Invoice Receipt Quantity

Hi Freinds,
I have a query from client side. Client has sent a Purchase Order to the Vendor asking him to supply 100 Quantity of material. On receipt of that material it is kept in Quality inspection stock.
After conducting the quality test, it has found that out of 100 quantity 80 is good, but 20 is not meeting the quality standards. So we have to make the payment for only 80 quantity.
But when I am doing the invoice verification (MIRO), it is taking 100 quantity instead of 80 quantity. So what shall I do? Please guide me.
Thanks & Regards
Saeed Arif

Hi Saeed,
the invoice can be blocked when the stock is under inspection
The invoice block indicator can be set in SPRO
in SPRO - Quality Management- QM in Logistics - QM in procurement - Define Control key path.
Based on configuration the Payment can be made based on User Decision in QM.
standard SAP will block invoice if User Decision is rejected

Similar Messages

2LIS _02_SCL Invoice receipt quantity for services

Hi,
When you use service-based invoice verification (EKPO-LEBRE)
the extractor 2lis_02_scl
do not extract the good Invoice receipt quantity for each purchase order.
The field 2lis_02_ITM-AKTWE give the good GR Quantity for services but do
not ectract the good Invoice receipt quantity.
Is there any standard solution to extract properly the invoice receipt quantity
for services using line item extractor?
Thanks for your help.

Hi,
can you see that, your line item struc. has got this fields avialbe..if not check your
DS and try to keep this field into your structure from LBWE..
If you don't find in DS with std. struc. provided with LBWE, you would suppose to
enhance the DS to accommodate this field into your struc. and write a select
query on EKPO/EKKO wherever this field value is avialble for each PO and update
in your result through your user exit..
Hope it helps..if useful pls. assign points..
Cheers,
Pattan.

2LIS_02_SCL / Getting both Posting dates of goods receipt & invoice receipt at the same time

Hi,
I have created a DSO based on the schedule lines standard extractor 2LIS_02_SCL.
The keys of this DSO are PO Number, PO Item and Schedule Line number.
I have succeed to get some key figures like PO Quantity, GR Quantity and Invoice Receipt Quantity according to the Process Key value.
Furthermore, I'd like to get too the goods receipt date (Process Key = 02,12,22).
In order to do that I wrote a small routine in the transformation rule for my target field which fill it only if the process key is 02, 12 or 22.
The problem is that it doesn't work well because of the invoice records in my source package...
Indeed when there is an invoice in my PSA for a schedule line, my target field (GR date char) is empty (for these schedule lines, last record is Invoice Receipt type). So it means my transformation rule works but is overwritten by an blank value when there is a process key 03,13 or 23 (invoice Receipt type).
Do you have a idea to solve my issue ?
Thank you very much

Hi.
You have to write start or end routines for this scenario, not the field level routine since it gets overwrite with last record values....
overall logic is:
Collect GR date per PO Num, PO Item and PO SCH. Lin num..like you have internal table with PO number, PO Item and PO Sch line number and GR date. First you have to go through source_package or result_package and fill up that temporary internal table
And than again go through source_package or result_package and READ that temporary table and fill GR date for all records of same PO sch. lines ..hope this resolves the issue.
I would prefer end routine if you have posting date in DSO or target structure
this is little bit complex, so you need ABAP skills....

Quantity invoiced greater than goods receipt quantity

Hi guru's
               I am getting an error " Quantity invoiced greater than goods receipt quantity" while posting invoice in MIRO for excise duty clearing for Import PO.
Actually Total Quantity is 9900 kg. Out of which for 3300 kg, Excise duty is cleared, GRN done, Invoice posted.
But when i try to post Excise duty for the next 3300 kg's, this error is coming for line items 3 & 6.
please help me.

Hi , thanks for u reply.
GR based invoice verification is not checked for the PO
Yes this a import PO of india involving excise and we are you posting the excise as delivery costs.
First we posted the customs duty invoice (MIRO) for 3300 qty and posted the GRN (MIGO) and also the Vendor invoice for the 3300 qty (MIRO)
Now we are trying to post the customs duty for the second lot of 3300 qty in MIRO. The entry is a below.
        Amount          quantity                                Condition type
1     1,949.00 -     3,300      KG -        Sec ECESS on CVD        (J1CV)
2     86,400.00 -     3,300     KG -     Add. Customs duty      ( JADC)
3     135,986.00 -     3,300     KG -     IN Basic customs       ( JCDB)
4     194,913.00 -     3,300     KG -     IN CVD                  (JCV1)
5     3,898.00   -     3,300     KG -     Educational Cess On     (JEDB)
6     3,367.00      -     3,300     KG -     Customs Edu. Cess       (JECV)
7     6,734.00 -     3,300     KG -     SECess Customs Duty     (JSDB)
Now i am getting the error for Line items 3, 6 & 7.
regards
satish

Problem with the Posting Date of Goods Receipt or Invoice Receipt for PO

Hi All,
I am working on 2LIS_02_SCL - Purchasing Data (Schedule Line Level),
For our report, we should get the scheduled PO quantity,actual PO qty, Scheduled date and actual date in the report.
we are getting all these fields from the above extractor...
For a PO which is opened (Delivery Completion indicator not set) - we where getting all field as in ECC(ME23N)
But for a PO which is finished(Delivery completion indicator is set) - we where are getting actual GR qty,planned qty,planned or scheduled date at schedule line level.But we are not getting the Posting Date of Goods Receipt or Invoice Receipt for PO from history EKBE for all the schedule line.
ex:
for open PO
PO num         item num   schedule line    Planned date   actual date difference actual qty planned qty difference
450002432   10                        1              01/10/2011    02/10/2011       1 day          100             100             0
                                                 2              02/10/2011    04/10/2011       2 days        200             400            200
                                                 3              03/10/2011    07/10/2011       4 days         300            300              0
For the same PO when it is Finished or completed(Delivery completion indicator is set)
PO num         item num   schedule line    Planned date   actual date difference actual qty planned qty difference
450002432   10                        1              01/10/2011    07/10/2011       6 day          100             100             0
                                                 2              02/10/2011    07/10/2011       5 days        200             400            200
                                                                03/10/2011    07/10/2011       4 days         300            300              0
for all the schedule line its displaying the last posting date(i think its taking from EKKO table)
Is there any possibility to get that posting date history ....

You can have multiple receipts against a PO schedule line, but this extractor is not meant to go to that level of granularity. Please try to use 2lis_02_sgr instead which provides goods receipts per PO schedule line.

How to avoid invoicing more quantity than the PO's in non stock PO?

Hello SAPients!
Scenario: We create a non stock PO with a material that has no number and no material group, when we use MIRO TCode to invoice it we can create the invoice with more quantity than the PO, we can even keep adding quantity to the invoice.
How can we stop that? How can we configure our system in order to create the invoice with the exact (or less) quantity than the stated in the PO?
Thanks in advance for your kind help.

Hi,
Use t.code: OMRM & Maintain the following messages
1. M8 -081 Quantities invoiced greater than goods receipt quantity as ERROR ( maintain GR-based IV in the PO item level )
2.M8 -087( item without GR ) - Invoice quantity greater than PO quantity as ERROR & save.
Now try doing MIRO.
NOTE: If the above setting not work ,then Maintain the messages M8 -081 & M8 -087 as ERROR in OBMSG t.code & save.
Regards,
Biju K

MRBR release invoices automatically quantity variance

For a purchase order item there are several good receipts
and several invoices. Although the quantity of the goods receipt is smaller than the quantity invoiced, the quantity of goods received is bigger than the first invoice. So the first invoice should be released automatically. However no invoice is released!
Is this how SAP works standard, or can I customize this somewhere?
Example:
quantity received: 100 + 100 = 200
quantity invoiced:
invoice 1:   100
invoice 2:   200
total    :   300

Hello,
The GR-based IV flag is not on for the item. Thank you for your answer, but is does not help me.
I believe there is no solution for this problem.
This is the way how SAP works. At the moment an invoice is posted the systems checks the quantity invoiced and received (and other checks). If something is wrong the invoice gets a block at that moment. Later with the automatically release of invoices the systems checks if the quantity variance still exists.
With tolerance limit DQ the system checks for all invoices with a block if the total quantity invoiced is less or equal to the total quantity received. So the system does not check only the quantity of the invoice with a block.
If you change the limit of tolerance limit DQ to 5000 euro to many invoices will be released, also invoices that should keep a block.
For example:
quantity received: 3
quantity invoiced: 3+3= 6.(both invoices had a block, because DQ absolute limit was zero).
After raising the limit to 5000 euro, both invoices were released, which is wrong!
It is logical that DQ should have a low limit. SAP only tries to relase the invoices with block. There also can be invoices without block.
For example:
quantity received: 3 - 3 + 3 = 3
quantity invoiced: 3 (block)
          +3 (no block)= 6.
The invoice with block should not be released. SAP only knows this when SAP does a check of the total quantity invoiced and received.

Invoice Receipt - unexpected event

Hello experts,
EM in the procurement visibility standard process has defined three unexpected events:
- Delivery date change.
- Delivery Quantity change.
- Delivery date and Quantity change.
We want to define an unexpected event for Invoice receipt when we have modifications in Quantity or Value, to make this we estimate the followings steps:
I. SPRO -> Event Management -> Event handlers and Event Handler Data -> Codes -> Event Codes -> Define internal event codes and internal event code groups.
In this activity we define the event code -> Example: CHANGE_INVOICE.
II. SPRO -> Event Management -> Event handlers and Event Handler Data -> Event handlers -> Define Event Handlers types.
In this activity assign the internal event code created previously as unexpected event.
III. SPRO -> Event Management -> Solutions and scenarios -> Assign profiles and internal event codes
We assign to the scenario (in this case procurement scenario) the internal event code and the profile.
IV. SPRO -> Event Management -> General setting in SAP Event Management -> Functions, Conditions and activities in SAP Event Management -> Define Activities for SAP Event Management.
This IMG activity it´s the more important of all, because here we define:
- Define Multitask Rule activities -> Here we will define the task sequence and use the activity COMPARE where we compare the fields in question.
Could happen in this process that will be necessary define a new EE Monitor activity function or a new EE Monitor activity method, in this case ¿Do we require ABAP to develop a new activity function or method?
We appreciate a lot your revisions of this propose, do we forget any step? What observations do you have from this???
In the following link i send the attachement of this question.
http://www.sendspace.com/file/9ce96v
Thanks a lot and best regards,
Julian.
Edited by: Julian Fernando on May 12, 2011 12:45 AM

Hello Julian,
on EM side the steps you are described ok. Most important is the new Multi Task activity. You can use the already existing ones as template.
What you also need is on your Application system a new Event Type for the Event CHANGE_INVOICE for Business Process Type ESC_MM_INVOICE. You need also a relevance condition function where you detect that a change on the invoice happened.
As template you can use the Event Typer PCM10_PO_CHANGE for changes in the PO.
Expected Event Monitor Activities are only needed for Expected Events. It is a scheduled background jobs that checks for overdue expected events. With the monitor activity you can trigger in case of overdue expected events follow up actions as alerts or status changes (similar to the Event Handler rule set).
Best regards,
Steffen

Invoice Receipt via FB01

Hello all,
I would like to ask, whether it is possible to post invoice receipt to an purchase order/SD order via the tc FB01.
I know the usuall way is via MIRO.
I'he tried to post it via FB01 with the document type RE, I filled the field purchase order, SD order, quantity, but it didn't work. The posting has not been linked to the PO, so no entry in the PO history and the status has not been changed.
Thanks in advance.
Regards
Peter

Hi,
We can post the any type of entry in FB01. When you post the invoices by giving referecce PO system won't update the data in to MM tales.
Thanks
Prasada

MIRO Invoice Receipting Workflow Solution for unreceipted Goods / Services

Hi
We wish to improve the flow of Invoice Receipting (MIRO).
Problem:
Invoices are receipted centrally at head office
Goods/Service Receipts are performed on location at site
Some Invoices are received from the Vendor before site has goods/service receipted the item.
Current configuration prevents invoice being entered when no goods receipt.
Ideally, the sites would receipt on time, but as a solution we are considering two options. I would appreciate any thoughts on whether is possible as well as guidance on implementing a solution.
OPTION A. - With Parking
1. When Head Office cannot post invoice (due to unreceipted goods/service), user parks the invoice.
2. This sends a workflow email to the site that invoice has been parked.
3. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
4. Site enters Goods/Service Receipt.
5. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a parked invoice
6. Head Office posted parked invoice.
OPTION B - Without Parking
1. Configuration is changed so that Invoice Receipt can be performed when no goods/service receipt.
2. Invoice is posted and blocked for payment.
3. This sends a workflow email to the site that invoice has been blocked for payment.
4. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
5. Site enters Goods/Service Receipt.
6. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a blocked invoice.
7. Head Office unblocks invoice.
Many thanks
Adrian

Hi Adrian,
Option B is very much feasible by developing the workflow for users.
OPTION B - Without Parking
1. Configuration is changed so that Invoice Receipt can be performed when no goods/service receipt.
2. Invoice is posted and blocked for payment.
3. This sends a workflow email to the site that invoice has been blocked for payment.
4. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
5. Site enters Goods/Service Receipt.
6. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a blocked invoice.
7. Head Office unblocks invoice.
IF GR based IV is removed, Invoice can be done before GR. Having a GR based IV tick in PO (Mandatory) would ensure IV is raised only after the quantity is delivered.
I doubt if Scanning of invoice copy is possible in the MM system, but it would be feasible via Document Management in SAP.
Alternatively, you can have Idoc based creation for Invoice based on GR quantity.

Invoice Receipt and GR Reversal

Hi
I've a intercompany STO for which we created a Delivery, PGI & GR. After this, we realised that we have an issue and want to cancel the STO - I'm trying to do a GR reversal (102 mvt ) but the error message is "Deficit of PU IR quantity XXXX.000 EA" - but the stock does exist and there is no issue with that stock. In the PO history tab, I see the 'Tr./Ev. Goods Receipt' mat doc., 'Tr./Ev. Invoice Receipt' mat doc., 'Tr./Ev. Goods Issue' mat doc. and 'Tr./Ev. Delivery Note' doc. in that order. All these documents are dated 11 Mar 08.What I'm I doing wrong? Any suggestions or ideas? Pl help.
thanks
BE

Hi Brian,
After reversing the Invoice, also make sure to reverse/cancel the Outbound Delivery doc in VL09. Also, cancel any Bills created by the Supplying CoCd in VF11.
Let me know if this helped.
Regards,
Mewan

Goods/invoice receipt clearing account

Hi,
We have open item of GL account 2010001(goods receipt/invoice receipt clearing) by FBL3N, PO:4700009743 have 0.13 outstanding which unable to be auto clear
Check our PO history for PO:4700009743 qty 50pc, under ME2N GR and IR is matching
Qty in PO
GR # 124 posting dt 27/4/10 41pc
GR # 123 posting dt 9/4/10 9pc
IR-L # 213 posting dt 25/10/11 -2pc
IR-L # 214 posting dt 25/10/11 2pc
IR-L # 211 posting dt 21/9/11 -2pc
IR-L # 212 posting dt 21/9/11 2pc
IR-L # 210 posting dt 23/12/10 -2pc
IR-L # 209 posting dt 25/06/10 41pc
IR-L # 208 posting dt 3/6/10 9pc
IR-L # 207 posting dt 3/6/10 2pc
Check at MIRO when we enter PO:4700009743, system showed 2 pc GR outstanding for invoice.
How to clear the GL account. Pls. advise.
Thanks in advance.

Yes, since there is quantity difference, please use MR11 to perform the clearing if there is no expected LIV

Invoice receipt paid against wrong line item on PO

We have a purchase order with two line items that have an invoice posted and paid against it that should have gone to different line items in the PO. These will never clear because the GR was completed and posted on the correct line item, now we have invoice receipts greater than goods receipts, and ordered quantity on the two line items erroneously.
How can I move that invoice and payment to the correct line item? If the check was paying more than that one invoice I am hesitant to reverse the payment document and the invoice receipt to move it all. Can I post subsequent debit/credit against the line items? Can I process a debit/crtedit note to clear this up?
What is the best solution

When I go in and try to post a subsequent credit, it is trying to post against the GR/IR account. It should not choose that account, it should all go against the vendor account.
It is coming through like this:
210210    Vendor Acct    9576.54
650000    Supplies          -7274.36
24910          GR/IR              -351.18
650000    Supplies          -1951.00
I need the entire amount to post to supplies. Why line 1 went correctly and line 2 split I don't understand
I have 2 line items on the PO/Invoice I am trying to move
One line item for: 7274.36 and the other for 2302.18
Can anyone help?

Purchase Order Goods Receipt quantity tolerance setting not working.

Team,
We are using the IS-Oil solution, ECC 6.0 REL 605 SP LEVEL 009 .
The issue that I have is as follows:
Purchase Order Goods Receipt quantity tolerance setting not working, I had set up a 10% tolerance on QTY received in the GR process via the PIR and also the Purchase Value Key in the material master and also changed the message to a warning in OMCQ for message number M0722.
I had performed a similar configuration and master data maintenance on a different NON IS-OIL client install and it worked fine.
I believe it is the IS-OIL component in the Inventory update portion of the GR process that is causing the error.
I have searched for OSS notes, however they mention that there is no solution.
Setting the PO line item as Unlimited will not be best practice for the business and will not be used.
Has anyone come across this issue? and how was it resolved, your help and guidance will be greatly appreciated.
Thanks

Hello,
Please check the Tolerance levels in O588
Also you can use the BAdI OIB_QCI_ROUND_QTY: A new method, CHECK_TOLERANCE
Best Regards,
R.Brahmankar

Which table field I can confirm if the PO has done invoice receipt

Hi,
From which table field, I can confirm the PO has done invoice receipt. and in case of that with reference a PO, I have done the IR, but it was reversed, which means PO has not done invoice receipt.
For this case, I don't want to read table EKBE to retrieve the invoice number, the read table RBKP to judge if there is a reverse IR for it.
If there any status table field which indicate if the PO has done invoice receipt.
Many thanks,
Aries

Hi Raj,
For invoice receipt and credit memo, EKBE-BEWTP is all set with 'Q', so if there is reversed invoice. Also you can retrieve data from EKBE. But actually the PO also needs a invoice receipt. So it can not meets the requirement.
Regards,
Aries

Invoice Receipt Quantity

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