Limit on number of records in alert?

Question

Hi all
I have created a query which returns about 4.000 records. For reporting to an external party, I want these mailed once a week using regular e-mail. I've set up an alert, which basically works fine. However, the number of records in the e-mail seems to be limited to about 100 records (instead of 4.000).
When I send an internal alert I have the same problem.
How can I boost the number of records returned in the e-mail?
Thank you
Bram
Edited by: Marc Riar on Jan 29, 2008 9:57 AM

Answer 1

Hi Bram,
I already had the same problem. It's Sap B1 behaviour.
Se Sap Note 0000874145. I made Copy/Paste.
Best Regards,
Augusto
Queries in alerts may not return the full query result
Symptom
When a specific query is run from the 'Query Generator' the results are quite long. However when the same query is run as part of an alert not all of the results are displayed.
Other terms
alert, query, large query result, alerts and queries, query result, query generator, query analyser, query analyzer
Reason and Prerequisites
Application Functionality
Solution
An alert based on a query returning long results will not display the complete list should the result be over a certain size. This implies that a query which returns, for example only the invoice number, 200 lines in the query generator may only return 123 lines in the alert.
Workaround:
If possible limit the query in the 'where' condition.
For Example:
If the query in the alert returns all invoices that exist in the database. It may be pertinent to limit the display to those invoices added on that day only or to display only invoices that have the status 'Open'
E.G.
Instead of
select T0.docnum from oinv T0
Write
select T0.docnum from oinv T0 where datediff(day,getdate(),t0.updatedate) =0
To save the query in the query manager:
To save the query open the query generator (Reports -> query generator).
Press 'Execute' without entering any table information.
Click on the pencil icon to the left of the statement 'Select *' This opens the query for editing.
Delete the words 'SELECT *' and copy in the query below.
Now press 'save' and the 'Query Manager' opens.
Click on a title from the list displayed. In the 'Query Name' field type the name the query will be saved under.
Press Save and the query is saved in the query manager.
To create an alert:
Open the 'Alerts Management' (Administration -> Alerts Management).
Change to add mode by choosing Data -> Add.
Give the alert a name e.g. Invoice Document Numbers.
Select the 'active' option.
To select the saved query click on 'open saved query' and select the query from the query manager.
Under the heading 'Frequency' choose the desired timing for the reoccurrence of the alert e.g. "Every '1' 'Day'", "At '9:00Am'"
Choose "Add" to save the alert.
SAP Note Number  Display Print
Note Language    
Version    
Additional Information
RELEASE STATUS: Released for Customer
Released on: 18.04.2007
Priority: Recommendations/additional info
Category: FAQ
Primary Component: SBO-ADM-ALR Alerts Management
Secondary Components: SBO-ADM Administration
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