Incoming payment for incoming payment, credit memo, journal entry &invoice

The message subject is expression of my f**king confusing.
Suppose, we received payment on account 120 Ringgit, invoice amount 210 Ringgit, JE transaction amount 10 Ringgit and credit memo amount (without copied from a certain invoice) 5 Ringgit.
In one new incoming payment, I pay all the 4 transactions, is it correct procedure ? it means the balance of the customer will be zero, that's what we want to do. Thanks in advance
Balaj

First and foremost, I would like to stay that this is a Public Forum and you must refrain from using improper language. There are people here to help you.
If you want to adjust the JE, Payment on Account and Credit Memo aginst the Invoice and receive the balance amount, it is possible through incoming Payment.
You will highlight the Invoice, CM, JE and check the Payment on Account box to include the On account amount, go to Payment means and in the amount column press CTRL+B to copy the balance amount and ADD the payment
Suda

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AR Credit Memo Journal Entry

Hello,
We created an AR Invoice by mistake. To correct this, we copied the AR Invoice to an AR Credit Memo and added it. However, the journal entry created by the AR Credit Memo was not the exact opposite of the AR Invoice. The AR Credit Memo journal entry had a different amount in the sales revenue account. Because of this, when you run the account balance for the sales revenue account, you see the amount for the invoice and then for the credit memo but they do not cancel one another. Instead, it leaves a balance on the account event though we do not want it.
Why would the credit memo not reverse the invoice exactly per the g/l? Could this somehow be related to account determinations?
Your help is greatly appreciated.
Thank you,
Amanda

Hi Gordon,
I don't think the difference is caused by exchange rate differences. The credit memo was created about five minutes after the invoice. They have the exact same dates.
Below are the journal entries for both documents to help clairfy:
AR Invoice
BP Acct                            DR $13,428.00
Sales Revenue                                         CR $13188.00
Net Pallet Deposit Liability                        CR $240.00
COGS                               DR 9609.60
Inventory Finished Goods                          CR $9609.60
Pallet Inventory                   DR $195.00
Pallet Inventory                                        CR $195.00
AR Credit Memo
BP Acct                                                  CR $13,428.00
Sales Revenue                    DR $13,428.00
Inventory - Returns              DR $9609.60
Pallet Inventory                                         CR $195.00
Net Pallet Deposit Liability   DR $195.00
Like I said, we just copied the AR Invoice to the AR Credit Memo. We did not change the line items or the prices, etc.
Your help is appreciated.
Thanks,
Amanda

AP invoice vs AP credit memo - Journal entry difference

Hello Experts,
This regarding Create A/P Invoice for an item with value 1000. Correspondingly create a A/P Credit memo for the same bill with 800 value. if you see journal entry the difference amount is tracking in Exp. And Inv. Variance Acct. if it is single of warehouse.
My scenario is GL account set by warehouse. And in our project there are six different warehouses.
Above scenario happens in all six different warehouses, can you guide me where to set Exp. And Inv. Variance Acct. in the warehouse accounting.
Please help me in this regard,
Thanks
Rayudu

Hi,
What is your valuation method.is it standard or moving average?
if it is moving average A/P credit memo will create a journal crediting the stock and debiting the vendor in case of stock item.
incase of noninventory expense gets credit and vendor gets debit.
regards

GL journal line for AR Credit Memo application to invoices

Hi all,
We upgraded to R12 (12.0.4) in January-09. Unfortunately we've had various issues with AR that we've been working through with Oracle Support. One of the issues has been the accounting for credit memo applications to invoices not being transferred to GL by the Create Accounting program. Previously in 11i all credit memo application to invoices were transferred to GL. So basically you would have a journal for the invoice, the credit memo and the credit memo application itself. The credit memo application was transferred to GL automatically via the Transfer to GL program and had a journal category of 'Credit memo applications'. There seems to be no comparable journal being created for this in R12.
Does anyone know if the Credit Memo Applications should still generate a journal line in GL? Have any customers reported this as being an issue in R12?
Thanking everyone in anticipation.
Rgds
Shankar

Hi Anil,
Thanks for the response. When an invoice has the exact same distribution accounting as a credit memo then your scenario is valid. I think that scenario occurs when you create an RMA for a particular sales order for example. The RMA would then reverse the exact accounting of the original sales invoice.
However a manual credit memo in AR can be applied to any valid invoice for that customer (from any point in time). At a point in time the auto accounting rules may have been different causing the generated account string to be different for the same customer. We regularly have cases where a credit memo for a customer applied to an older invoice for that same customer has different distribution accounts. The credit memo application journal actually adjusts this so that the accounting in GL will be correct.
ie
Invoice from 01-Jan-2008
DR Receivables Account 130000 -> $1000
CR Revenue Account 400000 -> $1000
Now if you create a manual credit for the item in full today, the entry of the Credit memo might look like this
DR Revenue Account 400000 -> $1000
CR Receivables Account 120000 -> $1000
Credit memo application to apply the credit memo to the original invoice:
CR account 130000 $1000
DR account 120000 $1000
Now this functionality was standard functionality in 11i because I guess the designers realised if there was no "correction" journal then your GL would be imbalanced at an account level.
Rgds
Shankar

Solution for viewing AR credit memo relevant to AP invoice

In R12, we no longer have the functionality of applying miscellaneous receipts to credit memos. Using this functionality in 11i, we were able to make payments through AR.
In 11i, we were using API (AR_CM_APPLICATION_PUB.activity_application) for creating and applying Misc Receipts to Credit Memos. In this process, it would first create miscellaneous receipt using API (AR_Receipt_API_PUB.Create_Misc) and then apply it to corresponding credit memo. Then standard remittance process in AR would pick up the receipts and generate a remittance file which would be transmitted to the bank as a payment instruction. Hence, we were not using AP for payments.
However in R12, the above mentioned standard functionality has changed. Now the same API (AR_CM_APPLICATION_PUB.activity_application) creates a receivable activity (“Refund”) in AR and creates an AP Invoice in AP instead of Miscellaneous receipt in AR. This AP invoice can then be paid using Oracle Payments. However, this is making our solution more complex in R12 compared to 11i.
Technical Details from R12
1. In R12 API - AR_CM_APPLICATION_PUB.activity_application is calling API “ar_refunds_pvt.create_refund” instead of “AR_RECEIPT_API_PUB.create_misc”, which creates the AP Invoice.
2. Form - ARXTWMAI is calling one pll in one of the form trigger and in turn the procedure (ar_refunds_pvt.create_refund) is called, which creates AP Invoice.
Un-answered questions:
1. Is there anyway to view the refund in AR independently (Other than going to Credit Memo and see the activities)?
2. How aging and customer exposure in AR are impacted, if payment is not made for the refund AP invoice?
3. Is it possible to drill down to the original credit memos from AP Invoices?
4. Invoice fields like pay group, payment terms are defaulted from the Payables system setups. Is it possible to pass those in the API or can we use different values for these parameters other than payable system setup?

Hi Anil,
Thanks for the response. When an invoice has the exact same distribution accounting as a credit memo then your scenario is valid. I think that scenario occurs when you create an RMA for a particular sales order for example. The RMA would then reverse the exact accounting of the original sales invoice.
However a manual credit memo in AR can be applied to any valid invoice for that customer (from any point in time). At a point in time the auto accounting rules may have been different causing the generated account string to be different for the same customer. We regularly have cases where a credit memo for a customer applied to an older invoice for that same customer has different distribution accounts. The credit memo application journal actually adjusts this so that the accounting in GL will be correct.
ie
Invoice from 01-Jan-2008
DR Receivables Account 130000 -> $1000
CR Revenue Account 400000 -> $1000
Now if you create a manual credit for the item in full today, the entry of the Credit memo might look like this
DR Revenue Account 400000 -> $1000
CR Receivables Account 120000 -> $1000
Credit memo application to apply the credit memo to the original invoice:
CR account 130000 $1000
DR account 120000 $1000
Now this functionality was standard functionality in 11i because I guess the designers realised if there was no "correction" journal then your GL would be imbalanced at an account level.
Rgds
Shankar

Tcode for Reversal of Credit memo

Hi
Please let me know the tcode for reversal of credit memo.
Thanks
Rajanikanth

Hello,
Its good to post the answer, when no one gives the answer and the questioner knows the answer, that way when people search for same question down the line will get the answer then and there..
Regards,
Sriram

FM/BAPI for creating the credit memo request for Vendor

Hi Experts,
I need an RFC/BAPI, for creating the credit memo request for Vendor.
Thanks in Advance,
Kiruba.R

Hi,
Use this BAPI 'BAPI_DRMCREDITMEMOREQ_CREATE' - Credit Memo Request Creation
Regards,
Jyothi CH.

Correspondance for the credit memo combined with invoice

Hi All,
I have to create the printout for the credit memos. But also need to show the corresponding invoice details.
Which is the best correspondance type, I should use, as I can see only the separtae one for credit memo and separate one for invoice.
Regds,
Servesh

Hi,
When you create print outs, it is always on customised layout as per the requirements of the customer. In this form, it is possible to print the details of both your credit memo and the invoice associated with it. So you have to finalise the layout the credit memo with your business user and then inform the logic to the developer to print all those fields. He will enable the coding for the same. You can test and release it.
For a credit memo, you have to find out the credit memo request from the VBFA table and then using this credit memo request you can find out the invoice number again from VBFA table. This number can be printed in the form in the desired place.
Hope it helps you

Zprogram for FI Customer credit memo

Dear Friends,
1. User has requested to create Zprogram for FI Customer credit memo.
2. How to attach the Zprogram - FI Customer credit memo to T.code FB75(Enter Customer Credit memo).
3. In the Zprogram, How to identify Documentno from header and item details. In the day, many credit memos were created, how to identify and filter them to get the correct credit memo.
regards
Sridhar

Try using rebate processing for mapping the scenario.
Check out below link which provides a document on step by step configuration of rebate processing.
http://www.erpgenie.com/publications/saptips/052005.pdf
http://help.sap.com/saphelp_46c/helpdata/en/5d/363eb7583f11d2a5b70060087d1f3b/content.htm
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GSL.

AP Credit Memo on AP Invoice with a downpayment amount linked

Hi all.
I would like to know the y is it not possible to create a A/P Credit Memo on an A/P Invoice which is adjusted with A/P Downpayment amount.
If the above posting is made in the system, its not possible to Copy to AP Credit Memo, the AP Invoice document that has downpayment amount adjusted, an error occurs stating the Credit memo cannot be prepared for an invoice with downpayment as the feature is not supported currently.
Regards
Rohan

Void the incoming payment related to the Down-payment Invoice and then re-entering it as a payment on account. This will free-up the Down-payment invoice to read in to an AR Credit.
Regards
Jenny

Credit memo application against invoice

Hi,
i have a senario where a CM is credit is created with an line amount of -2000 and tax amount of -320, totally CM amount is -2320. and i have an invoice with line amount of 1000 and tax amount of 160 (total amount 1160) and this particular invoice is applied against the CM.
When we migrate these transactions as it is into a new instance through Autoinvoice program we are getting an error "Duplicate transaction number".
to apply the invoice as it is to the CM we are spliting the CM lines based on the Invocie amount, in this case the CM lines have been splited into 2 with amount of -1160 (line + tax amount).
to one to the line and tax line we are passing the reference line attributes (values in interface line attributes of the invoice).
the grouping rule we are using is default.
Can anyone shed come light on this.....
Regards,
Jana

Hi,
Please check the payment terms of the credit memo.
1. You can pay open items together using APP, but only if certain fields are identical. The structure ZHLG1 specifies these fields. Important fields are Currency, Payment mthd in item, Bank details in item.
2. Whenever inv and credit memos are in different payment groups, you cannot clear them together, even if the credit memo contains an invoice reference. In your case, the invoice ref is not used.
3. Invoice and credit memo must be due at the date of clearing. Check if REBZG='V'.
4. Indicator 'Single payment for marked item' in payment mthd shouldn't be checked.
5. Check payment methods in both invoice and credit memos.
6. Also check the Bank partner type in BSEG.
BR, D'nesh

Mapping a credit memo with an invoice

Dear sir.
Im creat a credit memo (Tcode F-28) it is ok, But I dont know how this credit memo matched to the invoice.
Eg. I have created an invoice for Customer A (5000USD of goods), then I have a credit memo for this invoice. Creating a credit memo is ok. Now, I want to know how mapping the credit memo with this invoice to reduce customer's credit on this invoice.
Help me.Thanhk you very much.
Regards,
Hangvt

Dear sir,
Thank for your reply, can you show me tcode to clear the CM with invoice raised.
Thanks,
Hangvt

Credit Memo Request Vs. Invoice Correction Request

Hi,
I have done tests and searched the forums but I don't understand the difference between a credit memo request and invoice correction request.
What are the business scenarios for each? They both create a credit memo in the end (just one has 2 line items and the other has 1).
Thanks,

Hello,
When customer has a complaint about the products or when return delivery happens, usually you give the customer credit memo with reference to the credit memo request. It can either be created with referent to sales order or billing documents.
Whereas in Invoice correction request, any changes occurs in either quantity or value of the order, you create invoice correction request which is followed by credit memo. It always be created with reference to billing documents. Morever its not necessary that credit memo always be created, it may be debit memo as well.
Hope it clears your doubt
Regards,
Jaydeep

Credit memo request and invoice correction request

Hi,
Can anybody please explain the difference between Credit memo request and invoice correction request?
Regards
Deepak

Hi Deepak
Credit memo request -- A credit memo is used when a customer has to get receive some credit amount to customer
Example : If billing happens for 100pcs but any damage happened in transit and he received only 75pcs and the customer has paid for 100pcs then we can raise the credit memo only for that 25pcs qty
Invoice Correction request -- It is a also a document type where a customer can receive anyone debit memo or credit memo based on the request raised by the customer
Credit memo Example : If the billing happens for 100pcs and the billing price is Rs.25000/- but do to some mistake Rs.27500/- happened then a Credit memo has to be issued to customer
Debit memo Example : If the billing happens for 100pcs and the billing price is Rs.25000/- but do to some mistake Rs.23500/- happened then a debit memo has to be issued to customer
Regards
Srinath

Auto Application of Credit Memo to an Invoice

Hi experts,
We have a requirment of auto applying a credit memo to an invoice. The situation is as follows:-
Invoices are imported from external system to Oracle AR by Auto Invoice Import
Credit Memos are imported from external system to Oracle AR by Auto Invoice ImportThe above imported credit memos have to be automatically applied to the invoices, unlike auto application of a cash receipt to an invoice.
Is there any way to achieve this, unlike auto application of a receipt an invoice.
Thanks and Regards,
Mohammed

Hi experts,
We have a requirment of auto applying a credit memo to an invoice. The situation is as follows:-
Invoices are imported from external system to Oracle AR by Auto Invoice Import
Credit Memos are imported from external system to Oracle AR by Auto Invoice ImportThe above imported credit memos have to be automatically applied to the invoices, unlike auto application of a cash receipt to an invoice.
Is there any way to achieve this, unlike auto application of a receipt an invoice.
Thanks and Regards,
Mohammed

Incoming payment for incoming payment, credit memo, journal entry &invoice

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