Invoice documents: mass output re-determination

Hello
I have the following problem:
I defined a new output type for SD invoices (SPRO -> SD -> ... -> Maintain Output Determination for Billing Documents).
Say the new output type is meant for printing or archiving (not important).
Next I defined some appropriate conditions for output determination - in transactions VV31 / VV32.
From now on the new output type is applied for all invoices with matching conditions - during creating or changing an invoice document.
So far so good but the problem is:
I have a few thousand of SD invoice documents already existing in the system before the new output type was configured - and I want this new output type to be assigned to those existing invoices.
How can I do it without the need of running transaction VF02 for each of these documents manually ?
Is running VF02 in batch input the only way ?
Or is there any standard program which can perform mass re-determination of output messages for existing invoices ?
Thanks in advance

The problem is not creating the proper configuration for output determination, like access sequence, filling condition tables with appropriate records and so on.
I have all this already done and suppose it functions properly when creating new documents (VF01) or editing existing manually (VF02).
When the document is being saved (VF01 / VF02) the system performs the output determination procedure and the determined output messages types are saved within the document data.
The problem is how to make the system perform the same determination procedure again for some already existing documents without having to run transaction VF02 for all of them.

Similar Messages

Output type determination in Billing document

Hi,
I have a query reg automatic determination of output type in the billing document. The scenario is, For an invoice, two output types are determined automatically for all invoices. But the third output type is determined based on Shipping point. For Example say, output type IFIB should be determined if Sh.pt is A and IFIT if sh.pt is B. This is controlled thru "Requirement" assigned to the output types in output det procedure.
The problem is, for a particular document IFIB appears though the sh.pt is B, Now i have to find out whether it is determined automatically or manually. I have checked the following
1. The "manually changed" field is not flagged in the "further data" of this output type. I believe, if it is not ticked, then the output type is determined automatically and no manual change was carried out. Am I right?
2. When i checked the "determination analysis", I find that the output type with the message "Output ignored (Requirement not fulfilled)". If the output was determined automatically, then "output xxx found" should appear right? When the analysis says it is ignored, then how come it can appear automatically?
I am confused over this contradictory findings. Plz tell me whether my assumptions stated above are right. Kindly suggest me alternative ways to find out whether it is determined automatically or manually? If it is determined automatically, on what conditions?
Thanks in advance
Suresh

Hi Suresh,
In an output determination, it may tell u that the output type is ignored because of un-fulfilled requirement, but it will still automatically appear in Header-> output, but u need to check the actuall processing status, whether is 0,1, or 2. I assume for your case it will be 0 (not processed, meant for manual processing instead), 1 (processed) and 2 (error occurred).
Another thing which is essential is that, in order to let the system successfully fulfill your determination criteria, u need to assign output type with correct access sequence, for example 1 access sequence by sales org/billing type for output, another 1 is by sales org/shipping point. Or u can simply create 1 access sequence with 2 condition tables.
After that u need to create condition record for each output type, u do this in t-code VV31.
By rite, during transaction (issue output), system will be able to search for those condition record and output type will be automatically appear, providing if there is any rquirement routine in your output det. proc (appl = V3) returns TRUE.
Cheers,
Benny Andre

Mass output of SD Invoices..?

Hi,
I apologize for the newbie question, but I've searched the NW 7.02 IS-U ERP System, the SCN and google up and down for good part of 2 days already... By now I'm reduced to staring blankly at SD70AV3A and WFMC_ function modules. Could you confirm or dispel my fears please: is there really nothing besides VF31 in SAP ERP to do mass output of SD invoices out of the box? Or am I just failing miserably in my searching..?
And if that's the case, how would you go about trying to organize mass output into something that has identifiable, user scheduled "Output Runs", with protocols stored in application logs - program everything from scratch, program on top of WFMC_ FMs, on top of something else?
I'm simply looking for opinions of people other than those who help us with the maintenance of this SD thing here...
Thank you
Jānis

Thanks Suneet and Seegal. Yes, I've seen RSNAST00 too, and one can execute SD70AV3A in background too. My main beefs with the offered functionality are:
- there seems to be nothing persisted anywhere that could be called "SD Invoice Output Run" - something that says: on so and so date and time, with such and such parameters, so and so executed invoice output run, which processed these Invoices;
- so far as I can see, the NASTy protocols are not persisted as Application Logs, so I think I can't easily set up EMMA/BPEM exception/clarification case processing for these processes (FM WFMC_PROTOCOL_SHOW does transform the protocols to Application Log temporarily, to display popup; FM CM_F_TRANSFER_INTO_APPL_LOG has no static uses in our system)
And the one thing to expect during mass output in my experience is exceptions and the need for clarification - lots of it. There may perhaps be ways how I could program own logic to get EMMA/BPEM to work on NAST stuff, but then I could of course try to program the whole SD invoice output application from scratch as well...
I may be too used to IS-U/FI-CA way of doing things and/or too impatient in expectting the results after looking at stuff for couple of days, but I expect any "Mass Activity" to result in an identifyable and persisted "Run", which lets to to see the start parameters, the stuff it processed and the Application Logs (no, SM37 Job is only a poor replacement for that). The self-learning process for SD output processing seems to be very difficult... my initial (and perhaps too hasty impression) of the functionality is - this is "stone-age" . I've reacquired lots of respect for IS-U/FI-CA developers from looking at SD Invoice output and now think that it was a collosal mistake not to try to integrate SD billing documents into IS-U Invoicing...
Thanks again and cheers
Janis

Account determination error in Invoice document posting

Problem - When generating the invoice document to customer, an error is displayed - Document is saved (Account determination error). As a consequence of this step, the invoicing is not able to create FI document
My Analysis-
Account determination is done in G/L account assignment (VKOA screen)
For my billing document, the system is not able to find the GL account (below are screenshots)
In VKOA screen, I already defined the GL account determination using KOFI procedure.
I initially defined in table 2 Cust.Grp/Account Key and it didnt work.
So I defined in both the tables 1 as well - Cust.Grp/MaterialGrp/AcctKey
But still system is not reading the tables and obtaining the GL account no
Any advice on why its not working?

Hi Nikhil,
As per the screen shots i could observe that you didn't maintained acct asst grp of customer.
check the acct asst grp of customer field in billing tab is maintained or not.
other possible reason may be in your pricing procedure -check whether the accounting keys are maintained or not.
This could solve your issue.

ACH reversal, determine original invoice documents, how?

Hello all,
How do you determine what the original invoice documents are for an ACH payment document that was reversed? Here is the scenario.
1. Three AP invoice documents are created.
2. An ACH payment run is created for the previous three documents, creating a payment document number.
3. The ACH payment run was reversed, creating a reversal document number.
I am determining that an ACH payment was reversed if a record exists in table BKPF that is in the payment document # range and TCODE = 'FB08'. Once I have this payment document that was reversed, I'm stuck on how to get back to the original invoice documents.
Function module GET_INVOICE_DOCUMENT_NUMBERS will return the reversal document number when using the original payment document information. But how can I use the payment document number to get back to the three original invoice documents?
Thanks
Bruce

Hi Bruce, try BKPF-STBLG. You can check it in FB03 by using the 'reversal document' button.

Output Type for Invoice document

Hi,
The Output Message for Invoice Document was not created during MIRO in 2004. So no output generated & user cant able to take invoice printout via MR90.
Now user needs to output the message & take the printout. How to create the output type (tcode) for invoice document.
Regards,
Baskar

Hi
Follow this
Goto Tcode NACE ...select application MR ...click output types .... here create a copy of ERS and name it as say INVS
Now again in NACE slect MR and click on condition records and maintain condition record for INVS wrt co code
Now in Tcode M808 maintain INVS in the schema MR0002
Now when u create a MIRO doc then at header level do check if print is getting activated or not
Then take print out in MR90 tcode

Text determination steps for Invoice document

Hi friends,
can any one send text determination steps for invoice document.
Thanks ,
Laxminarayana

hi
GO TO VOTXN
PRESS ON TEXT TYPE
CREATE AS PER YOUR REQUIREMENT AN D SAVE IT
GO BACK CHANGE
DEFINE TEXT ID PROCEDURE
DEFINE ACCESS SEQUENCE
ASSIGN TEXT ID PROCEDURE TO ACCESS SEQUENCE
ALSO CHECK PARTNER FUNCTION AND LANGUAGE AND ASSIGN WITH TEXT ID OF CUSTOMER TYPE
SAVE IT
NOW U CAN ASSIGN EST AT RELEVENT TEXT OBJECT LIKE INVOICE .
HENCEAFTER SYSTEM WILL GIVE YOU POP UP MESSAGE WHENEVER YOU WIL CROSS WITH THIS APPLICATION IN SALES PROCESS.
THANKS
REWARD IT

Invoice documents not created in the mass activity

Hello SDN,s
The invoices(Print documents) have not been created through mass job in the EA29 transaction code.
When we run the job for mass invoice in EA29, the invoices have not been created and able to create the invoices in the EASIBI transaction code.
I have created billing documents and trying to create the invoices in EA29 transaction code and getting the error like no documents created in the application.
Could you please guide me why the invoices are not getting created in the EA29 and where do i check to resolve the issue.
Please advice.
Regards,
KV

Hi KV:
The mass activity IS-U for invoice creation is tx. EA26, tx. EA29 is the paralell mass printout IS-U, but first you must create the invoice document with EA26 and then print it with EA29.
Here's a list of some IS-U Billing transactions
EASIBI Create Individual Bill
EA00 Test Billing of a Contract
EA13 Print/Billing Document Reversal
EA14 Print/Billing Document Reversal
EA15 Reversal of Invoicing Documents
EA16 Create Manual Backbilling
EA17 Change Manual Backbilling
EA18 Display Manual Backbilling
EA19 Create Bill (Individual Creation)
EA20 Reverse Billing Document
EA21 Adjustment Reversal Billing Docs
EA22 Display Billing Document
EA22_TOOL Billing Tool
EA24 Delete Adj. Reversal frm Bill.Order
EA25 Create Partial Bill (Individual)
EA26 Mass Processing: Create Bill
EA27 Mass Processing: Create Partial Bill
EA28 Mass Process.: Request BB Amounts
EA29 Mass Processing: Bill Printout
EA29_AGGRBILL Print Aggregated Bill
EA33 Mass Processing: Bill Reversal
EA34 Mass Processing: Full Reversal
EA38 Mass Activity: Billing
EA39 Mass Activity: Billing Simulation
EA40 Display Print Document
EA55 Display Rate Cat.
EA56 Maint. Rate Type
EA57 Create Budget Billing Change Doc.
EA58 Mass Activity: Coll. Bill Printout
EA59 Print Collective Bill (Old)
EA60 Print Invoicing Document
EABI Billing/Invoicing log display
EABICO Bill Correction
EABIH Archive Billing Document Headers
EABIL Archive Billing Document Line Items
EABR IS-U Billing
EAIN Billing/Invoicing log display
EAMABI Mass Billing
EAMASI Mass Billing Simulation
EAMS00 Mass Billing of Simulation Indexes
EAMS01 Mass Act.: Billing of Sim. Indexes
EATR Mass Activity: Create Bill/Part.Bill
EAXX IS-U Billing
EA_DOWNLOAD Download Billing Master Data
I hope this will be helpful.
Regards,
David

Invoice output Condition type not populated for many invoice documents

Hi Guru's
Invoice Out put Condition type for printing not populated in the invoice document. Now We need to insert condition type for many documents to print at a time. We can manually place condition type at document header level individually for every document. But we have many documents to print.
plz advice me how to print all these documents
Thanks in advance.
Regards,
Ravikanth

Hi Ravi
Just take help from your ABAP team. Record the event in SHDB ask then to get invoice number from excel file and loop the program.
This will be more faster then LSMW.
I am giving you BDC code
report ZBILVF02
       no standard page heading line-size 255.
include bdcrecx1.
start-of-selection.
perform open_group.
perform bdc_dynpro      using 'SAPMV60A' '0101'.
perform bdc_field       using 'BDC_CURSOR'
                              'VBRK-VBELN'.
perform bdc_field       using 'BDC_OKCODE'
                              '/00'.
perform bdc_field       using 'VBRK-VBELN'
                              '90010310'.
perform bdc_dynpro      using 'SAPMV60A' '0104'.
perform bdc_field       using 'BDC_CURSOR'
                              'VBRK-FKART'.
perform bdc_field       using 'BDC_OKCODE'
                              '=SICH'.
perform bdc_transaction using 'VF02'.
perform close_group.
Regards
Vijay

Repeat Output-Type determination

Dear all,
We have a new output-type for printing invoices. Now we have to reprint a lot of "old" invoices with this new output-type.
Is there a possibility to repeat the output-type determination for a big quantity of invoices (like mass change)?
Thanks for your reply.
Best regards,
Thomas

Hi,
Use the T.Code "VF31" for this purpose.
Goto the T.Code "VF31".
Give the Output type.
Give the transmission medium.
Give the processing mode as "1" if it is for the first time.Else give the value as "2" for repeat processing.
Enter the sort order as "01".
Enter the billing document number range.
Regards,
Krishna.

How to club many sales orders in to one single invoice document number

Dear Team,
We are in to contract for 12 years with our client for a particular service,so we will raise a contract order for a particular item,with this we generate the order number,here we are generating some 150 orders numbers,this 150 order number I want to combine in to one single invoice document number,I have tried this in vf01 I am giving the all 150 document numbers,and excuting this but here for each sales order document number it is creating one billing document number,but I need one single invoice number for all this order numbers.
My copy controls are
In VTFA
Header data
Sales doc type-                                 zabc
Target billing tye-                            zmv
Copy requirement-                           001 header/order related
Determination export data-               blank
Assignment number-                         b
Reference number-                            b
Copy item number-                            tick box was selected
Item category
Copy requirements-                        Item/order related
Data vbrk/vbrp-                              003 single invoice
Billing quantity                               A
Pos/neg                                            +
Pricing type                                      c
Pricing type exchange rate              blank
Price source                                     blank
Can any one guide what to do

Hi
In VTFA, please do the following changes,and then test by creating the sales orders then do collective billing.
Keep Assignment number blank
Keep Reference number blank
Copy item number- Uncheck the box where tick box was selected
Also make sure that PO Number in sales order is same
Regards
Srinath

How to download list of PO's from Invoice document number.

Hi,
We have received a querry from one of the end user regarding Parked Invoice document.User wish to download the list of PO's pertaining to one Parked Invoice document number.
We can not suggest user to use SE16 due to authorisation issue.
Please suggest the tcode through which list of PO's can be downloaded for given Invoice document number.
Regards,
Kiran

Hi,
In T-Code MIR6, give the invoice document number on the initial screen and execute. On the Output screen click on the "Spectacles Icon" and it displays the Invoice document overview. Here the user can see the list of PO for the corresponding Invoice document number.
If the above does not help, customized report has to be created.
Thanks and Regards,
Maheshwari

Purchase Tax - Field BSEG- WMWST not getting filled on Invoice documents

Hi,
I am posting a Invoice document using FB60. Along with other details, I enter Tax code and check the Calculate Tax check box and SAP calculates & generated extra line for Tax amount.
Document is posted successfully. Howver this purchase tax calculated does not appear on the WMWST field in BSEG. The field is blank, even when the document is posted with a Tax line. Why?
Is there something in Tax configuration which determines if the Tax amount on the document gets filled on WMWST field or not?
How do i get the tax amount from the FB60 document to fill on this field- BSEG-WMWST?
Thanks,
Uma

The Tax amounts actually get posted to the BSET table.

SD - Two message category for an invoice document type

Good morning all,
I use InterCompany biling in SD with standard invoice document type 'IV' and message category 'RD04' (which enables vendor invoice creation).
My customer asks to be able to print a form for the intercompany bills.
For the non intercompany bills this is actually performed by using a specific message category.
So my question is : is there any way to have TWO message category ('RD04' + specific message for form) automatically attached to an intercompany bill (customizing, user-exit,...) ?
Best regards.
Didier GOBLET.

Hi Didier
Assign the logic to the RD04 output type smartform.Then it is possible,In the smartform include the logic that it should automatically attach to the intercompany billing.
Regards
Srinath

Bposting document not created(acccount determination error)

Dear All
when i am creating invoice in vf01, the system is unable to create accounting document
i have checked acc assignment of customer and material its their, but still its giveing erro
error in acc determination
this is the message iam geting
Bposting document not created(acccount determination error)
how to resolve this issue
Thanks
jahangir

Hi Jahangir,
Go to VF02 --> Enter --> In change overview screen --> Click at "Enviroment" (Menu) --> Click at "Acc. Determination Analysis" --> Click at "Revenue Accounts"
You can see the condition types there ---> Open the tree one by one --> see the details on right side --> check for which combination the G/L account is missing
Maintain the entry in VKOA.
After that come back to VF02 and release the document.
If the error still there then check the analysis, whether the required record determined or not.
Hope this helps.
Regards,
MT

Invoice documents: mass output re-determination

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