Import text from Word 2007/2010

Hi There,
I have already a lot of content in Word Courses. I can off course cut and paste content from Word to Captivate but how can I keep the formatting of the styles from Word. Or do I have to paste it as plain text and modify it in Captivate. Is for example Captivate also using some styles like Word does.
Hope one of you could help me.
Regards,
Erik

just wanna edit wrote:
Thank you, I think I understand the idea of "place" (which is what I would call "paste")
The two are not at all the same. Paste involves copying text to the clipboard and then pasting from the clipboard. Place is an import operation.

Similar Messages

How can I import text from Word including paragraph indents?

I'm using Captivate 7.
I need to import text from a series of documents written in Microsoft Word.
When I copy and paste most of the formatting is retained. Bold, italics and underline import perfectly but I lose the indented paragraphs. They all become left aligned.
Is there a way to import the indented first lines in the paragraphs?
Thanks in advance.

Lilybiri, sorry it took me so long to get back to you. Life sometimes interferes with living.
Thanks for sharing your opinions. Your deep and penetrating insights have changed my life forever. As in: "...that people expect ..." Gee; I've pondered that for years. Now that you've opened my eyes to "what people expect" I can let that go and concentrate on something else. Like, is cheese REALLY binding?
With your helpful and concerned attitude I'm sure you'll be glad to know that my problem has been solved. Not by anything from Adobe; the company or the forum, but by simply finding another program that works as it should.
By the way, I marked my own answer correct as it was clear that there is no answer and I just wanted to close the thread. Actually, after I reread what I said, I realized my answer IS correct. So, I'll stand by it.
Thanks again, it's been interesting.
So long Lilybiri, and good-bye Adobe Captivate.

Importing text from word into indesign3

I am importing text from a word document that has lots of footnotes in it into an indesign3 file - I need to keep some of the formatting from the word document i.e italics and tabs however I need to be able to edit and reposition the 'word' footnotes within indesign - I don't seem to be able to do this without turning off the footnotes editing completely before importing? Is there a way around this?

Word is wordprocessor. iWeb is an application to create webpages with.
Copy/pasting formatted text always has unexpected results.
To overcome that, save your Word document as a html file.
Open it in a browser and then copy/paste the text.
iWeb will retain the formatting.
And Lion is an operating system. Just like a Mercedes is a car. Neither has anything to do with your problem.

Selecting and importing text from Word

Hi..
I am interested in importing text from Microsoft Word into labview.
The text will be identified by a particular 'style'. I have seen examples of reading text marked by 'bookmarks' however this doesn't appear to be sufficient or flexible enough for this application.
I have tried adapting the 'bookmark' code (using different property/invoke nodes) but can't seem to find something that works in a similar way.
Just wondering if anyone has already tried something similar.
Any help is much appreciated.
Regards,
Mike
(Labview 8.2.1 + Report Generation Toolkits)

Hi Mark,
The plan was to be able to sift through text in a Word document for blocks of text that match a particular 'style' (determined by us) and import the text into Labview to populate VI descriptions/free labels etc.
I have adapted some code I have found to be able to cycle through table rows/columns and be able to match text/string patterns, however matching the 'style' property should make this operation a little cleaner or perhaps give us more control over what strings are matched.
Mike

How to import text from Word and retain italics and/or indented text?

Is it possible to import or copy text from Word into InDesign and retain italics or text that is indented in the Word version?

just wanna edit wrote:
Thank you, I think I understand the idea of "place" (which is what I would call "paste")
The two are not at all the same. Paste involves copying text to the clipboard and then pasting from the clipboard. Place is an import operation.

Importing text from Word in Mac

Hello,
Any suggestions for speedy efficient way to import text to
Mac Version of DW? I notice that the 'import Word Doc' option is
only available for Windows users.
Thank you,
Julie

In CS 3 you can Command C and paste from TextEdit en Word but
not the from the last version of Word. So I use Textedit a lot.
Just paste on the right place in Design View. It strips
automatically most formatting like bold and italic.
I suppose it will be the same in CS4.

Importing text from Word to ID

Hello. Which are the best way to import text files? I mean, step by step, from Microsoft Word to ID? It is a headache when you apply an style and booom all the italics and bolds dissapear... Sometimes it works fine when i apply a style, but sometimes it does a disaster. From now, I am really curious about how indesign thinks to resolve the import cases and the work of styles.
1) Why sometimes erase all the word local formats and sometimes does not?
2) Is it a problem using .doc, .docx or .rtf to save text files an import?
3) Is the problem that you work with .TTF fonts (like Arial, Times, Courier) from word and on ID you use OpenType Fonts?
4) What is the NON-FAIL way to do an excellent import? from Microsoft Word to ID
Thanks
Alejandro

yo_soy_tu_padre007 wrote:
1) Why sometimes erase all the word local formats and sometimes does not?
When placing, you can select to either preserve 'local' formatting or remove it. Local formatting is "anything done without using a style", just as it is in InDesign. As Ellis says, check your import settings.
In addition, even if you 'preserve' local formatting, it's very easy to accidentally remove it in InDesign when you apply another style. If common attributes such as bold and italics are not applied through character styles in the original Word document, you should preserve them yourself by doing that in InDesign.
2) Is it a problem using .doc, .docx or .rtf to save text files an import?
Yes, on all three. There is no single format that InDesign works best with. If a Word document causes me trouble, I try the other options until I get not exactly the "best" result, but more accurately a "least bad".
3) Is the problem that you work with .TTF fonts (like Arial, Times, Courier) from word and on ID you use OpenType Fonts?
Not in the least. Actually, you can use TTF fonts as well as OTF fonts with InDesign. The import is totally indifferent of the fonts used -- it doesn't matter what you used in Word, you'll get the same fonts in the imported text. That is, except when it's bitmap fonts, which you cannot use in InDesign, or when the author italicized or bolded text in Word where the actual Bold or Italic font doesn't exist. But even then, InDesign will happily import the text -- it will just have an 'unavailable' font assigned to it, and you'll be notified of that.
4) What is the NON-FAIL way to do an excellent import? from Microsoft Word to ID
I would like to know the answer to that as well. The import filter has problems with tables, footnotes, endnotes, automatic references, and new page codes, for .docx, .rtf, and .doc files.

Importing text from Word file while keeping formatting

I have text set up to convert to Goudy Oldstyle. When I try to import formatted text from a Word file, the italics don't translate to Goudy Oldstyle italic. It becomes Goudy Italic and then reads as a conflict. How would I be able to reformat just the italics?

Find Font is also in CS2 (Type > Find Font). Very easy, very simple.
In CS2, Find Font doesn't have the same Redefine Style functionality
that it does in CS3, but you can still find a missing font or font
variant and replace it with something that's not missing. You would have
to redefine styles manually, but you can use Find Font to figure out
which styles need redefining. (That is, if you've used styles; we don't
know yet because you haven't said.)
Kenneth Benson
Pegasus Type, Inc.
www.pegtype.com

Imported text from word, all missing fonts found, but still have pink boxes for Turkish language

Hi,
I placed a document from word. The body font is ITC Garamond. Apparently ITC Garamond doesn't have some Turkish characters. Adobe Garamond however, does. So I was going through and selecting each pink box and changing the character to a new character style I created which is the Adobe Garamond Font. Surely there's an easier way to do this rather than me selecting each pink box? Can GREP do this? I would use the Find Font dialogue, but it shows all fonts as being fine, it doesn't show any missing fonts. So this seems to just be a wierd issue with ITC Garamond not having those special characters.
I know what you're thinking, why not just make my body font Adobe Garamond Pro.... Well I can't right now. Not for this job. Maybe in the future I will, but for not it has to stay ITC Garamond condensed Book.
Also, I should note that in the preflight panel, InDesign does not show the document as having any missing Glyphs either.... so Peter's Glyph script won't work.
Thanks in advance.

In your case I would not add or change a character style, change your paragraph style. A mix between 2 similar fonts looks terrible. You might need a character style for language purposes, to get through with hyphenation correctly, but this is a different thing.
To change a font globally go to search font and replace and redefine styles.
But if you really does not want to change the font you can crate a character style. And in your paragraph style go to GREP styles and select this chara style and write all glyphs and letters where you need this character style.
Take care, if you use a different font you might have to scale in advanced properties, so that a glyph from the other form fits to the rest of the text.

How to import text from Word without any style?

Hi all.
I'm working with a copy writer who has a tendency to apply a return on every line on the Word document.
How can I over ride it so that I don't have to go back and eliminate every return in InDesign?
Thanks!

I use a text editing tool called TextWrangler by Bare Bone Software.
http://www.barebones.com/products/textwrangler/
Open in Word
Copy/Paste into Text Wrangler
Use the
Text > Remove Line Breaks
Copy/Paste into InDesign
This will strip ALL formatting, and remove those pesky extra returns.
-mt
Any chance that you can educate the copy editor that the computer with MS Word is not a fancy Typerwriter and that there is no need to manually perform a carriage return?

Importing text from word.doc into iweb

This results in a graphic which cannot be updated. iWeb help suggests
Identify items that will be converted to graphics when published:
Choose iWeb > Preferences.
Select “Show text imaging indicator.”
iWeb> Prefs Click on 'Show text imaging indicator' but no change once I have done so. The text still appears as a graphic unable to be ammended.
Any suggestions? Or is this something to do with Lion?

Word is wordprocessor. iWeb is an application to create webpages with.
Copy/pasting formatted text always has unexpected results.
To overcome that, save your Word document as a html file.
Open it in a browser and then copy/paste the text.
iWeb will retain the formatting.
And Lion is an operating system. Just like a Mercedes is a car. Neither has anything to do with your problem.

Posting to a blog from Word 2007 or Word 2010 with pictures

Ok, this works fine SharePoint2010 with both Word 2007 and Word 2010.
When I try to publish a post that has pictures in it to a SharePoint2013 blog from Word 2007/2010 I get an error stating 'word cannot publish the pictures in this post'. This happens weather I use 'Launch blogging app' from the SharePoint2013 'Blog tools'
menu or launch Word2007/2010 independently and publish from there. I presume I have setup the 'Manage accounts' section to publish to the blogs correctly as the 'Picture' options do say 'SharePoint blog'.
Using SharePoint2013 'Create a post" option works just fine with images also.
This is quite maddening as I am trying to set up test cases so my agency can decide on SharePoint2010/2013. The users appreciate the ability to use the tools they are familiar with to create the blog entries (Word2007/2010) in SharePoint2010 and it is not
a confidence booster when I cant get SharePoint2013 to work.
I have installed both SharePoint2010 and 2013 on independent virtual machines to testbed. I used practically all the default settings.
Any ideas or options for me?
I would be willing to deal with some type of paid support incident if that is how this must be resolved.

here is the example f international Characters : ÅÄÖ or something like Jon
Löh....
Please remember to mark your question as answered &Vote helpful,if this solves/helps your problem. ****************************************************************************************** Thanks -WS MCITP(SharePoint 2010, 2013) Blog: http://wscheema.com/blog

Pasting Text from Word to InDesign (need preserve selected formatting)

When I import text from Word to Indesign I want to preserve the Italic and semi-bold but nothing else.
The Indesign document has a template set up with ipsum text styled with semi-bold and normal text as well as a character style for the italic.
When I paste the text into InDesign I want the ital and semi-bold to translate into the already styled text frame with no other formatting from Word.
As there will be hundreds of text frames like this I want the ital etc to automatically translate. I also need to paste text over these templated text frames (see attached.
Cheers,

Use File > Place and check the import options instead of Copy/Paste.

HOW CAN I IMPORT TEXT FROM MICROSOFT WORD TO THE WEB PAGE?

HOW CAN I IMPORT TEXT FROM MICROSOFT WORD TO THE WEB PAGE?

Another method is tosave your Word document as an a web page. Then open the htm file, copy the text and paste into an HTML snippet on your web page. Resize to show all the document and publish. It will retain the style, font and alignment of the original Word document.
OT

Bug? Accessibility Tags Converting from Word 2007

This seems like a minor issue, but it's one that could create a lot of frustration for a disabled person using a screenreader to read tabular data in a PDF.
As you know, Acrobat plays nicely with Office apps allowing users to create tagged (structured), accessible PDF documents from MS Office files. I just created a simple docx file with a table (attached), and when I converted it to PDF, I noticed a difference in the tags it creates compared to conversion from Word XP. As you see in the Word file, the table is very basic, except that one of its column headers is split into two cells. This is actually a very common technique for presenting table data. In order to automatically tag the header rows as table header cells <TH> in the PDF, I set the first two rows to "Repeat Header Rows."
Converting from Word 2007 with the "Save as Adobe PDF," or any other method that uses the Acrobat plugin, creates a tag tree that is missing a <TH> tag. I found the problem when I was testing a file with JAWS screenreading software. Using the JAWS "current cell" command (Ctrl-Alt-Numpad 5) to announce the column headers. It reads the wrong header for the current cell due to the missing <TH>. So, in my example file, it announces $2 and $5 as 2010 amounts rather than 2009. That could be pretty confusing to a screen reading user, to say the least.
I then compared the result to the new Word 2007 "Save as PDF or XPS" feature. That feature tagged the file properly and the header columns match up.
Compare the attached "save-as-adobe-pdf.gif" to"save-as-pdf-xps.gif". Note the empty (but necessary) <TH> tag in the latter image.
Just as a sanity check I had a coworker with Word XP convert the file. Those tags were correct too. So, this must be a problem between Acrobat and Word 2007.
Anyone have other observations on this? I'm going to be leading some accessibility training and right now, it looks like using the Word 2007 conversion feature is the way to go.
I'm using Acrobat 9 Pro.
Thanks,
Joe

Hi Joe,
I sense your frustration. For any organization that has to or wants to engage in providing accessible online information
a serious logistics support issue raises its head. To do PDF, HTML, whatever the proper way (and it can be done)
requires more resources (training, knowledge, hardware, software, changes to work flows, perhaps some more staff).
The is no "work smarter with less & pump out more" in this venue.
Yes, it is helpful (and necessary) to "be one" with the S508 "paragraphs" - WCAG 1.0 - WCAG 20.
However, once anyone begins to provide PDFs that must be "accessible" the first, single most important reference is ISO 32000.
The Adobe PDF References that preceded PDF becoming an ISO Standard are useful; but, ISO 32000 is the standard.
In this documentation there is full discussion of what *must* be done to provide an accessible PDF.
Without a firm understanding of this content, other information tends to bring about a defused opacity of focus which can
contribute to major conceptual errors vis-a-vis accessible PDF.
Leonard Rosenthol's AUC blog entry provides a link to the ISO permitted Adobe version (free) of ISO 32000-1.
http://www.acrobatusers.com/blogs/leonardr/adobe-posts-free-iso-32000
Additional, useful information is found in these two documents:
(1) - PDF Accessibility API Reference (from the Acrobat SDK)
https://acrobat.com/#d=J7bWW4LvNoznh8fHCsfZDg
(2) - Reading PDF Files Through MSAA
https://acrobat.com/#d=uIOvkVTP74kag3bXFJLIeg
About JAWS - Yes, much used. However, not the exlusively used AT application.
If I use Windows Eyes, NVDA, a braille reader, or something else then what?
JAWS *does not* define "it is accessible"...
re: (1)
"Game away and if it ...."
   Consider "Stop before right on red".
   "Compliance" is Stop on Red - Turn Right
   "Intent" (aka usability) is Stop on Red - Look Good for on coming traffic that has the right of way - Yield - when clear, turn right.
But, at least we are not talking about "left on red" 8^)
re: (2)
Just an observation. A defective product that claims to be "whole" can get entities (individuals/businesses) into a sticky wicket.
Putting a high volume of defective products on one's selves only increases the probability that one gets 'busted'.
Quantity replacing Quality just is not a success precursor.
Case in point - Target and the national class action legal action that was taken against it with regards to "accessibility" of online information/services.
Resolved now - see NFB's web site.
re: (3)
Ah, but what would Judge Judy or Judge Marily say?
Efficiency does not preclude providing a "whole" product.
I doubt that there will ever be a seamless "one-click" between products of any of the dominant software houses.
They are intense competitors. That this is the case does not abrogate others from providing a "whole" product, no?
So, if the organization wants the "we do accessible PDF" label then it pays the freight - Adobe Pro, training, appropriate work flows, etc
that permit delivery of PDFs that meet the standards for what a well formed tagged output PDF is (accessible is a sub-set of this).
For PDF there is no other way.
If this cannot be done then there is always HTML as an acceptable method (to some it is the preferred and only "true" way).
However, HTML, done "right" for accessiblilty is just as demanding in its own way.
With each AT version / dot version release, JAWS - Windows Eyes - NVDA & others hone in closer on utilizing PDF ISO Standard 32000.
That means if you deploy "accessible" PDF you need to provide PDF that live to the ISO standard.
Keep in mind that S508's paragraphs began when, effectively, HTML was "it". In software terms that was geologic eons ago.
For contemporary AT to effectively parse PDF, the PDF must be a well formed Tagged PDF having a format/layout that reflects a logical hierarchy.
Creation of all this must start in the authoring environment with the content author.
The post-process PDF output then assures that the PDF elements (tags) are the correct type, have the requisite attributes, etc.
Without this, AT will not be able to provide the end-user effect utilization of the PDF.
So, for AT to properly 'work' the PDF, <TH> elements *must* have the Scope attribute's value defined, Row and Column Span values defined, etc.
Scope, Row Span, Column Span, Table IDs and Headings must be added as part of the post-processing of a PDF using Acrobat Professional.
An alternative is the Netcentric CommonLook plug-in for Acrobat Professional. What it does, Acrobat Pro can do; however, the CommonLook
provides a robust user interface. Downside: at some $1k per seat it is not 'cheap' and it has a *steep* learning curve (Sitka Pass?).
Two table related resources are at this AUC thread (in post 3 and 4). They may be of some usefulness.
http://www.acrobatusers.com/forums/aucbb/viewtopic.php?id=23178
When the "smelly stuff" gets feed into the maw of the fan it's prudent to not be directly down stream, eh.
Consider Target and the situation they put themselves in.
Consider submittal of accessible PDF to fedgov or stategov agencies.
They won't be in front of the fan if usability of the PDFs becomes an issue.
Rather, it will be those submitting. After all the agency did say "accessible".
Better to slow down and do it right or ramp up resource loading to support "schedule" than to stake oneself out as someones "feed" tomorrow, no?
In the final analysis, for PDF, HTML, or any 'format', Accessibility is the Usability + Compliance.
Does it take improvements in professional development/training, adequate hardware/software, *time*?
Yes. But, it all comes down to "where the rubber hits the road" - what tires are you on?
It can be done. I do it one small step at a time every day. Often, that's what it takes.
Deliverables are provided; but, with no mis-labeling and the incremental progress is identified, celebrated and the whole thing continues until
the "road" is completed properly.
Don't want wash outs, bridge collapse or what not tomorrow <g>.
(But then I'm a fan of "Holmes on Homes" which may go a long way towards understanding my point of view when it comes to accessible PDF.)
re: function(){Return ....
Good question.
My guess - either from the cut & paste I initially performed from the application I'd been using to assemble write up and screenshots or something associated with the Adobe Forum application.
It can't be that I'm 'special'; if that was the case one of my occassional lotto quick picks would have been a big $ winner long ago <G>.
fwiw -
You'll find a number of "Accessible PDF" related resources in the threads at the AUC Accessibility Forum.
http://www.acrobatusers.com/forums/aucbb/viewforum.php?id=18
Two Accessible PDF related on demand eSeminars are also available.
Look for Duff Johnson's and Charlie Pike's (on page 2) eSeminars.
http://www.acrobatusers.com/learning_center/eseminars_on_demand
Be well...

Import text from Word 2007/2010

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