I having difficulties connecting to a printer on a workgroup in my office

A friend configured the workgroup on my office pc and named it Sever. he connected all the computers to the server without connecting the printers so i decided to add a printer to the network so that laptops connected wirelessly could access the printer.
i configured it by going through a tutorial i found on microsoft site about how to "add a printer to a home network".
it worked fine until it stopped working two days later. all office document could identify the printer on the server but cannot print. other computers and laptops can print but my laptop connected wirelessly cannot print.
i decided to add the printer again by following the same procedure of going to "devices and printers" and clicking on "add a printer" and typing the address of the printer to install drivers and start printing as i did initially,
however, this time around i was asked to enter username and password.
i don't know if this username and password request is from the sever ( desktop pc running windows 7). all attempts to enter the username and password prove futile.
i really need help as i cannot afford a new printer right now.
i want an in-dept knowledge on joining and creating a homegroup/workgroup/domain and why i cannot open and access files and folders on other computers connected to the network and also why i am always prompted to enter a username and password before
i can access files on other computers connected to the network
can i still connect the Pcs to share one printer without login in username and password as the previous one worked without that?
THANKS FOR YOUR HELP

Hello Mattern Adjei,
Are all these computer Windows 7?
If my understanding is right, now some computers in the office can use the printer and some can’t.
Do all computers need to type username and password when you access network folder?
Please check have you made any changes before this issue.
Please take a look at the following article about printer troubleshooting.
http://windows.microsoft.com/en-us/windows/printer-problems-in-windows-help#fix-printer-problems=windows-7&v1h=win8tab2&v2h=win7tab1&v3h=winvistatab1&v4h=winxptab1
1. Check network connection, try to ping the IP address of the printer
2. Run printer troubleshooter
3. Update the printer driver
How do you access the folder or file? Are they share folder?
About how to create share folder, we could take a look at the following article.
http://windows.microsoft.com/en-us/windows/share-files-with-someone#1TC=windows-7
Best regards,
Fangzhou CHEN
Fangzhou CHEN
TechNet Community Support

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http://h10032.www1.hp.com/ctg/Manual/c00591192.pdf
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The Factory Reset universal
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Wireless name. TCwifi
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Mavericks took a new step in the direction of windows by changing to SMB protocol default. This causes unending issues.
4. Reinstall the printer to the newly renamed wireless or ethernet setup..
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