Limits on number of invoices put through AP Open Interface Tables

Hi,
a quick question.
We have multiple AP systems which we are thinking of interfacing directly with eBusiness Suite. With a potential of approximately 20,000 invoices per night/batch (each invoice will have on average two distribution lines). All invoices are going into a single organisation.
Does anyone have experience of this number of invoices (or greater) going through the AP Open Interface tables?
Steve
nb

This should certainly be possible - we process about 15000 invoices every night in under 2 hours.
HTH
Srini

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Mark Invoices as Paid through Payables Open Interface

Hi.
I have looked at the table definitions for importing invoices into Oracle Payables through the Payables Open Interface. It is clear to me how simply writing to these two tables: AP_INVOICES_INTERFACE and AP_INVOICES_LINES_INTERFACE.
However, the invoices that i want to import into Oracle have already been processed and paid. It seems that there is no way through these two tables to mark an invoice as Paid and pass in the associated the payment data (for example - a check number). I am retrieving data from an external invoice and payment processing web site and importing this into Oracle E-Business Suite through these two tables. So is there:
- A way to mark these invoices as Paid through the import and include the check number it was paid with?
- If not what is the best way to accomplish that in Oracle? Is there any other interface that Oracle provides that will allow this. Do I need to create some kind of routine or workflow in Oracle need to be created to do this? I am new to Oracle, so it is not clear at the moment.
Thanks!
Scott

Scott,
You cannot bring in paid invoices through payables open interface table.
This is one workaround you can use.
1. import the invoices through open interface, the interface record will be marked as Processed.
2. As soon as your invoice is created, your liability account will be hit and will be increased and cash account will be decreased (I m not using the credit/debit terms purposefully).
3. You then create a payment batch , and pay the invoice, this will balance the liability and cash accounts
This way you can simulate the payment you did outside the system and still your books will be in sync.
Things you would need to take care of:
1. Payment Dates
2. Stop the payment instrument (check/creditmemo/debitmemo) from going out
Lastly, this is a OAF forum, you might get better replies in AP or EBiz forums, so please post your query there.
Thanks
Tapash

What else can be loaded through AP Open Interface

Hi All,
Its a functional query from one who has experience in AP Open Interfaces.
Actually I'm looking it technically but want to know it at high level, that other than Invoices, what else can be populated or loaded through AP Open Interfaces ?
Your earliest response will be highly appreciated.
Regards,

Hi;
Please check below which could be helpful for your issue:
http://docs.oracle.com/cd/A60725_05/html/comnls/us/ap/openimpt.htm
http://www.shareoracleapps.com/2010/05/payables-open-interface-import-basics.html
Regard
Helios

Return to vendor through RCV open interface

Hi,
I would like to return to vendor items with serial numbers through RCV open interface. Is it possible?
We are using 11.5.7.
Thanks in advance,
Merav

you can activate action box at following path:
SPRO --> QM --> quality notification --> notification processing. --> Additional notification function --> Define action box.
i hope this would help you.
Thanks!!!

How to create cross charge AP invoice through Payables Open Interface Import

Hi,
I am working on developing an AP invoice interface program for creating cross charge invoices in Oracle 11i.
Cross charge invoice means the supplier & site is from operating unit A, but the costing should hit the project number in Operating unit B.
The pa_projects_all.allow_cross_charge_flag for the project number is set to Y. I am using below scripts to enter data into the interface tables:
<code>
INSERT INTO ap_invoice_lines_interface
                           (invoice_id,
                            invoice_line_id, line_type_lookup_code,
                            amount, org_id,
                            last_update_date, last_updated_by,
                            creation_date, created_by,
                            project_id, task_id,
                            expenditure_type, expenditure_item_date,
                            expenditure_organization_id
                    VALUES (v_invoice_id,
                            ap_invoice_lines_interface_s.NEXTVAL, 'ITEM',
                            c_line.invoice_amount, v_org_id,
                            TRUNC (SYSDATE), fnd_global.user_id,
                            TRUNC (SYSDATE), fnd_global.user_id,
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                            v_organization_id
INSERT INTO ap_invoices_interface
                     (invoice_id, invoice_num, invoice_date,
                      gl_date, vendor_id, vendor_site_id,
                      invoice_amount, invoice_currency_code,
                      exchange_rate, exchange_rate_type, exchange_date,
                      terms_id, terms_date, payment_method_lookup_code,
                      pay_group_lookup_code, payment_currency_code,
                      last_update_date, last_updated_by, creation_date,
                      created_by, SOURCE, org_id
              VALUES (v_invoice_id, c_head.invoice_num, c_head.invoice_date,
                      c_head.gl_date, v_vendor_id, v_vendor_site_id,
                      c_head.invoice_amount, c_head.invoice_currency,
                      v_rate, 'Corporate', c_head.invoice_date,
                      v_terms_id, TRUNC (SYSDATE), v_payment_method,
                      v_paygroup, c_head.payment_currency,
                      TRUNC (SYSDATE), fnd_global.user_id, TRUNC (SYSDATE),
                      fnd_global.user_id, 'CONCUR', v_org_id
<code>
After inserting data into the interface tables, I submitted the Payable Open Interface Import with correct source and the record fails with below errors:
REASON                         DESCRIPTION
Account Required             An account is required
PA Flexbuild Failed          Project Flexbuilder failed with error
The above inserts are working fine for same entity invoices.
I am not sure what could be the error.
Any help is greatly appreciated.
Thanks
Imran

Have you customized/setup the Project Accounting Workflow builder. You need to do some setup for this workflow builder so that the project accounts can be derived properly.

How to create Payment against the invoices in R12 using API/Interface table

Hi Experts,
I need your help.
As per my requirement , we need to create the payments against the invoices using the payment information provided.
Earlier the Payments against the invoice is done by (3rd party system) in 11i.
But, as a part of R12 implementation,
The requirement is like now they are going to provide us and flat file(having below payment information) and we need to create the payment with these information.
COLUMNS PROVIDED
SOURCE
INVOICE INTERNAL NUMBER #
ACCOUNTING SEGMENTS
DEBIT/CREDIT
AMOUNT
CURRENCY
BANK ACCOUNT
PAYMENT DATE
DUE DATE
PAYMENT METHOD
PAYMENT TERMS
BATCH ID
We need to create an inbound interface to achieve the below requirement.
1. Create the payments in oracle R12 with the above payment information. (unable to find the way please suggest).
2. Creating the Journal entries. -> We are having GL_INTERFACE & Journal Import program to import the journals.
3. Finally we have to posting the same into GL.-- Interface & Import programs available.
Is there any api or interface tables can be used to create the payment against the invoices in r12?
Could you please help me to achive my above requirements.
Any sample code or reference will be a great help for me.
Waiting for your response.
Thanks,
Thiru.

Hi Thiru,
Perhaps these links can help:
http://ccchuanblog.blogspot.in/2010/12/oracle-ap-payment-api.html
http://oracle.ittoolbox.com/groups/technical-functional/oracle-apps-l/ap-invoice-payment-need-help-4037407
See "Understanding Oracle Payments APIs" here:
http://docs.oracle.com/cd/B40089_10/current/acrobat/120ibyig.pdf
If this answers your question, please mark the post. Thanks.
Kristofer Cruz
Edited by: Kristofer Cruz on Sep 5, 2012 2:41 PM

Invoice Import VS Payables Open Interface

I would like to know which is the best way to import invoice and what are the advantages and disadvange in each.
Regards
Chandrasekar

Chandrasekar,
as i know, the main thing you should consider is, that starting from R12 you will
be able to import invoices only through the Payables Open Interface.
basically, Invoice Import is used by OA to create invoice (from expense reports or from Oracle Projects). for standard invoice import, i've ever used Payables Open Interface.
Milan
<BLOCKQUOTE><font size="1" face="Verdana, Arial">quote:</font><HR>Originally posted by Chandrasekara Kayamboo ([email protected]):
I would like to know which is the best way to import invoice and what are the advantages and disadvange in each.
Regards
Chandrasekar<HR></BLOCKQUOTE>
null

Self-Assessed Tax Through Payables Open Interface Import

Does anyone know what fields are required to process an invoice with use tax through the payable open interface import? We have a custom interface in 11i that loads these invoices and validates nightly. However, in R12 we are using E-Bus Tax engine to "manually" check the "Self Assess" while creating invoices. How can this same process be done through the import????????
Edited by: user5893077 on Mar 2, 2011 3:50 PM

Have you customized/setup the Project Accounting Workflow builder. You need to do some setup for this workflow builder so that the project accounts can be derived properly.

Bank Branch upload through open interface Table

Hello All,
I am currently doing Bank and Branch Conversion. My question is , is there any Open Interface Table available for bank and branch upload although there is api available .Please let know if any interface table and seeded program is available for bank and branch import.
Version : 12.1.1
Thank & Regards
Aboo

But RA_CUSTOMER_BANK_INT_ALL is not existing in the 11.5.10, 12.0 and 12.1.1.
One more thing, I am able to create bank, branch and bank account (for customers), once the bank account is created i am able to see in the database
select * from iby_ext_bank_accounts where EXT_BANK_ACCOUNT_ID = <ID> but when i am looking into the customer screen, i am not able to see the bank account data added to the customer account.
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Credit Memo through Open Interface in AP

Hi,
I need to create a credit memo through 'Payables Open Interface Import' program. It also needs to populate 'Credited Invoice' number with the standard invoice number (which is again created through the Open Interface).
Issues:
1) Which filed in AP_INVOICES_INTERFACE should be populated to hold the 'Credited Invoice' number ?
2) Both standard invoice and credit memo invoice are created through single lauch of 'Payables Open Iterface' program. So, referred standard invoice will be in 'Never valdiated' status by the time credit memo is created. But 'Credited Invoice' takes only validated standard invoice numbers. So, do not know how it works out.
Any inputs on this would be highly helpful !
Thanks in Advance!
regards,
Mukthi.

Hi,
You'll find the relationship using:
select cm.trx_number, trx.trx_number
from ra_customer_trx_all cm,
ra_customer_trx_all trx
where cm.previous_customer_trx_id = trx.customer_trx_id
When you create an on-account credit memo (both open receivable or not), apps stores the credited transaction id in the column previous_customer_trx_id of the created credit memo.
You create on-account credit memos by creating referenced RMAs or in transactions form, by going to Actions->Credit.
Hope it helps,
Ketter Ohnes

AP Invoice Open Interface Problem

Hi,
Im trying to load invoices through the open interface for AP. I am getting some invoices in but for some reason a large volume of the invoices are being rejected. The open interface is not logging any errors in ap_interface_rejections or on the interface report. It just ignores them. I can see in the log that 900 invoices got selected but only 300 created. HAs anyone had this problem and if so how to get around it?
Thanks
Keith

Hi Keith,
If this is a production environment I strongly suggest you raise an SR for this issue, as there are some known bugs for rejection of invoices during Open Interface run and Oracle support reps will be able to better help you.
Please see:
APXIIMPT: Payables Open Interface Rejects Invoices With Reason - INVALID_GLOBAL_CONTEXT (Doc ID 1548209.1)
Payables Open Interface Import is not showing some of the Rejected Invoices in the Output Reports. (Doc ID 1476796.1)
Thanks &
Best Regards,

Need interface tables in payables for invoices of type prepayment

hi all i am doing conversion in payables for invoices of type prepayments
the table which i am using are
AP_INVOICES_INTERFACE
AP_INVOICE_LINES_INTERFACE
can any one help me by giving correct interface tables

Hi,
As far as I know, you can't import prepayments through AP Open Interface: it only supports importing invoice types 'STANDARD' and 'CREDIT'. One alternative would be importing them as standard invoices and, after loading them into AP, change invoice_type_lookup_code to PREPAYMENT.
Hope it helps,
Ketter Ohnes

Prevent AP Invoices being picked by POII (Payables Open Interface Import)

Hi,
We have a requirement to prevent the AP Invoices in Payable Open Interface table from being picked by POII (Payables Open Interface Import) program.
Kindly provide your inputs on this.
Thanks & Regard,
Satvik Patel

That is correct, the documentation does specify not to populate a value into this field, however there is no harm in doing so.
Alternatively, if you are not using the Payables Open Interface Workflow, then you could either populate a value of "Y" or "S" into the WORKFLOW_FLAG column, to prevent the invoices from getting imported.
Or you could just supply a dummy value for the org_id column in the interface table
Edited by: pillair on Aug 1, 2012 1:10 AM

Restriction on number of invoices to be paid through APP for each vendor

Hi,
We configured APP and print cheques through APP.
The output contains invoice wise details ( Payment advice) and the cheque.
In case the Number of invoices are more than 10 for a single vendor, it is printing one cheque -- This is OK.
But the problem is with the Payment advice. The details of the invoices could not be accommodated in the place meant for the Payment advice.
What i am looking at :
Can we restrict the numbe of invoices which can be paid thorugh APP to 10 only for a single vendor ?
Example : A vendor has say 13 invoices, iWhen i execute APP , it should create one payment document for 10 invoices and another payment document for 3 invoices. Is this possible ? if so how ?
Thanks
Siva

Hi,
I think you can use the variant of the tab printout/data medium to restrict the number of the line in payment advice note.
Check in 'output control' the 'no.of items in payments summary' eq 10.
I don´t know if it´s require to config the FBZP -> Pmnt.methods in company code ->Pyt adv.ctrl -> restrited to XXX and Pymt adv. after... lines.
Best regards,
H.Marques

I purchased Microsoft Office for Mac through the Apple website.. I have downloaded all from the disk into my Mac, no problem with all the other Word etc, but Outlook is asking for the key number: I have put it in but its obviously not the right one...????

I purchased Microsoft Office for Mac through the Apple website.. I have downloaded all from the disk into my Mac, no problem with all the other Word etc, but Outlook is asking for the key number: I have put it in but its obviously not the right one...???? In the box with the disk came the product key, have put it in and it doesnt work. Please help..x

unfortunately - you can not. you can't even buy outlook by itself at microsoft's own website.
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how about trying Thunderbird for Mac OS?
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Limits on number of invoices put through AP Open Interface Tables

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