Line item split - open item clearing (FB05)

Hi,
when clearing open items we need to preserve the line item split in clearing document as it was in cleared items. For example if we have two line items with different assignment (ZUONR) system generates only one line item in the clearing document (where amount is equal to sum of amounts from both cleared items). We need one item per assignment in clearing document. Thanks for any suggestions.
Regards,
Michal Majer

Hi,
You can always go to the "Analysis" button in the Condition Tab of the Particular Line Item and see what has exactly happenned.
Now to understand your setting.... Was that Manual Condition Type .. A Header Condition ....In process... Once you enter a value in the Header Level automatically it will be transfered to the Line Items in the document ???
Regards

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Credit check - oldest open items VS open items

Hi all,
Can anyone let me know the difference between oldest open item and Open items (No of days open)??
As per my knowledge oldest open item means system will check if any open item is more than the given days. If it found one then it will through a message as per the settings while creating a document or else it will not give any message.
(And Max.open.item % under Open items is also working fine.) But NoDays openI is also working same as above. what is the difference between these two????
Can anyone explain me clearly on this.
Ratna

Hi,
Could you please share the answer?
Tawsif Chogle

Blocking line items while open item selection for clearing

We would like to block open items with one particular special GL indicator during open item selection for clearing. The SAP transaction code is F-32
Regards
Ramesh Nalamada

Hi Ramesh,
Basically, what Meenakshi is saying is that you would have to build a Validation for this using transction code <b>GGB0</b> and stipulate in your condition that whenever any of your intended special G/L indicator is chosen during processing, the system should return an error message saying, for instance "<b>You cannot carry out Manual Clearing for this type of account</b>".
I hope the above helps.
Do not forget to award the points please.
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Jacob

How to catch due Items for open Items for vendors

hello everybody,
How to catch due open Items amounts for vendors
for 0-30 30-60 60-90
regards
Mave

Hi
Mave
You have to get the open items from BSIK and then calculate the due date (there's only the baseline date, ZFBDT, in BSIK), you can use fm NET_DUE_DATE_GET to do it:
LOOP AT I_BSIK.
CALL FUNCTION NET_DUE_DATE_GET.
   EXPORTING
     I_ZFBDT = I_BSID-ZFBDT
     I_ZBD1T = I_BSID-ZBD1T
     I_ZBD2T = I_BSID-ZBD2T
     I_ZBD3T = I_BSID-ZBD3T
     I_SHKZG = I_BSID-SHKZG
     I_REBZG = I_BSID-REBZG
     I_KOART = 'K'
   IMPORTING
     E_FAEDT = DUE_DATE
Now you can calcultate the range:
   DELTA_DAY = SY-DATUM - DUE_DATE.
   IF DELTA_DAY < 30.
ENDLOOP.
Max

FI: cleared items and open items

Hi all,
Here is the scenario.
Let us say there are 5 invoices (BSAD-BELNR)
IN1, IN2, IN3, IN4, IN5.
and each have amount 10000 ( Total 50000 )
now there is an clearing document ( BSAD-AUGBL )
which have total amount in it say 46000.
so four invoices got cleared fully and 1 is not
now how could i know that which invoice is Partialy Cleared by the clearing document .
thanks
snehi

Hello Snehi,
I have already provided you the logic )
Clearing Doc(CD) has cleared 5 invoices. So it will have 5 line items against these invoices.
Hit BSEG with the clearing doc, get the line items: CDL1, CDL2, ... , CDL5 (say).
Now if you see the line items there you will find the field ZUONR which will be equal to Invoice ZUONR.
CD1-ZUONR = IN1-ZUONR,
CD2-ZUONR = IN2-ZUONR, ...
CD5-ZUONR = IN5-ZUONR.
Now you can see if that invoice has been partially paid or fully paid.
Its not complicated, would have been better if i could show you some examples in the syst )
BR,
Suhas

FBL3N - line item visible both as open item and as cleared item

Hello,
Please can you tell me possible reasons for which I see the same line item in FBL3N as an open item when I check "open items" and as cleared when I check for "cleared items".
Thank you !
Daniel N.

There is a small correction:
It is not partial it is residual.
In case of partial your original document will be intact - Open items will show debit, credit and the balance.
In case of residual, your original amount will be deducted and a new entry gets posted as if there is a new transaction. For example from 100 USD if 40 USD has been cleared, then two line items will be shown in 40 as cleared items and a new line 60 will be generated in open items 60. But, this 60 will have different document number.
I think there is some issue the way in which selection criteria has been selected.
Please do not see the open items at a key date. Because that date it might be open item, later at a stage it might have become a cleared item.
Do not restrict any dates and see the total items (cleared items and open items) and let me know if the same document is showing as cleared as well as open. This is more unlikely and I have not seen.
Regards,
Ravi

FBL3N-cleared item visible in both open item and cleared item.

Hi
We have posted a line item to Bank clearing account-open item.
                        XXXX a/c
                             To bank clearing account
Then we posted another entry of reconciliation
                     Bank clearing account
                           To main bank
The we went to f-03 and cleared the bank clearing account.
However i could still see both the entries in open item in fbl3n and also in cleared items.How this be possible when the accounts are cleared i could see it in open item too.Please suggest.

Hi,
One more reason for this is that you have posted ur bank reconsilation entry in the future date.
See by default SAP will always derives current date to your FBL3N selection screen in the open item key date field, so when you pass ur recon entry at a future date, system will show this line items as open items as on current date.
check the open items by removing date in the key date field in FBL3N selection screen
Where as cleared item selection there will not be any date derivation by the system, so system considers all the documents irrespective of their posting dates.
Please ask for further issues.
Thanks,
Srinu.

Difference between cleared items,open items and all postings (FI).

Hi experts,
Can anybody tell me the difference between cleared items,open items and all postings for an account.
While running corresponding bapis and transaction FAGLL03 (for GL) or FBL1N (for accounts payable) i found that in some cases all postings is less than cleared items or open items for a time period. How could it happen.According to my knowledge all postings should contain cleared items and open items.
Please correct me..
Thanks and Regards
Arjun

Hi Arjun,
For every Billing Documnet created(VBRK/VBRP-VBELN) there will be an accounting document created in BSID/BSAD tables.
OPEN ITEMS means the Billed/Invoice Amounts that are pending from Customers, i.e which we have to receive from Customers.
CLOSED ITEMS means the AMOUNTS received from that customer.
OPEN ITEMS : fetch data from BSID table Only
CLOSED ITEMS : fetch data from BSAD only.
ALL POSTINGS : fetch data from both BSID and BSAD.
Hope this will help.
Regards,
Nitin.

Clearing open items - F-03

Hello!
How to clear open items when in tr FBL3N I see that some of the open items are showed with status "Posted" green tick. To clear with tr. F-03 they should be in status open items - red mark. How could I turn posted items into open item status?
With all the best,
Merlin

Hi
In report FBL3N, you see a check mark.This means the Open Item Management CheckBox in that Clearing Account is not selected.
Go to FS00 and view that clearing account and see the open item management in the control data tab.
If the Open item management is selected then you will get red dot for open items and green dot for cleared items.
For every Clearing Account Open item management check box will selected not for other G/L Accounts.
If there is balance you cannot change the settings of the account.
so create a new clearing account and transfer the balance , but here you cannot see the individual open items , you can see only balance transferred.
If you want you have other option.DOWNLOAD the open items of the A/C to an excel file.Create a new Clearing A/C with open item management selected and UPLOAD the open items in the excel file to newly created account. you can use the program RFSEPA02 to do this but you take the help of an ABAPER.
This will solve your problem
Regards
Venkat

Payment run - should not clear the open item but should post payment doc

Hi Gurus,
Can you please help me , on how to acheive like when payment run F110 post the payment doc it should not close the open item rather keep that open item as open item , but hsould be be paid by payment doc posted through payment run F110.
Have any one of you had similar requirement ..? FICO gurus help me to acheiev this .. any exit /BADI ..or ideas..
Appreciate your help in advance

HI ,
Thanks for your reply , but still I am not clear on that.
reason they want to keep this open to be kept as open item , so that item will be picked up by dunning run ..
Basically the open invoice is being cleared by payment doc which was generated by payment run. If we look at BSEG in the open item record BSEG-AUGBL = will have the clearing doc number , and in addition to that BSEG will have created another record for the clearing doc as well .
May be since open invoice record is being updated with clearing doc (AUGBL ) , I belive its not shown up as open item .
Somehow this item should be kept as open item ... that is the req and also paid item payment reference should be transfered to Bill of exchange as well.
Hope you have clear background of my req...
Tnanks in advance ,

GL Account open items- BSIS table

Hello All,
The standard BSIS table contains the GL Account open items. However i can find the line items for GL Accounts which are not based on "Open item management" also in this table. eg.Salary account postings from yr 2002 (All year end postings have been done appropriately). Is there any other table which can give the relevant info. ?
Any pointers to this will be highly appreciated.
Regards,
Aastha

Not sure if I have understood the question, but I will give it a try.
There are two different concepts - "Open Item Management" and "Line Item Display".
Line Item Display allows you to see from FS10N, further drill-down into FBL3N
Open Item Management allows you to see Open and Cleared Items.
Open Items are stored in tables BSIS, BSIK, BSID
Cleared Items are stored in tables BSAS, BSAK, BSAD
Over and above this, ALL documents are stored in BSEG and BKPF, irrespective of their Open Item or Line Item status.
Hope this helps.

Exch rate diff account for open item management recently checked accounts

Hi all,
I have recently activated open item management for certain gl accounts.
i post only local currency transactions in that gl and gl account ,aster data is also in compnay code currency.
So no foreign currency is involved here.
But when i try to clear line items for those gl accounts , system is showing an error and asking me to maintain exchange rate diff accounts in OBA1 (KDF).
But i dodnot understand why i need to maintain foreign currency diff accounts when there is no foreign currency involved.
When i post any new entry after open item management is activated, system allows me to clear these line items without any error.
So i think the problem is only with line items where open item management activated recently,
Could any one help in this.
Thank you,
Siva Kumar D

Hi
May be this is because of the additional currencies define for that particular company code, if any difference in the exchange rate at the time of clearing system looks for the difference in ex.rate account. In this case, you have to maintain the GL in OBA1 (KDF)
VVR

Open item managment

hi all
could you explain me about Open item managment.
regards
suresh

Open Item Management : For Accounts which are to be monitored i.e. payment are to be monitored the account must be defined as a open item management account (Pending Item)
We can specify it for Balance Sheet Account
For Clearing Account we need to select open item management
Open item management is to be selected for Balance Sheet receivables and payables Accounts
Ex :   Bank Clearing Account
     Expences Payable Account
     Income Receivable Account
     Taxes Payable Account
     Loan Payable Account
Open Item Management must be followed by Line Item Display (Mandatory)
For Recon Account donot select the openitem management.
Thanks
Hari

F-03 missing open items

Hello all,
When calling clearing transactions F-03, the system does not display line items that are originated from goods receipts (via transaction MIGO). However, FBL3N shows these line items as open items. What could be causing this? I checked GL master and confirmed that the "Open Item Managed" and "Line Item Display" flags are checked.
I was wondering if anyone encountered this before? If yes, what is the solution?
Thanks,
Cassandra

Hi Cassandra,
Check this [SAP Note:136754|https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=136754].
Hope it will help you.
~Andrew

FH087 - Remove open item management to GL Accounts

Dear All,
I need to remove open item management to few GL Accounts. The balance is Zero now.
I removed the open item management and try to save the GL Account and the error meesage showing with FH087 - You cannot change Open Item setting.
Requesting help and guidelines from the forum.
Thanks in advance,
Regards,
SS

Hi
Please refer to below answers:
1) the OSS note 175960, mentions the afftected releases for software component SAP_APPL is till release 600. Currently we are at SAP_APPL 604 level 07. Is this note applicable to us?
Yes, it can be used.
2) Will the program ZFSEPA03 / RFSEPA03 converts the current open item line items to line item display?
The report does the following:
1. Sets a posting block to the GL account.
2. Selects all open items and deletes the XOPVW indicator in tables BSEG and BSIS
3. Deactivates the XOPVW flag in the GL account master data.
4. Deletes the posting block.
3) After executing this program, if suppose later any of the clearing document for the cleared items in the account got reversed. Will this items become open item again? if yes, then it won't be possible to clear these items as the gl won't be open item managed.
I am not sure about this step, but you will have (old) cleared items in the document tables (BSEG/BSAS) which does not match the current account settings (as these items are from the dateBEFORE the change took place). But this does not have any influence on postings in the daily business.
4) Any pre requisite like the gl account should have zero balance or there should not be any open items, before executing this program ZFSEPA03.
The subsequent deactivation of open item management is not that critical.
It is not necessary to bring the account balance to zero, you can execute ZFSEPA03 without any correction postings. And it is even not necessary to change the master data manually, this will be done by the program.
5) is there any other transaction similar to FAGL_ACTIVATE_OP for deactivating the open item managed tick in ECC 6.0 with NEW GL active.
You will do it by running the mentioned report.
The RFSEPA03 or your 'Z' version will not have any influence on the NewG/L tables likeFAGLFLEXA Only the currently open items will set to normal items.
Regards
Divya S

Line item split - open item clearing (FB05)

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