A/P invoice and stock posting

Hi
I have some issues with understanding the following:
I have received some item without having issued a PO for them. For these items, master data exists .
As common practice with a lot of suppliers, there is no Invoice attached to the shipping, only a delivery note.
If I post the items to stock using 'Goods receipt' and use A/P invoice some days after when the invoice arrives, I have doubled the received quantity by posting the items to the stock twice.
What is the solution to have the items posted to stock immediately for further usage and adding the A/P invoice later but without stock posting?
Thanks
Franz

Hi Franz,
When an AP Invoice is based on a Goods Receipt PO there will be no double posting, not for Warehouse quantites or in the accounting.
An AP Invoice that is based on a Goods Receipt PO where nothing was changed between the Goods Receipt and the Invoice the AP Invoice will NOT post to stock. The stock posting was already done on the Goods Receipt.
Most documents can be cancelled, either by basing a reverse documents or by cancelling. For every each one of them the quantities and accounts postings follow the logic of continuous stock.
Goods Receipt PO -> Reversed by a Goods Return
AP Invoice -> Reversed by an AP Credit Note.
Please note that there are NO double entries anywhere when a document is based on another.
I hope it helps.
Jesper

Similar Messages

Stock tracking and stock posting

Hello,
In the Stock Management/stock transactions/Initial quantities, stock tracking and stock posting,
Suppose the following context:
Item stock: 1000
Counted: 900 (posted in stock tracking)
When reconciling in stock posting is raising this error:
"Item price has not been entered"
though we choosed Allow Inbound Posting without Price.
This is only happening when the counted quantity is smaller than the item stock, that is, in the example given everything is OK for counted quantities >= 1000.
SAPB1 Version 2007PL30
We have try in 2005PL45, and it worked. So, we suppose this could be a bug. The strange thing is that it worked in a previous version!
Do you know something about this behaviour?
Thank you for your help,
Regards,
Vanessa

Hi,
Please refer to notes:
1155329 Error: "item price has not been entered" in Stock Posting
1173589 SAP Overview Note for SAP Business One 2007 A PL 37
Hope this can be helpful
Best Regards
Helen Sun
SAP Business One Forums Team

QM-result recording after doing usage dcision and stock posting.

HI gurus,
My client is steel manufacturing industry.The requirement of client is that, after doing usage decision and stock posting they want to do result recording.Thy want it like this because in case of urgency they pass the material and afterward they do the result recording.Is such a scenario is possible in standard sap.If yes pls. provide me the solution.
Thanks in advance.

I wouls suggest you look at Jan's suggestion. Setting everything as LT characteristics is
1) not a good quality practice
2) you would still have to manually to the UD I believe, auto UD won't work. So if you have to manually process the lot anyway, you may as well just make the sotck posting and leave the lot open for results recording.
Craig

Inspection lot summary after UD and stock posted

lot summary level '2' had maintained in material record, when GR, lot summary work rightly.
But after UD and stock post to unrestricted stock and new GR, no inspection lot generated and stock were posted to unrestricted stock directly.
My question is ,why system does not generate new inspection lot?
I also found it in document that , lot summart does not take place if "A previously created inspection lot has already been completely credited from the stock", is that means system will create new lot in this situation?
Regards,
Denis.

Denis,
After UD
If the UD is accept, SAP will not create new inspection lot.
If UD is reject SAP will create a new inspection lot.
If UD is not made but 'Qty to be posted' is zero then also SAP will create new inspection lot for subsequent goods receipts.
AKM

BOM and stock posting

Hi
Client has several assembly BOM's. They also also defined as Sales items (not inventory or Purchase items).
Whenever these items appear on an A/R invoice, you will also find that invoice no in the stock posting report with the exception of one BOM (CEDel). When this item (BOM) appears in an invoice, the invoice won't be on the stock posting list. There is no difference whatsoever in the various BOM's (assembly) and the item masters are also exactly similar. The problem started after the client updated the price for that item but we have been unable to find out if that had anything to do with it.
I have logged a support call with SAP but maybe someone else has had a similar problem?
Regards

Hi
The client is on 2007 PL 8.
The BOM's all contain child items which are stock items.
BOM 'BM40' contain the following:
CEYA - Cement - stock item
BAGPM - Bag empty premix - stock
PIYA - Pit Sand - Stock Item
BOM 'CEDel' contain:
CEYA - Cement - Stock Item
DELS - Delivery Charge - Sales Item
When I do a stock posting report for 'CEYA' (Cement), invoices containing BM40 appear in the stock posting list but invoices containing CEDel are missing from the stock posting list.
This problem only started from 1st June (unfortunately only discovered recently) after prices were updated.
Regards

How to achieve automated posted for invoice and stock transfers

Hi,
I have following queries for an RFP, can some one give hints on how to achieve them in SAP
o Receive self-billing documents from the customer, stating the deliveries and amounts that are settled and paid
o Automatic posting of invoice documents from the vendor, based on the data from the purchase order and goods receipts
o Process material stock transfers between two plants that use different SAP systems
Thanks & Regards
Raghu

Hi,
Normally when we do GR we take the cenvat credit by capturing & posting the excise invoice.
This can be done using the t.codes - MIGO or J1IEX.
So when the Material doc is posted the Part 1 register gets updated with Qty received.
If we post the excise inv using either MIGO or J1IEX the Part 2 register gets updated.
Now if you have done both the above then inorder to cancel the excise inv.
1. You have to cancel the Material Doc (so system wil use the Mov type 102)
2. Now Post your excise inv using J1IEX so that your Part1 reg will be updated ( i.e you are reversing the Cenvat Credit that you have availed).
3. Finally you have to cancel the Excise inv document using J1IEX so that your Part 2 register wil be updated.
Make sure that you do the above steps as per the above sequence else system will show the error as you mentioned.
Hope its clear.
Regards,
Kiran

Purchasing Report for invoice and stock

Hi guys,
in your opinion does it exist a unique report which contains the following informations for suppliers:
-          invoice codes from supplier not yet paid
-          POu2019s to supplier not yet delivered
-          ATH stock at supplier
At the moment my customer separates informations per supplier via FBL1N (invoices not paid), ME2L or ME2M (open for delivery), and MB52 (special stock, type O)
Iu2019m looking for a solution were this 3 information will show on 1 screen by entering the supplier.I have tyed with ME2M but it is not sufficient...
Thanks in advance best regards
Massimiliano

hi,
What are you trying to get is an Updates from three different area, which are not connected to each other..
FBL1N will get updated once the Payement is done,
ME2M would be updated once the GR is done, (ME2M does have any selection Parameter which will include 'Payement done')
MB52 would be cumulative Stock on Hand (this stock deoesnt link to PO)
However, you can go for a small Z program to built a customised Report.

Backflush Semifinished product and stock post to quality inspection stock

Dear Experts,
Please advise is it possible for the below in SAP. How to do?
When backflush "Semifinished product", system automatically post to quality inspection stock. Then it is skip for 9 lots. The 11th lot again post to quality inspection stock.
1st backflush posting -> post to quality inspection stock
2nd until 10th backflush posting -> post to unrestricted stock (skip)
11th backflush posting -> post to quality inspection stock
Thanks.
Regards,
Wong

Dear Experts,
Let me further explain what I want.
Production people produce semifinished product, but quality inspection people not inspect all the product. For example they will inspect 1st and 11th batch of product only.
So I propose when backflush the semifinished product, system post the stock to quality inspection stock. Then production people know this batch of product need to be inspected and pass to quality inspection people. Once quality inspection people complete the inspection, they will release the material (UD) to unrestricted stock.
I have no idea on how to configure and maybe it is not possible in SAP. Please advise.
Question: Is it we should manually create inspection lot for each transaction (eg. backflush or material movement)?
Thanks in advance.
Regards,
Wong

Getting error when creat sales order and Stock Posting

Hi
I have created enterprise structure, xd01, mm01, ovkk but I count't post stock.
When create sales order getting error is that
1.This material is not defined for sales area 1000, 10, 00.
And if i use this T.Code MB1C,
2. Parameters for plant 1000 not maintained in Inventory Mgt.,
*3. Unit *** is not created in language EN.*
Thanks in advance

Dear selvi sankaran
1) Compare the sales organization, distribution channel and division of customer and material. In your case, either of that should have been created differently. Maintain the same sales area and retry
2) Go to omi8 and maintain the required parameters to your plant
3) Go to Material Master, select "Additional data" and click on "Descriptions". There maintain "EN" under language.
thanks
G. Lakshmipathi

Commercial Invoice and Stock Transport Order

Hello Experts,
My client is using stock transport orders which sometimes results in cross border goods movement. I am not able to find any functionality for creating commercial invoices to be used for these types of shipping.
Any ideas?
rgds
GAR

Hi Gar,
Usually when there is a crossing of borders, it is a movement between 2 different companies code, therefore the intercompany purchase is the usual flow.
If you mean that the flow is between plants of the same company code between different countries, maybe you are talking about "Plants abroad" functionality.
http://help.sap.com/saphelp_45b/helpdata/en/34/60b1a0ae724effe10000009b38f91f/content.htm
Previously, the plants of a company code had to belong to the country of that company code.
As of Release 4.0A, it is possible to deviate from this rule for European company codes with European plants.
I never had to use this functionality at a customer site, but that sounds like your requirement
Also allows internal billing document for intrastat reporting, so feel free to evaluate!
Best Regards
Franck Lumpe
Freelance SAP Consultant

Standard interfaces for vendor invoice and salary posting

Hi all,
Our customer is asking for a standard interface for vendor invoices (not purchase invoices, only for invoices entered in FB60), if they could have a CSV file from vendor and import that to SAP. Is there a standard functionality or do we have to build an own interface?
They also ask if there is a standard interface for salary file so they can tell the company that create the salary file that they should use a standard format or do we need o to create an interface there to?
Thanks in advance!
BR L

Hi,
You can either go with INVOICE01 or INVOICE02, As per the requirement you can check with the Function module attach with the idoc type, and whether it is providing the appropriate functionallity or not.
Thanks & Regards,
Navneet Chaubey

QM- Differnce between stock posting and Qty. posting

Hi Gurus,
I want to know what is the difference between the term stock posting and the term qty. posting.Is it possible to do the stock posting and qty. posting from QA32 screen.
Thanks in advance.

Hi,
The term Qty posting and Stock Posting are same. The material stock or qty can be transfered to different storage locations or to different plants or to different companies. The material will be removed from one location and added in the other location.
Through QA32 you can do the stock or qty posting if the material is in the Quality stock.
B'regards
krishna

How to change the posting date in UD stock posting for a HU managed item?

Hi,
We are using Handling Unit managed items with QM activation. For a specific HU managed material, we wanted to post the stock on a previous date. We have created PO on a back date and made GR also on a back date. Now the problem is, the system has generated an inspection lot. Now while trying to do UD and stock posting, I do not see the "Doc" tab which we normally see in UD stock posting for normal inspection lots (non-HU managed items) for changing the date.
I don't see any other way to change the posting date for the HU managed item in UD stock posting. Anyone can help please?
Thanks & Regards,
Madhavan Krishnamoorthy.

I don't think you can.
Craig

Delivery free of charge Invoice should not Post to accounting

Hello,
As per Client's specific Business process , till now ZERO value Invoice(Delivery Free of charge) is created (This is not SAP Standard).
No accounting document is generated because of ZERO value of Invoice.
Only COPA Document is generated.
ZERO value invoice is generated because of all Pricing Conditions are Statistical in Pricing Procedure.
Now , Requirement is to create Invoice with Values & also Print values in Invoice, without posting it to accounting.
The simplest way to do it to remove Statistical check from all Pricing conditions , Values will start Printing.
But in this case ,Invoice getting started posted to accounting.
Q:- Please let me know the simplest way to create Invoice (Delivery Free of Charge) with values but on the same time , it should not post to accounting only COPA should be generated.
(AR Electronic Invoice)
Thanks in Advance.
Regards,
Vikas

Hi,
Free of charge Deliveries are basically of 2 types.
1. When you send Promotinal materials for display purpose, Physician samples in pharma industry etc.
Those materials do not have any commercial values, they are send free-of-charge.
We process those materials with Order Type FD (Free-of-charge Delivery).
2. Another case, when suppose you had sent 10 units of some material (commercially valued materials) for which customer has already paid the money to you.
After that suppose customer has found that 2 units are damaged or defective for which he has returned the 2 units to you.
Here, you have 2 options to compensate the customer, either you will issue a Credit Memo or you will replace with fresh units for those 2 returned units.
If, you will replace 2 fresh units to the customer, then it is called "Subsequent Delivery Free-of -chrge".
The Order Type used for the above is "SDF".
In this case, even though the material is a commercially valued material but we send it as free-of-charge as Customer has already has paid for it.
In both the above case, may it be "Free-of-charge Delivery (FD)" or "Subsequent Free-of-charge Delivery (SDF)", both the transactions are not relevant for Billing.
You can check the same in Sales document Item category KLN and KLX, both are not relevant for Billing. That means you can not create a commercial Invoice for those transactions.
In the above case, if required we create Proforma Invoice with reference to the Delivery document.
Proforma Invoice is a dummy Invoice and not posted to Accounting.
So, in your case you can create a Proforma Invoice.
Regards
Pradyumna

Object ID For Price In Stock Posting

Hi All,
My client needs the object id for the price field in the stock posting screen as he wants to put a check on it in the transaction notification. Could anybody help me with this please?
To get to the screen I am talking about you go to Stock Management, Stock Transactions, Initial Quantities Stocktaking and Stock Posting. On the screen that opens select Stock Posting and then ok. In the screen that opens I am looking for the object id for the price column there.
Any help will be greatly appreciated.

Have you tried with Object type '58' ?? not object 31
this is not listed in the SDK help (Business Objects Enumeration) however, it apears in the OINM table
Regards!

A/P invoice and stock posting

Similar Messages

Maybe you are looking for