InDesign workflow question for longer document (book)

I'm new to Indesign and have read through the help topics and searched around but I can't seem to find an exact answer... I may be phrasing my question wrong.
I have a complete book in basic text (txt). What is the desired (or best in your experience) way to start work. In my mind I want to import the text as a whole, populate all pages, then I want to come back and format chapters and add images.
Everything I try doesn't support my idea (I am new to this software and I may just be approaching this incorrectly.) I also come from a different background and a different tool set so any advise would help.

To elaborate on Simon's answer, this is my workflow for straight-on books:
- Make a basic set of Master pages. You will need at least a single set with page numbering and, optionally, headings.
- Load all text. You will get lots and lots of pages, because it's still unformatted, but that's okay.
- I usually cut off front matter and put each item on a page of its own, so tiddling with it won't cause reflow of the entire document. You will need at least a title page and a reverse; "proper" books have a minor title page, a (c) page, a proper title page, and a blank. (Grab any one from your bookshelf that you like and copy its layout for these.) My first "true" flowing page is the first page of chapter 1. Remember to insert 2 pages (or perhaps more -- an even number) for a table of contents.
- Go through the main text from first to last page, applying basic formatting, paragraphs, subtitles, etc. -- the plain text works. Make and use paragraph styles for each unique format -- do not (or at least as possible!) apply local formatting. Use character styles for italics and bold in plain text.
- Go through the main text again, applying formatting to each new chapter. Insert page breaks (Odd Page Breaks for right-hand starting chapters) where appropriate. If you use Odd Page Breaks, insert them before
i every
new chapter (or use the "Break On Odd Page" Keep Option) -- i.e., not just when you seem to need one. It will change if you reformat or add picchers.
- Go through your text
i again,
this time adding all pictures, tables, etc. You can do the previous steps in any order you like, but this one must be done from front to back. If you have right hand chapters and the one before it has no text, make that one completely blank (i.e., remove header & page numbering).
- Tidy up the front matter and generate the contents.
- Remove the extra blanks at the end. These were the overspill from the plain text import.
- Sit back 'cause you're done!
As you see, your own ideas weren't bad at all.

Similar Messages

  • Tcode for Assign CoCode to a Workflow Variant for Parking Document

    HI, what is is the Tcode and path for Assign CoCode to a Workflow Variant for Parking Document.
    regards
    JK

    HI Aravindh Ji,
    Thanks for ur reply.. my company currency code is SGD... iam trying to assigning sap standard workflow variant 0001 to my company code its showing error message ur COMPANY CODE CURRENCY IS NOT SAME AS WORKFLOW CURRENCY. In our group remaining company codes using same work flow...their currency codes also SGD.. cu plz advice me to solve this problem.
    regards
    JK

  • When do Workflows fire for a Document Library that requires Check In?

    I have a SharePoint Designer workflow that is set to fire if the item is changed, and this workflow is running against a Document Library that requires Check In.
    So, the big question is, does the workflow fire if the document is checked out, and the properties are modified, but before the document is checked back in?  Or, will the workflow only fire after the document is checked back in?
    I understand that a workflow is asynchronous, and that a document could be modified and then checked in, and the workflow might only fire after that. What I want to know is whether the workflow will fire if the document properties are modified but the document
    is not checked in for some time.

    The workflow will fire only when the user checks in the document.

  • InDesign CS3 Workflow Question for a Playbill?

    Hi guys,
    I am designing a playbill in InDesign CS3. The cover of the playbill is of a different stock than the interior pages.
    Should I create an InDesign book with the cover and the interior pages as a separate document, or keep them as one? The pages are the same size, it's just the stock (and probably the finish - the cover may have some embossing) that will be different. The printer has not yet been selected by the client (long story...), so I have no guidelines as to how they would want it prepared... What would be the best generic method?
    Many thanks,
    Martin

    I hate to say this, but in your shoes I'd probably prepare two documents for the moment. One that is facing pages and has the cover included, and one that is a cover-only in non-facing, full-spread-width pages (one or two, depending on if there is printing inside the cover). When it's time to go to print he decision can be made whether to abandon the cover file or delete the cover pages form the body.
    Why would I do that? Because it sounds like a fast-track job where the specs could change right up to the point of printing. An embossed cover is going to need separate handling, and will be easier all around as a separate file, but if the client decides to forego that bit, and the run is short, there are plenty of digital output machines capable of handling a cover inline on different stock.
    Essentially, there is no right answer in your situation.
    Peter

  • Best way to set up paragraph spacing for long documents

    Hi everyone. I'm getting back to using Indesign again. I'm constructing large ancillary materials and the editors don't like the in between paragraph spacing through out the entire document. I used styles but there are many different formatting styles throughout the document. I found instead of doing this globally, I had to go in and adjust everything manually using the paragraph palette. Anyone have any ideas for the next time I set up a document? _struggling in monterey

    Styles are definitely the right way to go. Set up spacing in the styles, and it can be adjusted or removed globally.
    Is it possible that you aligned to a baseline grid (which would make sense in a long doc in many cases, and you have styles that use different leading? You need to be very careful about grids, leading and spacing to be sure that all the numbers add up or you can wind up with some really large gaps.
    Peter

  • Bridge, Lightroom, InDesign workflow question

    Hey everyone,
    I've been using Adobe InDesign CS5 and Apple's Aperture software together (on a Mac) to do design projects over the past year and a half or so. I'd never been that interested in Adobe's other applications until recently, when I got a Creative Cloud membership, and now am reveling in the bounty of creative possibilities. Recently i've been interested in integrating Bridge into my workflow and transitioning away from Aperture to Lightroom (as i imagine many other people are considering/in the process of doing right now). I've been taking some video tutorials on Lynda.com and recently came across Terry White's "Bridge CC vs. Lightroom" youtube screencast (http://www.youtube.com/watch?v=vd8XLYG8A0s#t=20). While I really appreciated Terry's perspectives and find them helpful, I think he polarized the "Design" (Bridge) and "Photography" (Lightroom) paradigms that he used to distinguish the programs: Bridge is a file browser for working numerous file types across creative cloud applications, whereas Lightroom is a tool for photographers to do powerful non-destructive edits.
    Part of what I've liked about using Aperture with InDesign is that (however buggy this feature is) I can directly access my Aperture library from within the OS X open dialog box, thus allowing me to use files that i've edited and keeping all my work in one library. However, from what i've learned so far, and what Terry's video didn't (directly) address is what are some good practices for using edited photographs within an application such as InDesign. It seemed in the video he simply exported image files from Lightroom into folders, and then I suppose you could use mini-bridge to browse that folder. But i'm wondering if there isn't a better or simpler way to do this, and I'm wondering if i could solicit opinions from folks as to how they work between Everything i've tried to do in my workflow is minimize steps and keep track of the proliferation of images i work with. As much as I see that Lightroom is a better maintained tool than Aperture, it sure is nice to be able to directly access those image files from within InDesign…
    Very new to all of this. Thanks in advance for everyone's help.
    Quin

    Hey everyone,
    I've been using Adobe InDesign CS5 and Apple's Aperture software together (on a Mac) to do design projects over the past year and a half or so. I'd never been that interested in Adobe's other applications until recently, when I got a Creative Cloud membership, and now am reveling in the bounty of creative possibilities. Recently i've been interested in integrating Bridge into my workflow and transitioning away from Aperture to Lightroom (as i imagine many other people are considering/in the process of doing right now). I've been taking some video tutorials on Lynda.com and recently came across Terry White's "Bridge CC vs. Lightroom" youtube screencast (http://www.youtube.com/watch?v=vd8XLYG8A0s#t=20). While I really appreciated Terry's perspectives and find them helpful, I think he polarized the "Design" (Bridge) and "Photography" (Lightroom) paradigms that he used to distinguish the programs: Bridge is a file browser for working numerous file types across creative cloud applications, whereas Lightroom is a tool for photographers to do powerful non-destructive edits.
    Part of what I've liked about using Aperture with InDesign is that (however buggy this feature is) I can directly access my Aperture library from within the OS X open dialog box, thus allowing me to use files that i've edited and keeping all my work in one library. However, from what i've learned so far, and what Terry's video didn't (directly) address is what are some good practices for using edited photographs within an application such as InDesign. It seemed in the video he simply exported image files from Lightroom into folders, and then I suppose you could use mini-bridge to browse that folder. But i'm wondering if there isn't a better or simpler way to do this, and I'm wondering if i could solicit opinions from folks as to how they work between Everything i've tried to do in my workflow is minimize steps and keep track of the proliferation of images i work with. As much as I see that Lightroom is a better maintained tool than Aperture, it sure is nice to be able to directly access those image files from within InDesign…
    Very new to all of this. Thanks in advance for everyone's help.
    Quin

  • InDesign CS6 resolution for pixel documents not the same

    I have just opened in InDesign CS6, a document made originaly in CS5.5. This document is in pixels. At 100%, the document should be pixel for pixel with my monitor (iMac 27" at about 104 ppi), but it seems it is more at 100% if you calculate at 72 ppi. So a document of 980 pixel wide measure 13 inches on my screen! This is different from the previous way of showing pixel documents. And I can't see any preference that could bring back the resolution to the old way of showing the scaling.
    In Adobe Acrobat, you have preferences to control this.
    This count as a bug for me.

    This is truly, completely, insanely, incomprehensibly, and unfortunately, TYPICALLY Adobe. I wish with all my heart they didn't have a monopoly on creative tools the way they do. They are the Microsoft of Creative tools. Look at us, we have to do terminal style code changes to make a product look the way it should?! THIS IS CRAZY! Adobe is trying to enter the epublishing market with an app that give you the wrong pixel sizes on your screen? Ohhhhhhhhh/ Myyyyyyyyyyy. Woooooooooord! Adobe, ADOBE! Are you listening?! Stop it.
    If you are still reading. Let me offer a word of advice: We want the power of In Designs grid and guide creation, BUT can we have the simple, pathetically-normal-to-expect ability to have new objects snap to pixels?!!? I know this looks like a teenager wrote it, with excalmation marks, un restrained exasperation and ALL CAPS, but i'm just finished. I draw a square, the edges are fuzzy. I have to go to the inspector and nudge the 0.5 px off the square. Even then, it soemtimes doesnt do it. Can you image the scenario that MAYBE UI AND UX designers would like to have, oh I dunno, WYSIWYG!? I'm trying to figure out what is going on through your heads when you're designing a program with UI UX designers i mind, technally, it's being made by, oh i dunno... UI/UX designers?!? But the funny thing is, the adobe interface is beautiful. How on earth did you design that with blurry lines all over the place?
    Have you seen how type renders in Indesign at "Actual Pixels"?! Have you seen how the elegant forms of Helvetica Neue which we all know so well is output to look like it's done a bag of Ketamin? Shame on you. For reals, shame on you. These are things that your users NEEED. We need to see things as they will look. It's call attention to detail. It's like designing in the dark with you guys.
    Please dont tell me what a true pixel is. That is the most retarded thing i have ever heard, you will lose users in droves. Oh wait, where will they go to?! Nowhere! You are all they have! Nice one Adobe! But watch out you have pixelmator nipping at your feet. Soon your super overpriced stinking business model and your dicatative havent-got-a-clue, disrespectful to common sense ways will get you.
    ARE YOU LISTENING ADOBE? :-((((((((

  • Workflow question for PPRO CS 5.5

    Hi
    I have a question to a specific workflow for PPRO CS 5.5, Windows.
    I do like this:
    Put a videoclip to the timeline
    Shorten the right side by 30 sec. to cut off the last part.
    Put another videoclip right next to the first one, and this clip I leave as it is, so it is full lenght.
    Now my question is:
    I want to fade the first clip to black for the last 5-6 visable sec. and then go to the next clip, but here is where my trouble is.
    If I leave the two clips snapped together the transition (dissolve or dip to black) will go on the right side of the cut, and fade out in the "hidden" part of the first clip, so to say, which basicly is ok, but not what I want.
    I want the last 5-6 sec. visable video to fade out, and the only way I can get it is by dragging the two clips appart a few sec. before adding the transition.
    It is a bid hard to explain, but I hope you guys do understand what I mean.
    Maybe it is just so by design?
    Thanks for any input.
    /Ulf

    Thanks Jim, might be the best solution.
    /Ulf

  • Xml to indesign workflow question - the best xml editor or doc creator

    My department is considering the switch from our team members working directly in InDesign to a process where their work is imported to InDesign as xml content, then formatted automatically.
    Does anyone with relevant experience have ideas as to the best programs to create the xml documents in? Framemaker seems like a canidate, however, I am wondering about open source or other options.
    Thank you

    You probably want to look at InDesign's Data Merge feature.
    Unfortunately it won't accept XML directly, so you'll have to convert your XML to CSV or TSV. But that's pretty easy to do.

  • Workflow for approving documents: rejected document

    Hi expert colleagues,
    at my client we are implementing the workflow functionality for approving documents (EhP2). I managed quite easily to set-up the basic workflow as described in the documentation. I have one question though, the problem is the following:
    Step 1: a correction document is entered by the corporate consolidation team person 1 and a workflow is triggered
    Step 2: the document is rejected by the approval agent of the consolidation unit
    Step 3: the rejected document becomes available for person 1 of the consolidation team, but the person is not present that day. Another person of the consolidation team wants to pick-up the rejected document, adjust it and start the workflow again. This seems to be impossible, the rejected document can only be modified (or discarded) by person 1. Even if person 1 identifies a substitute, the substitute cannot change the rejected document.
    Question: is there a way to let another person pick up a rejected document?
    Thx, ewald

    Hi,
    you can probably assign multiple approval agents to one consolidation unit. But in the case there is a rejection by one of the agents the document goes back to the initiator.
    The document initiator can only discard or change the document via the consolidation monitor, task manual posting. And the initiator is the only one who seems to have the power to call up a rejected document (in that way it looks a bit as a user specific held document).
    Any extra thoughts or should I look on the workflow forum?
    Kr

  • Error in Workflow for Parked Document (FV60)

    Hi Workflow Experts,
    I have a FI document parking Workflow scenario which is 3 level release that is if the amount is upto 10000 first person will release if it's more than that upto 20000  then second user has to release ,if more than that then third user will post.
    For this i have activated the main workflow WS10000051 and for two level release i have activated the sub workflows WS10000052 for first level release and WS10000053 for secondlevel release and WS10000054 for thirdlevel release.
    I have also done the Release strategy configuration in SPRO such as
    in the following SPRO steps
    1) Create Workflow Variant for Parking Document
    2) Define Entry Screens for Parking Document
    3) Assign Compaany Code to a Workflow variant for Parking Documents
    4) Define Release Approval Groups for Parking Documents
    5) Define Release Approval Path for Parking Doc
    6) Assign Release Approval Path for Parking Documents
    7) Assign Release Approval Procedure for Parking Doc
    8) Define Users with Release Authorization for Parking Document. ( I have assigned the Position of CEO created in HR to this)
    Now when the document is parked it throws the error
    Error in workflow Customizing for document parking (tranasction OBWE) and it stops in the step Determining Sub Workflow.
    Has anyone come across this issue.Please guide me in resolving in this issue, i am not able to identify whether this error is happening in workflow or due to some missed entries in SPRO settings of FI.
    So please provide me how to do settings in SPRO For Parking, mainly in Tcode OBWE.
    Regards,
    Sagar

    Hi,
    Your question is exactly same as below.
    [Re: Error in FI Document Parking Workflow;
    Hope you 've gone thru this link already, if not, pl. go thru the above link. Also, give us more details on the error you see on the wflow log, like you are not getting any wflow template ID in the cont.element "&ACTIVITY_000043_TASK&", This should have either WS10000052, 53 or 54 depending on the Amt. level. See if you are getting any value here. If not, then there is somethign wrong in your OBWE settings.
    Also, sometimes, even though this step of "Determe Subworkflow" step works fine, if there is no proper agent assignment, then also, it cannot create work item for next step of Sub wflow and hence will error out.
    Pl .check the above. May be a detailed error message from wflow log would help us out in suggesting better.
    Goodluck
    venu

  • Mnaual workflow for Park documents

    Hi all of you,
    Could any one please help me to customize the manual worlflow concept with 2 level releasing strategy for park documents. How it works, help me out.
    Thanks & Regards
    Ramki

    Hi Ramki,
    1. Create Workflow Variant for Parking Documents
             a.Here create workflow variant and assign it to company code.
             b. select posting release,minimum amount for workflow activation
             c. Give subworkflow WS10000055
    2.Define Release Approval Groups for Parking Documents
            use standard or create u r own ( if u want to control certain vendor and customers)
    3. Define Release Approval Paths for Parking Documents
           use standard or create u r own
    4. Assign Release Approval Paths for Parking Documents
    5. Assign Release Approval Procedure for Parking Documents
        a.Here give for level 1 workflow variant, maximum amt for release, levels 1,  sub work flow WS10000052
       b.Here give for level 1 workflow variant, maximum amt for release, levels 2,  sub work flow WS10000053. Read help (F1).
    6.Define Users with Release Authorization for Parking Documents
       Here give workflow varinat, approval path, amount and assigned this line to Organization objects of HR and in this assign user id.
    Regards,
    Azeem

  • Corel Ventura to InDesign workflow?

    Where I work, we have this big huge manual (400 pages) that we put out once a year. It's the only project that I have to work on in Corel Ventura (a program I'd never even seen before coming to this job!). But as far as I can tell, Ventura is not being updated. So eventually we're going to need to move this book into another program (hopefully InDesign). We already have trouble with advertisements, sometimes even having to save PDFs into TIF files. It'd be a huge chore to redo the whole manual, but it's bound to happen eventually. So here's what I'm trying to find out:
    A large portion of the book is just a directory. We have a database here -- its contents are output as an ASCII file which is linked to the Ventura document. All the paragraph and character styles are tagged in the ASCII file. So, as soon as the database is exported, the Ventura file updates. Can this be done in InDesign? Would it be done with tagged text or XML or something (2 things I don't know much about)? Are there issues this type of job would face in InDesign that would make this transition a bad idea? Maybe a different program would be preferable?
    I know I've seen a few folks mention Ventura on this board, so I'm hoping someone who's familiar with that program might know the differences between what it can do and what InDesign can do regarding long documents.
    I just panicked because I couldn't open the Ventura help files when I picked up on this year's manual (I'd gotten a new computer). Luckily, the I.T. department was able to get them working for me. It's difficult to work in a program only once a year and with limited background in it. I doubt I can even find a book on Ventura 10 (seems like I looked once but no one had them). Eek!
    Thanks, Phyllis

    Okay thanks!!!
    I'm afraid it's not going to be structured enough to do it entirely with styles (it's close but some of the listings have extra sections, etc.). At least not without a fair amount of cleanup. Whereas the programmers on staff can force an export already tagged if I can figure out what to tell them to do. The problem with this job is that we want the directory to be as up-to-date as possible. So, by automating the process, I can dump in the directory at the last minute before we go to press. I need to eliminate as much cleanup as possible in order to get the most current version!
    I'll study the old text files that are being dumped into Ventura. But ultimately I have to recreate the directory from a new database so am thinking I need to figure out the tags that should go around each line and send that to the programmers. Well, I suppose I could have them generate the Ventura text files and then I could go through those. But ultimately I'd prefer to get rid of that step. This will take quite a while to figure out -- it's likely that it will be the 2010 directory before we can update (the directories are printed in January!).
    Is this what tagged text is designed for, or am I trying to do something odd with it?
    Ken, thank you so much for the offer of help! I likely will email you when I first get into this. I have no idea what problems I'm going to run into. I'm starting by just trying to make sure I don't suggest a major change that won't be feasible (I haven't even suggested this yet, but I'm going to). But I think this book is going to be impossible to update in Ventura in a few more years -- I think that program is just getting too outdated, even embedding the ads is starting to become problematic.
    I love InDesign, but I have heard FrameMaker might be better for a long book of this nature (?). Although I don't know that program so am going to try to get this into something I know.
    One of the things I'd lose from Ventura (and I hope this won't be a deal-breaker with the staff here) -- when the database is exported, the Ventura files update automatically, and I mean as soon as I open them the update has already happened -- new page count is correct, etc. I'm thinking with InDesign I'd have to update the linked file each time it changed. I think that's a reasonable exchange and only takes a minute. Do you know of any other differences in the way InDesign would handle this?
    Thanks!!!
    Phyllis

  • System not allowing to use park workflow only for GL

    Hi Gurus,
    We have created workflow variant and selected release posting and release payment.
    We want to use workflow only for GL document but when we are parking vendor invoice in fv60, system is not allowing to post parked vendor invoice and saying not released.
    We want one user to park and post vendor invoice. Right now we are not able to.
    Please help.
    Thank you

    Hi Mohit,
    Post can be possible to next authorized level. Check settings or else go to FBV3 ,enter document number ,company code and year > Enter > where you can see the workflow tab > Click on that where you came to know how may release levels are assigned.
    In same view > Click on system in menu bar > services for object > Click on workflow icon > where you came to know who is the next approver.
    Regards
    Mani

  • Document Distribution Question for Confirm Receipt Workflow

    Hi all,
    If I do a document distribution for recipient list (CVI7) with several users as recipients of the document, all of the workflows with links back to the dist log for confirming receipts go to the person who initiated the distributions.  Is there any method of directing these workflows directly to the users specified in the recipient list?
    Thanks in advance
    Bill Pickett

    Hi
    In stndard sap it is not possible.It might be done by changing the recipient in the workflow. So consult a workflow person for this.
    Regards
    Prasad

Maybe you are looking for