Invoice Close

Hi,
I need some details about 'Invoice Close' that comes under the Purchasing Options. I just know that it is a tolerance value, but I want to know the relevance of 'Invoice close=100', 'Invoice close=0' and 'Invoice Close= number between 0-100.
I also wanted to know what closed_code = 'Closed for Invoice' in a PO means.
Please help me out with this issue
Thanks,
Divya

Welcome to the forums !
This forums is dedicated to discussions about Oracle Documentation.
Pl re-post your question in a more appropriate EBS forum at http://forums.oracle.com/forums/category.jspa?categoryID=3
You may find your answers at https://etrm.oracle.com or the EBS docs for your release at http://www.oracle.com/technetwork/documentation/applications-089559.html
HTH
Srini

Similar Messages

Reserve Invoice closes Source PO or SO - But Credit Memo does not open it

Hi All,
I try to reopen SO or PO in 8.82 using Reserve Invoice.
If I use Delivery or GRPO after order - all it's ok.
1. Create SO or PO.
2. Create Delivery or GRPO
3. Create Return or Goods Return - SO or PO opened
If I use Reserve Invoice after orded - nothing pannened.
1. Create SO or PO.
2. Create Reserve Invoice
3. Create Credit Memo - SO or PO doesn't opened
At the Administration -> System Initialisation -> Document Settings -> Per document -> Purchase Order (and Sales Order)
checkbox alredy ticked 'Reopen Doc. by creating returns/Goods Returns/Credit Notes Based in It'.
Is it normal for reserve invoice?
Thank you for your help.
P.S. Already see A/P Reserve Invoice closes Source PO - But A/P Credit Memo does not open it
And there both variant worked

Hi
I post to support about my problem.
The problem is in the standard process. You must create a Delivery after Reserve Invoice. And only after that all it is working.
Thank you for your replay. This post is closed.
Regards
Konstantin

Payment reconciliation with A/R Invoice + close Invoice

Hi Again,
I am doing a Payment directly from A/R Invoice; but the A/R Invoice is still Open and there is no reconciliation between the Payment and the A/R Invoice.
Any code sample you can give me to close A/R Invoice with reconciliation of the Payment, and if half paid I assume the A/R Invoice is still open and the A/R Invoice is reconciliated with the payment?
See my code below which is missing the reconciliation.
Thank you
Rune
oPayments = (SAPbobsCOM.Payments)oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments);
                    oPayments.CardCode = vmp_CardCode_string;
                    oPayments.DocDate = DateTime.Now;
                    oPayments.JournalRemarks = "Incoming - Payment Bank Transfer";
                    oPayments.TaxDate = DateTime.Now;
                    SAPbobsCOM.Recordset oRecordset_BankAccount = null;
                    oRecordset_BankAccount = ((SAPbobsCOM.Recordset)(oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.BoRecordset)));
                    oRecordset_BankAccount.DoQuery("SELECT * FROM [dbo].[@PAY_TYPE] WHERE [U_PayMethod] = '01'");
                    oRecordset_BankAccount.MoveFirst();
                    if (oRecordset_BankAccount.EoF == true) // No Records
                    else
                        vmp_BankAccount_string = Convert.ToString(oRecordset_BankAccount.Fields.Item("U_BankAccount").Value);
                    oPayments.TransferAccount = vmp_BankAccount_string;// "_SYS00000000343"; //"1010140-001";
                    oPayments.TransferDate = DateTime.Now;
                    oPayments.TransferReference = vmp_CardCode_string;
                    oPayments.TransferSum = vmp_Amount_double;
                    vc_Message_Result_Int32 = oPayments.Add();

Hi,
I assume I have to add following code to my payment to close the invoice; see below.
But I get following error:
Invalid total [(----) 131-44]
Thank you,
Rune
oPayments = (SAPbobsCOM.Payments)oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments);
oPayments.Invoices.AppliedFC = 0;
oPayments.Invoices.DocEntry = vmp_DocEntry_Int32;
oPayments.Invoices.DocLine = 0;
oPayments.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_Invoice;//13;
oPayments.Invoices.SumApplied = vmp_Amount_double;
oPayments.Invoices.Add();
oPayments.CardCode = vmp_CardCode_string;
oPayments.DocDate = DateTime.Now;
oPayments.JournalRemarks = "Incoming - Payment Cash";
oPayments.TaxDate = DateTime.Now;
oPayments.CashAccount = vm_CachAccountNumber_string;    //"_SYS00000000342"
oPayments.CashSum = vmp_Amount_double;
vc_Message_Result_Int32 = oPayments.Add();
if (vc_Message_Result_Int32 != 0)          // Check the result

A/P Reserve Invoice closes Source PO - But A/P Credit Memo does not open it

Hi Forum,
1. Create a PO with say a single line item
2. Create a target A/P Reserve Invoice from above PO
Note: The PO of step 1 is closed.
I want the PO to again go to OPEN STATUS.
3.I perform A/P Credit Memo from base document (A/P Reserve Invoice) from step 2 above.
Question: The status of PO does not become open. Is there a setting that I am missing here which would make the status of PO go to open again?
Thank you for your help.

Hi Syed Aleem,
go to Administration -> System Initialisation -> Document Settings -> Per document -> Purchase Order
Place a tick in the checkbox 'Reopen Doc. by creating returns/Goods Returns/Credit Notes Based in It' & update.
All the best,
Kerstin

Feature Request: production order after proforma invoice

Hello all,
we found out that a process often used in reality is not covered by SBO.
Given the case you have an article consisting of a BOM. A customer orders this article, you create a proforma invoice, the customer pays and then the article is produced and delivered to the customer.
In SBO you cannot create a production order based on an sales order, when a proforma invoice is created. The proforma invoice closes the sales order and production orders can only be based on open sales orders.
It should be possible to habe production orders based on proforma invoices or on closed sales orders to cover this scenario.
Thanks
Frank

In version 2007, you can create a Down Payment Invoice, which does not close the sales order.

3-Way Match with Multiple Invoices

This may be a basic Oracle iProcurement functionality question, but i have been unable to get a good answer. Any information will be greatly appreciated.
I am currently using Oracle 11i iProcurement.
The problem I am having is I am unable to perform a 3-way Match in the system on purchase orders that will use multiple invoices. Our vendors require a tiered payment structure (i.e. 50% due up front before shipment, 30% due when item has reached shipment destination, and 10% due after our engineers have inspected the shipment).
We have been currently using a 2-way match for all of our purchase orders because when we apply the first invoice against the PO (50%), the PO will automatically close before we can receipt the goods against the purchase order.
Our Invoice Receipt Close % Tolerance and Invoice Close % Tolerance are set at 0%.
Our goal is to receipt the first 50% against the purchase order, have the PO remain open, and receipt the goods in Oracle after the 2nd or 3rd invoice application against the PO.
Thanks in advance.
Edited by: user13053863 on Apr 28, 2010 2:44 PM

Hmm, an interesting situation. What are the quantities on your purchase orders? Are they almost always a quantity of 1? Payables should only close a purchase order when quantity billed and quantity received is GT or equal to the quantity ordered. So if you order a quantity of 10, you could match for quantity 5 on the first invoice, quantity 3 for the second invoice, and quantity 2 for the final invoice. But since you don't receive the quantity until the 3rd invoice, you cannot match on receipts, so that would be a problem.
Maybe you need to approach this from a different angle? Maybe you should look at the prepayments ability in Payables. Typically Prepayments will be charged to a Prepayment Account (asset). Say you have a purchase order for $10,000. You prepay $5,000 up front, so basically Debit Prepayment 5,000 and Credit Cash 5,000. Same for the next prepayment level - $3,000. Then you get the ordered material received. So you want to do an invoice for $10,000. Match the invoice to the purchase order. Apply the prepayments to the purchase order. Thus you get an entry something like Debit Inventory $10,000, Credit Prepayments $8,000, and Credit Cash $2,000.
From an accounting perspecitive, you don't show the prepayments in inventory until received, but do show a prepayment asset. Which is reflecting what you really are doing I think.
I have never worked for anyone who has had to do prepayments, but this is an area that you may wish to investigate as a possible solution for your situation. Good luck.
John Dickey

2-Way Invoice Matching

Hi All,
I am facing same issue with 2 way matching PO.
Matching level is set to 2 way at all the levels.
Receipt close tolerance and Invoice close tolerance is set to Zero on the PO as well as in PO options.
Now my question is, if Invoice matcing is done for PO line and no quantity is received against PO line and PO line is 2 way matching then PO line will close automatically or not.
Thanks,
Deepak.

Hi,
Hope My update was edited by admin..
You can refer the note :
"PO Shipment is Closed For Invoicing , 2-Way Match, PO Header And Line Open (Doc ID 95429.1)" which explain the solution.
and
"2-Way Match Purchase Orders are not Automatically Closed After Matching to Invoice (Doc ID 169106.1)"
Regards,
Paarthy

Closing of old EBP orders

Hi, We have difficulty closing down because the order has a faulty setting u201CGR-non valuatedu201D
These orders keep popping up in our reporting and we would like to see them closed down
Do you know what can I do?
Many thanks

Hi Lupa,
From where are you extracting the report..SRM or backend R/3.
If it is from R/3, the use MASSD transaction to set the Final Delivery & Final Invoice Close indicator.
Cheers,
Akash

Project closing. What status should be used?

What status should have WBS in project structure (CJ03) to be sure:
1. new PO could not be created within WBS, however already existing PO could be paid
2. WBS is closed: now new PO couldn't be created & existing PO could not be paid
Now (CJ03) there are different statuses for WBS: Lock, Close technically, Fully invoiced, Close. Which one should be used?
Thanks in advance.

Hi
Please refer the following link which explaining all the statuses of WBS elements and also statuses which are required by you
http://help.sap.com/erp2005_ehp_02/helpdata/en/ee/41f82246ee11d189470000e829fbbd/frameset.htm
Regards
Ramakrishna

We are upgrading EHP4,What are the scenarios we will check in ECC and APO

Hi gurus,
We are upgrading (ECC )EHP4
What are the scenarios we will check in ECC and APO, kindly tell me gurus.
Regards
babu

Babu,
We live within a dream. The आत्मन् is real, all else is Illusion. Names are illusion. If DB49 does not suit you, then call me nameless.
Before you even release the software into the test environment, you must perform unit testing. Can every transaction that is used by your company be executed? Does every userexit/enhancement still perform the same task? Does every custom report work the same? All interfaces passing the proper data?
Merely testing the software itself will not give your company any assurance that it will support your business after you go live with it, so after unit testing comes integration testing and user acceptance testing. You must interview Key business users, and from their input you must develop and execute tests for 'business processes'. For example, one common business scenario (which contains many business processes), Order to Cash: Check whether your upgraded systems supports your ability to receive and enter an order, plan the parts, obtain the RM, build the parts ship the order, and book the cash. Or, another Scenario, Procure to Pay: Check if you can plan RM parts, create/release PR, create PO, send PO to Vendor, receive PO in stock, pay invoice, close month for accounting purposes.
These are two major business scenarios in most companies that use ERP. There are hundreds more that can be tested, If you work for a company that cannot afford to have any disruption in their business, then all activities that are normally done by any business user should be tested.
On the SCM side, during an ERP update, you have a smaller task (SAP usually does a good job with backward compatibility with their own modules). BW extractors must be tested. All integration models must be tested. All userexits must be tested. Publishing results/releasing results to ERP must be tested. The list goes on and on depending upon which SCM modules you have implemented.
Regards,
DB49

Receiving muliple component of a single material

Hi !
Please help me to find out a solution to receive multiple (100 differnet) components a single item in span of time (say 2 month). I have to receive all materials along with their Excise document and feight details. Finally when all of the components will be received at my end i have to consume it as a single item after assembling at my site. Again supplier will also bill me in the name of single item.
Please help me to find out a solution for this ASAP.
Regards

Hi ,
I understood your scenario. You can try the following solution.
1. Define your component Items in Item Master .
Component Item 1
Component Item2
2. Create PO of Main Item with the component Items as follws :
Line 1: Main Item - Qty :1,
Line2: Component Item1 - Qty 1, Price 0 , Invoice Close Tolerance :100% ( as you create Invoice for the Main item Only) .
Line3: Component Item2 - Qty 1, Price 0 , Invoice Close Tolerance :100% ( as you create Invoice for the Main item Only) .
3. Approve the PO , and Receive the Component Items when the actual shipemnt Received .
4. After all the shipment of Component Items has been received , shipment status of Component Items will be 'CLOSED'.
5. After Completing the Receiving of the Component Items shipment, Receive your main Item , to ensure your actual Item is fully Received.
6 . Create Invoice with the PO .
Hope this will help.
Best Regards,
Shashwata
Edited by: 957026 on Sep 5, 2012 12:43 AM
Edited by: 957026 on Sep 5, 2012 12:52 AM

How to open and close posting period for both material , n invoicing

HI
how to open and close posting period for both material , n invoicing , AM NEW TO SD , SO ALL DOUBTS I DO POST IN HERE PLEASE DONT MIND

Hi Sunaina
Period Open T.code: MMP1
Period Close T-Code: MMPV
Automate the opening of MM periods
How can you automate the monthly opening of MM periods (transaction MMPV - program RMMMPERI) with
SM36?
RMMMPERI accepts a period/year or a date.
If you enter a date the period is derived by it.
1. create a variant and check the attribute 'selection variable' for the parameter date. Then click the button 'Selection variables' and set the current date. Every time this variant is used the parameter DATE is filled with the current date.
2. create a job for RMMMPERI with the variant created in the preceding step. Set it as periodic.
If you're not using a fiscal year variant simply schedule it as monthly (to be executed the first day of the month).
If you are using a fiscal year variant you'd have to define a calendar with only the first day of each period defined as working
day and use it in the periodicity restrictions.
Another possibility:
Write a very simple ABAP which run daily to check if the period has changed and submit RMMMPERI.
Reward if useful to u

Close Open Amount on A/P Down Payment Invoice

Hi,
I have the following scenario:
I have created an A/P down payment invoice for 1000$
Create an Outgoing Payment for this A/P Down Payment Invoice for 1000$
This payment is closing the A/P Down Payment invoice
Create an A/P Invoice for 800$ - apply this amount from the A/P Down Payment invoice (updating Amount to draw to 800$). The A/P invoice will close.
The issue is how to get the money back from the supplier closing also the open amount of 200$ from the AP Down Payment Invoice.
I have tried to apply an A/P credit memo to the A/P Down Payment Invoice but the system does not display the open amount from Down Payment invoice.
Another way I have tried to create a manual A/P Credit Memo to BP and manually closing the open amount on A/P Down Payment Invoice but the system would not allowed me to cancel or remove the open amount on the Down payment.
Do you have any other ideas?
I am working with SAP B1 2007 PL42.
Thank you,
Alex

Hi Alex
please create a message for SAP Business One Support with high priority and all the details.
regards
Rui Pereira
SAP Business One Forums Team

How to close AP invoice with zero balance

Customer created payment on account before creating the AP invoice. Then they created the AP invoice and applied the partial payment on account to the invoice, leaving an open balance. They created an AP credit memo for the balance. They did a BP reconciliation to link the payment on account to the ap invoice and ap credit memo which brought the balance down on the AP invoice to zero. however it still shows up as open. We cannot do a BP reconciliation because there is nothing to reconcile. BP has a zero balance. We won't be writing them another check. How do we close the zero AP invoice? This customer has 3 zero AP invoices showing up as open. Any help will be greatly appreciated. Thank you.

Hi,
Please check Note no. : 1301470 and see whether the detect query mentioned in the Note displays the Invoice in the question as mentioned by you here.
Kind Regards,
Jitin
SAP Business One Forum Team

Close an A/P Reserve Invoice

Hi,
How can I close an A/P Reserve Invoice?
It has been posted with 1 item perfectly correct but by mistake with 2 items with quantity of 200 and unit price of 0 (to adjust for total - instead of deleting the lines 2 and 3).
Line 2 and 3 of this PO have been posted correctly later with a seperate A/P Reserve Invoice.
Now, the item master data keeps showing 200 in column ordered under the tab inventory data.
There is no close and no cancel available in A/P Invoice.
How can I correct this mistake? If I dont, MRP will never calculate these 2 items correct.
Thanks
Franz

Hi Franz,
Do you mean draft (Reserve) A/P Invoice.
then go to purchasing reports - document draft report and select purchsing A/P and open only option then right click on the document and select remove or close option same practise do without selecting open only option on document draft report.
If you have saved the A/P invoice then generate the reverse document A/P credit memo.
Regards,
Datta Kharat

Invoice Close

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