Incoming payment linked to 2 projects

Dear All,
I have an issue with the incoming payment. For example the client is a project based industry. Now for customer A there at Project-1, Project-3, Project-6. Diffrent AR invoice is been raised to the customer and now the customer pays a cheque having full amount of Project-1 and Full amount of Project-3. While doing the incoming payment how do I select two rows with diffrent Project number so that when the journal is passed by SAP for incoming payment, the project gets reflected in the Journal automatically for both the projects.
Please help and guide. Using SAP 2005B.
regards,
Kamlesh

Dear Sridharan,
Its the simple basic way which you are telling but what if the customer pays a single cheque for say 4-5 projects, so do the user has to entry 5 times incoming payment which would make a tedious task. And each and everytime select the project.
Any alternative way by which this can be handled prject wise payment ( combining 1 reciept with diffrent allocation to projects )
Regards,
Kamlesh

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Incoming payment linked to invoices not reconciling

1 incoming payment of $900 dated 1.8.08 has been linked to 3 AR invoices (dated in July), in the incoming payment window.
The 3 invoices have been pauid in full (NO part payment where made).
When running the customer aging report dated 16.9.08, the incoming payment receipt of $900 appears, but the 3 invoices appear to have been reconciled.
Why could this be occuring? How can I reconcile the invoices against the payment correctly?

Hi,
Please check for the Business Partner, for whom the Invoice were raised, the following :
1) Goto the Banking Module > Bank Reconciliation and Statements and Manage Previous Reconciliation
2) Enter the Business Partner and check the reconciliations.
When you highlight the row the details of the reconciliation are shown in bottom half of the window.
If you find the Invoices and the Payments, the same are reconciled.
However, there can be a chance that there is/are Credit Memo raised for the Invoices which are paid by that Incoming Payment and you need to Manually reconcile the transactions together,
Please confirm about the Credit Memos for the Invoices linked in that Payment.
Hope it helps.
Regards,
Jitin

Query for what incoming payments are linked to a/r downpayment invoices

Dear all,
Please advice on what query will give me the incoming payments linked to A/R Downpayment invoices in SAP business one 2005 pl 50
Kind Regards,
Monil

Thanks Gordon,
Please advice on which tables do I refer to?
Monil

REGARDING INCOMING PAYMENT

Dear all,
Is it possible to have TDS at time of making incoming payments for customers.
I have define TDS in witholding tax which is calculated at time
of preparing invoice and effect of the same is seen at time of
posting invoice or during incoming payment depending on the
category option selected in WT window.
Our client dont have any fixed % for TDS............... so what
he wants is while making incoming payment for customer he
must be able to enter TDS % or the amount detected....
can any one tell how to handle this in SAP B One.
regards
swapnil
Edited by: Philip Eller on Jun 6, 2008 9:22 AM

Hi
First tell me, are you using TDS add-on?
if your answer is YES, than you can have TDS effect in Incoming payment.
You just need to map the TDS code in you Customer(BP) master, accounting tab and open the flag Subject to withholding and select TDS code for P, for example you have TDS code for professional fees, you will get two codes in WT code form, set as default that code which is end with P.
And at the time of doing Incomming payment, keep TDS add-on in start mode.
In incoming payment right side above project field, you will get WT code field with drop down list, there you have to select the Wt code for deduction.
regards
kamlesh

Error on creating Incoming Payment that links to another Incoming Payment

Hi Experts,
I am trying to create an Incoming Payment to pay an Invoice, as well as to use another Incoming Payment with an open balance (with Payment On Account box checked) to offset part of this payment.
Conceptually...
Incoming Payment A (-$75)
   --- link to Invoice B   ($85)
   --- link to Incoming Payment C (-$10)
This can be done manually, but by using DI API, I am facing this error:
"-10: Base document card and target document card do not match. (RCT2.DocLine)(line: 2)"
Here is the source code:
Dim oPayments As Payments = DirectCast(oCompany.GetBusinessObject(BoObjectTypes.oIncomingPayments), Payments)
' [HEADER]
oPayments.CardCode = "C0001"
oPayments.DocDate = Today
oPayments.DocType = BoRcptTypes.rCustomer
oPayments.CashSum = 0
oPayments.BankChargeAmount = 0
oPayments.TransferAccount = "12180208"
oPayments.TransferDate = Today
oPayments.TransferSum = 75
oPayments.LocalCurrency = BoYesNoEnum.tYES
' [LINE 1 - AR Invoice B.]
oPayments.Invoices.InvoiceType = BoRcptInvTypes.it_Invoice
oPayments.Invoices.DocEntry = 16949
oPayments.Invoices.SumApplied = 85
' [LINE 2 - Incoming Payment C with Open Balance.]
oPayments.Invoices.Add()
oPayments.Invoices.InvoiceType = BoRcptInvTypes.it_Receipt
oPayments.Invoices.DocEntry = 20338           ' Journal Entry Number of the Incoming Payment
oPayments.Invoices.SumApplied = -10
If oPayments.Add() <> 0 Then
    oCompany.GetLastError(errCode, errMessage)
    BarError(String.Format("{0}: {1}", errCode, errMessage))
Else
    BarSuccess("Success.")
End If
Initially I tried to set
oPayments.Invoices.DocEntry
with the Incoming Payment's DocEntry, but after trial and error, I realized I should be using the Incoming Payment's Journal Entry's Number instead. So this field should be correct. (If I were to use the Incoming Payment's DocEntry for this field, I get the "-2028: No matching records found (ODBC -2028)" error.)
I have ensured that the Incoming Payment C's CardCode is the same as the one I set in
oPayments.CardCode
, so I'm not sure why it gives an error saying the document cards do not match. I would appreciate any form of help on this! Thanks!

Hi,
I am not trying to Pay to Account (you are referring to the top left radio button of the Incoming Payment right?). I am trying to create an Incoming Payment that uses another over-paid Incoming Payment (i.e. Open Balance > 0) to offset its Amount Due.
Anyway I have found the solution to my problem. It seems that I need to also set the
oPayments.Invoices.DocLine
value to the over-paid Incoming Payment's Journal Entry's document line which contains the same business partner as my Incoming Payments. This DocLine value is usually 1 (0-based), as SAP usually creates the Journal Entry with the BP row in the second row.

Link incoming payments to A/P invoices

Hi All,
            I have a requirement where i need to make mandatory to link A/P Invoices with Incoming Payments.
           This means no incoming payment must be made without an invoice. can anybody give me the all possible ways to do this???????????????????
            Ive tried by making on account check boy inactive, but this dosnt help me out bcoz if there is any excess payment then the balance excess amout to be gone into on accout.
Thanks in advance.......
Sree.

Hi,
Are you sure you need to link incoming payments with A/P invoices? Only outgoing one would link to those invoices.
I think you must refer to the later because you are trying to stop manual payment. If this is the case, it is doable through SP Transaction Notification.
You could search this forum first to find many threads already discussing it a lot.
Thanks,
Gordon

Query to link incoming payments with deposit

hi everyone
i am looking to develop a query that can link incoming payments with the respective deposit. does anyone have any such query? can you help?
thanks

Please use the following. It shows both check deposits and CC deposits
SELECT 'CHECK DEPOSIT' [Deposit Type], T0.DEPOSID [Deposit No.], T0.DEPOSDATE [Deposit Date], T0.LOCTOTAL [Desposit Total],
T2.RCPTNUM [Incoming Payment No.]
FROM ODPS T0 INNER JOIN DPS1 T1 ON T0.DEPOSNUM = T1.DEPOSITID
INNER JOIN OCHH T2 ON T2.CHECKKEY = T1.CHECKKEY
WHERE T0.DEPOSTYPE = 'K'
UNION ALL
SELECT 'CREDIT CARD DEPOSIT', T0.DEPOSID, T0.DEPOSDATE, T0.LOCTOTAL, T1.RCTABS
FROM ODPS T0 INNER JOIN OCRH T1 ON T0.DEPOSNUM = T1.DEPNUM
WHERE T0.DEPOSTYPE = 'V'
Best wishes
Suda

Linking customer opening balances to incoming payment

Dear Gurus,
We are using SAP B1 2005A PL50. Please advice if there is any way we can link customer opening balances to incoming payments.
Kind Regards,
Monil

Hi,
The only way to link the Incoming Payments is to wait for the complete Incoming Payment for the Opening balance and then reconcile the same.
In 2005 version, partial reconciliation is not possible.
Regards,
Jitin
SAP Business One Forum Team

FI-CA Incoming Payment

Hi,
In PSCD, when you post an incoming payment (transaction FP05), do you have to have FM account assignment for Cash line item?
We recently upgraded our system from 4.71 to ECC 6.0.
In 4.71, when we post incoming payment, there is no FM account assignment for Cash line item. System splits the cash line item based on the FM assignment on the offsetting Business Partner line items at the time of Forward posting the document to FI in Special Purpose Ledger document.
Currently in ECC 6.0, since system is looking for valid FM account assignment for Cash line item, I assigned some general fund. As a result of this, additional line items were generated using Fund Clearing account to balance the document by FM assignments. This has 2 negative impacts:
a. Extra line items (Fund Clearing account) are generated in PSCD document.
b. Cash account balance is not available by "True" funds.
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Regards,
Suresh

Hi James,
What I could gather from your post is that you are concerned only about the creation of a file in ACH format for check payments which are being posted in to SAP as payment lots.
So, the ACH file that gets created during the FPY1 run is actually done by a standard program SAPFKPY3 with the help of preconfigured FM's linked to the ACH payment medium format.
You can view these FMs by going to Transaction Code-FQP3. Select in the ACH format and clicking on "Event Module for Payment medium formats".
Now coming to your requirement, all the payment information related to the payment lots are stored in DFKKZP table at the item level and at DFKKZK at header level.
So you can develop a program which retrieves the information from these tables as per the business requirements in a structure accepted by the std program SAPFKPY3.
You need to develop new FM's which will retrieve the information and would create the a flat file in ACH format.
You need to take care of the scenario where the check payment in the payment lot is not actually hitting the account, but is getting routed to the payment clarification worklist. It will depend on the business requirement whether these scenarios are to be included in the ACH file or not.
Hope it helps...
Thanks,
Amlan

Incoming payment rows details in Crystal report

Hi Xperts
I want to create Payment Advice print layout in Crystal Report. Can anybody tell me which table is related Incoming payment Row wise details in SAP.
I need following Details in SAP (Row Details)
Document No, Document Date, Document Total
Any body help me out regarding this
Thanks
Balaji

Hi Balaji,
Check this link.
[Crystal Generic samples from SAP|https://websmp204.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000635012009E&]
It consists of most of all the documents in SAP.
Hope this helps.
Regards,
Bala

Error while opening the Incoming Payment Form

hi,
When i open the incoming payment(Banking -> Incoming Payments -> Incoming Payment) in sap b1 07 i got a error message "linking primary sales account has not been completed" .how can i open it?

Open Administration -> Setup -> Financials -> G/L Account Determination ->Sales Tab ->General Tab.
Check if the "Checks Received" and "Cash on Hand" accounts are set

When using program RFDM3000/Automatic creation of dispute cases what is the difference with the option of Automatic incoming payment and Open items?

We currently have a batch jobs running for each, automatic incoming payment and open items. This was set up in the past and we are trying to determine what the difference is for each of these functions? Do you need to have the automatic incoming run prior to the open items for residuals and payments on accounts?

Hi Chris,
Program RFDM3000 creates dispute cases for residual items arising during automatic incoming payments (account statement, lockbox), during check presentation, or in postprocessing.
Alternatively, you can use the program to create dispute cases for open receivables items. You can use the selection criteria to restrict the quantity of open items (for example, using the document type and posting key for residual items from incoming payment postings).
You will find more information in the link below
http://help.sap.com/saphelp_erp2004/helpdata/en/0b/e07340b0c6980ae10000000a155106/content.htm
Regards,
Jose

How to get Incoming payment total in Invoice PLD

HI ALL
I designed a A/r Invoice PLD in which i insert the Incoming payment DocTotal field in the End of PLD
when i priview the A/R Invoice Document
each Item , qty and total in the repetitive area repeating 40 to 50 times
when i remove the incoming payment doctotal field from the PLD it is working fine
My requirement is i should show the Incoming payment Doctotal along with the Invoice total in PLD
can any one suggest the answer

Hi,
You cannot just add that Incoming payment DocTotal field directly to your Invoice PLD because there is no proper link for it.
What you can do is to add a UDF in Invoice table and get the related Incoming payment DocTotal by FMS query.
Thanks,
Gordon

Payment linking ERROR

hi all,
i am using sap 2005 B1 wth 36 patch.
when linking incoming payment to invoic then error '''another user modify table '' is coming so pls give me solution for this error.
regards,
sandeep

Hi Sandeep,
You may check these threads:
Link Invoices error
Another user-modified table
Thanks,
Gordon

Outgoing payment & Incoming payment are generated negative docentry in new year

After creating New financial year , Outgoing Payment and Incoming Payment Docentries are generated from beginning (1) but in Negative why?. In all documents the same is generated continuous nos from last years. why in OP & IP generated in different way. If we create in next financial year 15-16 how the they generate.

Hi,
As per Mr.Jitin's reply, if any overlapping, document entry will be in negative.
Why DOCENTRY is not continuing from last years no. like other documents like OINV?
If you change document numbering, new document entries will be created.
why docentry filed is not there in VPM1 & RCT1 like INV1 & others?
Because incoming payment (ORCT) table is common to check, invoice, account, vouchers. These tables are linked with document number.
ORCT.docentry = RCT1.Docnumber
Hope you understand.
Thanks & Regards,
Nagarajan

Incoming payment linked to 2 projects

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