How do you allow multiple users share a common folder that is on the doc?

I'm coming from many years as an OS 8.6 user. My family expects me to wade though all of the documentation and figure out how to make using the computer easy. One feature they liked was the way I set up the Apple Menu so that only the programs were listed. The categories were Applications, Diversions, Internet, and Utilities. This masked all of the other stuff that may have been associated with a program from them.
I would like to do the same in OS X (10.4.7). So, in /users/shared I created a folder named of all things "Apple Menu". In this folder I've created new folders for Applications, Diversions, Internet, and Utilities. Into these folders I placed aliases to the various programs. I then took this folder and dragged it to the Doc. On my Doc, with I control click the "Apple Menu" folder, I see my folder names with drop downs listing all of the aliases just like in OS 8.6. Unfortunately, on the other user accounts after dragging the folder /users/shared/apple menu to the Doc, they can only see aliases to files that came with the system. They can not see any of the new files that I've added. How do I set this up so that I maintain one folder of the aliases to various programs and yet every account can see all of these aliases?
I don't want the Doc cluttered with applications that are not used all of the time. At the same time I don't want to have to navigate to some sub-directory and scan a list of files looking for the application everytime I want to run it. The rest of my family members would go nuts. As a matter of fact, I think I would also. I liked the Apple Menu in OS 8.6. I think this Doc folder thing might just work, if I can get past this security/permissions issue.
Thanks for the advice.
Joe
17" iMac G5   Mac OS X (10.4.7)   various Mac running OS 8.6

Thanks for the suggestions offered so far, but they don't get to the root of the issue. I only want to maintain one, and only one, "Apple Menu" folder. I'm not looking to restrict user access. I'm trying to streamline user access for those who are not comfortable navigating down 2 or 3 or more levels of directories looking for the "applications". As Administrator I do this at the time an application is installed and place an alias to the application in the appropriate "Apple Menu" folder so that my family members can quickly and easily access it.
I built the "Apple Menu" folder and placed it in /user/shared. I also built all of the aliases to the applications and placed them in the appropriate sub folder of "Apple Menu". I've chosen, "Applications", "Diversions", "Internet", and "Utilities" as the sub folders.
Some of the aliases, while logged into a non-administrator account do not show up in the "Apple Menu" while others do. For example TextEdit appears while TextWrangler, which I installed does not. I thought that only programs that I installed are not showing up, but this is not true. I installed Reunion and this program is visible from the non-administrator accounts. Yet I can navigate to the item not appearing in the "Apple Menu" and launch it.
The top folder's owner is myself, the group is "wheel" and it has read permission, and everyone has read permission. I've made myself and the other users members of the group wheel. And I've propogated these values down the folder hierarchy starting at "Apple Menu". I would like to know why this isn't working?
Though Classic Apple Menu and XMenu sound like good alternatives in each case I would be responsible for setting these applications up in each environment. I only want to do this set up once as administrator and know that all of system's users have access to this information from the Dock.
Is there some kind of installation step missing that is not permitting these aliases from being seen by all of the system's users?
Again, thanks for the advice,
Joe

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