Incoming payment linked to invoices not reconciling

1 incoming payment of $900 dated 1.8.08 has been linked to 3 AR invoices (dated in July), in the incoming payment window.
The 3 invoices have been pauid in full (NO part payment where made).
When running the customer aging report dated 16.9.08, the incoming payment receipt of $900 appears, but the 3 invoices appear to have been reconciled.
Why could this be occuring? How can I reconcile the invoices against the payment correctly?

Hi,
Please check for the Business Partner, for whom the Invoice were raised, the following :
1) Goto the Banking Module > Bank Reconciliation and Statements and Manage Previous Reconciliation
2) Enter the Business Partner and check the reconciliations.
When you highlight the row the details of the reconciliation are shown in bottom half of the window.
If you find the Invoices and the Payments, the same are reconciled.
However, there can be a chance that there is/are Credit Memo raised for the Invoices which are paid by that Incoming Payment and you need to Manually reconcile the transactions together,
Please confirm about the Credit Memos for the Invoices linked in that Payment.
Hope it helps.
Regards,
Jitin

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I would like a query which lists Incoming Payments and also the related Invoices which were paid.
Is there a table which links together the ORCT and OINV tables?
Thanks
Greig

Hi Greig,
Link to ORCT - OINV( SELECT * FROM ORCT T0 INNER JOIN OINV T1 ON T0.DocEntry = T1.ReceiptNum )
Link to ORCT -RCT1 - OINV( SELECT * FROM ORCT T0 INNER JOIN RCT1 T1 ON T0.DocNum = T1.DocNum
NNER JOIN OINV T2 ON T0.DocEntry = T2.ReceiptNum)
Try this,
Lists of Incoming Payments and related Invoices.
SELECT T0.DocNum,
COUNT(T0.DocEntry) 'No of Invoice'
FROM RCT2 T0
INNER JOIN OINV T1 ON T0.DocEntry = T1.DocEntry
GROUP BY T0.DocNum
Regards,
Madhan.
Edited by: Madhan Babu C on Aug 28, 2009 9:23 AM

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when i priview the A/R Invoice Document
each Item , qty and total in the repetitive area repeating 40 to 50 times
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Hi,
You cannot just add that Incoming payment DocTotal field directly to your Invoice PLD because there is no proper link for it.
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I have an issue with the incoming payment. For example the client is a project based industry. Now for customer A there at Project-1, Project-3, Project-6. Diffrent AR invoice is been raised to the customer and now the customer pays a cheque having full amount of Project-1 and Full amount of Project-3. While doing the incoming payment how do I select two rows with diffrent Project number so that when the journal is passed by SAP for incoming payment, the project gets reflected in the Journal automatically for both the projects.
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Dear Sridharan,
Its the simple basic way which you are telling but what if the customer pays a single cheque for say 4-5 projects, so do the user has to entry 5 times incoming payment which would make a tedious task. And each and everytime select the project.
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Banking >> Incoming Payments >> Payment Means
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Hi Cindy
It works fine on mine .Is that you are having problem when you enter incoming payment at first time or when you are trying to edit .
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Hello,
I would appreciate your help on the following question. POINTS AVAILABLE. Is there a way for us to post an incoming partial payment from a customer based only on the invoice number?
For example, a customer has several open invoices and want to make a partial payment on 1 of the invoices. I know we can do it using F-28 (Partial Payments tab), however, is there any other way to post a payment to a particular invoice without entering a customer number? Using F-28 brings up all the invoices and pmts for the customer.
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This is the documentation about the program:
F.13
This program clears open items from customer, vendor and G/L accounts (in particular, GR/IR clearing accounts) automatically.
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BSID-WAERS for customers
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OB74
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Dear,
All Experts.
I have done F110, I am getting this message :-
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How to stop this or how to proceed further to get out og this ?
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Hi All Experts,
May I know is there any field from JDT1 mention which invoices is already offset by the Incoming payment or AR Credit note? Because I do not want those invoices that already offset by incoming payment appear at the Customer Aging Report. Meaning, the data appear in the Customer Aging Report is only show those invoices that yet to pay by the customer. Kindly give some advise on it. Thanks a lot.
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Hi David,
Thanks for your suggestion. I have try it, but all of my JDT1.IntrnMatch is in 0 value. Meaning in my situation it is none of any reconcilliation making. But from my SBO window, i manage to see that actually this incoming payment is pay for which invoices. Problem is it is difficult for me to do the possiblity logic that might be happen in my Customer Aging Report Query. Please give some advise that how to show only those invoices yet to pay? The current query will show all the data no matter the invoices or credit memo has been offset.
select OCRD.cardcode 'Supplier Code',OCRD.cardname 'Name',sysdeb 'Debit GBP',syscred 'Credit GBP',
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when '14' then 'AR CN'
when '24' then 'INCOMING'
else 'Other'
end 'Type',
Ref1,
fccurrency 'BP Currency',
CONVERT(VARCHAR(10), refdate, 103)'Posting Date' ,
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CONVERT(VARCHAR(10), taxdate, 103) 'Doc Date' ,
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when (DATEDIFF(dd,refdate,current_timestamp))+1 < 31
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case
when syscred <> 0 then syscred * - 1
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end
end "0-30 days",
case when ((datediff(dd,refdate,current_timestamp))+1 > 30
and (datediff(dd,refdate,current_timestamp))+1< 61)
then
case
when syscred <> 0 then syscred * - 1
else sysdeb
end
end "31 to 60 days",
case when ((datediff(dd,refdate,current_timestamp))+1 > 60
and (datediff(dd,refdate,current_timestamp))+1< 91)
then
case
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end
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then
case
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from JDT1,OCRD where JDT1.shortname = OCRD.cardcode and cardtype = 'c' and intrnmatch = '0'
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Invoices / Incoming payment Repoirt

Hi Expert, does anybody know of a report which lists me AR Invoices and applied Incoming payment to the Invoice ??
The report needs to list my the applied Payments to an invoice... Thanks

Hi,
I am not too sure about the report but have you tested a SQL Query to find the required information.
Check the following as an example and change further as required :
select t0.Transid, t0.SrcObjAbs as 'INVNo', t0.reconsum as 'INVAmt', t1.SrcObjAbs as 'PAYNo.', t1.reconsum as 'PMTAmt' from
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(select shortname, transid, srcObjTyp, SrcObjAbs, reconnum, reconsum from ITR1 where iscredit = 'C' and SrcObjTyp = '24')t1
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Kind Regards,
Jitin
SAP Business One Forum Team

Function module to display offsetting invoice of incoming payment

Hi all,
I would like to print the customer statement of accounts through sap correspondence.
Is there any function module where it will display out the offsetting invoice numbers of the incoming payment that I can use in the sapscript?
Eg:
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Invoice A: 500.00
Invoice B: 300.00
Invoice C: 200.00
Thanks.
Rgds,

Hi,
When you do the clearing, these invoices are stored in BSAD Table under the field BELNR and the link between the incoming payment and the invoice is the clearing document number. You dont need any function module to determine the invoice.
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Regards
Mahendra

Can incoming payment can clear multiple invoices

HI,
i tried to clear the 2 invoice poted from SD -using incoming payment f-28,these invoices are with document type RV, but system prompt run time error. Does the system allow the Incoming payment for Multiple invoices and can we clear the SD posted invoices using F-28.
Treat this as urgent and looking farward for earlly reply.
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Hi,
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Incoming payment linked to invoices not reconciling

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