Import Numbers spreadsheet and Print labels

I am looking for a way to do a bulk mailing / mail merge project WITHOUT using any Microsoft products. I know with Microsoft, I can create an Excel spreadsheet with columns for Company name, address and zip codes. Then I can export/import them into a Avery mailing label and print these labels out. I am going to have over 1000 addresses and certainly don’t want to ad all these to my contacts on the Mac side. I have Pages and Numbers, so I am looking for a way to do this without having to use anything by Microsoft. After all, this was my reason for leaving behind the PC world after 25 years. Also, it would be very helpful if there was a way to scan these addresses in and then import them somehow, some way so that I don’t have to manually enter all this information. Somebody, please help me. Thank you in advance.

Here are a couple of techniques posted previously.
This one uses an Applescript, available at the address shown in the message by Yvan Koenig.
See ElViejo1939's post in this thread for a technique using Mail merge to a Pages merge document, then collapsing that document into pages of labels.
Regards,
Barry

Similar Messages

Import Numbers spreadsheet and print l;abele

I am looking for a way to do a bulk mailing / mail merge project WITHOUT using any Microsoft products. I know with Microsoft, I can create an Excel spreadsheet with columns for Company name, address and zip codes. Then I can export/import them into a Avery mailing label and print these labels out. I am going to have over 1000 addresses and certainly don’t want to ad all these to my contacts on the Mac side. I have Pages and Numbers, so I am looking for a way to do this without having to use anything by Microsoft. After all, this was my reason for leaving behind the PC world after 25 years. Also, it would be very helpful if there was a way to scan these addresses in and then import them somehow, some way so that I don’t have to manually enter all this information. Somebody, please help me. Thank you in advance.

Copy the section you wish printed to a new page and then print
that new page which has only what you wish to be printed. There
is no Print Selected Area in Numbers.

Using macbook pro, how do I create and print labels

how do I create and print labels using macbook pro

Do you mean address labels ? Please check out this link
http://smallbusiness.chron.com/can-print-address-labels-macbook-pro-58714.html
http://support.apple.com/kb/ht3952

How to put continuos (desired format) of dates in numbers spreadsheet and how to do it? please reply asap i need it..

how to put continuos (desired format) of dates in numbers spreadsheet and how to do it? please reply asap i need it..

This is the definition for "continuo" from Apple's dictionary:
continuo |kənˈtinyəˌwō | (also basso continuo) noun (pl. continuos) (in baroque music) an accompanying part that includes a bass line and harmonies, typically played on a keyboard instrument and with other instruments such as cello or bass viol.
Presumably you mean something else. Your chances of getting replies that can help you will improve with a clearly stated question.
SG

Adobe Reader 9 and printing labels with USPS.

I have read some of the other posts about Adobe Reader 9 and printing labels with USPS. I am running Snow Leopard on my IMac with Adobe reader 9.1.3 and have had no problems only when using Mozilla Firefox 3.5.3 for the Mac. There is, however, an extra step, if I recall (some window asking me to make a selection, which came up after I clicked on the "print and bill" button). But everything worked just fine.

Hi,
Thank you for the quick response. I've done that but the problem persists.
A bit about my computer it's Vista, but the folders are a little weird. Default install directory and common files folders are on a different drive. In addition appdata are also on a different drive. However this should not affect sinve I've already re-installed Adobe Reader multiple times and it used to work just fine.
But perhaps the problem is indeed path related. Anybody with more ideas to share?
Thank you in advance.
Update: When I reinstall Adobe Reader and open the file, the first time I try to install Japanese font it does not end with "registering product" but with something like "removing backup files" (see attachment). If I try to install Japanese font again and again, I will get the "registering product" at the final glimpse of the installation pop-up.

Hi, I would like to create a database from my numbers spreadsheet and create reports (like SQL). Is there a way?

Hi, I would like to create a database from my numbers spreadsheet and create reports (like SQL). Is there a way?

Numbers is a lightweight spreadsheet. If you know sql you will know that it can handle many queries and is a real databases that can handle many thousands of records. Number is not the correct tool. You can make something that does something like a query but it is not truly a query.
Can you share anything about the specific application and how much information there is in each record? How many records (rows)?

I need to create a one-time database for our Christmas list and print labels. Is there a free Mavericks-compatible download that will do this?

Since I will only use it once a year, I am looking for a free download that will allow me to create a small (80-100 names and addresses) database AND print out mailing labels from that list. I used to have FileMaker Pro 6 and it worked beautifully. However, it is not compatible with my new operating system - Mavericks - and I am not willing to spend $180 for the necessary upgrade to FileMaker Pro 12, especially since I will only be using it once a year. I have Numbers, which works for my other databases, but it is not designed to print labels. Help!

You could create a Christmas list group in Contacts, and use the File > Print facility in Contacts that supports Avery Mail Labels in the layout tab. Simpler and cheaper than learning a database.

I have a large numbers spreadsheet and I need to delete a lot of blank rows. Can I do this in one lump sum, or do they have to be deleted singularly ?

I have a large numbers spreadsheet that I inherited and I need to delete a lot of rows. Can this be accomplished collectively, or does each row have to be deleted one by one ?

You can delete multiple rows at once.
Hold down the command key and select the rows (which do not have to be contiguous) by clicking the row numbers on the left, then do this:
SG

Can anyone recommend a good app for designing and printing labels?

I have just switched from pc to mac and have pages on my macbook but it does not have a label function (please apple sort this out its the only major flaw!) so can anyone recommend a good app that will do what a pc does? I do not really want to pay £85+ for office for mac just for the word program

One way to find an app at the App Store is to use keywords.
Type print labels in the search field top right corner of the App Store window then press Enter or Return on your keyboard.
Click one of the apps listed. Always check Requirements under Information and definitely read customer reviews before purchasing and make sure there is a support link available in case you need to contact the app developer for questions.
This forum is mainly for troubleshooting the App Store.
For feedback for software designed for printing labels, try posting your topic in the Mac OS X community here.

How do I get my numbers spreadsheet to print as labels?

I am trying to use my numbers data for labels and do not know how to do it?

Here are a couple of techniques posted previously.
This one uses an Applescript, available at the address shown in the message by Yvan Koenig.
See ElViejo1939's post in this thread for a technique using Mail merge to a Pages merge document, then collapsing that document into pages of labels.
Regards,
Barry

Selecting and Printing Labels from Database

I have tried to print address labels from a database in which I chose four lines, one of which (a company name) is often blank because there is no information. This line appears as a blank line on the label. Is there a way to eliminate this blank line?
I am also having trouble selecting records to print. Can you suggest where to look to get help?
Thank you.

Hello
Here is a script I passed last year about this kind of problem.
I hope that embedded comments would be sufficient because at this time, I am unable to work on such a script.
--[SCRIPT DB calcToSlideGUI v6]
Ce script récupère dans un champ une valeur calculée
et la dépose dans un champ texte classique.
Cela permet de bénéficier du retour à la ligne automatique
indisponible pour les champs calculés.
Si un champ contient des pseudo returns consécutifs,
ils sont remplacés par un unique pseudo return.
Si un champ contient des pseudo espaces consécutifs,
ils sont remplacés par un unique espace.
La fonction Chercher-Remplacer est utilisée
pour remplacer ces pseudo return par de VRAIS return.
Exemple de formule pour concat-calc
'prénom'&"◊"&'prénom2'&"◊"'nom'&"¶"&'rue1'&"¶"&'rue2'&"¶"&'code'&" "&'city
• This script grab the value calculated in a field
and drop it in a simple text field.
This permit to take benefit of the auto wrap feature
which is unavailable with calculated fields.
If a field contains adjacent pseudo returns,
they are replaced by single ones.
If a field contains adjacent pseudo spaces,
they are replaced by a single space.
The Find-Replace feature is used to replace
these pseudo returns by TRUE ones.
Sample formula for concat-calc:
'firstName'&"◊"&'firstName2'&"◊"&'lastName'&"¶"&'street1'&"¶"&'street2'&"¶"&'co de'&" "&'city'
Yvan KOENIG, Vallauris (FRANCE)
27 août 2004
complété le 31 août
modifié le 5 décembre
modifié le 8 décembre
modifié le 4 février 2005
property champsRequis : {"concat-calc", "concat-text"}
(* les noms des deux rubriques manipulées
vous pouvez modifier ces noms mais PAS leur ordre
• the names of the two used fields
you may change them but don’t change the order of them *)
property french : true (* true = messages français
• false = english messages *)
property fauxReturn : ASCII character 166 -- "¶"
(* use it in the database formula as Return indicator *)
property fauxEspace : ASCII character 215 -- "◊"
(* use it in the database formula as Space indicator *)
property fauxReturn2 : fauxReturn & fauxReturn
property fauxEspace2 : fauxEspace & fauxEspace
property msg0 : "" -- globale
property msg1 : "" -- globale
property msg2 : "" -- globale
property msg4 : "" -- globale
property msg6 : "" -- globale
property msg7 : "" -- globale
property msg71 : "" -- globale
property msg72 : "" -- globale
property msg81 : "" -- globale
property msg82 : "" -- globale
property msg98 : "" -- globale
property msg99 : "" -- globale
on run
try
if msg0 is "" then my prepareMessages()
my controlesDivers()
my modeUtilisation()
my afficheToutes()
my preparation()
set metsReturn to my alimente()
my pourRemplacer(metsReturn)
on error MsgErr number NroErr
if NroErr is not -128 then
beep 2
(* «constant afdregfp» est la forme canonique de frontmost application *)
-- tell application (path to «constant afdregfp» as string)
tell application (path to frontmost application as string)
display dialog "" & NroErr & " : " & MsgErr ¬
buttons {msg99} with icon 0
end tell -- to application
end if
return
end try
end run
-- ================== routines
on controlesDivers()
tell application "AppleWorks 6"
activate
-- Test version
if "6." is not in (version as text) then ¬
error msg0 number 8000
if (count each document) = 0 then ¬
error msg1 number 8001
if (document kind of document 1 ¬
is not database document) then ¬
error msg2 number 8002
select document 1 (* Utile si dialog recherche est au 1er plan
• Useful if the Search dialog is at front *)
end tell -- AppleWorks
end controlesDivers
-- ==================
on modeUtilisation()
tell application "AppleWorks 6"
tell document 1
select menu item 1 of menu 5 (* mode Utilisation¬
• Browse mode *)
end tell -- to document 1
end tell -- to AppleWorks
end modeUtilisation
-- ==================
on afficheToutes()
tell application "AppleWorks 6"
tell document 1
select menu item 1 of menu 6 (* Afficher toutes les fiches
• Show all records *)
end tell -- to document 1
end tell -- to AppleWorks
end afficheToutes
-- =====================
on preparation()
tell application "AppleWorks 6"
tell document 1
if (count of records) = 0 then error msg6 number 8006
set nomsChamps to name of every field
set {missing, msg8} to {0, ""}
set cnt_champsRequis to count of champsRequis
repeat with ky from 1 to cnt_champsRequis
set Rbrq to (item ky of champsRequis)
if Rbrq is not in nomsChamps then
set missing to missing + 1
set msg8 to msg8 & Rbrq & ", "
(* construit une chaîne avec les noms des rubriques absentes
• build a string with the names of missing field(s) *)
end if
end repeat
if missing is not 0 then
(* prépare un beau message d'erreur
• build a pretty error message *)
if missing = 1 then
set msgmiss to msg7 & msg71 & return & ¬
msg8 & msg81
else
set msgmiss to msg7 & msg72 & return & ¬
msg8 & msg82 -- pluriels
end if -- missing = 1
error msgmiss number 8078
end if -- missing is not 0
end tell -- to document 1
end tell -- to AppleWorks
end preparation
-- =====================
on alimente()
tell application "AppleWorks 6"
tell document 1
set {champSource, champDestination} to champsRequis
set metsReturn to false
set nbrec to count of records
repeat with ky from 1 to nbrec
set {champky, mets_Return} to ¬
my slide((value of field champSource of record ky) as text, metsReturn)
set value of field champDestination of record ky to champky
end repeat
end tell -- document 1
end tell -- Aworks
return mets_Return
end alimente
-- =====================
on remplace(Texte, avant, apres)
set AppleScript's text item delimiters to avant
set aListe to (text items of Texte)
set AppleScript's text item delimiters to apres
return (aListe as text)
end remplace
-- =====================
on slide(Texte, mets_Return)
repeat while Texte contains fauxReturn2
set Texte to my remplace(Texte, fauxReturn2, fauxReturn)
end repeat
repeat while Texte contains fauxEspace2
set Texte to my remplace(Texte, fauxEspace2, fauxEspace)
end repeat
if Texte contains fauxEspace then ¬
set Texte to my remplace(Texte, fauxEspace, " ")
set AppleScript's text item delimiters to ""
if Texte contains fauxReturn then set mets_Return to true
return {Texte, mets_Return}
end slide
-- =====================
on pourRemplacer(metsReturn)
if my quelOS() is not less than "1030" then
(* Mac OS X 10.3 ou plus *)
if metsReturn is true then ¬
my chercheRemplaceGUI(fauxReturn, return)
else
error msg4 number 8004
end if -- my quelOS() (GUIdispo)
end pourRemplacer
-- ==================
on chercheRemplaceGUI(avant_, apres_)
beep 2 (* Attire l'attention *)
tell application "AppleWorks 6"
--activate
select document 1
tell document 1
select menu item 1 of menu item 16 of menu 3 (* Rechercher/Remplacer…
• Find/Replace… *)
end tell
set the clipboard to avant_
paste
end tell -- to AppleWorks
tell application "System Events"
if UI elements enabled then
tell process "AppleWorks 6"
keystroke tab
end tell -- to process
else
tell application "System Preferences"
activate
set current pane to ¬
pane "com.apple.preference.universalaccess"
display dialog msg98
end tell -- to System Preferences
end if
end tell -- to System Events
tell application "AppleWorks 6"
set the clipboard to apres_
paste
end tell
tell application "System Events"
tell process "AppleWorks 6"
keystroke tab -- back to field "Search"
end tell -- to process
end tell -- to System Events
end chercheRemplaceGUI
-- =====================
on quelOS()
try
(* «event fndrgstl» = forme canonique de system attribute *)
-- set hexData to «event fndrgstl» "sysv"
set hexData to system attribute "sysv"
set hexString to {}
repeat 4 times
set hexString to ((hexData mod 16) as string) & hexString
set hexData to hexData div 16
end repeat
set OS_version to hexString as string
on error
set OS_version to "0000"
(* retournera "0000" si "system attribute" n'est pas reconnu *)
end try
return OS_version
end quelOS
-- =====================
on prepareMessages()
if french is true then
set msg0 to "Ce script n'est pas compatible" & return & ¬
"avec cette version d‘AppleWorks." & return & ¬
"Veuillez utiliser une version 6.0" & return & ¬
"ou plus récente..."
set msg1 to "Aucun document ouvert"
set msg2 to "Ce document n'est pas une base de données."
set msg4 to "Pensez à remplacer" & return & ¬
"«" & fauxReturn & "» par «\\p»."
set msg6 to "Impossible d’exécuter ce script" & return & ¬
"sur une base vide."
set msg7 to "Désolé, "
set msg71 to "la rubrique:"
set msg72 to "les rubriques:"
set msg81 to "est absente."
set msg82 to "sont absentes."
set msg98 to "Le scriptage des éléments d’interface est désactivé. " & ¬
"Cochez «Activez l’accès pour les périphériques d’aide»"
set msg99 to " Vu "
else
set msg0 to "This script is not compatible" & return & ¬
"with this version of AppleWorks." & return & ¬
"Please use version 6.0" & return & "or higher..."
set msg1 to "No open doc"
set msg2 to "This document is not a database."
set msg4 to "CAUTION, don’t forget to replace" & ¬
"“" & fauxReturn & "” by “\\p."
set msg6 to "Can’t apply this script" & return & ¬
"on an empty DB."
set msg7 to "Oops, the field"
set msg71 to ":"
set msg72 to "s:"
set msg81 to "is missing."
set msg82 to "are missing."
set msg98 to "UI element scripting is not enabled. " & ¬
"Check “Enable access for assistive devices”"
set msg99 to " Oops "
end if
end prepareMessages
--[/SCRIPT]
Yvan KOENIG (from FRANCE jeudi 15 juin 2006 09:07:25)

I'm a novice to MAC, how do you design and print labels?

I'd like to design labels using photos or artwork, how do I do this?

You can design your own using Pages or Word ... or you can download any number of label design programs (just Google for them).
I use a Dymo label printer, and the software that comes with the printer handles many different sizes and shapes of labels.

Numbers Spreadsheets won't open, need latest version?

I'm trying to open important Numbers spreadsheets and it’s telling me unable to do it until I download the latest version of Numbers - But I have the latest version!! Don’t know what to do next.

Hi betbet,
You have both '09 and 3 on your computer. Make sure you are in 3.
Check out Wayne's tip.
Need newer version of Numbers to open file
quinn

How can I print contiguous rows on a Numbers spreadsheet without having to print the whole spreadsheet page?

I frequently have a need to print a portion of a spreadsheet for a presentation, but find that I have to print the whole spreadsheet page to obtain the information I want. When I was using Microsoft Excel I could highlight a section of a spreadsheet and print only the highlighted rows. Is there some way that I can do this in Numbers? Help will be appreciated.

Numbers differs significantly from Excel in the print paradigm. If you enable Print View using the menu item "View > Show Print View", you will see exactly how each page will print.
A Numbers document contains Sheet.
Sheets contains a canvas, on which you place tables, graphics, text, and media. The canvas is continuous and is divided into pages at print time.
If you want to print just a portion of a table, select the area, copy, the open the Application Preview, select the menu item "File > New From Clipboard"
Then print

How to print a numbers spreadsheet so column numbers show

I'm writing this with zero experience so please be nice I am trying to print a numbers spreadsheet and I want the Column numbers to show (1,2,3 down the side and A, B,C up top) How can I do this? Thanks.

Hi John,
Apple's design philosophy (keep it simple and non-technical on the surface) is pretty well known, so to me it's not that surprising when they extend that philosophy to Numbers: quite a bit of power under the hood but a deceptively simple interface.
My experience shouldn't be an issue here. But since you brought it up, I am a long-time heavy user of spreadsheets, of Excel more than Numbers, but I find Numbers handy as well, and thought I'd point out my perspective, in response to your "are you kidding?" comment.
In Numbers, column letters and row numbers are just a quick click or a tap away, quite handy for my needs, and I like the fact that they recede gracefully into the background when not needed.
If unlike me you still do a lot of printing out to static reports (as opposed to sharing results dynamically online or on, say, a tablet) then you won't be as happy with Numbers as with many other spreadsheets.
But, as I say, you might consider in your menu going to Numbers > Provide Numbers Feedback.
SG

Import Numbers spreadsheet and Print labels

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