Is it possible to pass personnel number in BAPI_ACC_INVOICE_RECEIPT_POST

Question

Hi All,
We are using an external document image system where we scan and code vendor invoices. To send the invoices to our SAP system we will use BAPI_ACC_INVOICE_RECEIPT_POST. Unfortunately we are missing the possibility to pass <b>personnel number</b>. This is an important attribute for us, e.g. with learning and education cost. Is there a simple way to pass this information?
Regards,
Gerrit

Answer 1

Hi Romeo,
In BAPI_ACC_DOCUMENT_POST table EXTENSION1 is available. Fields you want to pass, but which are not available in one of the other tables, you can pass via the EXTENSION1 table. In the User Exit of the BAPI you will have to map these fields to the required fields.
For example, in BAPI_ACC_INVOICE_RECEIPT_POST we have now activated User Exit ZXACCU15.
Source in the user exit:
<i>* Post the personal number and partner bank type
from the EXTENSION to the ACCIT data
structure for the NL users only.
  DATA: wa_extenion LIKE bapiextc.
  DATA: wa_accit    LIKE accit.
  DATA: h_index     LIKE sy-tabix.
  LOOP AT extension INTO wa_extenion
                    WHERE field2 = 'PERNR'
                    OR    field2 = 'BVTYP'.
    READ TABLE t_accit INTO wa_accit
                       WITH KEY posnr = wa_extenion-field1(10).
    IF sy-subrc = 0 AND wa_accit-bukrs(2) EQ 'NL'.
      h_index = sy-tabix.
      IF wa_extenion-field2 = 'PERNR'.
        wa_accit-pernr = wa_extenion-field3(8).
        MODIFY t_accit FROM wa_accit
                       INDEX h_index
                       TRANSPORTING pernr.
      ELSEIF wa_extenion-field2 = 'BVTYP'.
        wa_accit-bvtyp = wa_extenion-field3(4).
        MODIFY t_accit FROM wa_accit
                       INDEX h_index
                       TRANSPORTING bvtyp.
      ENDIF.
    ENDIF.
  ENDLOOP.</i>
Table EXTENSION1 has 4 fields which you can use to your own needs. In my example we use field1 for the itemno_acc, the item number in the other table where the extension is needed. Field2 is the fieldname where the value (from field3) has to be placed. We do not use field4.
Example
FIELD1        FIELD2     FIELD3     FIELD4
0000000010 BVTYP     USD     
0000000020 PERNR     99999999     
Unfortunately I do not know how to activate a user exit, because in our case it was already there.
Hope this is of any help,
Regards
Gerrit