) that I found does not mention the COUNT function at all. On the other hand it states that: "The SELECT clause identifies which virtual columns to return in the result set. It can be either a comma-separated list of one or more queryNames of properties that are defined by queryable object types or * for all virtual columns."
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How do you count the number of unique values?

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Thanks

Thanks for the responses. That was fast.
I was hoping to fit it all in one cell, but I guess I could hide the columns used for calculation. I tried Badunit's Function and it works. However I found that if I have a column of all the same number it will return 0, when in fact it should return 1. Like if I had a column of 14s I should get one, because the number of different values that appears is 1. Also a minor note is that COUNTIF(B$2:B2,B2) should be COUNTIF(B2:B$2,B2), that makes sure that if you have anything below it doesn't interfere. At least that's what made it work for me.
Well I looked at the way you did your chart, Badunit, and it makes more sense than the way I was doing it. I was having to manually enter the number of seats every new row. I think it would have been easier to write a java program.
Anyways you guys have been helpful. Thanks again.

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