Invoices Duplication Check

Hello to you all,
In vendor master record you can flag the checkbox "Check Flag for Double Invoices or Credit Memos" this flag activate Invoices Duplication Check in Logistics documents and in FI documents separately,
Meaning I can enter the same invoice twice, As a Logistics document and by mistake as a FI document again.
Does anyone know how can I prevent it using standard customization?
Regards,
Dan

Dear Atif,
Thanks,
This Info is display in the field documentation.
The customization is relevant only to the logistic side.
I am looking for cross module costomization.
Regards,
Dan

Similar Messages

Check Invoice Duplication

Dear all,
In our SAP system, there are several companys.
I would like to check the invoice duplication between companys with criteria Vendor and Reference Field.
I have set the Check Duplication Invoices setting by the following path:
SPRO-> Materials Management -> Logistics Invoice Verification -> Incoming Invoice -> Set Check Duplication Invoices
As I would like to check the invoice duplication with same vendor and same reference field, I have only select the "Check Reference" box in the screen of all companies.
I have created an invoice in company A with vendor 1 and reference #REF1. I then create another invoice in company A with vendor 1 and reference #REF1.
I found that no duplication can be checked. Can I ask anything is missing in the setting?
Thanks
Sunny

Hi
During the Duplicate Invoice check, the system checks for the following:
Vendor
Currency
Company code
Gross invoice amount
Reference document number
Invoice document date
If the same matches, you can set up an error/warning message. The message set up is done in:
OBA5
Application Area WS
Message No.121
Online and Batch : E
If you want to write your own checking logic using the Business Transaction Step 110. For activating BTE
1. Create a Function module by copying SAMPLE_PROCESS_00001110 and adding your own Abap code for duplicate invoice checking.
2. Go to T.code FIBF and in the menu go to Settings->Products -> Of a customer
3. Create a new product and save
4. Again go to T.code FIBF and in the menu go to Settings->Process modules-> of a Customer
5. Create new entry as follows and save.
Event: 00001110 Appl:FI-FI Function Module : (Name of the FM you have created) Product : (The one which you have created)
Regards
Sanil Bhandari
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Duplication Check for Vendor Invoices

Can we check for duplicate invoices in SAP
Regards
Satish

Hi
The configuration settings are made in
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoice
In vendor master you need to maintain the tick for Duplicate Invoice Check
Thanks & Best Regards
Sanil K Bhandari

DRQ : Customer / Vendor ref. no. duplication check

Hi Expert,
At present Customer / Vendor ref. no. duplication check is perform on all documents (e.g. A/R Invoice / A/P Invoice)
Where as I believe it should be performed Customer / Vendor wise.
The reason is simple, say in a new year all customer / vendor will generate their respective A/R invoice OR A/P invoice starting from 1. So verifing it accross the documents seems sence less. If is verified that whether the same Customer / Vendor 's same document is entered earlier or not then it makes sence.
Samir Gandhi

as I reach 10 post, I have to compulsorily close this thread

Invoice duplication for MIRO

Hi Friends,
We have activated " check for invoice duplication " indiacator at vendor master record.
Even though user was able to enter credit memo twice through MIRO for the same vendor.
I thought that we couldn't post the same invoice # to avoid duplication.
Any idea why system did not prompted a warning/error msg, to avoid the duplication.
Please advise

Hi Shefford..
The Std SAP has check only against the Invoice not against the Duplicate Credit Memo. The Invoice message is stored in the Apllication area M8 and the message is 108. When you try to post an duplicate invoice the system gives a warning message and then if u press enter u can post it .
But whereas in the Case of Credit Memo ( to my knowledge u cant get a soft warning message) it has to be an error message and it can ahcieved only thru coding. Dont rely on configuration in OMRM for Duplicate Credit Memo check , it wont help you. Plz Do let me know if your abaper is able to get the Credit Memo check as Soft Warning message ??
Regards
Balaji

Invoice duplication

Hi Friends,
We have activated " check for invoice duplication " indiacator at vendor master record.
Even though user was able to enter credit memo twice through MIRO for the same vendor.
I thought that we couldn't post the same invoice # to avoid duplication.
Any idea why system did not prompted a warning/error msg, to avoid the duplication.
Please advise

you need to check the config as to what is activated.
I.e. document type, vendor, amount, date, invoice number etc.
It is found in SPRO, in LIV

Duplication Check for Business Partner

Hi,
In my project for BP Duplicate check i have activated Trex Settings.
The duplication Check is based on only Address of the BP. But my we need to check duplication based on Pan number given in Identification Tab.
Can we check duplication based on Pan number? If yes help us.
With Regards,
Selvam T

For duplication badi ADDRESS_SEARCH is available. You can try implement additional logic in method IF_EX_ADDRESS_SEARCH~ADDRESS_SEARCH.

Duplication check for Lead and Contact

Hi,
Can i confirm that, there is no duplication check for Lead and Contact during the new reacord adding?
I also realise that during the Lead convertion, CRMOD also never check for duplication even i have existing contact available?
Is there anyway for us to activate the duplication check during the Lead convertion?
Regards,
SK

SK,
System can check duplicate if you add external id for record (Lead and Contact).
For more information please refer topic 'About record duplicates and external ids' on page no.1303 of OnDemand help.
Hope this helps.
Santosh

Order Duplication check

Hi Experts,
we have a requirement to have Order duplication check for all the Orders we recieve as IDoc(ORDERS05).
And when we get a duplicated order, we need to stop the process (sales order creation) and report the error.
Can you please suggest on how to acheive the above requirement.
Thanks,
MK

Hi,
When u check and find out tht the given order being processed is a duplicate, then you can change the status of the IDOC to 51.. this will raise an error.. and the irder wil not be created in ur system.
Hope this helps.

VA01 userexit for PO duplication check

Hi Experts,
I have an urgent requirement regarding PO duplication check and I need to know if there is a userexit for VA01 where I can perform PO duplication check. This PO duplication check will consists of fields VBAK-KUNNR, VBAK-BSTKD and VBAK-BNAME.
Points will be awarded. Thanks in advance.
Regards,
Leo

hi,
check the include MV45AFZZ...It has number of userexits....put a breakpoint and check..
Regards,
Nagaraj

Duplication checking

Hello gurus!
Is there anybody who used ADDRESS_SEARCH and ADDRESS_UPDATE badies for duplication checking?
Could you provide me with roadmap (code samples, descriptions) how to use them? My case: Business Partner duplication check by name and telephone number.
I have read next document, but unfortunately this field is still unclear for me.
http://help.sap.com/saphelp_crm50/helpdata/en/a3/eaa43ab9db4814e10000000a11402f/frameset.htm
Thank you in advance!
Kirill

Hello Krill,
1)You are creating a BP,category Organization and saved it.
2)You have activated those BADI'S that you've mentioned(Address_search,Address_Update) what happens is the sytem will carry out a duplicate check based on certain threshold values that you have mentioned in the customizing.(a dialogue box pops up indicating all possible duplicates)
3)You can tell the system that the BP you are trying to create is not a duplicate,
its duplicate, or you can create a cleansing Case.
4)Using BUPA_CLEAR, you can manually search for duplicates, enter the weighing factor, select the process (Note you can manually do the cleansing process of Automatically.
5)Execute the BT and drag and drop the BP you want to cleance.
6)In the transction enter BUPA_CLEAR enter the cleansing case number.
7)Compare the BP for a node comparision.
8)Maintain the number range for Data Cleansing. in CA>SAP BP>Data Cleansing
9)enter the Numebr range object.
10)Define Priorities.
11)Activate Duplicate cleansing.
12)Remember we need to make settings in the BAS(Business Address Service)
which is integrated with the SAP Regional Structure, which has to be populated with data either manually(administration overhead is a constraint, or using a Program), Activate Duplicate check index pools.(SAP Web application server)
13)use Transaction SM30
14) display table /SMBCRM/TSAD10
15) this is where you find all the tables.
Finally If your BADIS(Address_Search and ADDRESS_UPDATE) will work accordingly and they only provide an interface for a third party application to come in to contact and do the actuall work. they are defenitely helpless without an external application. Check with SAP for the list of 3rd Party tool available.
Reward with points.
cheers,
Muralidhar Prasad.C

Account document archiving and duplication check

Hi all,
If i have performed FI accounting document (FI_DOCUMNT) data archive, it the invoice duplicate check still work?
Thanks.

Hi Christy,
I am going to archive the archiving object FI_DOCUMNT which will delete the BKPF/BSEG table. After the archiving, is the vendor invoice duplicate also reads from archive?
Thanks.

Customer duplication check

i want to know how to switch on an automatic duplication check for customer
thanks in advance

Alternatively, you can also do the same via IMG Path FI --> Accounts Receivable and Accounts Payable --> Customer Accounts --> Master Data --> Preparing for Creating Customer Master Data --> Change Message Control for Customer Master Data
thanks
G. Lakshmipathi

Regarding invoice Duplication

Hi All,
Got struck with a issue. please help me out in this. I need to check the duplication of invoice when i post a document in F-42. It also a country specific as well. so can anyone pls suggest me which method i can use and how to use it. I appericiate if u can guide me with some sample codes.
Thanks
Sathish

Dear Sathish Kumar
you have two way to do for this requirement .
First : IMG : Validation in Accounting Documents (T Code : OB28) or substitution ( Tcode : OBBH )
I will explain about substitution.
in the configuration , you can create substiution for your company code after that
you will see sub tree
- Document header
- Line item
- Complete Document
That are a trigger , for example if you create substitution in Document header , system will check when you entry data in Document header or If you create substituion in Line item , system will check after you entry data in line item.
If your requirement is checking duplicate invoice , you have a condition which identify that the new invoice is duplicate .
For example the differenet document should be the different reference.
and the doc date should be different too.
in substitution you can use exit .
Coding like this
select XBLNR into v_XBLNR from bsis where bukrs = 'CXXX' and budat = '20070805'
if v_xblnr = bseg-xblnr.
......" Do anything that you would like
endif.
Regards
Wiboon

Invoice tolerance check at company code level

Hi! I know in SRM, the tolerance check for invoice is set up and assigned to a tolerance group which is then assigned to the user attribute. In theory, the tolerance setting should match that of ECC as it does not make sense to meet the tolerance requirement in SRM and then subsequently get block in ECC. However, it is common in ECC that we maintain different tolerance value for different company codes. Is there a way to do the same in SRM? My guess at the moment is that we will have to 'copy' the check in ECC to SRM rather than relying on the tolerance checks in SRM. Am I right to say that? What is the best practice in such situation?
Appreicate you sharing your experience in this.
Cheers!
SF

Hi. I think the only way to do this is to set the tolerance to 999% via config and PPOMA and assign to all users. This means the standard tolerance check does not apply.
Then use the BBP_DOC_CHECK_BADI to read in whatever tolerances you want based on whatever parameters, and issue an error on screen if the tolerance is exceeded. You can easily RFC into R/3 to get the tolerances from table T169G.
Regards,
Dave.

Invoices Duplication Check

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