Linking word document to report and refreshing

I'm looking to link word documents to a report. After changing the word documents I'm looking for a way to automatically refresh WITHOUT opening the report again.
I know this can be done if the report is opened after changing the word documents but I'm trying to find a way to do it without re-opening.
Is there a way?
Slim

Hi Slim,
If you are not refreshing your report, it will show only static information which is saved in your previous refresh. It is not possible to view changes without refreshing the report.
Thanks,
Sastry

Similar Messages

Generate topics from a linked Word document failes

RH 9: Every time I try to generate topics from a linked Word document, RH failes and has to be shut. How do I solve this problem? or is this a bug in the application?

There is no Conversion Settings screen. Here are the steps I took:
1. Created a new RH9 project.
2. Right-clicked in the Project Manager and selected "Link | Word Document." (The message "scanning" appeared and then the MS Word document I selected appeared as an MSWord doc in the project folder.)
3. Once all editing was finalized, I right-clicked on the MSWord doc in the Project Manager and selected "Update."
There was no Conversion Settings screen. The MSWord doc now appeared as a single HTML topic in Project Manager.

Linking word documents and auto-updating TOCs?

Hi, all!
I know InDesign a bit, but am about to embark on a project that I could use some help on. Im compiling all the different writing Ive done in the past four years into a little ebook. There are about 50 different essays/articles, each under four categories in the table of contents. Many need editing, and the ebook will require lots of moving things around and editing.
So, is it possible to link Word documents like as you can do with images? I would like to have InDesign link to all the different word documents that comprise different essays, etc, so I can edit individual essays from Word and have them auto-update within InDesign. Also, is there a similar thing I can do with the table of contents, where it will automatically update the page number of a given entry when I rearrange it? These two things would save me much time!
Thank you!
Alec

As much as you think you want to auto-update the Word documents, you don't.
Yes, there is a way to link those Word files, but you will lose all formatting applied in ID each time you do update the linked files.
Why don't you just make those changes in InDesign?
Next, yes, you can create a TOC that will update page numbers automatically when the document(s) change.
That is no problem.

How can I have a topic name different than the filename of a linked Word document?

I've encountered multiple issues with linking to Word files ...here's another one: If a Word document is entitled Feature_ABC, then upon generating the HTM after linking it, the HTM's filename and topic name are both Feature_ABC. As underscores are ugly in topic names and features can be renamed, I would hope that I could rename the topic to be different than the filename.
The Help documentation suggests this is possible by editing the Topic Name Pattern in the Word Conversion Settings dialog of Project Settings. However, reagardless of the Pattern entered, every time I generate or update from the context menu of a linked Word document the topic name remains the same as the filename.
Because the topic name is shown in the Search panel and browser tabs, it will be a little ugly and may even be confusing. It is possible to edit the HTML directly, but then the HTML is overwritten each time the Word documents are update and the great advantage of using linked documents is lost.
Is there a way to solve this problem?
Thanks in advance for any help you might be able to provide.

Thank you for your quick reply - just checked Multifox out.
It seems it still forces me to open a new window, while preventing the need for a new profile.
Why isn't it in the addons.mozilla.org ? Looks dangerous ...

RH9 - Can not create ANY links in linked Word documents ;-(

Ok, this does not make sense:
- From RH9, create a fresh empty project
- Create two word files "Topic1.docx" and "Topic2.docx"
- Put "Link Here" in each document
- Save the documents
- From Project Manager, Project Files, link both documents, generate, update all, etc.
- Now create hyperlinks in each topic, pointing to the other topic using default topic editor in RH9
- Save All and Generate the WebHelp project and test the links are there and work.
- Now open and edit both word documents in word. Add some text to each and save
- In RH9 Project Manager, Project files, Update All and open the topics in RH9 default editor
Walla, the full text is there, the LINKS are gone. Actually, I understand that this is how it works, but the BIG problem is that links to bookmarks, other topics, links to outside resources created in RH9 Default Editor cannot be preserved when the related/linked document is edited in Word. AND, you cannot create ANY of these links in the Word documents. So, you have a help system that has really nice update features when an author makes a change to a document, but NO LINKS. Updating a linked document will DELETE ANY changes made within the RH9 Default Editor.
Does this make any sense? Has my brain fallen down? Is there another workflow option?
Thanks for any help
Lyle
Hummmmm, NO POPUPs, mini TOCs or See Also Keywords, Link Controls, etc. etc. etc.

I have been observing this thread and wanted to just chip in to remove some misnomers,
1. If you create any hyperlink from any MS Word document (say Doc1) to another MS Word document (say Doc2) and you import the original document (Doc1) then it brings its reference (that is the word document Doc2) as baggage in the RoboHelp project and the hyperlink is not created to the html file generated for the word document Doc2 (linked or imported seprately).
thus if you click the hyperlink in RoboHelp it should open the word document Doc 2 (that was brought into the project as baggage)
2. If word "conversion setting" alone are modified (like the settings “convert references to hyperlinks”) then at times the mapping fails to work, in such scenarios just go to the conversion settings dialog of FrameMaker and modify multiple “other settings” (it won’t impact your word conversion mapping.) Now any conversion settings applied for word will work.
Hence the “convert references to hyperlinks” is working but you need to update any FrameMaker conversion settings to get it working
@ Lyle – as now the flow must be clearer so I would give you a suggestion to merge all the word documents that you want to work with and use cross-references to places you want to have hyperlinks and use the option to “convert references to hyperlinks” in RoboHelp.and keep all the authoring in word document so that nothing is lost on update.
NB – There is a method to create intra document cross references in MS Word
In FrameMaker the concept of book gives it a sense of collection and thus cross references across FM documents inside a book are converted easily but in Word there is no way to group word documents and thus it is not possible to convert any spatial hyperlinks from one document to another.
Hope this helps
Ashish

Can I apply one .css stylesheet to all of my linked word documents inside my RoboHelp8 HTML project?

Hello all,
I am on my fourthRoboHelp8 HTML project, after the other three crashed. I am a technical writer constructing my companies Policy and Procedures Guide. I am only 142 (word documents) and 9 (RoboHelp topics) into my project and there will be plenty more to come. I recently took Kevin Siegel's RoboHelp8 class where I determined that it would be best if I link all of my word documents inside of the Project Manager becuase I will be constantly updating these documents. I've searched around the Adobe Forums, talked to Kevin, and talked to my IT Department, but I cannot seem to find an answer for my problem.
I have linked all of 142 word documents inside of the Project Manager, and all 142 word documents have their own .css stylesheet. I have assigned the default.css stylesheet (which I have assigned all of the proper formatting to headings 1-4 to match headings 1-4 inside of my Microsoft Word 2007 documents) under Project Settings under the Import tab. I also assigned this default.css stylesheet under WebHelp Pro. My understanding with applying the default.css stylesheet to these two places is that all of my word documents and topics should have this stylesheet applied to them.
However, when I look at each individual linked word document the default stylesheet has not been assigned and the word document is still being dictated by its own stylesheet i.e. Credit.css. On my third project, before it crashed, I manually went through all 142 word documents in the Project Manager and assigned the default.css stylesheet to them. I did this by right clicking on the topic, under Appearance, I changed the stylesheet i.e. Credit.css to default.css and clicked apply. I was immediately prompted with the two options: "Preserve modifications to this file" or "Don't show me this message again." I tried both options. The first applied the default.css stylesheet and removed the Credit.css stylesheet, but when I made a change inside of my word document and updated it inside of the Project Manager none of my changes appeared. The second did not apply the default.css stylesheet and kept my Credit.css stylesheet applied to my word document. When I made a change inside of my word document and updated it inside of the Project Manager the change appeared.
I talked about this to Kevin and he said that the individual stylesheet applied to each linked word document did not mean anything, essentially that by making the default.css stylesheet the dominant stylesheet under Project Settings under Import that the stylesheet would be applied to all of my linked word documents/topics. He also suggested that I make a change to the stylesheet like change the color of Heading 1 and link a new word document to see if it applied the changes. I tried doing this inside of my third project, but nothing changed.
I would like to know if I can assign one stylesheet to all of my linked word documents before I get too far into the fourth project and have that project crash on me too. One of RoboHelp's appealing features is to apply one stylesheet to multiple topics, or in my case 142 word documents and 9 topics. I hope that I can apply one stylesheet to all of these linked word documents because having 142 individual stylesheets is unmanageable.
Any help or suggestions would be greatly appreciated.
Thank you,
Roxxanne

When a word document is imported into RoboHelp project, RoboHelp generates a separate stylesheet for each word document as each word document may have its own formatting styles. In a generic scenario, word documents may be brought from different sources and may have different styling. Hence, RoboHelp allows users to preserve different styling through sepearate stylesheets.
However, for a different scenario like yours, RoboHelp allows users to override all the CSS and apply a single CSS to all the topics at the generation of output. As you have already mentioned that you have applied default.css in the WebHelp Pro SSL dialog, that should suffice and should meet your requirement of applying a single CSS to all the topics. You can verify the same at your end by linking few word files and generating the output with a single CSS applied in the SSL settings.
Mayank

How to use url to open report and refresh report's data,but the report's toolbar haven't "refresh data" button

Post Author: madbird
CA Forum: WebIntelligence Reporting
HI,
scenario is
I hope use url to open the report,and refresh the report data,but I didn't the user use the "refresh data" button to refresh the report's data.How to do that?
regards

Post Author: madbird
CA Forum: WebIntelligence Reporting
Thank you for your attention, amr_foci .
I created a Web Intelligence report,there will be more than 30 companies use.The company only allowed to see the Company Data. I want to use the url of the way, from my company in the development of the system to open report, and refresh reported Table data.but do not want users to use the toolbar of "data refresh" button to refresh the data .
Now the question of identity authentication system, as well as statements by url open the question of Has been resolved, but it can not shield statements through the pages of "data refresh" button.
In addition, I now used by the business object XI system is posted on the JAVA environment.
Regards,

HT1199 my Word document is locked and the small colored disk keeps spinning

Hi
I have been working on a Word document all day and my last entry was a copy from a web site.
First my computer locked up completly and then I received an error message from Microsoft. I responed by sending the message to Microsoft, however no corrections yet.
What should I do to fix this document?
Thanks
[email protected]

right click the file > get info
click on the padlock bottom right and enter password
unclick Locked in the general area at the top

Linked Word doc with headings and the TOC

I'm relatively new to RoboHelp, so bear with me.
I'm linking in a Word document that is being maintained by others. The document uses Heading 1 styles for auto-numbered chapters, thus:
1 Some topic
lorem ipsum, etc
2 Some other topic
lorem ipsum, etc
To get the 2 chapters into my TOC I create a book from the page and configure my SSL to use that TOC. So far, so good - the TOC appears as I desire. WIthin the document, however (I'm generating PDF) I get both the book name and the heading that is embedded in the text, thus:
1 Some topic
1 Some topic
lorem ipsum, etc
I'm just not seeing how I'm supposed to set this up so that I can avoid the duplicates, given that I really want to stay linked to the original word document rather than just doing a one-time import and then manually editing the resulting html file.
I'm using v9 on Windows 7.
Thanks

Hi there
So let me get this straight. You have a Word document. You suck it into RoboHelp to create HTML. Then you create a completely different Word document using RoboHelp that is then used to create a PDF.
Why not simply create the PDF from the original Word document? Seems more straightforward to me.
Your present workflow (using an analogy) is like this: You are baking a cake. You take the flour and eggs and milk and blend them and bake the cake. Then you take that baked cake and break it up to try and get flour and eggs and milk back out of it and you dislike the fact there are all these crumbs to deal with!
Cheers... Rick
Helpful and Handy Links
RoboHelp Wish Form/Bug Reporting Form
Begin learning RoboHelp HTML 7, 8 or 9 within the day!
Adobe Certified RoboHelp HTML Training
SorcerStone Blog
RoboHelp eBooks

Link DMS Document to Report

Hello I created a PDF documentation for a report and
want to link it with a SAP report (called by transaction SA38)
I created a DMS document by transaction CV01N
created document links to report, transaction and
developement object R3TR/PROG/<report name>
and also transaction R3TR/TRAN/<transaction>
I released the document (status).
But I do not know how to make this documentation
available from selection screen of report.
Can anybody help me with this task?
Thank you
Matthias
[other Keywords: CV02N CV03N]

Hi Matthias
Whenever you create a DIR for Example with parameters
Docuemnt Number - 100005
Document Type - DRW
Part - 000
Version - 00
You can Link this DIR with Standard SAP Object such as Material Master ( MARA ) , Vendor Master ( LFA1 ) , Customer ( KNA1) in DC10 ( Define Document Types > Define Object Links ).
In this Standard SAP Object are available that can be linked to Document Type. If the Object you desire to link to SAP DMS DIR is not available the you will have to do ABAP Developement to link your desired object to DIR in SAP DMS.
Check this Link
http://help.sap.com/saphelp_erp60_sp/helpdata/en/b2/c043a66fab11d1949500a0c92f024a/content.htm
Check your Object which you want to link to SAP DMS. if not the Follow the procedure given in link.
Hope this information is usefull to you.
With Regards
Mangesh Pande

Hyperlinks in linked Word documents don't work

Hello All,
I'm having a problem with hyperlinks and I'm hoping you can help me. I have a RoboHelp HTML 8 project built out of Word 2007 linked files. There's a dozen Word files right now, but I'm hoping to scale up the project eventually. Each file is a topic in the CHM.
I have two problems when I generate the CHM:
1. Links to anchors within the same Word document generate extra subtopic files. Each extra topic begins at the anchor point. The links work, but I'd like to avoid having extra topics cluttering the TOC.
2. Links to anchors in other Word documents don't work at all. When I examine the HTML in Robohelp, I can see that RoboHelp has generated an empty link. When I link to a Word document without specifying an anchor point, the link in the CHM is to the document itself and not the topic, which is useless for my purposes.
For example, the generated HTML for each of these types of links looks like this:
<p>Link test: <a href="#_Using_Styles">Later in the same topic.</a></p> <== This one works, but generates an extra subtopic
<p>Link test: <a href="" target="_self">To another topic.</a></p> <== This one doesn't work at all.
Before you ask, yes, I have checked the "Convert References to Hyperlinks" box in the RoboHelp Word conversion settings. According to Adobe documentation, that's all I need to do... So what am I doing wrong?
Thank you in advance for any suggestions,
Susie

I have an update: Adobe got back to me and confirmed that the inter-document/inter-topic link issue is an actual RH
bug. I'll check back in here when I have more news.

Saving MS Word document in HTML and importing

The Word doc is over 4MB with linked TOC, text, and text
boxes filled with text from mainframe applications. The text boxes
are difficult to control - non-symetrical and, in some instances,
overlapping. The text boxes are Fireworks gifs housed in a separate
folder (Assets, if you will) and there's about 390 of these gifs.
Would it be better to replace the Word text boxes with
Fireworks gifs? The problem I encountered with that is, on the Word
document in the web site, the gifs are not as clear as the text
boxes-kind of fuzzy.
Is there a better way to place such a large document into the
site rather than using MS Word and saving it as HTML?
I appreciate any helpful suggestions on better control of the
gifs and the Word document or any other suggestions?
Inliten

You can kill off all history and save a "final" copy in Word.
That is
recommended practice before you publish to the web anyway.
Though given the
description of the Word doc in question I'd second Darrel's
suggestion to
use a PDF.
Cheryl D Wise
"Malcolm N_" <[email protected]> wrote in message
news:[email protected]..
> On Mon, 31 Dec 2007 21:27:36 +0000 (UTC), "inliten"
> <[email protected]> wrote:
>
>>The Word doc is over 4MB with linked TOC, text, and
text boxes filled with
>>text
>>from mainframe applications. The text boxes are
difficult to control -
>>non-symetrical and, in some instances, overlapping.
The text boxes are
>>Fireworks gifs housed in a separate folder (Assets,
if you will) and
>>there's
>>about 390 of these gifs.
>> Would it be better to replace the Word text boxes
with Fireworks gifs?
>> The
>>problem I encountered with that is, on the Word
document in the web site,
>>the
>>gifs are not as clear as the text boxes-kind of
fuzzy.
>> Is there a better way to place such a large document
into the site rather
>> than
>>using MS Word and saving it as HTML?
>> I appreciate any helpful suggestions on better
control of the gifs and
>> the
>>Word document or any other suggestions?
>>
>> Inliten
>>
>>
>
> AS Darrel said - use PDF. There are a lot of utilities
that can
> produce a pdf from a Word document.
>
> But my favoured appoach is to first import the Word
document into
> OpenOffice
http://www.openoffice.org/ -
the free Open source
> programme.
>
> This often reduced the "Word" document to a
significantly smaller size
> - as it does not ( like Word does ) save edits,
deletions etc .
>
> Then OpenOffice has a built in pdf generator.
>
> HTH
> Malcolm
> --
>
> ~Malcolm N....
> ~

RH11 "messes up" hyperlinks set in a linked word document

Hello Adobe Community,
I am having some troubles with RH11, importing Word-Docs and generating html code. The problem is the following:
There is a word document "text1.docx" with some hyperlinks in it, which navigate to a certain html file in the RH output. Let me be a bit more precise:
-I have two word documents: text1.docx (containing hyperlinks) and text2.docx (content unimportant)
-Now I am importing both docx-files to RH but to different working folders so they appear in different folders in the RH output:
create folder "folder1" in RH and import text1.docx into folder1
create folder "folder2" in RH and import text2.docx into folder2
-Now I am generating the output and the structure is the following:
... !SSL! --> Output --> folder1 --> text1.htm
                            --> folder2 --> text2.htm
                            --> index.htm
                            --> other files
Because I know what the output structure will look like I set a hyperlink in "text1.docx" which navigates to the "text2.htm" file. The hyperlink looks like this: "../folder2/text2.htm"
Somehow in the process RH "messes up" this link and replaces the relative part of the path with its temporary working directory. So after the process the link is not "../folder2/text2.htm" but "//file:/c:/Users/User1/AppData/Local/Temp/folder2/text2.htm". I think it is obvious that this link will not work. How do I manage it to tell RH not to change any part of the hyperlinks and just copy-paste it into the html file.
I do not want to be rude, but I do not want to read anything about my approach and that it is not best practice etc.. Because we have approx. 500 documents with many hyperlinks of this type it is neither an option change the links within the word documents nor to manually edit them in RH.
The past years we used a workaround with GREP to replace the wrong links with correct ones, but a solution within RH would be more comfortable.
I hope you can help me :-)
Best regards from Germany

The problem is that Rh accepts what it is given by Word. Part of the import process is to first let Word convert the file to HTML format and Rh has to let Word do that. Word writes the link in the format you see.
Add in that when you import document 1, there is no document 2 to give Rh a chance.
Maybe someone at Adobe can figure out a solution as you are not the first person to flag this issue. Add your voice the chorus. Please follow this link.
http://www.Adobe.com/cfusion/mmform/index.cfm?name=wishform&product=38
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Text-only Pop-ups with linked Word docs in RH8 and links in general

Procedures have been written in Word with several words to have pop-up definitions. The Word-styles have been set up in my RH8 project. I plan on linking the Word docs instead of importing them.
What are the impacts to the pop-ups and links when the original Word document gets modified down the road. Do these all need to be set up again?
Am I better off performing an import or will linking be acceptable? I have not tried to create the pop-ups or links at this point.
Additionally, we already called out related procedures at the bottom of our procedure (they are not linked-would do that in RH). Should I remove these in the Word document and perform the drop and drag function in RH8 to add the related documents?

A pop-up menu can be associated only with timelines not with playlists.

Add new line in ALV report and Refresh button

How to add a new line in a ALV report?
How to add a refresh button in a report?

Hi,
First of all u have to Create ur own PF-status and Assign Fcode e.g 'INSERTROW'.
So, whenevr you will click Insertrow button it will be triggered in your User Command and then just Append the blank line in your Final Internal Table.
And Refresh Icon will be there by default...
To Trigger it You have to write rs_selfield-refresh = 'X'
You can also follow the below link...
Try it.
Link:[http://wiki.sdn.sap.com/wiki/display/ABAP/ALVeasytutorial].
Regards
Arbind

Linking word document to report and refreshing

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