I want pagewise Summary field in Crystal XI.

Post Author: GBA
CA Forum: Formula
I m using Crystal Report XI n i want 2 show pagewise summary field it means that the data is almost on ten pages and i want 2 get total of each page in page footer or group footer. But the condition is this only those employes total which is display on 1st page and then another total in 2nd page respectively not GrandTotal.
Also just pagewise Total. do not total page 1,2,3,4..... 10. bcause just pagewise total. i think u got it my question.
have u any suggestion or formula . . . . please post it.
THNX in Advance.
Regards,
GBA.

Post Author: GBA
CA Forum: Formula
thnx 4 rply Jagan.
i apply that kind of formula but the result is correct in 1st page and after the 1st page when u see the 2nd page it shows total (1st + 2nd page) and onwards. it means 1st page total n then 2nd page then 3rd page etc. . . . its almost going sumthing wrong. i cannt recognise wats happening so can u help me. i'll give da formula abt dis wat's i applied. given below. and please verify this is it right? and then if u think there's a bit wrong plz tell me the correct solution i'll be greatful 2 U.
Create 3 fomulae as belows ;Formula 1 :- RunningTotalName--WhilePrintingRecords;CurrencyVar Amount;Amount := Amount + {Customer.Last Year's Sales}Place the above formula on the details section . and suppress this formula if u dont want to display .Formula2 :- DisplayWhilePrintingRecords;CurrencyVar AmountPlace this formula on PageFooter Sectionformula3 :- AmountToReset--
WhilePrintingRecords;CurrencyVar Amount := 0;place this formula on PageHeader section and suppress the same.Refresh the report , u will get page summary

Similar Messages

Summarising Summary Fields

Post Author: lazarus
CA Forum: Formula
Just want to say that i'm glad this forum exists. Many a late night has been spend trawling the net for solutions to CR issues which ultimately never get resolved. Hopefully this lovely forum can get me and the rest of us some sleep occasionally! :o)
Anyway, here is my issue. Hope someone can help.
Is it possible to summarise summary fields?
I have compiled a report which does a comparison between a value (valueA) and a sum of values (valueB).
(ValueA) is displayed in the group section as this is tied to the main identifier of the record, while (valueB) is a sum of some records linked to the main identifier (one to many relationship)
The Group footer of the main identifier has a single record summarising the above, including (valueA) and the sum of (valueB) for the main identifier. Here i have a calculation to find the difference between (valueA) and the sum of (valueB) for each main identifier. The result is (valueC).
Is it at all possible to summarise the result of the calculation above? i.e. Sum (valueC) on the next grouping? Crystal doesn't seem to allow me to, but i'm not sure if someone has tried this or found an alternative method of doing this.
All help/suggestions much appreciated.
(Sorry for the confusing description of this issue. Couldn't think of a better way to describe what i'm trying to do! )

Post Author: lazarus
CA Forum: Formula
Thanks for the reply. Eventually worked it out. Messy use of formulae got me there in the end, but the users don't see that so its all good!
Thanks again!

How can I compare two summary field in cross-tab?

Dear expert:I have one question for how can I compare two summary field in cross-tab? I have following cross-table:Type Sector1 Sector2 Sector3 Total Outlook 10 11 9 30 Target 5 3 1 9I want to compare the summary field(total) relationship percent, I want to get "9/30". Someone told me I must create the DB view or table via SQL, then can implete in Crystal Report. Can I implete it in Crystal Report via fomula or other function?Thanks so much for your warm-hearted help!Steven

Hello Steven, yes you can compare summary fields, If you are comparing Summary to Target, or vice versa - you can do it within Crystal Reports.
1. In Suppress conditional formula, create 2 Global variables: CurrentOutlook and CurrentTarger and get the current value.
2. In Display String formula for Total show ToText(CurrentTarget/CurrentOUtlook) + "%".
For more difficult cases of compariing fields in cross--tab, you may look into http://www.relasoft.net/KB10001.html.
Best,
Alexander

Sorting a Drill Down Report by summary values in Crystal 2008

Hi All,
I'm a newbie to 2008 but have been using Crystal 7.0 for years, so am trying to find the best 'new' way to represent report data I have.
The data consists of various Product details (code, description, colour, size, Category, Sub Category) and Sales details (Units Sold, Net Sales, Gross Profit) for each Product, across several stores.
I looked at the drilldown example report, and this looks to be what I need.
I've got the drill down working, but am having trouble sorting it. What I want to do is show the N best sellers (decided by the user) across all stores, by either Net Sales Amount or Units or Gross profit, as buying for the stores is done centrally.
The data is retrieved from a stored procedure on a SQL 2005 database. Whatever I do, I can't seem to get it to order correctly. I can get the top 10 best sellers by Net Sales using the strred proc code, but they don't show by order in the report. What I need to do is sort by the sum of Net sales, but can't work out how to do this as it appears not to let you select a sum in the sort experts.
Alternatively, a cross tab that spanned a couple of pages would probably work, but I can't find any way of getting the Product details in one row without playing around with a concatenated string i.e. I want code, description, colour, size, Category, Sub Category as one row of the tab, with columns of Units Sold, Net Sales, Gross Profit as columns for each store. I am having the same problem with the cross tab as well - I want to order the rows by the Net Sales total across all stores (i.e. Product with most sales at the top), but can't work out how to do it as the report orders it by Product Name.
Can anyone point me in the direction of a sample or give me some clues ?
Many Thanks
Paul

Hi Paul,
First insert the summary field in the report .
Then within the Report Tab you will get the group sort expert will be highlighted in the options.
In the group sort expert based on Net Sales you can sum the field and get the required order for the top 10.
Hope this helps you.
Regards,
Naveen.

Report Performance - Summary Fields Setting

I have a report data model with 3 groupings. Summary fields are needed for each group. There are 2 approaches for me to have the summary values :
1. i can set the data source of each summary field to be the corresponding column of my based Q_1 selection statement, and then set the "Reset At" for different data groups.
2. On the other hand, i can set the data source to be the summary field of the inner data group.
Could anyone tell me which method can give me a better performance? I want the report to run faster.

Puvan,
I figured out the problem myself. It is not a version issue.
I was using a sum function on a decode expression in the sql command. The % total was applied on that sum expression. Every time I was reopening the report the sum expression was getting created in a new group.
When I gave an alias for the sum(decode(xyz)) expression it is working fine now.
I would still consider that as an issue with Reports Developer.
FYI...
Ritendra.

Functions in Calculation and Summary Fields

Hi,
I'll give a bit of background to my situation before describing the advice I'm looking for here.
I am experienced Mac user and I have used AW a fair bit in the past, but since I've been working in a job which has Windows machines and uses a complex custom-written relational database for its main tool, I use it less often than I did, so I am a little rusty. It is the shortcomings of the complex relational database (which I do not have admin rights to) that has led me back to AW and its database module.
Essentially, I am a complaints investigator, and the relational database provided by my employer is used to keep track of correspondence and various metadata associated with the investigation of the complaint. However, although it is called a Complaints Management System (CMS), it does not help me manage my caseload very well. I've previously tried to create an Excel spreadsheet that would help me manage my work, but it is not a database (or I am not sufficiently skilled with Excel) and I cannot get it to provide me with what I want.
So, my problems.
I have complaints (cases) assigned to me to investigate. These cases have differing priorities, which means differing time limits for completion of the investigation. The priorities and time limits are set out below:
J (jurisdictional issues) - time limit = 1 month
D (discretion not to investigate) - time limit = 3 months
1 - time limit = 4 months
2 - time limit = 6 months
3 - time limit = 12 months
The priority field in my AW DB is currently a 'pop-up menu' field, but I could change this to another type if this would be advisable.
I have a date-type field in which I enter the date the complaint was received. I have an calculation-type field in which I calculate the age of the complaint using the function:
=(NOW()-'DateReceived')
This returns an age in days, which I input into a separate calculation field that divides the result of 'age in days' by 30, to give a rough approximation of the number of months old the complaint is (If AW has an equivalent to Excel's 'workdays' variable, I'd love to hear about it). This latter field is the one that I display in the main data entry view of the database.
Given the priority assigned to the complaint, and the age of it, I am either 'On Target' or 'Over Target' for completing the investigation.
Each month I have a meeting with my manager to review progress, and since the reports that can be extracted from the CMS are not very useful for this purpose, I want my AW database to help me generate reports that can form the basis of discussion in these meetings.
Part A of My Query
At present, I have a manually operated field, in the form of a pop-up menu, to indicate for each record (complaint) whether I am over or on target for completion of the investigation. I would like to make this a calculated field, so that the database keeps track of this for me automatically. Unfortunately, I'm either too dense, or not good enough with the syntax of AW functions, to be able to write a function which essentially does the following:
IF 'Priority'=1 AND 'Age in Months'<4 THEN 'On Target' ELSE 'Over Target'
- and then repeats that for the other priority possibilities. It seems likely that the 'IF' function is what I'm after, but I haven't been able to get the syntax right to combine 'Priority' and 'Age in Months' in the format spelt out in the AW help, which is:
=IF(logical,true value,false value)
Getting the syntax of one part of this function right would be a good start. However, I suspect that I have a larger problem, in that I have 5 priorities to measure against and I need the overall calculation (that produces the 'On Target' or 'Over Target' results) to report in one result field. This means nesting the functions that look at the 5 priorities and 5 age limits. I've tried and failed to get the syntax of such nesting right, so advice on this is doubly welcome.
Unfortunately, I have a sneaking suspicion that unless the answer is much more concise than I imagine it to be, there will be an additional problem: AW appears to have a character limit for the length of a function string in a calculation field which may be too short for my needs. If you think this is an issue but that it can be solved through the use of intermediate fields (which don't need to be displayed in the main 'data entry' layout), I'm happy to give that a shot.
Part B of my Query
Even if the problem above cannot be solved, and I have to manually enter whether a complaint is 'On Target' or 'Over Target', I have a separate but related question for the reports I have to present to my manager.
On these reports, I would like to have a summary at the top of the first page (in a grand-summary part, I assume) which gives a count of how many complaints are 'On Target' or 'Over Target' for each priority. Below that is a sub-summary part, ordered by the type of action that must next be taken in the investigation. (Getting that right may be a subject of a separate post at a later date.) The report must, of course, only report on those complaints that are still being investigated ('open complaints') and not those which have been completed ('closed complaints'). So, I need a function in a summary field which will present an accurate count of the number of open complaints that are 'on target' for priority J (with separate summary fields that do the same thing for priorities D, 1, 2, and 3), and a separate set of summary fields that will present a count of open complaints that are 'over target' for each type of priority.
It might look a bit like this table below, with figures from the summary fields populating the cells in the third row:
Priority
J
D
1
2
3
In / Out of Target
In
Out
In
Out
In
Out
In
Out
In
Out
Number of Complaints
My guess is that it is easier to have the summary field simply count all the complaints that are on or over target for a given priority, regardless of whether they are open or closed, since the report could be based on a saved search (match) which strips out all closed complaints. But if I'm off-beam with that idea, I'm happy to have another way of cracking this nut.
Many thanks in advance to any Community members that take the time to try and help me with this.
Andrew
PS Cross posted in AWUG forum too, if people prefer to answer there.

Hi Andrew,
Part A:
I've done some restating of the question, and distributed the calculations among several fields, not all of which need to be included on the visible layout. Other than formatting the Date fields and moving the 'Completed Date' field and its label, I've left this in the default "Layout 1" produced by AppleWorks.
Field List:
Priority: Popup menu with six items: 00, J, D, 1, 2, 3 Defaults to 00
TL (time limit in months): Calculation: CHOOSE('Priority',0,1,3,4,6,12)
Received: Date. Option: Automatically insert today's date (ie. Date Record created) (may be edited)
Target Date: Calculation:
DATE(YEAR('Received')+INT(MONTH('Received')+'TL')/12,MOD(MONTH('Received')+'TL', 12),DAY('Received'))
Remaining (Days): Calculation: INT('Target Date'+1-NOW()) (see revision below)
Completed: Checkbox. Set default value to Unchecked.
Completed Date: Date: Entered manually
OnTarget: Calculation: IF('Completed',IF('Completed Date'<'Target Date',"On Target","Over"),IF(INT(NOW())>'Target Date',"Over","On Target"))
The On Target field shows the current status of the case while still open, and the state on the closing date when it was closed.
Having done that, I was unhappy with the Remaining field continuing to calculate an ever larger negative number after the case had been closed. Hence this revision below:
Remaining: Calculation: IF('Completed','Target Date'-'Completed Date',INT('Target Date'+1-NOW()))
Shows the number of days remaining while the case is open, the days remaining at completion if the case has been marked Completed and the completion date entered.
Rsults (and some further formatting of the Layout) below.
Part B:
You will need Subsummary parts when sorted on Completed and on On Target. Fields can appear on a Layout only once, so each subsummary part will need a separate Summary type field for each field to be summarized.
Regards,
Barry

Is there a limit to no. of summary fields that can be used in a cross tab?

Hi,
While creating a cross tab is there a limitation to number of summarized fields that can be used?
- The cross tab when uses 184 fields as summary fields leads to Crystal report application to crash at the time of export to excel.
- Tried with two Datasources: XML and excel
- If we reduce the number of summary fields used to 102 exactly, export works fine in excel.
- If 2 cross tabs are used each containing 92 summary fields(in order to show 184) export to excel works fine.
Please let me know if there is any such limitation which leads to CR application to crash when exporting in excel?
Thanks
Regards,
Nidhi

I suggest you purchase a case and have a dedicated support engineer work with you directly:
http://www.sdn.sap.com/irj/boc/gettingstarted
Or
http://store.businessobjects.com/store/bobjects/Content/pbPage.CSC_map_countyselector/pgm.67024400?resid=jFmmLgoBAlcAAALO-iYAAAAP&rests=1278687224728
If this is a bug you'll get a refund, if not post your enhancement request in the Idea Place. Or the Rep will suggest a better way to create your report.

Selection criteria are not applied to summary fields on group footers.

I wonder if anyone can help me with this problem. I am using Crystal reports version 11.2, and my data source is a Sql Server view.
The records on the view have a date field, and I have selected all records within a given date range in "Selection Formulas".
The records are then grouped, and the Crystal summary facility used to summarise number fields on the group footers.
So for example, if my view contains four records, one with field "amount" = 2, one with field "amount" = 8, one with field "amount" = 6, one with field "amount" = 3, but only the first two records are within the valid date range, you would expect to see the first two records listed out at detail level, then field "amount" summarised at group level, with a summarised value of 10.
ie ....                record1                      2
                       record2                      8
                       group level total         10
This works fine when I run the report using Crystal's "print preview" facility. However, when the report is run from within an application written in C#.NET, the selection criteria are not applied to the summary field, so you get ..
                       record1                      2
                       record2                      8
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I tried putting the date selection criteria at both record and group level, but that did not work.
I googled the problem and found an article explaining that Crystal first performs the record-level selection, then it creates the groups and totals up any summary fields, and only then does it apply the group-level selection criteria, which can lead to problems like the one I have described above. However, since I have put my date selection criteria at both record and group level, I do not understand why I still get the problem.
In one report I got round this problem by creating a formula that returned zero if the record date was outside of the valid date range, and returned the number field to be summarised if the date was valid, then summarising that formula, instead of summarising the number field directly.
In other reports I created one formula to set a shared variable as zero, then another formula to accumulate it at detail record level, then another formula to display the variable at the group footer. In other words, I did not bother with the Crystal summary facility at all, but created my own summary facility.
While googling the problem to see what other people did in this situation, I noticed that most fixes used variations of the "shared variables and formulae" fix to get round the problem.
The problem is that I have lots of complex reports and it will take ages to replace the summarised fields with shared variables and formulae. The reports were initially tested with "Print Preview" so we did not notice this problem until the C#.Net application was ready to use them. And I can't believe that you are simply meant to ignore the summary facility and re-invent the wheel by doing it all manually.
Please tell me that there is something simple that I have been doing wrong!!! If I have not given enough information for you to answer, please let me know.
Thanks,
Anne-Marie

Hi, Anne-Marie;
You may be running into a common issue that is docuemented here:
[SelectionFormula|https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/oss_notes_boj/sdn_oss_boj_erq/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/scn_bosap/notes%7B6163636573733d36393736354636443646363436353344333933393338323636393736354637333631373036453646373436353733354636453735364436323635373233443330333033303331333233303334333833393335%7D.do]
Regards,
Jonathan
Edited by: Jonathan Parminter on Mar 16, 2009 8:03 AM

Issue with Duplicate Results and Summary Fields

My report is based on an Access Database. For the purposes of this current issue, there is the Master Table called u201CCnu201D and then a related u201CTable Au201D which includes multiple records related to the Master and also a related u201CTable B,u201D also with multiple records related to the Master.
For my report, I want to output results from Table B based on criteria in Table A. This naturally produces duplicate output on the report. As a result, the Summary Fields that I want to include are incorrect.
I have tried multiple combinations of the Select Distinct function, suppression based on u201Cprevious fieldu201D being equal, summary fields, running totals and if-then statements and still cannot find a solution that works in all of the cases involved.
Below are descriptions of three different scenarios that are occurring:
EXAMPLE #1: Entry 1 has 2 records in Table A and 2 Records in Table B so "Select Distinct" including the Table B ID # and then a Summary Field for the Total produces the correct results, while a Running Total is Incorrect.
EXAMPLE #2: Entry 2 has 2 records in Table A and 1 Record in Table B so a suppression formula of the field based on the "Previous =" Table B ID # and the Running Total produce the correct results, while Summary Field is incorrect.
EXAMPLE #3: Entry 3 has 6 records in Table A and 6 Records in Table B. Neither Summary or
Running Totals produce correct results.
I would greatly appreciate any advice in terms of creative formulas, etc. that would help produce correct results here.
Iu2019ll be pulling my hair out soon! Thanks so much-

Hi Berry
Try to create a command with a subquery. The subquery will be returning the the duplicate records and the main query that uses this subquery will find distinct records out of the resultset returned by the subquery.
Let me know if this helps.
Regards
Nikhil

Ordering of formula and summary fields - Reports6i

Hello,
I want to know if it is possible to make certain order of field (XML tags) in XML.
If I have ordinary field that I get from SQL I can put it in the place that I want it to be and position in xml is OK, but when I put formula or summary field on certain place in xml file it is always on last place.
For example:
I have sql with 3 fields (one, two, three) and two formula fields (fo1, fo2). In report they are in this order:
1. one
2. fo1
3. two
4. fo2
5. three
but in xml file I get this order:
<body>
<edp:bodyContent>
</one>
</two>
</three>
</fo1>
</fo2>
</edp:bodyContent>
</body>
and I wish to have this order in xml:
<body>
<edp:bodyContent>
</one>
</fo1>
</two>
</fo2>
</three>
</edp:bodyContent>
</body>
Is this possible and if so how?
Thanks for your help

Finally, I got the fix.
Here is what I did: Instead of the format mask '000' or '099' or '0nn' I used '000Y'
adding a Y supresses the extra space that is reserved for + or - sign. And supression need to be added at the end like I showed, not like 'Y000'.
Now my data looks like this, which is what I wanted:
04/23/20120020123.451234.5610/24/2008
If you look close, there are no spaces now as compard to my previous data line.
Thank you all both for spending some time and giving me pointers.

How to avoid the Summary Fields in CrossTab

Hi all,
I have created a report using crosstab view,,,in that i have selected two fields in the value column..but in the summary field i need to select only one column....
but i cann't select only one field in the summary..Is that possible....if so please help me on this.....
Thank You,
Katchsathish

Hi Kuldeep,
Condition 1:
If you try to take one Dimension and one measure like Year and sales revenue using e-fashion demo universe then new column inserted will be nested when using cross tab where the measure values will be spread across multiple columns.
In this case you have to use condition to refer individual column names like
=[Sales revenue] Where([Year]="2001" )+ [Sales revenue] Where([Year]="2002")
and calculate the sum.
Select the measure column in the cross tab then click the u201CInsert Sumu201D button it will display the sum in the last column of the cross tab then you can modify the formula generated to specify the condition which columnu2019s sum you want o display in that column.
Ex: Use e-Fashion universe and take Year and sales Revenue turn it to cross tab and follow the process I mentioned.
Condition 2:
However if you use one dimension and multiple measure like the one you are using where you are trying to calculate sum of col1+col2 and so on. In this case you can directly insert the column and calculate the sum of column referring their names.
Ex: Use e-Fashion universe and take objects Year, Sales revenue. Quantity sold, Discount, margin here you can directly sum individual column values like sales revenue, quantity sold and discount +margin by inserting the column in between the columns using u201Cinsert Columnu201D
I Hope this helpsu2026
Thanksu2026
Pratik

Using Summary Fields from Detail to Master Report

Hello guys, I have a Report with Master-Detail Relationship where Detail have a Summary Field named TOTAL_PRODUCT that sum the total of products in a sell. The unique function of detail report is sum the total of products in a sell, in report we have this structure:
ID -
DATE OF SELL -
VENDOR NAME -
CUSTOMER NAME -
TOTAL OF PRODUCTS
This Field in report TOTAL OF PRODUCTS only can be calculated with Detail Table, how can i do it ?

I'll have a exemple with some data :
ID/     DATE OF SELL/     VENDOR NAME/     CUSTOMER NAME/      TOTAL OF PRODUCTS
1/     23/08/2011/             JONH MARK/              MAX FOX/              100
2/     31/08/2011/             JONH MARK/              CRYSTIE LABORY/ 20
This Column named TOTAL OF PRODUCTS only be calculated with the Detail information, i need to sum all of products in detail table, but how can i do it in Crystal ?
Edited by: Ronaldo Lanhellas on Aug 31, 2011 4:22 PM

Report delimiteddata option. How to hide summary fields.

Hi,
I have a report which has Summary Items
eg:
Department: Production
Name Salary
John 1000
Jack 2000
Total 3000
Department: Quality
Name Salary
Harry 1200
Sally 800
Total 2000
This is how it comes in PDF format.
Now I want to show the same report in Excel format also. Here I want it to be plain data without any formatting and Summary Items (Total field) as below
Department Name Salary
Production John 1000
Production Jack 2000
Quality Harry 1200
Quality Sally 800
I tried delimiteddata option. However the report comes as below
Department Total Name Salary
Production 3000 John 1000
Production 3000 Jack 2000
Quality 2000 Harry 1200
Quality 2000 Sally 800
How can I remove the column Total ??
Thanks in Advance
Regards
Sajan

Hi Sajan,
Go to the property inspector of the summary field.
Under XML settings, exclude from XML tag set it to Yes
Best Regards
Rajesh

Summary fields on chart expert

Post Author: training2go
CA Forum: Charts and Graphs
Hello,
I noticed that summary fields that are used on the report do not appear on the chart expert as a field that you can select. Did I do something wrong or is this the way the chart expert works in Crystal Reports 2008? Thank you.

Hi, Anne-Marie;
You may be running into a common issue that is docuemented here:
[SelectionFormula|https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/oss_notes_boj/sdn_oss_boj_erq/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/scn_bosap/notes%7B6163636573733d36393736354636443646363436353344333933393338323636393736354637333631373036453646373436353733354636453735364436323635373233443330333033303331333233303334333833393335%7D.do]
Regards,
Jonathan
Edited by: Jonathan Parminter on Mar 16, 2009 8:03 AM

UDF field in Crystal in Sales Order Layout

Hi,
I want to Include UDF field in sales order layout, when i open default layout it shows only standard in RDR1(UDF for rowlevel ) it doesn't shows UDF fields. Now i connected database and re-established OLE DB connection and pulled the RDR1 table, here i can get those UDF created by me. but if i use this UDF field in report details area and this results no values in the layout while preview the report in SAP B1.
Anyone guide me on this....
Regards
sree

Hi Ivan,
If you want to populate UDF fields into crystal reports layout then you have to do wat i mentioned earlier.
1. Go to Menu
2. choose Database
3. choose verify database
4.enter Object Id and Document Number as a input
5.system will retrieve the values from database and pull all the fields including UDF
but this doesn't change field length of UDF you have to change it on UDF fields management in SAP by updating the field properties.
Note: later you can't reduce the length
Regards
Sree

I want pagewise Summary field in Crystal XI.

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