When do Workflows fire for a Document Library that requires Check In?

I have a SharePoint Designer workflow that is set to fire if the item is changed, and this workflow is running against a Document Library that requires Check In.
So, the big question is, does the workflow fire if the document is checked out, and the properties are modified, but before the document is checked back in? Or, will the workflow only fire after the document is checked back in?
I understand that a workflow is asynchronous, and that a document could be modified and then checked in, and the workflow might only fire after that. What I want to know is whether the workflow will fire if the document properties are modified but the document
is not checked in for some time.

The workflow will fire only when the user checks in the document.

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Require entry of metadata when creating a folder in a document library

Sharepoint Foundation 2010 -
While users are required to enter metadata when uploading a document, it would be a tremendous help if they were required to enter metadata when creating a folder inside a document library.
Is there a way to force entry of metadata when creating a folder? And if this is possible, can I create different metadata requirements for documents uploaded inside a folder?
Thanks.

Yes, you will need to create a Content Types that inherits the Folder Content Type, and then assign your new Content Type to your library. The following blog post explains how to do this (it was written for 2007 but same applies for 2010),
http://www.sharepoint-guru.com/2007/06/adding-metadata-to-folder.html
You can create additional Content Types to reflect the different types of files, each with their own set of metadata columns and requirements.
Dimitri Ayrapetov (MCSE: SharePoint)

How to add User Permissions to form created in InfoPath 2010 created for SharePoint document Library

Hi,
I created a form in InfoPath 2010 with three views (one for user input, the other two views to be used by supervisors) and published this to a SharePoint 2010 document library. Now the way this form is supposed to work is that when a User goes to the document
library and adds a document, it is supposed to open the Form with the User's input view. When the User submits the document, only him/her should be able to open and possibly edit the the form. When the Immediate Supervisor opens the form, it should open in
the Supervisors view and allow them to fill in only their section and not be able to edit or alter the user's data. When the Immediate Supervisor saves the document, the Over-all Supervisor should be able to open it in their view and not be able to edit or
alter the sections filled out by the User and Immediate Supervisor.
How would i go about completing this? I have the views created but now have the problem of associating these views with their respective users or groups.

Hello,
You need to first create user group in sharepoint site then add user in group according to their role. Later you need to call usergroup.asmx web service to get current logged-In user group name so you can switch view and also apply rule for editing or disabling
controls in form.
Follow this link to get group name:
http://social.technet.microsoft.com/wiki/contents/articles/13271.sharepoint-2010-extracting-user-group-of-current-login-user-in-infopath-2010.aspx
http://social.msdn.microsoft.com/Forums/en-US/018f5184-5c83-4a53-b66b-8c376fc800fc/how-to-get-current-users-sharepoint-group-name-sharepoint-2010-infopath-2010
To apply rule on control:
http://office.microsoft.com/en-in/infopath-help/add-rules-for-performing-other-actions-HA101783373.aspx
Hope it could help
Hemendra:Yesterday is just a memory,Tomorrow we may never see
Please remember to mark the replies as answers if they help and unmark them if they provide no help

Different View for same document library on a Wiki Page

Hi,
I am developing a Provided hosted app which have a functionality to create a document library with two Views. Also we need to show this document library in a wiki page with two different views.
I am using CSOM (C#). I am able to create the document library and the two views programmatically. But when I add the document library in the wiki page the default view (All Documents) is shown for both the web parts. There is an hidden view created with
the WebPartDefinition from the xml provided through code.
Through CSOM we are able make a View as default with the link below.
http://sharepoint.stackexchange.com/questions/90433/add-document-library-xsltlistviewwebpart-using-csom-or-web-services
In my case both the webparts will get the same view, where I need different view for same document library in a wiki page.
Also I tried to update the web parts with the following code.
string viewString = @"<View Name='{0}' MobileView='TRUE' Type='HTML' Url='/SitePages/Home.aspx' Level='1' BaseViewID='1' ContentTypeID='0x' ImageUrl='/_layouts/15/images/dlicon.png?rev=23' >
<Query><Where><Eq><FieldRef Name='KeyDocument'/><Value Type='Boolean'>1</Value></Eq></Where></Query>
<ViewFields><FieldRef Name='FileLeafRef'/><FieldRef Name='DocumentOwner'/><FieldRef Name='Modified'/>
<FieldRef Name='_UIVersionString'/><FieldRef Name='Editor'/></ViewFields>
<RowLimit Paged='TRUE'>30</RowLimit><JSLink>clienttemplates.js</JSLink><XslLink Default='TRUE'>main.xsl</XslLink>
<Toolbar Type='Standard'/></View>";
WebPartDefinition wpd = wpfound.FirstOrDefault();
string formattedstring = String.Format(viewString, wpd.Id);
wpd.WebPart.Properties["XmlDefinition"] = formattedstring;
wpd.SaveWebPartChanges();
web.Context.ExecuteQuery();
I created two views (viewString) as shown above.
The above code did not throw error, but it did not update the web part.
Please advise how to move forward.

Hi Samir,
When we click outside of the list view webpart on a webpart page (or allitems.aspx page) with containing multiple webparts, the list view webpart will lose the focus, and the selected items will be deselected, this is by design.
You can look at the following article with using the approach/workaround of Javascript to prevent the specified list view webpart from losing focus.
http://sharepoint.stackexchange.com/questions/44360/list-view-loses-focus-when-additional-webpart-added-to-page
//Set focus on our list web part
var webPart = document.getElementById('WebPartWPQ1');
WpClick({target: webPart});
//Prevent it from losing focus
SP.Ribbon.WebPartComponent.$3_1.deselectWebPartAndZone = function() { };
Thanks
Daniel Yang
TechNet Community Support

Windows Explorer option not working for a Document library

Dear All,
I am SharePoint administrator for one of the SharePoint site ,When I try to open the document library in local drive using via "Windows Explorer"option I am facing below error.
Can any one help me how can I over come from this issue
Thanks,
Sidd

1. Check if you have sufficient permission on the document library and its documents.
2. If permission is all correct, then the problem looks like in your file name. Check your File Name, Length, and Invalid Character Restrictions and Recommendations.
For your reference: http://www.sysadminsblog.com/microsoft/file-name-length-and-character-restrictions-for-sharepoint/
Please remember to upvote if it helps you or click 'Mark as Answer' if the reply answers your query

Version History for a Document Library - Can't view version history for only 1 item

It is a Document Library with around 8 items. Each of the items have around 60-178 versions.
I checked programmatically that this particular item had 63 versions.
I am getting the foll. error when I try to view the version history for that 1 particular item.. it works for all other items in the same list.
Unable to complete this operation. Please contact your administrator. at Microsoft.SharePoint.Library.SPRequestInternalClass.GetFileVersions(String bstrWebUrl, String bstrFileUrl, Object& pvarVersions, UInt32& pdwcVersions)
at Microsoft.SharePoint.Library.SPRequest.GetFileVersions(String bstrWebUrl, String bstrFileUrl, Object& pvarVersions, UInt32& pdwcVersions)
This is what I tried so far..
I tried programmatically deleting few verisons for this item - no luck.
I ended up deleting all the versions for this item - still I get the same error.
I tried editing other items to see if their version history still works after new versions get added and it worked.
This is despite the fact that other items that are working have number of versions as 178, 130, 63 and so on.
I appreciate any help.
Thanks.

Mike,
I don't think it is a programming question. It's a sharepoint browsing question.
I have a document library with Versioning set to Create major versions.
In that document library, I have around 8 documents, each of which has versions. Only for 1 particular document, when I try to see the versions by clicking 'Version History', I get the error as stated above.
For all other documents, Version history works.
My initial thought was that may be the document in question had too many versions and that's why it's failing but I was able to check that the document (in question) had 63 versions while there are still other documents in the same list which has 178 versions and 'Version History' is still working.
I further explained all my efforts done so far in order to resolve this issue (none of which worked.)
I deleted all versions (I couldn't delete it from IE since I can't even get to the page where it says 'Delete All Versions' - thus I wrote a small program to delete all versions for this document.)
I also tried modifying other documents to see if a version history is being created for other documents and that is happening.
Thanking you in anticipation..

Creating a folder for a document library in SharePoint online

Hello I am looking for a good place to get started on creating a folder for a document library using a powershell script. Thanks in advance for any help.

Here is a guide to creating folders and items in a document library for SharePoint Server/Foundation: Creating SharePoint Folders
and Items with PowerShell. You will need to tailor it to your needs as it's a demo for creating 50,000 items.
That's step 1 and contains the bulk of what you would need to do. Here's an example of connecting to a library in SharePoint Online using CSOM: Office
365 - PowerShell Script to Upload Files to a Document Library using CSOM. You won't be uploading files, but the parts where you connect and get a list are what you're interested in.
Now you'll combine bits from both of these scripts:
1. Connect to SPO
2. Get your list (looks like you need to first get the site collection and then the site)
3. Create a folder
I figure it would look something like this (note I haven't tested this at all):
#Specify tenant admin and site URL
$User = "[email protected]"
$SiteURL = "https://tenant.sharepoint.com/sites/site"
$DocLibName = "DocLib"$FolderTitle = "Example Folder"
#Add references to SharePoint client assemblies and authenticate to Office 365 site - required for CSOM
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\ISAPI\Microsoft.SharePoint.Client.dll"
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\ISAPI\Microsoft.SharePoint.Client.Runtime.dll"
$Password = Read-Host -Prompt "Please enter your password" -AsSecureString
#Bind to site collection
$Context = New-Object Microsoft.SharePoint.Client.ClientContext($SiteURL)
$Creds = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($User,$Password)
$Context.Credentials = $Creds
#Retrieve list
$List = $Context.Web.Lists.GetByTitle($DocLibName)
$folder = $list.AddItem("", [Microsoft.SharePoint.SPFileSystemObjectType]::Folder)
$folder["Title"] = $FolderTitle
$folder.Update();
Jason Warren
@jaspnwarren
jasonwarren.ca
habaneroconsulting.com/Insights

Show the last published documents in a view for a document library.

Hello!
At our company we have a document library with many documents. These documents are evolving and are therefore going from major versions to minor versions to major versions again. To be able to get a good overview of the last "official" versions
we would need to have a view that shows the last "Approved" versions of each document (if any approved versions exist). This is basically the same as watching the document library from a user that only own reading access and therefore only sees the
"published" versions.
In our case this view should be used by people that own editing rights as well to the documents.
Is it possible to accomplish this?
I tried to use the tip from the following site: link
The "?IncludeVersions=TRUE"
did not work though.

Hi AndersObserve,
I understand that you have a document library that you have enabled content approval(if not, enable it) and versioning, then
you want to create a view to filter major(approved) documents, then you can filter on the ApprovalStatus field. Try to create a new standard view, filter the view when the ApprovalStatus is equal to Approved, then the view will display the published version
document.
Best Regards.
Kelly Chen
TechNet Community Support

How to disable drag and drop feature for a document library?

Hi
How can I disable drag and drop feature for a document library? Do I have an option to disable it from the SharePoint's feature set?
Or can I disable it using a script? If so, how?
Regards
Paru

Hi,
According to your post, my understanding is that you want to disable drag and drop feature for a document library.
Drag and drop in SharePoint 2013 is a feature that depends on HTML5, which requires version of browser, SharePoint by default doesn’t has feature to disable or enable this.
You can try disabling the drag and drop feature by disabling an add-on in Internet Explorer, or
using Internet Explorer 9 or lower.
Here is a similar thread for your reference:
https://social.msdn.microsoft.com/Forums/office/en-US/8961ff07-039d-47b0-ae7d-8e24af96234a/2013-doc-library-settings-turn-off-drag-and-drop-and-findsearchfilter-on-metadata-columns?forum=sharepointcustomization
http://community.office365.com/en-us/f/154/t/228079.aspx
More information:
The Solution to SharePoint 2013 Drop and Drag Not Working
SharePoint 2013 Drag and Drop Upload Not Working
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Tcode for Assign CoCode to a Workflow Variant for Parking Document

HI, what is is the Tcode and path for Assign CoCode to a Workflow Variant for Parking Document.
regards
JK

HI Aravindh Ji,
Thanks for ur reply.. my company currency code is SGD... iam trying to assigning sap standard workflow variant 0001 to my company code its showing error message ur COMPANY CODE CURRENCY IS NOT SAME AS WORKFLOW CURRENCY. In our group remaining company codes using same work flow...their currency codes also SGD.. cu plz advice me to solve this problem.
regards
JK

Enable Merge Documents and Relink documents views for a document library

Hi All,
I would like to have Merge Documents and Relink documents views for a document library (not a form library). I was able to see Combine.aspx and Repair.aspx in the document library open with explorer -> Forms folder. How do I enable these two views?
Your help would be greatly appreciated. Thanks a lot.
Merge Documents -> /Forms/Combine.aspx
Relink Documents -> /Forms/repair.aspx

These two views is actually hidden in SharePoint library, you can enable it by set hidden property to false.
download SharePoint manager, then find the site, root to the specified library, click views, find the Merge documents view, you will see that the Hidden propery is by default set to true.
http://spm.codeplex.com/releases/view/97332
Qiao Wei <br/> My blog:<a href="http://blog.goobol.com">http://blog.goobol.com</a>

How to check A document library that has document publishing enabled and content approval

HI
1) how to check A document library that has document publishing enabled
2)A document library or a list that has content approval enabled
adil

For both question, check version settings of that library
>>1)Document Version History "Create
a version each time you edit a file in this document library?" should set to either create major versions or Create
major and minor (draft) versions.
http://office.microsoft.com/en-us/sharepoint-server-help/publish-or-unpublish-a-version-of-a-file-HA101862529.aspx
>>2)Content Approval "Require
content approval for submitted items?" should be set to Yes
My Blog- http://www.sharepoint-journey.com|
If a post answers your question, please click Mark As Answer on that post and Vote as Helpful

HT1937 I have successfully restored my iPhone 3 gs( Ios ) by itunes. After activation it is asking for activation. When I am going for activation its saying that no SIM card is inserted, but I have already Ufone SIM card is inserted. I checked it with ot

I have successfully restored my iPhone 3 gs( Ios ) by itunes. After activation it is asking for activation. When I am going for activation its saying that no SIM card is inserted, but I have already Ufone SIM card is inserted. I checked it with other SIM card like Zong etc but the response was same i.e; no SIM card is inserted. It not catching the signals. I am trying to use my wifi to activate my iphone but it iss not processing then i used itunes to activate by it's again saying that no sim card is detected.
My all contacts and all data is in this mobile. Now Iam unable to contact anyone. Please help me. How can I sort it out?
Thank you
Regards
Wazir Ali

Well, if you did it yourself, then there is a chance that you damaged some other component inside the device that is causing your issue. The iPhone's are not user serviceable, and once you have opened the device you have voided any warranty and post-warranty support from Apple. I would try Google to see if you can find any other way to repair your device, as Apple will no longer look at it.

Help! When I connect to itunes it tells me that required files are missing and please reinstall. I have reinstalled and the same message appears. Thanks. Windows XP

Help! I upgraded to 11 and it worked once. Now, when I connect to itunes it tells me that required files are missing and please reinstall. I have reinstalled, I have deleted and reinstalled and the same message appears. Thanks.
Windows XP

Meanwhile, I tried someone's suggestion to delete ITunes and Quicktime and reinstall both; still got the same mesage.

Detect what the default edit form is for a document library and list using jquery

Hi,
So what I have done is with some jquery made it that when a files are dragged and dropped into a document library and there is a required field such as "Metadata" the EditForm.aspx opens up for the user to fill in the required column. I am building
the url up from what I have found in SharePoints DragDrop.js file. This is all working perfectly I just need to find a way to dynamically find what the default edit form is for that document library as I have just hardcoded like this...
g_currentControl.strSiteUrl + "/" + this.ListName + "/Forms/EditForm.aspx?ID=" + id
So I need a way to figure out what the default edit form is instead of hard coding like this in case someone creates a custom_editform.aspx or something for one of the lists.
Thanks

You can get it by hitting this REST end point via JQuery:
http://weburl/_api/Web/Lists(guid'YOURLISTGUID')/Forms
Chris Givens CEO, Architecting Connected Systems
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When do Workflows fire for a Document Library that requires Check In?

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