Invoice Modification after Posting

Hi, Our Company is implementing SAP BAIO in a Construction company. The client says that it wants the Invoice to be available for modifications even after its been posted. At present they are using Tally, in that 95% of the invoices are amended bcoz their customers doesnt approves the complete invoice value. So they require amendments in critical fields such as Amount, Quantity....
I just like to ask the expertise that is their any possibility that has been provided by SAP in a Standard Form...or any workaround is available for this.....????
Regards / Nimish Agarwal
+91 99909 77802

Dear Nimish Agarwal,
Unfortunately there are certain objects that are not changeable
regardless of the document change rules settings by V_TBAER table.
SAP Standard System does not allow by OB32 (table V_TBAER) to change critical fields like amount, business area, G/L account, cost center, trade partner and so on.
This in order to avoid to have data inconsistency for fields that are used in other module like MM, CO and so on.
I hope this can help You.
Mauri

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Posting of cancelled Invoice after posting date is over

Hello Experts,
I am stuck up with a situation and as such seek your help.
A invoice was generated and the subsequent accounting document was also cleared. Now after the posting date was over, someone cancelled the invoice by T.code VF11 and as expected it didnt get posted .The document flow showing is as per below :
Order - open
Invoice - completed
Accounting Document - Cleared
Cancel Invoice - Open
Now, the business and their audit policies do not allow the client to cancel the invoice in back date ( within the posting period).
What are the options do we have to tackle the situation.
Joy

The issue has been temporarily addressed by changing the posting date.
However, now the client wants us to make an ABAP development so that no user is able to cancel the invoice after posting date is over. Now for that I have the following issues. Can someone please help me out in this.
The basic process details I am following is as per below:
For Transaction Code VF11 (i.e for Cancellation of Invoice) , when the invoice number which is subject to cancellation is provided, the System should search in VBRK table for the following :-
1)The System will at first search whether the entry exists or not. If the Entry is not valid then it should give an message u201C Document xxxxx does not Existu201D.This is in line to the existing practice.
2) If the Document number is valid then it will go to the billing date field and will fetch the value from the VBRK table . Then it will match whether the value fetched (i.e. this Invoice date) is in present posting period or not. The system can find the posting period from the table V_T001B.
a.If the Invoice date lies in the present posting period then the system will allow the cancellation document to be saved. This is in line to the existing process.
b.If the Invoice date lies beyond the present posting period then the system will not allow to save the cancellation of the Invoice with a pop up message of u201C The Document number subject to cancellation do not lie within the present posting periodu201D .
Now We have looked both the tables, from VBRK we will get Doc# and Billing date(FKDAT) but when we select Posting Date from table T001B( Permitted Posting Periods) there is some issue.
1. What will be the condition for selecting records from T001B table.Since there is multiple key fields
    RRCTY (Record Type) ,
    BUKRS (Posting Period Variant) ,
    MKOAR (Account Type or Masking)
    BKONT (To Account).
So, to get unique record what will be the value of this key fields. Is there any relationship with VBRK table ?
2. Which field I have to consider as Posting Date or Period. Because there are many fields related to Posting period.

BADI for Vendor Invoice after Posting to send a mail to vendor

Hi,
My requirement Is like this.
I have to send a mail to vendor after the Invoice for vendor is Posted.
For dat I am searching for a badi to implement after the invoice is successfully posted.
Please give some solution about this.
Regards,
Jyoti..

if it is F-43 . check out the following
BAdI Definition      Description
AC_QUANTITY_GET      Transfer of Quantities to Accounting - Customer Exit
BADI_ENJ_ALT_ADR     Go to alternative vendor/customer data
BADI_F040_SCREEN_600 Screen Enhancement on F040 0600 Document Header
BADI_FDCB_SUBBAS01   Screen Enhancement 1 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS02   Screen Enhancement 2 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS03   Screen Enhancement 3 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS04   Screen Enhancement 4 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS05   Screen Enhancement 5 on FDCB Basic Data Screen (010, 510)
BADI_PRKNG_NO_UPDATE BAdI for Deactivating Update of Parked Documents
F050S008             FIDCC1, FIDCC2 Inbound IDoc: Update Comparison Ledger
FBAS_CIN_LTAX1F02    Tax interface
FBAS_CIN_MF05AFA0    EWT - Downpayment Clearing - Tax transfer for CIN
FI_AUTHORITY_ITEM    Extended Authorization Check for Document Display (FB03)
FI_GET_INV_PYMT_AMT BAdI for determining the payment amount for an invoice
FI_HEADER_SUB_1300   Screen Enhancement for Document Header SAPMF05A
FI_PAYREF_BADI_010   BAdI: Payment Reference Number
FI_TRANS_DATE_DERIVE Derive BKPF-WWERT from Other Document Header Data
INVOIC_FI_INBOUND    BADIs for Inbound IDoc INVOIC FI (Vendor Invoice)
RFESR000_BADI_001    BAdI for Own Processing of POR Item
otherwise - find out the package of the program of the transaction.
go to se84 - enhancements- business add ins - definitions - enter package and execute - you will see all the definations.

GR cancellation after posting Invoice

Hi,
How can I block GR cancellations after posting MIRO Invoice for non-GR based IV purchase orders.
regards,
Mallik

u have the option in customization under goods recipt.
pl chck the same transaction code
ombz

STO - Excise tab not getting displayed in material document after posting.

Dear all,
We are facing an STO issue where in after we have done the receipt at the receiving plant with excise, the excise tab does not display in the GR material document.
It is plant to plant stock transfer with excise, the process that we are following as given below:
1) STO PO - ME21N
2) Outbound delivery - VL10B - Post PGI in VL02N
3) Outgoing excise invoice - J1IIN - With the key DLFC.
4) GR - MIGO with excise invoice capture.
During GR posting in MIGO screen the system does display the excise tab, we enter the outgoing excise number and the corresponding values appear in BED, ECS and HCES. We post the GR material document.
But after posting the material document if we display the same GR material document it does not show the excise invoice tab. And since we are not having part 1 entry number we are not able to post the part 2 entry in J1IEX.
Request to please do let us know if we have missed out on any configuration or master data.
Regards,
mahesh.

Hi,
Do the all customization setting for CIN for reference check the following link for India. and Material management
http://help.sap.com/bp_bblibrary/600/BBlibrary_start.htm
You have to maintain Excise master data for material,vendor and PLant in J1ID .
reward if helpful,

A/P invoice and stock posting

Hi
I have some issues with understanding the following:
I have received some item without having issued a PO for them. For these items, master data exists .
As common practice with a lot of suppliers, there is no Invoice attached to the shipping, only a delivery note.
If I post the items to stock using 'Goods receipt' and use A/P invoice some days after when the invoice arrives, I have doubled the received quantity by posting the items to the stock twice.
What is the solution to have the items posted to stock immediately for further usage and adding the A/P invoice later but without stock posting?
Thanks
Franz

Hi Franz,
When an AP Invoice is based on a Goods Receipt PO there will be no double posting, not for Warehouse quantites or in the accounting.
An AP Invoice that is based on a Goods Receipt PO where nothing was changed between the Goods Receipt and the Invoice the AP Invoice will NOT post to stock. The stock posting was already done on the Goods Receipt.
Most documents can be cancelled, either by basing a reverse documents or by cancelling. For every each one of them the quantities and accounts postings follow the logic of continuous stock.
Goods Receipt PO -> Reversed by a Goods Return
AP Invoice -> Reversed by an AP Credit Note.
Please note that there are NO double entries anywhere when a document is based on another.
I hope it helps.
Jesper

Excise duty document with error code-15- table /BEV2/EDMSE after posting.

Hi Experts,
is created in STO process
Hi,
We are facing the problem in stock transport from plant to plant regarding Excise duty document which can be seen in table /BEV2/EDMSE after posting.
Steps involved in process
1) Creation of PO(STO) ME21N-
2) Creation of outbound delivery and post goods issue- VL10B
3) Posting of GRN goods receipt - MIGO
4) Creatin of excise invoice path is - User menu---> Logistics --->Materials Management --->Excise Duty --->Tools ---> Limted document selection (/BEV2/EDT7)
We are facing problem in creation of excise document , Error is coming while posting and document not getting posted.
Error is -
1 document items processed: 1 tax-relevant, 1 of them rejected
Message no. /BEV2/EDMESS1017
Diagnosis
1 material documents were processed.
1 of them were identified as being tax-relevant. They were updated. This involves 1 items that were rejected.
Procedure
Check and edit the rejected document items by means of the function Rejected documents.
If we check the Rejected documents you will find the error as -
Error 15 GI posting not yet processed/has been rejected
If we check the sucessful posted document with problem document in table /BEV2/EDMSE you will find the stock ledger number field is blank, may be because of this the tax value is not getting calculated.
Please guide to solve the problem.
regards,

closed

Delivery free of charge Invoice should not Post to accounting

Hello,
As per Client's specific Business process , till now ZERO value Invoice(Delivery Free of charge) is created (This is not SAP Standard).
No accounting document is generated because of ZERO value of Invoice.
Only COPA Document is generated.
ZERO value invoice is generated because of all Pricing Conditions are Statistical in Pricing Procedure.
Now , Requirement is to create Invoice with Values & also Print values in Invoice, without posting it to accounting.
The simplest way to do it to remove Statistical check from all Pricing conditions , Values will start Printing.
But in this case ,Invoice getting started posted to accounting.
Q:- Please let me know the simplest way to create Invoice (Delivery Free of Charge) with values but on the same time , it should not post to accounting only COPA should be generated.
(AR Electronic Invoice)
Thanks in Advance.
Regards,
Vikas

Hi,
Free of charge Deliveries are basically of 2 types.
1. When you send Promotinal materials for display purpose, Physician samples in pharma industry etc.
Those materials do not have any commercial values, they are send free-of-charge.
We process those materials with Order Type FD (Free-of-charge Delivery).
2. Another case, when suppose you had sent 10 units of some material (commercially valued materials) for which customer has already paid the money to you.
After that suppose customer has found that 2 units are damaged or defective for which he has returned the 2 units to you.
Here, you have 2 options to compensate the customer, either you will issue a Credit Memo or you will replace with fresh units for those 2 returned units.
If, you will replace 2 fresh units to the customer, then it is called "Subsequent Delivery Free-of -chrge".
The Order Type used for the above is "SDF".
In this case, even though the material is a commercially valued material but we send it as free-of-charge as Customer has already has paid for it.
In both the above case, may it be "Free-of-charge Delivery (FD)" or "Subsequent Free-of-charge Delivery (SDF)", both the transactions are not relevant for Billing.
You can check the same in Sales document Item category KLN and KLX, both are not relevant for Billing. That means you can not create a commercial Invoice for those transactions.
In the above case, if required we create Proforma Invoice with reference to the Delivery document.
Proforma Invoice is a dummy Invoice and not posted to Accounting.
So, in your case you can create a Proforma Invoice.
Regards
Pradyumna

JE details after posting outgoing payment can't captured in the Form

Hi Everyone,
Im using both SAP B1 2005B PL32 and PL40. I got this problem.
Our client ask me to customize the AP Invoice and Outgoing payment forms primarily because they wanted to make the GL entries be included during form printing. However only the AP Invoice is working after customizing the two forms.
Im using OJDT and JDT1 tables to capture the GL entries after posting the transactions. I really wonder why, Outgoing Payment form is not working when in upon posting of this transaction it still goes to OJDT and JDT1 tables.
Anyone can help me out. huhuhu..This is really ASAP!
Regards,
Beth

Hi Lilibeth,
What customization you have done ? Are they one of these following:
1. SDK code UI/DI ?
2. Query report ?
3. Formatted search in UDF ?
OJDT/JDT1 are the tables to record the JE transaction posted to general ledger for outgoing payment document. So there is certainly link field among them.
Rgds,

Automatic Invoice creation after Final Settlement (in Route Accounting)

Hello Gurus,
could you please advise how to customize automatic Invoice creation after the Final Settlement.
Now when we press final settlement in COCKPIT (or in Fast Entry) transaction we have new sales order for return (in case of return), then delivery for this order and posting GI for the delivery but we cannot achieve Invoice creation. In settlement log we can see Area: Invoices but they are missing there and system does not try create invoice.
Please advise what we missed.
Thank you in advance
Regards,
Igor

Hello,
could you please check object /DSD/TOUR if it is useful for this?
This is for TOUR STATUS..
For each activity, there will be dedicated status determined by the system??
check with your DSD functional consultant (on customization), to identify the status in which authorization needs to be blocked..
thank you
Venkatesh

Excise Invoice Capturing after GR

Hi All,
My client receives excise invoice details after few days from Goods Receipts. I n this scenario i need to post my good receipt first then need to capture the excise details.
Can any one help me out , how to go ahead in this scenario , if possible give me step by step procedure.
Regards
Gsg

Hello
Legally it not correct to receive the material with out excise invoice, you can confirm it withclients excise advisor.
As by excise law material sould live the factoy with excise invoice only , so u will also have to recive the material with excise invoice only.
If there is excise audit and if they find material with out excise invoice havecome in factory , than its legully not correct.
Any way in SAP thereis provision where in u can make gr BEFORE EXCISE Invoice
U go GR in MIGO Agains PO
select no excise entry or only part one entry
then when u get excise invoiice
Go to J1IEX_c and capture excise invoice against GR number
then go to J1i5 and create excise entry for part one in RG reguster for thr GR number
then go to J1IEX_P to post the excise invoiise against vendor numere or internal number
hope this is clear now

CIN : After Posting "Only Part 1" in GR, MIRO is hang.

Dear Expert!
I have MIRO problem.
After Posting "Only Part 1" in GR, MIRO is hanging.
If I press ENTER After input PO no in MIRO.
There is no error. But, It's hanging...
If we post part 2, it's OK.
Plz help me.
How can I solve that??
We are using ECC 6.0.
Thanks.
Edited by: KeunChan Lee on Oct 20, 2009 3:28 PM

Till you post the excise invoice i.e. do the Part 2 entries, MIRO will not happen. Thats a standard functionality. You have to first post the excise invoice then only you will be able to post MIRO.

After Posting GR and IR,GR shoud not reverse and it should show Zero qty---

Hi
i have problem in Production system,after posting Goods receipt and invoice receipt, same GR again allowing to reverse with some qty, i think i can not happen, am i right ? but in our production system it is allowing reverse GR after some time.
1)what is the reason behind that ?
2) what are action need to take to prevent this issue?
can you help me any body to resolve this issue.
Thanks & Regards
Madhu

Hi,
Please try following configuration. I feel this should be the solution for ur problem
SPRO>MM>Inventory Management and Physical Inventory>Goods Receipt>For GR-Based IV, Reversal of GR Despite Invoice
For movement type 102, 106, 122 and 162 disallow recersal of GR despite of IR.
I hope this would be useful to you. If it is useful to you award me the points
Cheers
Umakanth

Registration date after posting parked document

Hello experts,
In AP we first park a document and after approval we post the parked document.
Now, the accounting department wants to see the date of invoice registration for the posted documents.
The entry date is first filled with the CPU date at the moment of invoice parking, but as soon as the parked document is posted, the entry date is overwritten with the CPU date of the posting moment.
How can we retrieve the date the AP document is parked?
Is there a table where we can find this information?
Thanks in advance.
Jurriaan

Hi sonal
i told u document date and posting date cannot be chnage after post the data, u only reverse the document & then u again post the document
so please going this procedure, if u ask any consultant , every consultant told document date cananot be chnage after post the data, u can only reverse the document
Regards
Roobal

No change in status V after posting of park document.

Hi All,
When we park any document the system create status V in BKPF and after posting the status change to normal.But in my case its not happening for certain park document which has been posted.
Please note that we are not using the standard process to create the park document.
we are following thr below order
1.Parked doc gets created via APNet
2.Users scan the images of the invoice and the signed RFP form
3.Once scanned and the barcodes match, workflow creates an item in the AP work center Inbox
4.Users open the work item and then post the invoice
Please let me know your suggestion on the same
Regards
Ansuman
Edited by: Ansuman Mohanty on Jan 24, 2011 5:54 AM

How can we change a parked document's fiscal year?
I parked a document in fiscal year 2011, period 01. now I want to post it in fiscal year 2010, period 12.
When I use FBV2 to change header information, it shown up an error message:
Changing of document number or fiscal year not possible here
Message no. FP041.
How can I do now?
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Invoice Modification after Posting

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