Goods/invoice receipt clearing account
Hi,
We have open item of GL account 2010001(goods receipt/invoice receipt clearing) by FBL3N, PO:4700009743 have 0.13 outstanding which unable to be auto clear
Check our PO history for PO:4700009743 qty 50pc, under ME2N GR and IR is matching
Qty in PO
GR # 124 posting dt 27/4/10 41pc
GR # 123 posting dt 9/4/10 9pc
IR-L # 213 posting dt 25/10/11 -2pc
IR-L # 214 posting dt 25/10/11 2pc
IR-L # 211 posting dt 21/9/11 -2pc
IR-L # 212 posting dt 21/9/11 2pc
IR-L # 210 posting dt 23/12/10 -2pc
IR-L # 209 posting dt 25/06/10 41pc
IR-L # 208 posting dt 3/6/10 9pc
IR-L # 207 posting dt 3/6/10 2pc
Check at MIRO when we enter PO:4700009743, system showed 2 pc GR outstanding for invoice.
How to clear the GL account. Pls. advise.
Thanks in advance.
Yes, since there is quantity difference, please use MR11 to perform the clearing if there is no expected LIV
Similar Messages
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Goods Receipts / Invoice reciepts clearing account conversion
Hi,
I need some help on Goods/Inoice Receipt ( what it Mean explain in details plz...).... My job is to extract the data for 4.7 and upload the data into ECC......
can any one help me which BAPI / IDOC is used to upload the Goods / Invoice Receipts.
<b>Reward Points.......</b>Good receipt : When you recieve the goods that you have ordered though a PO, you recive the goods and system posts them into your stock. you do a GR for a PO item. one PO item can have multiple GR's done
Invoice receipt : After goods are received you recieve an invoice from your vendor and you check it and post the receipt which in turn posts entries into your accounting module from where you pay to the vendor.
BAPI's available are
GR : BAPI_GOODSMVT_CREATE
IR : BAPI_INCOMINGINVOICE_CREATE
reward if it helps
krishna -
Hi guys, I am still a newbie in SAP and I have a few questions regarding this matter which I hope you pros can help me out with.
With regards to the posting of goods receipt, does the system automatically update the delivery status of the PO and increase inventory levels for you? Are the goods then free to be used? Also after creating the goods receipt, we also create an invoice receipt right? What happens after creating the invoice? will accrued liabilities be reduced and accoutns payable created? And is the invoice amount deducted from your bank account?
Really appreciate all your help here!!!HI,
With regards to the posting of goods receipt, does the system automatically update the delivery status of the PO and increase inventory levels for you?
Yes ,check Po historytab in PO you will get material document and in MMBE check your stock you will get stock .
Are the goods then free to be used?
If you have stock type unrestricted in MIGO then its free to be used.if it is blocked or quality stock then no ,you have to pass this stock in unrestricted
Also after creating the goods receipt, we also create an invoice receipt right?
Yes
check following link
[http://help.sap.com/saphelp_40b/helpdata/en/a8/b9921c452b11d189430000e829fbbd/content.htm]
[http://help.sap.com/saphelp_46c/helpdata/en/4f/71e70a448011d189f00000e81ddfac/content.htm]
Regards
Kailas Ugale -
SRM PO error-Account assignment cannot be changed after goods/invoice receipt
Hi,
The SRM PO throws account assignment error in system (SRM7.2).
Scenario: Shopping cart is created and SRM PO is sent to backend system and GR is also posted.The purchaser is now trying to change any data like,value,currency etc and the system throws account assignment error.
The issue is system throws account assignment error for any change in other parameters but actually nothing is changed in account assignement part.This error is the backend error but not sure what can be done to stop this error.
Need guidance from experts whomever came across this type of issue.
Thank you
swathiHi,
We started experiencing the ME 458 error last year when SAP introduced some new edits in BAPI_PO_CHANGE.
It's triggered when the SRM account assignment (CO and FM) fields do not match the ERP PO account fields.
SRM function B470_ACCSERV_CHECKACCASSIGNMT calls ERP function BBP4X_CODINGBLOCK_CHECK_47A.
In our case this only happened for material POs, services do not have this problem.
There are numerous OSS notes out there for this problem, some are for MM and others for SRM.
Hope this helps.
Jerry -
Cancel A/R down payment invoice and clearing account
The following AR Dowm payment cancelation has been processed (as per the SAp WIKI)
- but the down payment clearning account still has a value - how can this be reversed?
2007A PL 42
1. If a 'Down Payment Invoice' (DPI) is unpaid and requires cancellation, then an 'AR Credit Note' can be used.
2. The 'AR Credit Note' should be based on the DPI. This will create the correct journal entries necessary to cancel the DPI.
3. This is a screenshot of a DPI and its associated journal entry:
4. The credit note based on the unpaid DPI will credit the customer and the associated tax accounts accordingly.
https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=21823731Lisa,
Please compare the journal created for the DPI and the journal made behind the credit note. Does the journal lines match?
Regards,
Nat -
Account hits durin posting GR/ Invoice receipt
Hi Experts,
I knew these already posted but i am unable to find. Please help me
What are all the accounts get debits/credits hits durin GR and invoice receipt with Account kery description and 3 digit key example(BSX) for a material with standard price and moving average price for below Purchase order
Standard
Subcontract
Consignement
kindly explain in details with some examples for subcontract/consignment
Please do the needfulh1.Standard :
Price control :S valuation price : 100 PO price: 110 qty: 1
GR:
BSX - Debit - 100
WRX- credit - 110
PRD - Debit - 10
IR
Vendor - Credit - 110
WRX- debit- 110
IR(if there is any change in the invoice amount)
vendor - credit - 105
WRX - debit - 110
PRD- credit -5{
Price control :V all other are same
GR:
BSX - Debit - 110
WRX- crdit --110
IR
Vendor - Credit - 110
WRX- debit- 110
IR(if there is any change in the invoice amount)
vendor - credit - 105
WRX- credit - 110
BSX - credit -5 (Stock must be in there for the invoice qty otherwise it will post to PRD account .if partial stock available then it will post proportionately)
Consignment:
Price control :S valuation price : 100 PO price: 110 qty: 1
GR no accounting document as it is non-valuated
when you transfer to own stock /consumption
BSX/GBB - Debit - 100
KON -credit 110
AKO - Debit - 10
IR automatic:
Vendor - credit - 110
KON - debit - 110
Price control - V willnot have price differnce account AKO{quote} -
2LIS _02_SCL Invoice receipt quantity for services
Hi,
When you use service-based invoice verification (EKPO-LEBRE)
the extractor 2lis_02_scl
do not extract the good Invoice receipt quantity for each purchase order.
The field 2lis_02_ITM-AKTWE give the good GR Quantity for services but do
not ectract the good Invoice receipt quantity.
Is there any standard solution to extract properly the invoice receipt quantity
for services using line item extractor?
Thanks for your help.Hi,
can you see that, your line item struc. has got this fields avialbe..if not check your
DS and try to keep this field into your structure from LBWE..
If you don't find in DS with std. struc. provided with LBWE, you would suppose to
enhance the DS to accommodate this field into your struc. and write a select
query on EKPO/EKKO wherever this field value is avialble for each PO and update
in your result through your user exit..
Hope it helps..if useful pls. assign points..
Cheers,
Pattan. -
GR/IR Freight Clearing Account - GR & Invoice Verification
Dear Gurus,
I have made a PO for 1200 pcs unit price 69.20$. (GR based IV). (Valuation - Moving average price)
Delivery costs - Freight (FRB1) - 1200$
I have splitted the PO quantity in to 3 different Inbound deliveries
Inbound 1 - 400 pcs
Inbound 2 - 400 pcs
Inbound 3 - 400 pcs
I have made the Goods receipt for the 1st Inbound - 400 pcs.
Goods Receipt 1 - 400 pcs. The value in the GR/IR freight clearing a/c credited by 400$
Invoice Verification1 - 400 pcs. The value in the Invoice verification is 1000$.
The value in the GR/IR freight clearing a/c debited by 1000$
Goods Receipt2 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 400$
Invoice Verification2 - 400 pcs. The value in the Invoice Verification is 2000$
The value in the GR/IR freight clearing a/c got debited by 200$ and Stock in Hand debited by 1800$
Goods Receipt3 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 200$
Invoice Verification3 - 400 pcs. The value in the Invoice Verification is 1500$
The value in the GR/IR freight clearing a/c got debited by 133.33$ and Stock in Hand debited by 1366.67$
I don't understand how the logic works for seggreating the amount to GR/IR freight clearing account and GR/IR account.
For the first 2 GR and IV I could understand that there is a balance in the PO condition but for the Invoice verification 3. The value debited to GR/IR freight account is 133.33$. Can anyone help me how the calculation is taking place and how the system has arrived to figure 133.33$ in the Invoice verification for GR/IR freight clearing a/c
Strangely when I have cancelled the Invoice Verification document 3.
The value Credited to GR/IR freight clearing account is 333.33$ instead of 133.33$
Can somebody help me to figure out the calucation for IR after the GR for planned delivery costs.
If any SAP notes or help files can be provided then it would be really helpful.
Regards
Fazal.Refer this note 311496 & 460244, 129066
Symptom
Delivery costs were planned for a purchase order item.
A goods-receipt-based invoice verification is set.
Several goods receipts are posted. For invoice entry, both in conventional invoice verification (transaction MR01/MRHR) and in logistics invoice verification (transaction MR1M/MIRO), the delivery costs for each purchase order item are displayed in total.
This is the same as when, for example, only one of several GR documents/delivery notes is selected.
Example of a purchase order history:
Cat. Doc. no. Itm MvT Pstg.dt. Qty.in BUoM Value in local curr
GR 5200002605 0001 101 June 16, 2000 5 PC 50,00 DEM
GR 5200002606 0001 101 June 16, 2000 5 PC 50,00 DEM
Sum of goods receipts 10 PC 100,00 DEM
DCGR 5200002605 0001 June 16, 2000 5 PC 3,33 DEM
DCGR 5200002605 0001 June 16, 2000 5 PC 5.00 DEM
DCGR 5200002606 0001 June 16, 2000 5 PC 3,33 DEM
DCGR 5200002606 0001 June 16, 2000 5 PC 5.00 DEM
Total delivery cost GR 16,66 DEM
If you only select the first GR document in the selection, you get
the following default values for the delivery costs:
Amount Quantity BUoM Itm Decription Vendor
6,67 10 PC 10 Freight value VEND01
10,00 10 PC 10 Freight/quantity VEND01
(and not, as sometimes expected: - 3,33 DEM 5 PC
- 5,00 DEM 5 PC)
Other terms
WEBRE, delivery costs, planned delivery costs, goods-receipt-based invoice verification, invoice verification
Reason and Prerequisites
A function such as the goods-receipt-based invoice verification is not available for delivery costs.
Solution
This is not an error; this is a consulting note. -
Accounting document from _cancel invoice "Not cleared"
Dear All,
When we create a billing document then an accounting document gets created automatically in the background and then when we cancel the billing document then another accounting document gets generated and the entries in the previous accounting document are offset and the status of both the document becomes cleared. But in my case after the cancel billing document has been generated only the accounting document of the invoice is getting cleared but the accounting document of the cancel billing document is NOT CLEARED. Can anybody please help me find out a solution to the issue.
Flow chart:
Sales order = completed
Delivery = completed
Goods Issue = complete
Invoice = completed
Accounting Document = cleared
Cancel Invoice (S1) = Completed
Accounting Document = Not Cleared
In customer line item still showing the cancel accounting document.
When I go to VFX3 and try to release the cancel invoice i get the message-" no documents found for these selection criteria."
Please help me to find a solution.
Thanks and B/R
Bishnuclosed
Develop the courtesy to update the forum if your problem is solved so that it will be helpful to others who also faced similar issue. By doing so, you can show that you respect members who have spent time to respond to your issue.
thanks
G. Lakshmipathi -
Configuration change from MM invoice receipt to MM goods receipt
Dear sapient
At present i have configured
Spro-
Public Sector Management-Funds Management Government-Actual and Commitment Update/Integration-General Settings-Make Other Settings
MM invoice receipt
Now as per our client requirement i have to change the configuration from MM invoice receipt to MM goods receipt.
will it create any problem if i will configure and move it to production client.
Presently budget control available during the time of PR,PO & MIRO now as per client budget control should be on PR,PO & MIGO not in MIRO.
ECC EHP6 version
Using BCS & Payment budget.
Thanks & regards
SorajHi,
My question was whether you follow your budget up to payment itself, i.e. is it important for you to know budgetary-wise if the invoice was paid. In FM these values will be registered with '57' value type. If the answer is positive, then you cannot base your FM update only on GR: it has to be IR or IR/GR. Otherwise, you can base your FM update on GR.
Your second point is not clear: what do you mean by making 'payment to commitment budget'?
Regards,
Eli -
Changing account assignment at invoice receipt (MIRO/MIR7)
Hello gurus,
I have got two questions concerning changing the account assignment of a PO item at invoice receipt.
Example: We have a PO item with account assignment category K and non-valuated goods receipt. Now, after GR, we receive the invoice and want to post it using MIRO.
During this process we notice that the correct account assignment category would have been A. In MIRO we can change all accounting information (apart from the account assignment category). So we delete the assigned G/L account and cost center and enter the correct asset master number in the asset column. Then we post the invoice.
Result is that the invoice is posted to the asset, the vendor and the tax account. So, everything seems to be ok, except that the account assignment category in the invoice document is still K.
Now, my questions:
1. Is it allowed to change the accounting information as described, even if that means that the account assignment category is u201Cwrongu201D afterwards? I.e. is this a standard process?
2. This works fine using MIRO, but when we try it to use MIR7, when posting the invoice there is a cryptic workflow error message (Message no. 00398) stating something like u201CPlaceholder for batch input error text, this message is not output. Please notify system administration u2013 Problem with S.u201C [sic!]
Any ideas on this?
Thanks in advance
AliciaHi Praveen,
no, there is no error in MIR7. But the invoice is not posted and the workflow shows the error message given in my original posting.
And the point is that I cannot change the K to A in MIRO or MIR7, but I can change G/L account, cost center, asset etc. So after I change it, I still have account assignment category K, but no G/L account and cost center given. Instead, there is only the asset number.
This looks a bit funny to me and I wondered, if this could lead to any problems, because something like that would not be allowed in the PO.
Cheers
Alicia -
I want to have only display of Goods receipt and Invoice receipt indicator
I want to have only display of Goods receipt and Invoice receipt indicator in Purchase Requisition for only category D. Is it possible.? Pls help.
Hi balaji,
we cannot change the setting of item category.
in the customizing we maintain the links between the item category and account assignmnet category.
these changes has to be done only in the account assignmnet category.
by following this link
IMG...>MM...>Purchasing...>Account Assignment...>Maintain Account Assignment Categories
Hope it wud have answered ur question
Reward if useful
Aasif -
TOA01 Entries - Invoice Receipt vs. Goods Receipt
Using transaction MIR4 - I bring up an invoice receipt. I go to GOS and create an store business document attachment. Based on our config, SAP creates an entry into table TOA01 for BUS2081. For the follow-on accounting document SAP automatically creates the same attachment, but does not create an entry in TOA01 for BKPF.
For Goods receipt - I go to MB03 and create the same business document attachment using GOS. Entry for BUS2017 (based on config) is created in TOA01, but the attachment is not automatically created for the accounting document. I create this manually and entry is made in TOA01 for BKPF.
What is the invoice procedure doing that the goods receipt procedure is not doing? Is the accounting document for the invoice receipt linked somewhere else besides TOA01 or does it somehow know to look at the BUS2081 entry in TOA01? Can goods receipt also behave the same way - that is not create another entry in TOA01 (the BKPF entry), but look at the BUS2017 entry?Just to follow up on the question : Can anyone tell me if the reason MIR4 stored business document also shows on the follow-on FB03 document is because it is related to some kind of config or GOS just knows that the documents are related by looking at the AWKEY etc...
I'm trying to mirror MB03 and FB03 the same way. Want to create a stored business document on MB03 and have FB03 contain the same business document attachment, without creating a BKPF entry into table TOA01.
Justing trying to fiure out if something is missing in config or if we will have to change SAP code, etc..
Thanks for anything you might can offer. -
Unable to cancel Billing due to cleared accounting document for Free Goods
Hi,
I have a case as described below:
I. SALES ORDER CREATION
Transaction VA01 à Sales order is created for the following details:
1. Material Normal (TAN) : 100 CAR
2. Free Goods (TANN) : 10 CAR
II. Subsequent processing of sales order
a. Delivery(1) and Billing (1) creation for the SO with the following details :
Material Normal (TAN) : 100 CAR
Free Goods (TANN) : 5 CAR
Status of accounting document after releasing billing document to Accounting: Not cleared
Accounting Journal:
A/R xxxx
Sales discount xxxx
General Domestic Sales xxxx
VAT u2013 Out(TAX) xxxx
b. Delivery (2) and Billing (2) is then being made for the leftover item of the Sales Order:
Free Goods (TANN) = 5 CAR
Status of Accounting document after releasing billing document to Accounting: CLEARED
Accounting Journal
Dr. Sales Discount xxxx
Cr. General Domestic Sales xxxx
III. Reversal of Billing (2) needs to be done
Activities conducted:
a. Go to VF11 and enter Billing (2) document number
b. Execute!
System response:
Error Log:
1) Data inconsistency during processing of document xxxxxxx
2) The Billing Document xxxxxxx is already cleared
From the error found, we tried to reverse the cleared accounting document by using t-code FBRA:
System response:
Document xxxxxx IS NOT a clearing document
Question:
We have to reverse the clearing document first in order to cancel the related billing document but we keep finding this error, do Anyone have any advice to solve this issue?
We have simulated similar transaction in IDES and no problem is found, is there any specific setting in customizing that can allow cancellation of billing document regardless of its accounting document status (Cleared or Not Cleared) ?
Thanks in Advance,
IndroThanks a lot for the reply,
It answers my question, I found the copying requirement using routine 029 was defined in the cancellation document section of the Billing type to be cancelled
After removing, the billing document can be cancelled
Thanks,
Indro -
Goods Receipt for Account-assigned Purchase Orders
Hello,
We want to make Goods Receipt for Account-assigned Purchase Orders. When we try, SAP gives the error 'Account determination for entry PCOA KBS 0001 not possible'. According to SAP online help, account assignment is adopted from the purchase orders for the transaction/event 'KBS' and we cannot assign transaction key 'KBS' to an account using transaction OBYC. How do you make it work? Any solution pointers will be appreciated and rewarded.
Thanks,
Venucreate an implicit enhancement point in function module CKMV_AC_DOCUMENT_CREATE.
IN STRUCTURE IT_ACCIT U CAN MODIFY THE gl ACCOUNT IN RUN TIME .
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