FBL3N - line item visible both as open item and as cleared item

Hello,
Please can you tell me possible reasons for which I see the same line item in FBL3N as an open item when I check "open items" and as cleared when I check for "cleared items".
Thank you !
Daniel N.

There is a small correction:
It is not partial it is residual.
In case of partial your original document will be intact - Open items will show debit, credit and the balance.
In case of residual, your original amount will be deducted and a new entry gets posted as if there is a new transaction. For example from 100 USD if 40 USD has been cleared, then two line items will be shown in 40 as cleared items and a new line 60 will be generated in open items 60. But, this 60 will have different document number.
I think there is some issue the way in which selection criteria has been selected.
Please do not see the open items at a key date. Because that date it might be open item, later at a stage it might have become a cleared item.
Do not restrict any dates and see the total items (cleared items and open items) and let me know if the same document is showing as cleared as well as open. This is more unlikely and I have not seen.
Regards,
Ravi

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FS10N balance not tie with FBl3N line item totals

Hi
I searched the forum for posting on FS10N and FBL3N incorrect balances and I did not any post appropriate for my issue. Hence I am posting my issue here.
For a particular month, say 072010, FS10N GL balance does not tie with FBL3N line item totals. I am not sure why. In our case, we did not archive any line items and this is not related to year end carry forward. Year beginning GL balances look fine. We dont have any negative postings. Only few GL balances are off. We are using 4.7 version.
Do you know why this inconsistency and how to rectify it? Is there any program which I run apart from Yead End carry forward?
any ideas really appreciated.
Thanks

Hello
We have already this trouble.
To correct it you need to proceed like this (when NewGL is not activate, with new Gl there is one new programm)
Without newGL
- Block account to be posted (transaction FS00 Block for posting in the company view)
- Delete open item, by using the programm RFSEPA03 (you need to adapt it by a copy because if you don't you can't run it), also this programm will unflag your account in the company view
- Delete line item by the standrd program RFSEPA04
- Create the line item by the standard program RFSEPA01
- if this account is managed by open item, run the programm RFSEPA02 (you need to do the same adjustement of the RFSEPA03)
With NewGL, there is something new. the program RFSEPA02 is linked with a new transaction and you don't have to adjust it FAGL_ACTIVATE_OP. The difference is when you create the open item, you have to define the default profit center and default value depending of the customizing of the leading ledger.
BBest regards
Philippe,
Thanks for the rewards.

Wip gl account amount and fbl3n line item gl account not matched

hi sap gurus
Cound any solve this error
i got one error at the time of wip calculation i.e., during settlement of order, the wip gl account amount and the FI line item gl account amount i.e., in fbl3n line item the wip gl account shows the differnt amount.
now my question is why system shows like that Plz any one tell me the solution.

SAP Note says 968812
There are various reasons for verified differences:
1. You made direct FI postings to material balance sheet accounts.
2. In MM account determination, balance sheet accounts are used for operations other than 'BSX'.
3. Material documents exist that have no FI follow-on document, even though they should.
4. There are FI documents or other accounting documents but the source document in materials management is missing.
Solution
(Point 1)
The amounts from these postings do not have any equivalent in the material valuation and therefore cause the MM/FI differences. You must cancel the corresponding postings in FI. You must then set the 'Post automatically only' indicator (XINTB) in the account master record (fs00).
(Point 2)
In MM account determination, material stock accounts can only be assigned during operation 'BSX' because only these postings update the material valuation. Postings from other operations, such as price difference (PRD) or revaluations (UMB), lead to MM/FI differences. The balances resulting from this must be transferred to other accounts in FI.
(Point 3)
Your system contains active customer enhancements (user exits, customer exits, BAdIs) that cause an additional 'COMMIT WORK' statement to be processed. This is not allowed and results in inconsistencies. The incorrect documents can be corrected by SAP Remote Consulting (SAP employees should refer to internal Note 941721).
(Point 4)
This case is identical with case 3. However, usually it is not a 'COMMIT WORK' statement that is responsible but a 'ROLLBACK WORK' statement in the customer source code. In particular, method MB_DOCUMENT_BEFORE_UPDATE in BAdI MB_DOCUMENT_BADI creates a ROLLBACK without program termination and an incomplete document because the documents in accounting are created after the BADI. Therefore, a ROLLBACK must always be accompanied by a program termination.
The MM document cannot be regenerated. The accounting documents must be deleted. This can be initiated by a message (which may be subject to charges) on component FO-GL-GL-X. See also Note 636442.
(General)
If the cause of the problem is unclear, SAP support can run an analysis. In this case, first implement the additional reports from Note 32236 in your production system.

FBL3N Line Item Report

Hi Everybody,
I want the display of Network /Activity coloumn for the line items posted on some network.I checked in
standard report FBL3N here i can able to select the WBS element coloumn to change the existing layout
but there is no option for selection of Network here.
My question is by selection of what i will ger network details on line items in this FBL3n report.
Is there any other report which will give the Network details of each line item.
I want to see which line item is posted on which network activity.
Regards
Deepa

Hi Deepa,
The standard line item display FBL*N is not able to show the
VORNR. But it is possible to use the open fi event 1650 (TA FIBF) to look up for the fields AUFPL and APLZL and to convert it into VORNR.
The note 368310 describes the using of the event 1650 to display the long text for special G/L transactions. You can use this note as a pattern to derive the VORNR.
Please use the following steps as below:
1. Extend structure RFPOS and RFPOSX with field VORNR
2. Creation of a function module which converts the fields AUFPL and APLZL into VORNR.
   function module for conversion:
      call function 'CO_SF_AFVG_CHECK_WITH_KEY'
           exporting
              aplzl     = i_postab-aplzl
              aufpl     = i_postab-aufpl
           importing
              vornr     = e_postab-vornr
           exceptions
               not_exist = 4.
The fields APLZL and AUFPL are available for customer and     vendor accounts (KOART = 'D' or KOART = 'K') but not for G/L account. Therefore you must select it from table BSEG to get AUFPL and APLZL.
After the conversion move the field into E_POSTAB-VORNR.
3. Activation of the open fi event 1650.
4. Create a suitable ALV-Layout which contains the new field VORNR.
Assign points if it useful.
Regards
Ravinagh Boni

FBL3N Line items

Hi Viewers,
At the time of upload, I have uploaded the line items for a particular GL account which is not having line item display. After that I have activated the line item display.
When I check the balalnce in the FS10N with the Trial balance both the amounts are tallying.
At the same time when I check the balance in FBL3N it is not tallying, only one line is coming which I posted after activating the line item display.
I would lile to know is there any other way to bring the documents which i have uploaded without line item display in Production
Thanks
Aswin.

Hi,
Run the program RFSEPA01for the respective account & documents.
Regards

Not to seen reversal doc in fbl3n line item level

Hi ,
We have posted doc and reversed it ,but we are not able seen reversal doc in fbl3n but at the same time we can able see orginal doc .
line item also activated for that GL account.
Your intime responce is highly apprecated
Thanks
Seshu

Hi ,
we can able see reversal doc in fb03 and also this is there in FS10N also but it's not there in FBL3N and when we select in line item level in fs10n it's saying no line item possible for this doc .
we can able see original doc but not reversal doc in FBL3N
More over this gl also activated line item disply
Thanks
Seshu
Edited by: vyshnava_sesh on Jun 1, 2011 4:52 PM

Fbl3n heading we need to adde opening balance and date

Hi guru's
My requirement is adding fields opening balance and date in fbl3n (g/l account line item display)
please guide me.

Hi,
Use Business Transaction Events(Tcode FIBF) to populate custom fields in FBL*N transactions.
Regards,
Madhu

I purchased a manual on line. I tried to open it and it says its corrupted or damaged

What should I do

Also, if it opens in other Readers, please share the PDF with us by posting a link here. Alternatively, you can email it to [email protected]

Report for G/L line items with both debit & credit posting accounts

Hi,
My client requires a G/L line items report. It can be possible thru fs10n or fbl3n etc. But he wants to see both the credit and debit accounts in the same line.
for ex: if I open a expense account and show the report of individual documents, he wants to see the corresponding credit item to which bank/cash account it got credited to.
we showed them to double click on that document and goto document overview. but they dont want in that way.
they want to see all the line items with both postings in the same sheet for all line items.
valuable replies will be fairly rewarded.
thanks,
chaitanya

Hi,
U can use the following TCodes...
- S_ALR_87012287
- S_ALR_87012289
- S_ALR_87012291
But i am not sure if your client will be happy...
This is a very common req and the only solution possible is to have a customized report for the client..
Hope its clear..
Cheers
Raghu

Line items seen in fbln but not in process open items

Hi Gurus,
one line item is seen in fbl3n but not in process open items in f-07,
the entry is rent a/c Dr
to rent payable a/c
we can see is fb03, fbl3n of both accounts
Pl suggest. I am unable to clear

Dear Shymalasandia,
You can reach REGUP by se11 and insert the document number that You can see by FBL1N but not during the payment.
Probably it is contained into a payment proposal (F110) and therefore You cannot pay it manually (to avoid double payment).
If You find it into REGUP table, You have two options:
1.pay it by F110
2. delete the payment proposal by F110 (menu> edit> proposal--> delete) and pay it manually.
I hope this helps.
Mauri

GR amount/line item still showing in Open Item after run F.13

Dear Exparts,
We run the F.13 after MIGO and MIRO. The GR/IR line item should clear after run the F.13. But the scenario is that in FBL3N in GRIR G/L Balance, MIRO Line item showing clear but the GRN line item is still showing in Open item. How can it possible and what to do for it. As per my knowledge Both line item should clear after run f.13.
And how can I get the credit amount in which respect the IR(MIRO) amount cleared.
Thanks,
Sourav

Hello Sourav,
In the Automatic clearing Program for the items to get cleared they
should meet the fixed criterian and the user defined criteria (OB74).
When we execute SAP124(F.13) with the flag "only documents which can
be cleared" it will display in detailed list only those documents that
can be cleared. If dont check this field it will generate a list even
of documents that cannot be cleared.
For example:
in the OB74: ASSIGNMENT,FUND & BUSINESS AREA as the criteria.
And the ASSIGNMENT is not matching and thus the system does not find
the item suitable or rather eligible for clearing.
The system groups items according to
fixed system criteria:
Company code
Account type
Account number
Reconciliation account number
Currency key
BSID-WAERS for customers
BSIK-WAERS for vendors
BSIS-PSWSL for G/L accounts
Special G/L indicator
The program also groups items according to a maximum of five user
criteria. Note that the trading partner number and the business area are
no longer fixed system criteria (in comparison to the former clearing
programs SAPF123 and SAPF123W). Therefore, if you want to group by
business area or trading partner number, you have to enter these as user
criteria.
Thus initially items are grouped according to fixed criteria one of
which is company code.
I would like you to review note 10757 FAQ: MR11, clear GR/IR clearing
account
Please also review the documentation of the program SAPF124
Please also review the help.sap.com documentation on GR/IR Account
Maintenance.
http://help.sap.com/saphelp_47x200/helpdata/en/30/1060387db94003e1000000
9b38f8cf/frameset.htm
hope this helps
regards
Ray
Edited by: Raymond Moynihan on Oct 19, 2011 5:14 PM

ECC6 - Line item display and Open item management Questions.

Hi All,
For SAP ECC6, although I do not maintain line item display and open item management for Recon GL (for Debtor), I still can use FAGLB03 to view the GL balances and even Drill down to line item level by double click the value from FAGLB03 until line item level.
Questions:
Could anyone confirm whether my assumption below, true?
1) If Line item display (Tcode: FS00) is ON, then the data will be stored at table: BSIS
2) If NO open item management, then there should be no data to be stored at table BSAS for thaty particular GL account
3) BSAS will only have data, after clearing was carried out ... move from BSIS to BSAS.
In ECC 6
4) FAGLB03 can drill down to line item level, although the GL (Tcode: FS00) was NOT set open item management and line item display is because from FAGLB03 when drill down to line item level, it actually extract data from BSEG, right?
Additionally, we can use FBL3N to check the line item data for NON line item display GL as well.
In SAP R/3 4.7, if not mistaken, if the GL is NOT line item display and open item management, we cannot drill down the line item reading and CANNOT use FBL3N to check the line item data.
Kindly advise on these.
Thanks.
sbmel

1) If Line item display (Tcode: FS00) is ON, then the data will be stored at table: BSIS
BSIS is an open items table. You can see all GL open items there. GL's which are not open item managed can't go here
2) If NO open item management, then there should be no data to be stored at table BSAS for thaty particular GL account
Yes. Your understanding is correct
3) BSAS will only have data, after clearing was carried out ... move from BSIS to BSAS.
Yes. In case of partial clearing data will be there in both the tables BSIS & BSAS
4) FAGLB03 can drill down to line item level, although the GL (Tcode: FS00) was NOT set open item management and line item display is because from FAGLB03 when drill down to line item level, it actually extract data from BSEG, right?
These are New GL reports and report is based on document split object. if your document split is active at segment level then you can see line item report at segment level using FAGLL03. These reports has no link to FS00 settings.
Hope this helps

Vendor field empty for RE line items in FBL3N

dear all-
I'm experiencing a strange situation. Instead of using the MM-report, I want to do a GRIR analysis in FI. When I run FBL3N for the GRIR account I see that for the goods-receipt related documents (doc type WE) field like puchase order and vendor number are populated (and contain a value). However for the line items that come from the invoice the field purchase order is filled but the field vendor is blank.
I did have a look at the BSEG table for the WE- and RE-related documents: for all line items of the WE document (goods receipt) the fields purchase order and vendor contained a value, for the RE document (invoice receipt) all line items have a value for purchase order but only the first line item (vendor line) has a value for the field vendor. On all the other line items the vendor field is blank.
Looks pretty strange to me, who has a good solution?
thx
Ben

hi Vishal-
Thanks for the BSIK, BSIS tip!
In the meantime I did find report RFWERE00. I was able to generate a list that indeed showed the vendor number on the GRIR account both from the GR- and RE-document. Didn't have time yet to go over the code to figure out where this report gets its data from.
The report offers options to do actual clearing and do postings ... I'm not interested in that. Only in the list. I have a start now ...
... If you have another I idea that prevents me from creating a customer report ... I'm eager to hear it!
rgds
Ben

Line items are not showing in fbl3n,fs10n,faglb03,fagll03

hi experts,
i am facing a problem to see the line item of inter unit clearing a/c. i am not able to see the line items in fbl3n,fs10n,fagll03 and faglb03. system response is "You have stored account 300000 in company code L001 as a clearing account. At the same time, you use line item management with this account" and"Error message issued because line item display cannot read data for an account in a ledger if line items exist partially in the entry view together with clearing items for which there are no line items. In such cases, only the data with line items would be selected"
i do not understand the system response. can anyone please help me to solve this problem?
thanks &regards
konishko

sir
thanks for your reply. as per your suggestion i am trying to change in fs00 to uncheck the line item management but i am unable to do that,system shows that i have to uncheck the open item managemt also but the said account contain the open item. so i am not able to change the same. is there any other way to do that. can you please suggest me in detail? and one more thing that i am able to see only the balaces in fs10n. but not able to see the line item.this is probably for missing the business area in line item.
but i needs to see the line items.
can you please tell me any alternate way in detail to solve this problem?
thanks and regards
konishko

Close Open PR Line Items

Hi ,
There is a PR with 2 line items.
Line Item 1 qnty is 100
Line Item 2 qnty is 25
A PO has been created with reference to above PR
For Line Item 1 qnty is 50
For Line Item 2 qnty is 15
GRN has been done for the above PO.
Now it has been decided that no further processing will happen. ie No Goods receipt will happen.
Now Open PR for
Line Item 1 is 50
Line Item 2 is 10
Now I would like to Close this PR for both line items so that no further PO is made from this PR.
Regards,
Karthik

Hi ,
There is a PR with 2 line items.
Line Item 1 qnty is 100
Line Item 2 qnty is 25
A PO has been created with reference to above PR
For Line Item 1 qnty is 50
For Line Item 2 qnty is 15
GRN has been done for the above PO.
Now it has been decided that no further processing will happen. ie No Goods receipt will happen.
Now Open PR for
Line Item 1 is 50
Line Item 2 is 10
Now I would like to Close this PR for both line items so that no further PO is made from this PR.
As everyone suggested, in ME52N, quantities / Dates Tab and then tick Closed .
The above steps have already been tried, only after which i have posted the issue.
The closed tick is deactivated.
Any other solution apart from the above solution is appreciated.
Regards,
Karthik

FBL3N - line item visible both as open item and as cleared item

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