Linking between Material GR and Service Entry Sheets

Hi!,
We have two separate Quantity Contracts. One for supply of Material X and another for transportation service for transporting material X.
Now the transportation vendor shall have to be paid as per the exact Goods Receipts quantity done for Material X.
How do we link the Service Entry Sheet corresponding to the Transportation Service Contract with the corresponding GR for the Material X contract.
Thereafter we also need this add the freight charges paid to the transport vendor through Invoice Verification as unplanned delivery cost in the Material X, Invoice Verification.
Please advise.
Regards
aniruddha

You can't mix the service and GR together....rather create the one contract for material and transportation service and use that contract e.g. create contract
line item 10 is material
line item 20 is service
Use this contract
OR...Create the PO for material and add transportation service as a freight condition then you don't need to worry the quantity dependent chrages becasue system will calculate based on the quantity ( use Freight condition is based on the quantity)
hope this will resolve your problems

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Difference in material document and service entry sheet

Dear experts
Purchase order under services was created with header discount.
while doing   ML81N.
There is a mismatch material document with discounted value, and the service entry amount is showing before discount
value.both the document value shoud be same but there is difference of value in both the document.
what should be checked.
Any changes to be done to PO.
Any solutions plz.
Thanks & Regards.
Erfan.

Hi
Thanks   for detail explanation.
Both the documents the material document #   xxxxxx and the service entry sheet document # yyyyyyyy , the amount value is different, material document   is showing   with discounted amount and the service entry sheet is showing before the discounted value.
plz let me how correct this , any changes to be done in PO.
Thanks & Regards.
Erfan.

Service PO and Service Entry Sheets Question

Hi Guru,
I need some advice on the following questions in service PO and service entry sheets.
1) How can i change the default unit of measure in service PO? where is this in customizing?
2) How can i turn off the message "No message record could
be found for output of message.Save anyway?" when i try to accept a service entry sheet entry?
3)Can someone share with me the business process for service PO?
Is it a must to do MIRO against the service entry sheet? How does the the person who is performing the MIRO transaction knows the service entry sheet number?
Thanks.
Zhulk

HI,
Following are answers to some of your questions -
1) What do you mean by default unit measure? If this is the unit of Service, then you may change this in Service Master (T Code AC03). If the unit is at line item, then it should be AU, because you may order multiple services under one line each having different units of measure.
2) The message "No message record could be found for output of message. Save anyway?" is displayed because, you have not maintained output message for service entry sheet. Either define the output or remove the warning message at Attributes of system messages.
3) The process of service PO is same as material PO. The difference is that the item category for service PO is 'D' & then you maitain services for the line item either with or without service master. After completion of service, you create service entry sheet at transaction code ML81N & after accepting the service entry sheet, service entry sheet based GRN is prepared. The person who is posting MIRO is not required to know Service Entry Sheet number to post MIRO. The system automatically checks the service entry sheets accepted. Anyway, the service entry sheet number can be displayed at Purchase Order History tab of the conccerned PO at PO display option (T Code ME23N).
Hope your query is fulfilled.
Reward points if the answer is helpful.
Regards,
Prashant Kolhatkar

Link between Material group and GL account

Hi Friends ,
Need your help in the following issue
Where is the link between Material group and GL account. i.e. If material group is selected in PO then the GL account for the material should get picked up automatically in PO (for account assigned POs) ?
What I know is
1. In Account assignment category configuration we need to assign the value "VBR" in Account Modification field.
2. In Material group configuration we need to assign the vluation class for material group
3. In Account determination(OBYC) for GBB transcation type for the combination of general modifier "VBR" & Valuation class we need to assign the GL account .
When PO is created with respective account assignment category the GL account is picked from the above setting.
My question is , "Is there any other setting apart from the above which will decide the GL account in PO fro account assigned POs"?
Thanks
Deva

Hi,
From IMG> Material Management> Purchasing> Material Master> Entry Aids for Items Without a Material Master,
With it you can define the G/L account assignment according to the relationship between material group and valuation class, from my point of view, you had better define some valuation class for non-produciton parts in advance.
Good luck
Tao

Pricing procedure for Service PO and Service Entry Sheet

Hi
Can the same pricing procedure be used for Service PO and Service Entry Sheet? What is the purpose of creating a seperate pricing procedure for service entry sheet?
Regards
Soumen

There is no separate pricing procedure for Service Entry Sheet. Whatever the schema is determined in Service PO, the price is calcuated during service entry sheet. However you can maintain separate calculation schema for service purchase orders.
This schema will be determined based on the schema group assigned in Vendor Master.

Link between Sales order and Credit master sheet

Hi,
Plz explain the link between sales order and credit master sheet.
Thanks and regards
CSR

Hi,
Credit master is related to Customer.
Credit limit will be assigned to a customer by using the T.Code FD32.
Credit control area will be assigned to a customer.
You can the credit control area for a customer in the table "KNVV".
Goto the T.Code "FD32".Enter your customer number and credit control area.Select the status tab.
Here you can maintain the credit limit.If you leave blank means the limit is 0.00.
Next thing is goto the T.Code "OVAK".
Select your sales order.Maintain the "Credit limit check" for your order type.
Goto the T.Code "OVA8".Select your valid combination.Here,you can activate either the static or dynamic credit limit checks.
If you create the sales order by using the customer,initially the system will check for the credit limit.If it is 0.00 and credit check functionality is activatd in the above specified T.Codes,then creditcheck will happen and order will be blocked for releasing of credit by using the T.Code "VKM3".Authorised persons have to release this credit block.Suppose,you have maintained this credit limit as "1000Rs/-" and you are creating the order of value "550Rs/-",then your order will not be blocked even though the credit check functionality is activated for your order type.
In this way,sales order is in turn related to credit master.
Regards,
Krishna.

Service PO and Service Entry Sheet

Hi
I am practicing on IDES, can anyone provide me documents/links related to subject matter.
What relation service po has with service entry sheet? can anyone explain me in brief?
Thanks and regards,
-Saleel

Hi,
A list of services performed by a vendor on the basis of a purchase order, containing service descriptions and details of quantities and values.The descriptions of planned services deriving from the purchase order are used as default descriptions in the service entry sheet. Unplanned services that were entered in the purchase order without descriptions using value limits are precisely specified in the entry sheet.
Creaion of service entry sheet _ ML81N
Acceptance of service entry sheet - ML85
1. Me21n
2. Give vendor,PO,Pur.Grp.Co.Code,
3. Account Assignment - K (Cost Center)
4. Item category - D (Services)
5. Give Short text (note Do not give material)
6. Po Qty,Net price, Cur,Plant and Sloc.
7. Enter - ne window opens ie Invoice,here you have to give cost center,and G/l account has to be maintain.
8. In Item details you give your service text,Qty,Unit of      measure(Hr,daily,)gross price
   check & save
   Po created under the number 4500015377
A service PO can be closed by ticking the "final Invoice" check box in Item details->"Invoice Tab".
http://www.sap123.com/showthread.php?t=52

Purchase order and service entry sheet

Hi
Is there a way to prohibit modifications on the position of services purchase order when the service entry sheet and the invoice were already entered for that position?
Thanks in advance for your help
Tomas

hi, thanks for your help, but the problem that i have is when the service entry sheet and the invoice are allready entered, the user change the value of the position and the service tab, so the user can enter services for more amounts. So its produce difference on the purchase order history between the values of LERF (WE) and the value of the purchase position. For example
Service Purchase order for 100 dollars.
Tab service: 2 units for 50 dollars
The user enter one service entry sheet for 50 and the invoice for 50 (lerf and WE= 50)
Then the user change the position of the purchase order and increase the value to 100 and modifies the service tab to 1 services for 100.
Then he enter one service for 100 and the corresponding invoice..........so the result is the following:
Service purchase position: 100
LERF-WE: 150
so the purchase order history is inconsistence.
For that reason i whant to know is there is a wat to prohibit modifications on the position of purchase order
Thanks in advnace for your help
Enzo

GR/IR and Service entry sheet

Hello,
Is there any option, where we can define separate G/L a/c for GR/IR clearing a/c for Material receipt and GR/IR clearing a/c for Service entry sheet for services completed?
Thanks in advance
radhakrishna

Hello Ashok,
We are having all the material & services masters without valuation class. In this case how do we handle the scenario. In WRX if we define two G/L a/c, how it will validate/identify during the automatic posting that This G/L a/c is for GR/IR materila receipt and another a/c is for Service entry sheet for services completed.
regards,
radhakrishna

ECS scenario - Service PO and Service Entry sheets in backend

Hello,
We are on SRM_SERVER 550, SP07 and in the process of moving to ECS scenario.
There are some questions from me on the Service procurement in ECS.
1. When we create a PO with service item in SRM, will it get copied to backend as a Po with item category 'D'? This is how it happens in classic scenario,but does the same hold good in ECS?
2. When creating the confirmation for the service PO in SRM for ECS scenario, this would be a time entry/service entry sheet.
Would this be replicated to R/3 as a time entry sheet using RFC call?
Standard SRM210 guide mentions that goods confirmation will flow to backend as GR thro ALE/IDOCs and service confirmation will flow to backend as service entry sheets using RFC calls.
But I wanted a confirmation if this is entirely a standard SAP scenario or are there any restrictions on this?
Regards,
Srivatsan

HI,
Following are answers to some of your questions -
1) What do you mean by default unit measure? If this is the unit of Service, then you may change this in Service Master (T Code AC03). If the unit is at line item, then it should be AU, because you may order multiple services under one line each having different units of measure.
2) The message "No message record could be found for output of message. Save anyway?" is displayed because, you have not maintained output message for service entry sheet. Either define the output or remove the warning message at Attributes of system messages.
3) The process of service PO is same as material PO. The difference is that the item category for service PO is 'D' & then you maitain services for the line item either with or without service master. After completion of service, you create service entry sheet at transaction code ML81N & after accepting the service entry sheet, service entry sheet based GRN is prepared. The person who is posting MIRO is not required to know Service Entry Sheet number to post MIRO. The system automatically checks the service entry sheets accepted. Anyway, the service entry sheet number can be displayed at Purchase Order History tab of the conccerned PO at PO display option (T Code ME23N).
Hope your query is fulfilled.
Reward points if the answer is helpful.
Regards,
Prashant Kolhatkar

MIGO and Service entry sheet

Hi ,
I have made a mistake by doing MIGO for service items instead of Service entry sheet and now when i am trying to Cancel my MIGO , system is giving me an error message.
How to correct it.
THx in advance for reply
Regards
Shrey

HI,
What is the errot message that you are getting.
Reverse the material document by using 102 Mvt Type and then create a SES which in turn generates GR 101 Mvt type document.
Thanks & Regards,
Kiran

Need reasons for blocking Purchase requisition and service entry sheet.

Hi All,
I need reasons for blocking service entry sheet and purchase requisition.
Also want the reasons for reversing the approval of service entry sheet.
Its urgent ......

Hi Nilesh,
It is not possible to block a service entry sheet as such. You could only revoke a service entry sheet. Some of the possible reasons are, you are not satisfied with the quality of service provided by the vendor. Or it could also be due to change in the services to be performed or it could even be as simple as erronous entry of services in the entry sheet.
However from ERP 2005, it should be possible to return the services by marking the returns indicator.In case of materials, it is possible to put a materials PO on hold. But in case of services, the hold option does not arise as a service cannot be performed/completed till all the approvals are received.
Hope this answer helps you.

Service Orders and Service Entry Sheets

Hi
A quick check.
May i know how to confirm the Service Order is Closed.
Also, how to migrate Service Entry Sheets.
Appreciate your response...
Kind Regards,
btanuji

Hi,
You can assign the service master records administered in your company to different groups, according to their usage. Such a group is described by the service category.
To characterize the service categories in more detail, the latter are assigned an organization status. The organization status indicates the areas in which service master records are used.
For example, units of your company may use services provided internally by other units of the company, or procure services externally (from other companies). Your company may also provide services for others.
AS01: If you select this the service master data is at basic data level. That means basic data about the service will be depicted here.
AS02: Service master stored at basic and CO level. To maintain the information at CO level this organizational status is required.
AS03: Service master stored at basic plus purchasing level. For procurement purpose(MM), THIS LEVEL is useful.
Create a po with service activity number in me21n with account assignment category K & and item category D.
For the SES, the creation date would still be same. Only field ESSR-BUDAT (posting date) would get changed.
That shouldn't be a problem, since you would know anyway when the SES was created from ESSR-ERDAT, the SES creation date.
Also the last change date would also be correctly updated.
You have another field Doc Date ESSR-BLDAT which records the date the SES was posted
Thank's
Raj

Service PO and Service Entry Sheet / MIRO

*Dear SAP Gurus
We have created Service PO - Repairing of AC Machine.    and Service Tab we maintained 10 line items of Parts Qty with Rate.
and we maintained Local Frieght Charges in Header Condition.     upto This stage ALL OKey.
while making MIRO / Service Entry Sheet.   the Local Fridht charges calulating on no of Line Items.
Example ; Local Frieght   : 10000/-     no of line item 10   then showing 10000 x 10 = 10,0000/-
how it will be solved. please guide me...
NOTE : NOT ONLY LOCAL FRIEGHT   IF I PUT OCTORI   IT ALSO SAME HAPPENING.
PLEASE AWAITING FOR YOUR HELP
REGARDS,
*RAJESH **

Hi Rajesh,
Your question is not clear, if you can explain the requirement little more clearly.
Delivery costs are generally not supported in external services
management and in case of blanket purchase orders, item category D or B.
Instead of representing delivery costs via conditions, in case of
service documents, freight costs and other, SAP recommends to add in
additional service lines. Check the OSS Note: 381030 and Note 499575
There is no problem to post
invoice for different vendor for particular SES created for service
line that constitutes delivery costs.
Cheers
Kris

Release strategy for PO and Service Entry Sheet

Hi
I maintain characteristics- Plant, Doc Type , Order Value & Purchasing Group for PO release strategy.
should I maintain the same characteristics for service entry sheet ?
the approval will be the same for both

Hi,
The Po reselase strategy can be set up separately from the entry sheet release strategy, so you can use even different characteristics for your entry sheet release strategy. These are not connected!
Please read note 672719 question 5 - How can I set up a release procedure for service entry sheets?
Note: The release strategy must be based on the structure CESSR.
The PO release strategy is based on the structure CEKKO.
For the SEs release strategy you must create a different class.
Regards,
Edit

Linking between Material GR and Service Entry Sheets

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