Journal Approval - Resend to Approver

Hello,
Journal Approval workflow gets Timeout after 7 days and notification has following action list which preparer can take,
1. Cancel Approval Request
2. Resend to Approver's Manager
3. Resend to Approver
How can i initiate these actions using PLSQL code/API. I reviewed Workflow and got API to "Cancel Approval Request" but did not able to get any details about "Resend to Approver". Can anyone guide me on that.. Is is possible to initiate action "Resend to Approver" using API ??
Regards,
Priyanka
Edited by: Priyanka Pawar on Apr 16, 2013 3:06 PM

Hi
Which SRM version are you using ?
Please go through this ->
The report RSWUWFMLEC is used to send out emails to approvers. In case of line item based approval each approver should see the line items he is responsible for.
However, he does not see any line items of the shopping cart or sees items he's not assigned to.
Note 1133122 RSWUWFMLEC: Sometimes some Emails are missing
Note 903724 - RSWUWFMLEC sends email with wrong or without any line items
Note 983693 RSWUWFMLEC repeatedly sends mails
Note 909863 RSWUWFMLEC - unexpected, incorrect recipients
Note 1044096 RSWUWFMLEC: Wrong Emails and/or Bad Performance
Note 1032232 RSWUWFMLEC: Mails are delayed
Note 967343 RSWUWFMLEC: One E-mail per User - E-mails not sent
Note 933592 RSWUWFMLEC sends mails to excluded approvers
Note 858091 program RSWUWFMLEC sends email with all line items
Hope this will help. Do let me know.
Regards
- Atul

Similar Messages

Enabling Journal approval in 11.5.10.2

Hi all,
We have to enable journal approval in Oracle General Ledger on 11.5.10.2 .Can anyone suggest the steps for implementing this process.
Regards,
Sushank Vashishtha

Hi Mujeeb,
To enable Journal approval you need to do the following:
1)In your set of books journal approval should be enabled
2)Define employees(in GL ,in case you are using HRMS you need to define there) and their supervisors
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GL Journal approval- Send notification to multiple approver

Hello
I want to send GL journal approval notification to multiple approver, once any of the approver approves the journal it should be removed from worklist of all approver. How can we acheive this?
Pls help
Thanks
Avalon

Hi
What i am sure of is that you can have specific groups for your journal approval and each of the groups can have specific approvers.
When i say the above line, i mean that you can have groups like Treasury, Finance and Payroll and each of them have their desiganated approvers.
Then the level of journal preparer who can also fall to a specific group.
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I am trying to use the seeded Journal Approval workflow for budget journals. I know that this workflow works by journal batch - that is, each batch is sent into a different workflow approval process.
Now, my users create budget journals that hit different periods, and each of these journals is being created as a different batch. However, I need these journals to go into one single approval, not one approval for each batch. Is there any way to do this?
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You need to make sure you read the documentation provided by the GL team on this workflow to make sure the changes you make to the workflow are allowable. Also make sure you read the section on Oracle Support Policy for Predefined Workflows, Events, and Subscriptions in the Workflow Guide.
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I am trying to use the seeded Journal Approval workflow for budget journals. I know that this workflow works by journal batch - that is, each batch is sent into a different workflow approval process.
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Notifications failed to send mail for journal approval with attachments

Issue : Notifications failed to send mail for journals sent for approvals with attachments.
Error :
[WF_ERROR] ERROR_MESSAGE=3835: Error '-6502 - ORA-06502: PL/SQL: numeric or value error: character string buffer too small' encountered during execution of Generate function 'WF_XML.Generate' for event 'oracle.apps.wf.notification.send'. ERROR_STACK=
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WF_XML.GenerateDoc(oracle.apps.wf.notification.send, 71009549)
WF_XML.Generate(oracle.apps.wf.notification.send, 71009549)
WF_XML.Generate(oracle.apps.wf.notification.send, 71009549)
Wf_Event.setMessage(oracle.apps.wf.notification.send, 71009549, WF_XML.Generate)
Wf_Event.dispatch_internal()
Cause : Above error is thrown for Journals with attachment of file type Microsoft Office Excel Macro-Enabled Worksheet (.xlsm)
Can anybody help with this?

Please post the details of the application release, database version and OS.
Please see if these docs help.
ORA-20001 & ORA-06502 Workflow Errors [ID 761638.1]
Manager Approval Notification Gives Error: Ora-O6502: Pl/Sql: Numeric Or Value Error: Character String Buffer Too Small [ID 352213.1]
Approval Confirmation Email Is Not Received By Preparer - ERROR_MESSAGE=3835 ORA-20001 ORA-6502 [ID 465146.1]
Notification Fails To Be Generated When A DOCX Document Is Attached [ID 1058183.1]
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Expenses Workflow Error: "ORA-06502: PL/SQL: numeric or value error: associative array shape is not consistent with session parameters has been detected in fnd_global.put(CONC_LOGIN_ID,-1)" [ID 455882.1]
Using Microsoft Office 2007 and 2010 with Oracle E-Business Suite 11i and R12 [ID 1077728.1] -- Notification Generation Fails
ORA-06502 Buffer Too Small Error in Contracts Workflow Notification [ID 870712.1]
Thanks,
Hussein

HFM Security Issue - User can submit a journal by by-passing the approval step even though they are not an admin.

Hi All,
I was wondering if anyone could help me with a HFM security issue on HFM 11.1.2.3 we are facing please?
The problem is that a user can by-pass the journal approval stage and post directly after submitting if Custom4 access control=All is selected.
If any of the other access controls (None, Read, Promote) for custom 4 are selected, the first two steps of the process are possible -
input and approval of the journal are possible but final posting of the journal is not and returns an error that says:
"User does not have the access right to perform this journal task"
The options I have thought for a workaround are as follows:
1.       1. Set up a 3rd user called data poster and remove submit journal role from user 1 (data inputter)
2.       2. Put in place process control and use the various review levels (could be quite time consuming given there is no time left for development)
Have anyone experienced this before and come up with a quick way of resolving this please? It would be very much appreciated.
We have two types of users who are associated with groups in HFM and have the appropriate roles assigned to them to complete their tasks,
they are:
1. A data Inputter (who inputs base data and journals, who has access to create and submit journals)
2.   2. A data reviewer (who approves journals)
The process is as follows:
1.       1. Logon as Data inputter to submit the journals
2.       2. Logon as Data reviewer to approve the journals
3.       3. Logon as Data inputter to post the Journals
We are using the custom 4 member to identify different adjustment types. At the moment we are able to set it up in such a way whereby Steps 1 and 2 can be completed
but once it comes back to step 3, we get an error as follows:
"User does not have the access right to perform this journal task"
(This error comes about when the access control on custom 4 is set to None, Read, Promote)
Custom 4 Access Rights looks as follows:
C4_ADJ01
C4_ADJ02
C4_ADJ03
C4_ADJ04
HFMDefault
Read
Read
Read
Read
HFMLoad
All
Promote
None
Read
HFMReview
Read
All
All
All
When Custom 4=C4_ADJ01 all 3 steps can be completed but it by-passes step 2 (journal approval).
For all other Custom 4 we complete steps 1 and 2 successfully but not step 3 due to access issues.
Roles for the groups that users assigned look like the following:
Test User Name
Test User Name
Access Rights
1
Base Data input/Journal Data input
test_HFMLoad
Reviewer 1
Review Supervisor
Create Journals
Read Journals
Database Management
Enable write back in Web Grid
Load Excel Data
Generate Recurring
Post Journals
Create Unbalanced Journals
Manage Templates
Data Form Write Back from Excel
Consolidate
2
Data Reviewer
test_HFMReview
Reviewer 1
Review Supervisor
Create Journals
Read Journals
Database Management
Approve Journals
Consolidate
Reviewer 2
Generate Recurring
Manage Templates
Create Unbalanced Journals
Any help or advice would be much appreciated.
Thanks in advance,
M.

Hi All,
I was wondering if anyone could help me with a HFM security issue on HFM 11.1.2.3 we are facing please?
The problem is that a user can by-pass the journal approval stage and post directly after submitting if Custom4 access control=All is selected.
If any of the other access controls (None, Read, Promote) for custom 4 are selected, the first two steps of the process are possible -
input and approval of the journal are possible but final posting of the journal is not and returns an error that says:
"User does not have the access right to perform this journal task"
The options I have thought for a workaround are as follows:
1.       1. Set up a 3rd user called data poster and remove submit journal role from user 1 (data inputter)
2.       2. Put in place process control and use the various review levels (could be quite time consuming given there is no time left for development)
Have anyone experienced this before and come up with a quick way of resolving this please? It would be very much appreciated.
We have two types of users who are associated with groups in HFM and have the appropriate roles assigned to them to complete their tasks,
they are:
1. A data Inputter (who inputs base data and journals, who has access to create and submit journals)
2.   2. A data reviewer (who approves journals)
The process is as follows:
1.       1. Logon as Data inputter to submit the journals
2.       2. Logon as Data reviewer to approve the journals
3.       3. Logon as Data inputter to post the Journals
We are using the custom 4 member to identify different adjustment types. At the moment we are able to set it up in such a way whereby Steps 1 and 2 can be completed
but once it comes back to step 3, we get an error as follows:
"User does not have the access right to perform this journal task"
(This error comes about when the access control on custom 4 is set to None, Read, Promote)
Custom 4 Access Rights looks as follows:
C4_ADJ01
C4_ADJ02
C4_ADJ03
C4_ADJ04
HFMDefault
Read
Read
Read
Read
HFMLoad
All
Promote
None
Read
HFMReview
Read
All
All
All
When Custom 4=C4_ADJ01 all 3 steps can be completed but it by-passes step 2 (journal approval).
For all other Custom 4 we complete steps 1 and 2 successfully but not step 3 due to access issues.
Roles for the groups that users assigned look like the following:
Test User Name
Test User Name
Access Rights
1
Base Data input/Journal Data input
test_HFMLoad
Reviewer 1
Review Supervisor
Create Journals
Read Journals
Database Management
Enable write back in Web Grid
Load Excel Data
Generate Recurring
Post Journals
Create Unbalanced Journals
Manage Templates
Data Form Write Back from Excel
Consolidate
2
Data Reviewer
test_HFMReview
Reviewer 1
Review Supervisor
Create Journals
Read Journals
Database Management
Approve Journals
Consolidate
Reviewer 2
Generate Recurring
Manage Templates
Create Unbalanced Journals
Any help or advice would be much appreciated.
Thanks in advance,
M.

Self Approving Journal

We setup journal approval by enabling journal approval at ledger level and by entering employees information and approval limits. I have seen in few cases where a person is able to self-approve his journal while in other cases the approval request is sent to his supervisor (as defined in the employees window). How do we control if system will let you self-approve or if system will sent the approval request to your manager. Thanks.

Hi
1) This is achieved by setting the profile option "Journals: Allow Preparer Approval" to Yes.
This means that preparers are allowed to approve journal batches that fall within their authorization limit.
2) Then the authorization limit must be set accordingly for the users.
Navigation: General Ledger : Setup : Employees: Limits.
Please note that the profile effects all the users, so the Limits make the difference for controlling the approvals.
If the above profile option is set to NO, than the preparer himself is not allowed to approve his own journal and hence the journal gets routed through the supervisor.
The routing of the journal through supervisor is controlled by the journal approval methods selected i.e. One Stop than go direct, Go up Management chain, and Go Direct.
Hope this helps.
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Manish Jain.

No detail when approving Journal via Notifications Window

Hello,
User approving Journal Entry via Notifications Window can not see the Journal Detail. His responsibility has Journals / Post and Inquiry / Journal. Is the Journals / Entry access needed to be able to see the Journal Detail?
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Syvelle

Hi,
What is the application release?
Please see these documents.
Note: 197658.1 - 11i - Workflow 2.6 - Unable To Drill Down To Journal Details Through Email Notification
Note: 737062.1 - R12: Journal Approval Notification Not Giving Journal Details Or Journal Icon
Note: 294738.1 - The Journal Approver Cannot See The Batch Total Or Details
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Customize approval process on AP payment cancellation

Dear all,
Is there any one ever add an approval process to the AP payment cancellation function? Could anyone pls share how you can achieve the customization? Our user requirement is there should be an approver to review the selected payment records for cancellation.
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Hi,
I feel there is one workaround for this issue, but evaluate this as per your requirement.
Enable Journal approval for Receivables Journal Source and periodically post the Journal entries of Receivables to General Ledger.
Ask the approver to approve the receipts in General Ledger. (Using drilldown functionality if required).
If there is any mistake the approver can always ask for reversal of Original receipt and direct the user to enter new one.
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Dear all,
Is there anyone ever customize an approval function on AR transaction and AR receipt process? Can you share how you can achieve the customization, esp on the receipt process?
HY

Hi,
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Enable Journal approval for Receivables Journal Source and periodically post the Journal entries of Receivables to General Ledger.
Ask the approver to approve the receipts in General Ledger. (Using drilldown functionality if required).
If there is any mistake the approver can always ask for reversal of Original receipt and direct the user to enter new one.
Only drawback is Sales Invoices should also be approved. These should be approved blindly.
Regards,
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GL Approval Action History from Workflow tables

Hi All,
I have prepared the query to retrieve the Journal Approval Action History from Workflow tables. Below is the Query. This is the Form Personalization. In the Journal Screen i have attached the Menu Action History and placed this query for form personalization.
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SELECT DISTINCT gjb.NAME batch, default_period_name period,
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                           'J', 'Rejected',
                           'R', 'Required',
                           'V', 'Validation Failed',
                           'Z', 'N/A'
                          ) status,
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                   wn.end_date approval_end_date,
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                         'GLBATCH%'
                      || (SELECT item_key
                            FROM wf_items a
                           WHERE a.user_key = wi.user_key
                             AND a.item_type = 'GLBATCH'
                             AND ROWNUM = 1)
                      || '%'
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Regards,
Anjan.

Hi Anjan,
You can try to set the FND: View Object Max Fetch Size to a value that would allow more data to be returned. However, be aware that this can cause performance issues.
Cheryl

Internal Trading Approval Workflow

Hi,
What's the Internal Name for Internal Trading Approval Workflow Process in the Oracle GL public Sector (such as GLBATCH for the Journal Approval Workflow)? I could not find it? I need to understand it first before I can start designing the customized workflow. Can anyone help me with this, your help appreciated. Thanks.

Hi ,
I have a test on my machine with a custom approval workflow and it can work normally .Here are the detailed steps :
1.
Open the site in SharePoint Designer .Create a workflow to associate with the document library .Set the workflow to start when an item is created and when an item is changed
.Also allow the workflow to start manually .
2.
Choose ‘Collect Data from a user’ .
3.
Click on the data and give a name to the Task created .
4.
Define the custom form field name as ‘Approve ?’ .Set the information type as Choice .
5.
Set the choices as ‘Approve’ and ’Reject’ .Display as Checkboxes .Uncheck the ‘Allow fill-in values’ and ‘Allow blank values’
.Click finish to save .
6.
Click on users and add the users who will approve the documents .
7.
Keep the output to variable as collect .
8.
Add a new step .Choose ‘If any value equals value ’ .Set the any value ‘Data source’ as workflow variables and parameters .Set the ‘Field
from source’ as Variable: collect .
9.
Set the value behind ‘equals ’ as ‘Approve’ .
10.
Add a new action ‘Update list item ’ .Set the item as current item .Add the field Approval status as Approved .
11.
Add an Else-if branch to update the Approval status as Rejected .
12.
Publish the workflow and test in your site .
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Entan Ming

GL Interface (Approval Status ) problem

Hi All,
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Now, My requirement is that the APPROVAL STATUS of journal should remains REQUIRED after importing Journal.
Can anyone help/guide me ?
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Hi Sanjay,
If i am right, the way you set up the journal approval for a source is by doing the following settings:
1) Enable Journal approval at the SOB level
2) Enable journal approval for the source at the Journal Sources window for the particular source i.e. Payroll
3) Thereafter when you import the journal for the payroll data, using the GL interface the status of the approval flag will be set to required.
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Manish Jain.

AP Approval Request Information email notification doesnot work

I have setup AP approval with AME ( oracle ver 11.5.10.2 and AME Ver B). The Approve and reject actions on the email notification work fine but when approver clicks on "Request information" then the reply screen is displayed as below:
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NID[2920949/1421900579@WFMAIL][3]
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the notification shows:
From: To
Accounts Payable Steve,Bush
Please Help.
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Steve

guys - if you are 11.5.10 and implementing AP approval then the request information action does not work..i.e approver cannot just click on request infromation and ask any question to the sender .....oracle has ER for this....do not know why they have to remove this....
--Steve

URGENT: Journal Batch Workflow Issue

Hi All,
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Please help on this.
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Shishir

There are several MOS Docs that discuss this issue - pl see if they are applicable here
268635.1 - Journal Approval : Could not find an approver
563487.1 - Journal Is Sent For Approval/No Approver Found-Supervisor Is In Place
737224.1 - What Are The Profiles That Affect The Way Journal Approval Works?
HTH
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