Import Numbers spreadsheet and print l;abele

I am looking for a way to do a bulk mailing / mail merge project WITHOUT using any Microsoft products. I know with Microsoft, I can create an Excel spreadsheet with columns for Company name, address and zip codes. Then I can export/import them into a Avery mailing label and print these labels out. I am going to have over 1000 addresses and certainly don’t want to ad all these to my contacts on the Mac side. I have Pages and Numbers, so I am looking for a way to do this without having to use anything by Microsoft. After all, this was my reason for leaving behind the PC world after 25 years. Also, it would be very helpful if there was a way to scan these addresses in and then import them somehow, some way so that I don’t have to manually enter all this information. Somebody, please help me. Thank you in advance.

Copy the section you wish printed to a new page and then print
that new page which has only what you wish to be printed. There
is no Print Selected Area in Numbers.

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Import Numbers spreadsheet and Print labels

I am looking for a way to do a bulk mailing / mail merge project WITHOUT using any Microsoft products. I know with Microsoft, I can create an Excel spreadsheet with columns for Company name, address and zip codes. Then I can export/import them into a Avery mailing label and print these labels out. I am going to have over 1000 addresses and certainly don’t want to ad all these to my contacts on the Mac side. I have Pages and Numbers, so I am looking for a way to do this without having to use anything by Microsoft. After all, this was my reason for leaving behind the PC world after 25 years. Also, it would be very helpful if there was a way to scan these addresses in and then import them somehow, some way so that I don’t have to manually enter all this information. Somebody, please help me. Thank you in advance.

Here are a couple of techniques posted previously.
This one uses an Applescript, available at the address shown in the message by Yvan Koenig.
See ElViejo1939's post in this thread for a technique using Mail merge to a Pages merge document, then collapsing that document into pages of labels.
Regards,
Barry

How to put continuos (desired format) of dates in numbers spreadsheet and how to do it? please reply asap i need it..

how to put continuos (desired format) of dates in numbers spreadsheet and how to do it? please reply asap i need it..

This is the definition for "continuo" from Apple's dictionary:
continuo |kənˈtinyəˌwō | (also basso continuo) noun (pl. continuos) (in baroque music) an accompanying part that includes a bass line and harmonies, typically played on a keyboard instrument and with other instruments such as cello or bass viol.
Presumably you mean something else. Your chances of getting replies that can help you will improve with a clearly stated question.
SG

Hi, I would like to create a database from my numbers spreadsheet and create reports (like SQL). Is there a way?

Hi, I would like to create a database from my numbers spreadsheet and create reports (like SQL). Is there a way?

Numbers is a lightweight spreadsheet. If you know sql you will know that it can handle many queries and is a real databases that can handle many thousands of records. Number is not the correct tool. You can make something that does something like a query but it is not truly a query.
Can you share anything about the specific application and how much information there is in each record? How many records (rows)?

I have a large numbers spreadsheet and I need to delete a lot of blank rows. Can I do this in one lump sum, or do they have to be deleted singularly ?

I have a large numbers spreadsheet that I inherited and I need to delete a lot of rows. Can this be accomplished collectively, or does each row have to be deleted one by one ?

You can delete multiple rows at once.
Hold down the command key and select the rows (which do not have to be contiguous) by clicking the row numbers on the left, then do this:
SG

How do I get my numbers spreadsheet to print as labels?

I am trying to use my numbers data for labels and do not know how to do it?

Here are a couple of techniques posted previously.
This one uses an Applescript, available at the address shown in the message by Yvan Koenig.
See ElViejo1939's post in this thread for a technique using Mail merge to a Pages merge document, then collapsing that document into pages of labels.
Regards,
Barry

Numbers Spreadsheets won't open, need latest version?

I'm trying to open important Numbers spreadsheets and it’s telling me unable to do it until I download the latest version of Numbers - But I have the latest version!! Don’t know what to do next.

Hi betbet,
You have both '09 and 3 on your computer. Make sure you are in 3.
Check out Wayne's tip.
Need newer version of Numbers to open file
quinn

How can I print contiguous rows on a Numbers spreadsheet without having to print the whole spreadsheet page?

I frequently have a need to print a portion of a spreadsheet for a presentation, but find that I have to print the whole spreadsheet page to obtain the information I want. When I was using Microsoft Excel I could highlight a section of a spreadsheet and print only the highlighted rows. Is there some way that I can do this in Numbers? Help will be appreciated.

Numbers differs significantly from Excel in the print paradigm. If you enable Print View using the menu item "View > Show Print View", you will see exactly how each page will print.
A Numbers document contains Sheet.
Sheets contains a canvas, on which you place tables, graphics, text, and media. The canvas is continuous and is divided into pages at print time.
If you want to print just a portion of a table, select the area, copy, the open the Application Preview, select the menu item "File > New From Clipboard"
Then print

How to print a numbers spreadsheet so column numbers show

I'm writing this with zero experience so please be nice I am trying to print a numbers spreadsheet and I want the Column numbers to show (1,2,3 down the side and A, B,C up top) How can I do this? Thanks.

Hi John,
Apple's design philosophy (keep it simple and non-technical on the surface) is pretty well known, so to me it's not that surprising when they extend that philosophy to Numbers: quite a bit of power under the hood but a deceptively simple interface.
My experience shouldn't be an issue here. But since you brought it up, I am a long-time heavy user of spreadsheets, of Excel more than Numbers, but I find Numbers handy as well, and thought I'd point out my perspective, in response to your "are you kidding?" comment.
In Numbers, column letters and row numbers are just a quick click or a tap away, quite handy for my needs, and I like the fact that they recede gracefully into the background when not needed.
If unlike me you still do a lot of printing out to static reports (as opposed to sharing results dynamically online or on, say, a tablet) then you won't be as happy with Numbers as with many other spreadsheets.
But, as I say, you might consider in your menu going to Numbers > Provide Numbers Feedback.
SG

Applescript: Make iCal entry from Numbers spreadsheet

I use a spreadsheet to book all my photography shoots. The columns (name, phone, email, job date, job time, job address, job city, services, notes) are inputted each time a client calls to book a shoot.Once they are booked, I create a new iCal entry for the "job date" with the title name being a slimmed down version of the services (ie, the client might have wanted photos, virtual tours, and prints, but for on site work, given that I will not be printing anything, I leave out the print from the title). So the final title might look like this: "photos, virtual tours @ 3pm". I also add the full address including the city into the iCal "location" field (just below the title field). Then I'll make sure that the date and time correspond to the spreadsheet. Next, I'll set it to a calendar I have made for these bookings. Finally, I'll add the services and notes to the "note" field at the very bottom of the iCal entry. Then click DONE.
Can someone help me write a simple script that would read a preselected row in the numbers spreadsheet and, once initiated, would create a new iCal entry? Thank you.

Thanks John. Yes, so I edited it a bit and made a few minor changes (basically adding some info to the notes section in the iCal entry). I've posted the code below. A couple minor tweaks would make this perfect: First, I'd prefer to simply selected one of the cells on a given row and then run the script--at that point the script would know to copy that entire row. I know this is possible because I have a script that does this... I'm just not sure how to integrate that part of the script with yours. I've posted the script below yours.
Second, I'd like iCal to open the newly added entry so I can have a quick review of it. Currently there's no indication that it's been added and, which iCal does appear to initiate (if it was closed down), it does however remain in the background.
Your script (with some mods):
set myCal to "TEST" -- calendar name
set myLength to 2 -- hours
set myItems to my cjmTIDs(the clipboard, tab)
if (count of myItems) is less than 12 then return
set jobDate to date (item 4 of myItems)
set timeArray to my numberFromHourText(item 5 of myItems)
set hours of jobDate to (item 1 of timeArray)
set minutes of jobDate to (item 2 of timeArray)
set jobEnd to jobDate + (myLength * hours)
set myTitle to (item 1 of my cjmTIDs((item 11 of myItems), "prints"))
set myNotes to "Client: " & (item 1 of myItems) & return & return & "Tel: " & (item 2 of myItems) & return & return & "Services: " & (item 11 of myItems) & return & return & "Notes: " & (item 12 of myItems)
set myURL to (item 3 of myItems)
set theAddress to (item 6 of myItems) & ", " & (item 7 of myItems) & ", " & (item 8 of myItems)
tell application "iCal"
          set myNewEvent to make new event at the end of events of calendar myCal with properties {start date:jobDate, end date:jobEnd, summary:myTitle, location:theAddress, url:myURL, description:myNotes}
end tell
on cjmTIDs(theText, theDelim)
          set my text item delimiters to theDelim
          set myList to text items of theText
          set my text item delimiters to {""}
          return myList
end cjmTIDs
on numberFromHourText(theText)
          set theParts to my cjmTIDs(theText, ":")
          if (count of theParts) is 2 then
                    set myHours to item 1 of theParts as number
                    set myMins to ((characters 1 thru -4 of item 2 of theParts) as text) as number
          else
                    set myHours to ((characters 1 thru -4 of theText) as text) as number
                    set myMins to 0
          end if
          if character -2 of theText is "p" then set myHours to myHours + 12
          return {myHours, myMins}
end numberFromHourText
The other script that I mentioned (the one that knows to copy the entire row by just selecting a cell):
set theTemplate to POSIX file "/Users/Peter/Library/Application Support/iWork/Numbers/Templates/My Templates/TEST.nmbtemplate"
tell application "Numbers 09"
          tell table 1 of sheet 1 of front document
                    set theValues to value of cells of row 1 of selection range
          end tell
open theTemplate
          tell table 1 of sheet 1 of front document
                    set value of cell "A1" to item 1 of theValues
                    set value of cell "A2" to item 2 of theValues
                    set value of cell "A3" to item 3 of theValues
          end tell
          tell table 2 of sheet 1 of front document
                    set value of cell "B1" to item 6 of theValues
                    set value of cell "B2" to item 7 of theValues
                    set value of cell "B3" to item 4 of theValues
                    set value of cell "B4" to item 11 of theValues
                    set value of cell "D1" to item 38 of theValues
          end tell
          tell table 3 of sheet 1 of front document
                    set value of cell "A2" to item 11 of theValues
                    set value of cell "B2" to item 13 of theValues
          end tell
          tell table 5 of sheet 1 of front document
                    set value of cell "B2" to item 34 of theValues
                    set value of cell "B3" to item 14 of theValues
          end tell
          tell table 7 of sheet 1 of front document
                    set value of cell "B3" to item 30 of theValues
          end tell
          set R to display dialog "Save a PDF version of the invoice?" buttons {"No", "Yes"} default button 2 with icon 1
          if button returned of R is "Yes" then -- GUI Scripting:
                    tell application "System Events" to tell process "Numbers"
click menu item "Print…" of menu 1 of menu bar item "File" of menu bar 1
                              set theWindowName to name of window 1 whose subrole is "AXStandardWindow"
                              tell sheet 1 of window theWindowName
                                        if value of checkbox -1 is 0 then click checkbox -1 -- to show all the settings
                                        set value of text field 3 to "1" -- number of copies = 1
click radio button "From:" of radio group 2 -- button “From:”
                                        set value of text field 2 to "1" -- from page 1
                                        set value of text field 1 to "1" -- to page 1
click radio button 2 of radio group 1 -- current sheet
                                        if value of checkbox 2 is 1 then click checkbox 2 -- to not include a list of all formulas
click menu button "PDF"
                                        click menu item "Save as PDF…" of menu 1 of menu button "PDF"
                              end tell
keystroke "Invoice" -- document name
keystroke "d" using command down -- save to desktop
                              set value of text field 3 of group 1 of window 1 to "Invoice" -- title
                              set value of text field 4 of group 1 of window 1 to "Stone Home Photo & Video" -- author
                              tell window "Save"
                                        click button "Save"
                                        if sheet 1 exists then click button "Replace" of sheet 1
                              end tell
                    end tell
          end if
close front document saving yes
end tell

Multiple Users syncing data on Numbers spreadsheet

What's the best way for multiple users to share a numbers spreadsheet and upkeep of data?
Thanks! I know- I'm pretty new at this.

All I know is in the following thread, I have no personal experience with it:
http://discussions.apple.com/thread.jspa?messageID=10209828&#10209828
I hope that helps.

Sharing Numbers spreadsheet with others so they can make slight changes?

I created a Numbers spreadsheet and saved it to iCloud with a password. I want to share it with 2 other people and allow them to make simple changes to the spreadsheet.
1. Do they need to log in to iCloud to make changes to the spreadsheet that I shared?
2. How do they save their changes after making them? I just checked the link created when sharing the spreadsheet and I didn't see a save button in the browser.
3. Which browsers will others be able to view/edit the spreadsheet in? Will it also work on PC?
Thanks!

You can create a "master" path and then link all of the other paths to that one with an expression. You don't even need to write the expression yourself; you can just Alt-click the Mask Path property stopwatch for a child mask and drag the expression pick whip to the master Mask Path property. You can link the paths of shape layers the same way.

I want to create a command button for my Numbers spreadsheet.

I am creating a Numbers spreadsheet and need to have a command button. It is really simple in Excel so I assume Numbers would be too.
Please advise.
Thanks,
Hank

A88,
I've linked your second post of this question to this thread, where the discussion has already started.
Next step would be to respond to Watne's question:
"Can you describe what you are trying to do so we can suggest a solution?"
Regards,
Barry

How do I save a Numbers spreadsheet as an ASCII spreadsheet

I need to convert an Appleworks spreadsheet to a Numbers spreadsheet and then save it as an ASCII file in order to upload it to my internet site.
Conversion of the AW SS to Numbers is no problem. However, unlike AW, there is no selection I can make in the "Save As" menu to save the Numbers file as an ASCII.
Any suggestions?

Peggy:
As you suggested, I copied and pasted my 450 row Numbers table into Pages (12 pages in total) and then converted it to text - I saved it to my desktop and renamed the file with a ".txt" tag. Then I uploaded to the server.
The result when seen on the net is a page with 10 offices with total sales volume, units sold, etc. However, using the above procedure, while I do get the names of the 10 offices, I get no numbers.
If any of you wish to contact my by email, I will direct you Peggy, Jerry and Brie, to the site to see the present result and future effort results.
Thank you for your time and efforts.
[email protected]

Can't open older Numbers spreadsheet

Bought a new Macbook Pro. Now trying to open an old numbers spreadsheet and it's telling me "This spreadsheet can’t be opened because it’s too old. To open it save it in Numbers '09 first' The new Macbook Pro is showing version '08. How do I open this older version?

Hi warmbeaches,
What version of OS X are you running? Apple menu > About This Mac
**Do not delete Numbers '08, Numbers '09 or Numbers 3 if they are on your machine! **
You might need them!
All versions will run happily together.
Try App Store to update all versions of Numbers (Numbers '08, Numbers '09 or Numbers 3) to the versions that will work on your current OS X. Previous releases will not be replaced. They will be moved to a sub-folder within your Applications folder. They won't disappear.
Have a look here at this User Tip by Wayne:
Need newer version of Numbers to open file
Numbers 3 (if you have that on your new machine) will not (and can not) open a Numbers '08 document.
Be sure which version of Numbers is trying to open a document.
In Finder, Right Click (or control click) and Open With
Regards,
Ian.

Import Numbers spreadsheet and print l;abele

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