Invoice Downpayment

hi sap gurus,
i have a question regarding downpayment invoice and were still investigating why it happend.
Last year 2010 their was a PO amounting like 125,000. When we checked the PO history tab there are several invoices posted. The intriguing part is when we totalled all the invoices it amounted to 205,000. What could have cause this? why didn't sap block the invoices if already exceeded the amount of PO.
can you please enlighten us.
thanks
J

Hi:
I simply mean to say invoicing and down payments are two different things. You make down payments with reference to PO via F-48 or any other t code. System simply maintain the down payment history in PO. At the time of invoicing against that PO in MIRO system will check the amount paid if any against the vendor and will give you warning message that down payment valuing xxx exist for this vendor but you still can post invoice amount exceeding DP value. It is a normal business scenario, down payments are advances given to vendor whether as security or for as a payment for stock purchases. So invoice can be of greater value than those of down payments. Hope this will clear your issue.
Regards

Similar Messages

AP downpayment - downpayment with Invoice

Hello,
I am trying to implement the AP downpayment flow.
The gap from the standard SAP is that prior to posting a downpayment I receive an invoice, that has to be registrated in accounting:
1. Downpayment invoice
Downpayment account = Vendor
2. Downpayment (preferably posted by F110)
Vendor = Bank account
3. Invoice
Expence = Vendor
4. Payment (for delta: invoice - downpayment) - (preferably posted by F110)
Vendor = Bank account
5. Clearing
Vendor = Downpayment account
The question is:
how did you implement this in SAP? we thought about a special G/L indicator then its reversal for steps 1 and 5.
Thank you,
Oana

Dear,
In order to run vendor downpayments you have3 t-codes by Standard Way:
F-47                 Down Payment Request (Noted items)
F-48                 Post Vendor Down Payment (Off setting Bank Acc)
F-53                 Post Outgoing Payments (Invoice X DP)
And you can define GL accounts in OBYR.
Answering your question I think you could create an invoice in accounting and make a down payment. You should not post the expense this time and so offsetting a clearing account liabilities.
After F-53 you should post credit to offset the liability clearing account and post the debit to the expense.
E.G:
1) Invoice:
Cr. Vendor
Dr. 200000
2) F-48/F110
Dr. Vendor
Cr. Bank
3) F-53
Invoice X Downpayment
4) F-03
Cr. 200000
Dr. Expense
Let me know if it was helpful
regards

F-39 Customer downpayment clearing

Hi,
Can any one tell me how to process the TDS on advances from the customer. Following this the scenario and process that followed.
1. Customer Advance 50% on which TDS say 2% is deducted. I Processed this through F-29 and created a customer downpayment. With holding tax type for payment posting (say P1) used Entry is -
Bank A/c Dr       9800
TDS A/c Dr          200
Customer A/c Cr (Spl GL) 10000
Correctly posted as excepted. Business place / section code maintained.
2. FB70 - Revenue entry made with same Withholding tax type P1.Business place maintained
    Invoice value Rs 20000.
3. F-39 Used the invoice reference from 2 above and select the advance payment made from 1 above. Business place maintained.
Entry passed for full value
Customer A/c Dr (spl GL)       10000
to Customer A/c cr (normal GL)     10000.
4. F-28 customer makes remaining payment. When entered in the Bank line item Rs.9800 reducing the TDS and tried to clear the Invoice, Downpayment transfered in the Withholding tax tab.
I am not able process this because of the difference of TDS no appearing against the downpayment lineitem. The difference is equal to TDS on advance paid.
In a normal payment process thro F-28 i am able clearing the invoice line item making an entry for TDS.
Can anyone let me know
1. Process follow is correct?
2. How to make the TDS appear so that the balance payment can be cleared?
3. Please let me know the full process (step/Tcode)
Regards
Seshadri V

Hi,
Normal process is like below:
1) When the down payment made the TDS willbe deducted say like 2% on down payment of 10000=200
2) When you make final invoice say like for 20000, again the TDS will be deducted on the total amount 2% on 20000= 400
3) When you clear the down paymen the TDS deducted on the down payment will be reversed. This is because of you selected the Central invoice prop. check box in the With holding tax types for payment.
4) Finally the TDS account contains the amount of 400 which is the correct amount.
But the above process is having its own limitations. You kindly follow as below:
1) Do not select Central invoice prop. in the With holding tax type for payment settings.
2) Do not give the with holding tax CODES in the Customer or Vendor masters. Give all the With holding tax TYPES.
3) Let the user select the concerned tax codes while posting the down payment.
4) While posting the invoice ask the user to give the with holding base amount manually which is the difference between the down payment and the final invoice. So the TDS amount will be correctly deducted. There will not be any reversal of TDS required at the time of clearing the down payment.
Hope it is clear to you. If you require any further clarifications, revert back to me.
Regards
shankar

Reversed Invoice appearing as unpaid invoice in FMJ2

Hi Experts,
My customer is trying to carryforward unpaid invoice to the next fiscal year during year end closing. They happen to retrieve invoices that have been reversed. By right, reversed invoices should not be picked up for carryforward. What i realised was these invoices have been reversed incorrectly.
These invoices are tagged to a downpayment request. A douwnpayment request clearing is used to clear the downpayment and the invoice. However, my users went to reverse the invoice without reversing/reset the downpayment request clearing. I think that is the cause for FMJ2 still picking up the original invoice as unpaid invoice. Do anyone encounter such problem before?
More detailed scenario:
1100000001 - Employee Advance
2000000001 - Downpayment Request
1900000001 - Invoice
1200000001 - Downpayment Request Clearing (Clear invoice + downpayment)
1900000002 - Invoice (Invoice being reversed, without resetting/reverse downpayment clearing)
1900000003 - Invoice (New Invoice for the downpayment)
2000000002 - Incoming Payment( To clear 1200000001 and 1900000003)
I have tried to reverse the incoming payment 2000000002 and the downpayment clearing 1200000001. But 1900000001 is appearing in FMJ2 as unpaid invoice.
Please assist.
Regards,
Wilson

Hi Experts,
My customer is trying to carryforward unpaid invoice to the next fiscal year during year end closing. They happen to retrieve invoices that have been reversed. By right, reversed invoices should not be picked up for carryforward. What i realised was these invoices have been reversed incorrectly.
These invoices are tagged to a downpayment request. A douwnpayment request clearing is used to clear the downpayment and the invoice. However, my users went to reverse the invoice without reversing/reset the downpayment request clearing. I think that is the cause for FMJ2 still picking up the original invoice as unpaid invoice. Do anyone encounter such problem before?
More detailed scenario:
1100000001 - Employee Advance
2000000001 - Downpayment Request
1900000001 - Invoice
1200000001 - Downpayment Request Clearing (Clear invoice + downpayment)
1900000002 - Invoice (Invoice being reversed, without resetting/reverse downpayment clearing)
1900000003 - Invoice (New Invoice for the downpayment)
2000000002 - Incoming Payment( To clear 1200000001 and 1900000003)
I have tried to reverse the incoming payment 2000000002 and the downpayment clearing 1200000001. But 1900000001 is appearing in FMJ2 as unpaid invoice.
Please assist.
Regards,
Wilson

How to automatically 'draw' a down payment invoice into an invoice?

My customer would like to have their down payments draw into their invoices automatically, without having to click the '...' and display the down payments list to select. They only ever have one down payment for an invoice. Can this be done through formatted search or only through SDK?

Hi Pat,
You need to test out the exact scenario what you described initially in the thread on PL35 demo. Do the same steps in the PL44.
Check the following steps :
1) Create a Sales Order. Add
2) Goto the Payment Means from the Sales Order and enter the amountpaid.
3) The Downpayment is created.
4) Goto the AR Invoice and create Invoice based on the Sales Order (Copyfrom).
5) You will see that the Downpayment amount field is not filled in the AR Invoice.
However, when try to reproduce the same steps in the 2007A PL35, the Downpayment amount is displayed in the AR Invoice downpayment field automatically.
Regards,
Jitin
SAP Business One Forum Team

Actual Invoice against Down Payment

Hi Expert,
I have an issue where business raised an AP invoice with special G/L indicator 'U' as downpayment. Then business cleared the invoice/downpayment via F110. Then business raised an actual invoice, how to knock off the value in the actual invoice against the downpayment as the downpayment already cleared?
Kindly help to advice.
Thank you.
Regards,
Izzat

Hi,
The accounting entries are generated as follows
1. You create an invoice
Purchases A/c Dr
To Vendor
2.Down payment
Vendor A/c Dr
To Bank
Now you want to clear down payment against invoices do following steps :
1. Go to transaction code F-44
2. Click on Click on Process Open Items.
3, Next Screen
Select all
Deselect all
Select Credit amount (invoice) and Debit amount (down payment)
4. Click on Residual Item
5. Double click on the item which has more balance (this is applicable only if Credit amount (invoice) is more than Debit amount (down payment)
6. Click on Document - Simulate and if entry found O.K. click on Save
Hope, this solves your issue else revert.
Regards,
Tejas

Stuck at delivery when processing customer downpayment

Dear frindeds,
I am processing downpayment flow and stuck at delivery step after completing sales order, invoice downpayment and posting downpayment.
I was hit with error msg" Item category Z090 is not defined, so item 000010 will be disregarded". but when I check the configuration, the item category does exist.
Please advise.
Thanks,
Linda

Hi Linda,
Check the determination for item category Z090.. This may be a possible reason.
let us know..
Regards,
SB

Cross Tab Report

Hi,
I'm creating a report in Crystal 2008 for SAP Business One. This report is a sales report and i want to pull the data from three tables namely Invoice Rows, Credit Memo Rows and Down Payment Invoice Rows. Other selections in the report include the Posting Periods table, Items Group Table and the Items Master Data table.
I'm considering a cross tab report displaying the Items Group on the Row level and the Posting Periods on the columns with Sum of row totals for item groups per items on invoice,credit memo or down payment.
I need help regarding the kind of joining is needed to ensure that i get a correct and good report showing total sales made for item groups per period. Thus, total sales = Invoice+Downpayment - Credit Memo
Thanks.
John

You can also user OJDT as the base and left join it to the Invoice, Credit note and Downpayment tables by linking DocEntry and the object tpye.
With this option, you need to use IF statement to read information based on object type.
Using command as suggested is simpler. However, my preference is to use command alone.
Linking Command with Tables seems to have slower performance.

FB03 Attachment List

Dear ABAP gurus :
   In transaction FB03, when users display the attachment list, I got a requirement to add some checks when they select a document and press 'VIEW' button.
I have debugged FB03 transaction triying to find the program/methos/class which is called when selecting 'VIEW' in attachment list, but didn't work.
Also, I have read some documentation about object services and SDN posts about disabling buttons in the attachment list toolbar, but this is not excactly what I need.
Does anybody know wheter is a BADI, method or similar to do the above?.
   I'm using SAP 6.20 Version.
Thanks in advance for your help.
Regards,
Carlos.

And these are the Badi.
Badi Name            Description
AC_QUANTITY_GET      Change Quantities on Transfer from SD to Accounting
ADJUST_NET_DAYS      Net due days adjustment in FI document
BADI_ENJ_ALT_ADR     Branch to FI-CA Account Balance and so on.
BADI_F040_SCREEN_600 Example for Screen Enhancement in F040 Screen 600
BADI_F040_SCREEN_600 Test Badi F040 Screen 600
BADI_FDCB_SUBBAS01   Example for Screen Enhancement 1 on FDCB Basic Data Screen
BADI_FDCB_SUBBAS01   FM Implementation for BADI_FDCB_SUBBAS01
BADI_FDCB_SUBBAS02   Example for Screen Enhancement 2 on FDCB Basic Data Screen
BADI_FDCB_SUBBAS02   Improper Invoice Screen for Prompt Payment Act
BADI_FDCB_SUBBAS03   WRF Prepayment Implementation for BADI_FDCB_SUBBAS03
BADI_MIRO_SPLT_ADD   Transfer Partner Bank Type to FI in Chain Liability process
BADI_PRKNG_NO_UPDATE Parked Invoices should not update Accounting receivers
FBAS_CIN_LTAX1F02    CIN implementation for LTAX1
FBAS_CIN_MF05AFA0    Invoice - Downpayment clear - Tax transfer
FI_AUTHORITY_ITEM    Authorization Check FM Account Assignments
FI_DOC_DISP_LI       Document Line Item Display Inventory Accounting
FI_FB08_SUBST_BUDAT Fin. services posting date for FI Doc reversal . with FB08
FI_HEADER_SUB_1300   Finanzdienstl. - Buchungsdat. für FI-Belegkopf berichtigen
FI_HEADER_SUB_1300   Example for Screen Enhancement in SAPMF05A Screen 1300
FI_RES_ITEM_CURRENCY Implement Document of Residual Item with Invoice Currency
FVFZ                 FI Interface for Loans
RFESR000_BADI_001    Import ISR Post Payments
thanks,
Padma

USEREXIT or BADI or BTE

Dear All,
Is there any Userexit or Badi or BTE available for f-92. Please advise me.
Thanks in advance,
RK.

Check the below exits and BADI
Transaction Code - F-92                     Asset Retire. frm Sale w/ Customer
The application area is: FBAS
Exit Name           Description
F050S001            FIDCMT, FIDCC1, FIDCC2: Edit user-defined IDoc segment
F050S002            FIDCC1: Change IDoc/do not send
F050S003            FIDCC2: Change IDoc/do not send
F050S004            FIDCMT, FIDCC1, FIDCC2: Change outbound IDoc/do not send
F050S005            FIDCMT, FIDCC1, FIDCC2 Inbound IDoc: Change FI document
F050S006            FI Outgoing IDoc: Reset Clearing in FI Document
F050S007            FIDCCH Outbound: Influence on IDoc for Document Change
F180A001            Balance Sheet Adjustment
FARC0002            Additional Checks for Archiving MM Vendor Master Data
RFAVIS01            Customer Exit for Changing Payment Advice Segment Text
RFEPOS00            Line item display: Checking of selection conditions
RFKORIEX            Automatic correspondence
SAPLF051            Workflow for FI (pre-capture, release for payment)
Badi Name            Description
ADJUST_NET_DAYS      Net due days adjustment in FI document
BADI_F040_SCREEN_600 Example for Screen Enhancement in F040 Screen 600
BADI_F040_SCREEN_600 Test Badi F040 Screen 600
BADI_FDCB_SUBBAS01   Example for Screen Enhancement 1 on FDCB Basic Data Screen
BADI_FDCB_SUBBAS01   FM Implementation for BADI_FDCB_SUBBAS01
BADI_FDCB_SUBBAS02   Example for Screen Enhancement 2 on FDCB Basic Data Screen
BADI_FDCB_SUBBAS02   Improper Invoice Screen for Prompt Payment Act
BADI_PRKNG_NO_UPDATE Parked Invoices should not update Accounting receivers
FBAS_CIN_LTAX1F02    CIN implementation for LTAX1
FBAS_CIN_MF05AFA0    Invoice - Downpayment clear - Tax transfer
FI_AUTHORITY_ITEM    Authorization Check FM Account Assignments
FI_FB08_SUBST_BUDAT Fin. services posting date for FI Doc reversal . with FB08
FI_HEADER_SUB_1300   Fin. services - Adjust posting date for FI document header
FI_HEADER_SUB_1300   Example for Screen Enhancement in SAPMF05A Screen 1300
FI_RES_ITEM_CURRENCY Implement Document of Residual Item with Invoice Currency
FVFZ                 FI Interface for Loans

BTE or Enhancemebts

Dear All,
Is there any User exit or BADI or BTE for the Tcode FB05. Please help me.
Thanks in advance,
RK.

Transaction Code - FB05                     Post with Clearing
Exit Name           Description
F050S001            FIDCMT, FIDCC1, FIDCC2: Edit user-defined IDoc segment
F050S002            FIDCC1: Change IDoc/do not send
F050S003            FIDCC2: Change IDoc/do not send
F050S004            FIDCMT, FIDCC1, FIDCC2: Change outbound IDoc/do not send
F050S005            FIDCMT, FIDCC1, FIDCC2 Inbound IDoc: Change FI document
F050S006            FI Outgoing IDoc: Reset Clearing in FI Document
F050S007            FIDCCH Outbound: Influence on IDoc for Document Change
F180A001            Balance Sheet Adjustment
FARC0002            Additional Checks for Archiving MM Vendor Master Data
RFAVIS01            Customer Exit for Changing Payment Advice Segment Text
RFEPOS00            Line item display: Checking of selection conditions
RFKORIEX            Automatic correspondence
SAPLF051            Workflow for FI (pre-capture, release for payment)
Badi Name            Description
ADJUST_NET_DAYS      Net due days adjustment in FI document
BADI_F040_SCREEN_600 Example for Screen Enhancement in F040 Screen 600
BADI_F040_SCREEN_600 Test Badi F040 Screen 600
BADI_FDCB_SUBBAS01   Example for Screen Enhancement 1 on FDCB Basic Data Screen
BADI_FDCB_SUBBAS01   FM Implementation for BADI_FDCB_SUBBAS01
BADI_FDCB_SUBBAS02   Example for Screen Enhancement 2 on FDCB Basic Data Screen
BADI_FDCB_SUBBAS02   Improper Invoice Screen for Prompt Payment Act
BADI_PRKNG_NO_UPDATE Parked Invoices should not update Accounting receivers
FBAS_CIN_LTAX1F02    CIN implementation for LTAX1
FBAS_CIN_MF05AFA0    Invoice - Downpayment clear - Tax transfer
FI_AUTHORITY_ITEM    Authorization Check FM Account Assignments
FI_FB08_SUBST_BUDAT Fin. services posting date for FI Doc reversal . with FB08
FI_HEADER_SUB_1300   Fin. services - Adjust posting date for FI document header
FI_HEADER_SUB_1300   Example for Screen Enhancement in SAPMF05A Screen 1300
FI_RES_ITEM_CURRENCY Implement Document of Residual Item with Invoice Currency
FVFZ                 FI Interface for Loans

A/P Credit memo cannot copy from A/P Downpayment Invoice

Hello Everyone!
I have encounter problem in A / P credit memo. If I clicked on the Copy from A/P Down payment the list of invoices do not appear.
List seems to be empty. I've checked on the A/P down payment and the account is still open and the is an existing downpayment.
Thanks!

Hi Nelle_13,
if the DPI is not shown in the matrix when you select AP Down Payment from the 'Copy From' menu in the credit memo, then that DPI has been paid or credited already. Only open DPIs can be used as base document for a credit memo.
To check, you should open the DPI, rightclick & select 'Applied/Reconciled Transactions'. That will show you the documents this DPI is reconciled with & guide you to the payment/credit note standing on it. If it's a payment, you can cancel the payment & thus re-open the DPI. It can then be used as base for a credit memo. You'll need to check with the accountant what to do with the payment.
All the best,
Kerstin

Error while posting A/R Downpayment Invoice with Excisable Tax Code.

While posting A/R Dowpayment Invoice with Excisable Tax Code error of "Unbalanced Transaction" appears. This error does not occur while posting A/R Downpayment Invoices with Non-Excisable Tax Codes.
Kindly provide a solution for the same.

SAP Note Number: 1179405
Error -5002 when trying to copy a document with Sales BOM
In order to create the delivery via the DI, you need to set the oDoc.Lines.BaseLine value to the LineNum value from the RDR1 table (in the above example you should enter the value 2).
we set oDoc.Lines.BaseLine=0 before starting the lines loop. This has resolved the issue.
This note was really helpful and it was found in another query.
You can also refer to this. https://forums.sdn.sap.com/click.jspa?searchID=19070513&messageID=6178079
Thanks.
Edited by: Sadanand Manda on Nov 24, 2008 12:16 PM

F110 - Grouping of downpayment with invoice

Hi SAP gurus,
For a vendors , we have downpayment for 20000 and invoice for 10000. Both the downpayment and invoice have same due date. We have also configured that the sp Gl indicator allowed for payment in FBZP.
So when we run the APP , the system is processing 10000 invoice line item and 20000 downpayment is in exception list. Ideally the system should not clear any of line items as debit is more that credit. Please let me how to solve this issue??
Even in vendor master data, we have not ticked individual payment.
Please help

Check the Payment grouping in config.
Also make sure that this grouping is specified in the Vendor Master
Define Payment Groupings
In this activity you define the grouping keys that are used to settle a customer or vendor's open items together. For each key, you specify a maximum of three fields from the database tables BSIK (vendors) or BSID (customers). Items containing the same entries in the specified fields are settled together. You determine the grouping key used to group together the open items of a customer/vendor by entering this grouping key in the customer/vendor master record.
Example
If you have installed SAP's loans management system (currently being developed), you can use the grouping key to carry out bank collection at the customer, separated according to loan numbers.
Note
If an alternative payee is specified in the master record of the customer/vendor, the grouping key of the payee is used. When clearing between customers and vendors takes place, the key in the vendor master record has priority.
Activities
1. Define the required grouping keys.
2. Ensure that the grouping keys are entered in the customer/vendor master records

AR Downpayment Request To Be Linked With The Corresponding AR Invoice

Dear All,
I created a sales order of amount 100000. Based On this Sales Order I created AR Downpayment Request of 100% amount i.e 100000. Now I Opened the Incoming Payments Screen , selected the AR Downpayment Request and received the payment of 100000 against It. Later On I created the AR Invoice Based On the Sales Order.
Now My Problem is I can not reconcile the Payment Received against DP request with the AR Invoice. Is this any missing functionality or What|? When I goto into Internal BP Reconciliation , select the customer, then select the Payment received against the DP Request and the Invoice and add, It gives a messege of ''"Payment Transaction Applied to Downpayment request can not be reconciled here"
Kindly Help,
Amol Mangalkar

Hi Amol,
I recommend you to create Journal Entry for reconcile after input AR Invoice.
For example;
1) Input AR Downpayment Request
no Journel Entry
2) Input Incoming payment
Cash $100 / Advance AR $100
3) Input AR Invoice
AR $100 / Sales Revenue $100
4) Input Journal Entry <== you need it
Advance AR $100 / AR $100
5) Reconciliation
for each Advance AR account, AR account
I hope above sample helps you...
Thanks,
Kaori

Invoice Downpayment

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