Lock Box file format

Hi All,
I need help on lock box upload file format.I created a test file using bank layout & FLB* structure tables and put a test data for a customer.and tried to process it in FLB2 using pc upload but system didnt select the customer open items.
The file contains details for Record type 1,2,4,5,6,7,8,9.and I dont know what else need to do ,could anyone please provide any guidance on file format?.Thanks
100YPCCDESTINYPCCORIGIN1106221714
2YPCCDESTINYPCCORIGIN000000000040008000801
50010001234567110622YPCCDESTINYPCCORIGIN
6001001000012614407100001300091524660000055555
400100160195590023784
700100012345671106220010000126144
8000000123456711062200010000126144
9000000
thats the file I created but not working.
Regards
Shaun

Hi,
Please refer this links:
how to create Lockbox test file?
http://wiki.sdn.sap.com/wiki/display/ERPFI/ConceptofLockbox
Regards,
Pramitha.

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Lock box file name

Hello Gurus,
Can someone please tell me the file name for lock box that end user retrieves. Not the file format, like BAI or BAI2, but the actual file name that end user retrieve to update their record. Please accept my thanks in advance.
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hi,
You can use any name.in general you will download files from bank with date(if it is today 10/13/08).
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Lock Box File issue

I in the process of trying to test the lockbox upload and I was hoping someone could help me on this file issue.
the bank is providing the file as below for the "6" and the "4" record
620000100000480351220002470375406600000000014936CONCISYS INCORPORATE20111026
42000016019                     901293890        0000048035
my issue is I cannot get SAP to match the invoice number becuase of the spaces.     If I remove the spaces from the fil SAP will l match the invoice and clear the invoice. The bank is giving me the file in a Fixed Length format.
I have also tried the file this way
620300100000455000759116030755701208000000279048SIGNICAST           20120117
4203001601900000018000606470000045500
sap does not like the extra "0" in the fields.
I am indicating the file is a BAI2.
Any insight would help.

Hi,
If your file is in BAI2, this is the format, For Record type 6 :
Here for example the Check total amount is 15670.89
Data Type     Length     Description
NUMC     1     Record Type for Lockbox     6
NUMC     3     Batch Number for Lockbox (Bundle Number)     001
NUMC     3     Batch Item Number for Lockbox     001
NUMC     10     Remittance Amount (Check total Amount) for Lockbox     0001567089
CHAR     9     Remitter Identifier 1: Transit Routing Number for Lockbox (Customer' bank transit routing number)     111000614
CHAR     10     Remitter Identifier 2: Account Number for Lockbox (customer bank account number)      0000000000
NUMC     9     Check Number     000014801
CHAR     35     Data Element Type CHAR Length 35     ENERFLEXENERGYSYSTEMINC
For above example the record type 6 should be:
600100100015670891110006140000000000000014801ENERFLEXENERGYSYSTEMINC
And for Record type 4:
For below mentioned example:
Invoice number is - 1800000001 (But total character space is 16, as this field is CHARACTER in nature so we will add 0's at the end)
Invoice amount - 15670.89
Deduction amount - 0
Data Type     Length     Description
NUMC     1     Record Type for Lockbox     4
NUMC     3     Batch Number for Lockbox (Bundle Number)     001
NUMC     3     Batch Item Number for Lockbox     001
NUMC     1     Type of Overflow(Recd Type 4 Still Belongs to a Recd Type 6)     6
NUMC     2     Sequence Number - Serial Number of Record Type 4     01
NUMC     1     End Indicator ('9' the Last Record of a Type 4 Series)     9
CHAR     16     Invoice number     1800000001000000
NUMC     10     Payment Amount     0001567089
NUMC     10     Deduction amount     0000000000
CHAR     3     External Reason Code for Payment Differences     000
CHAR     30     30 Characters
The record 4 should be:
40010016019180000000100000000015670890000000000000
Assuming that its a first and last record in 4, that means 1 invoice and 1 check only.
Sometimes instead of using zeros bank uses space, the choice can be yours. You can tell the bank that you want zeros instead of space. I am also working on Lockbox and already did several testing by creating mock files. Create your own mock files and see how your system is responding. Then ask bank to follow the same.
For rest of the records like RT 1, 2, 5, 7, 8, 9, you will get the standard BAI2 format from SE12 - Database - FLB01, FLB02, FLB05, FLB26, FLB24, FLB07, FLB08, FLB09. Create some FI invoices in B70 and create your mock files using the standard BAI2 format. upload the file using FLB2 and test it. Test with different scenarios like within tolerance, w/o tolerance, with reason code etc
Thanks
Meha

Lock Box - item not getting cleared

Hi,
I m testing the lockbox process with the lock box file available online.
I could be able to import the file and document got created. But i have some doubts, please try to reply for the same.
1) payment advice got generated but the customer open item is still not cleared? do we need to process that further? the check status is applied and G/L document got posted.
2) I think we can also process lock box posting through Idoc, what is the process flow? would you pease eloberate on this IDOC process for lockbox.
3) I am not able to understand the posting done (without clearing the customer open item). Both debit and credit posted to a bank account. would you please eloberate the posting done while lockbox processing?
Please let me know if more information required.
Regards,

Hi,
If you are able to load the lockbox file then customer items shall be cleared. Please check the posting rule config and clearing accounts maintained for lockbox.
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Sachin

Lock box reason codes

Dear gurus
please advise as how we can uses reason codes with lock box file processing.
We want to write off each individual invoice on customer open item if it is paid +/-60$.
Can we use reason codes with lock box automatic processing, so that these +/-60$ writeoff's go to a particulat GL acct.
Many thanks in advance.
MSJ

Yes you can.
Customer and User tolerance limits, payment advice tolerance limits and reason codes
When an incoming cash payment does not exactly pay the referenced open item(s), then the system will not be able to perform clearing without creating residual items back on the account - except when you establish tolerance limits to allow posting with a write-off of acceptable payment difference amounts.
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Lock Box configuration and Lock box process

Hi
I immediately need detailed lock box configuration settings and do the process in easy access and also need the seetings for BAI format, which is part of lock box configuration.
I will highly appreciate, if you immediately respond for the above.
Thanks & Regards,
Radhakrishna

HI,
To have Lock Box Customizing in the system you need to defien the following
FA-Bank Accounting-Business Transaction-Payment Transaction-Lock Box
Define Control Parameters for BAI format as
Doc Length : 10
No of Doc nu in type 6 : 3
No of Doc nu in type 4 : 6
GL Account posting : x
Incoming customer payments : x
GL account posting type : 1
Enter all the details and save the BAI format
Define Posting Date as
Destination : 1000123456
Origin : 0011000390
Company Code : ABCD
House Bank : HSBC
Account ID: HSBCA
Bank GL account: Deposit bank A/c
Bank Clearing A/C : Clearing Account
Bank Posting Doc type : SA
Cus Posting Doc Type : DZ
Posting Key Dr : 40
Posting Key Cr : 50
Posting Key credit Cust : 15
Posting Key DR cust : 06
And save the posting date
And in Customer master Payment Transaction Tab create Customer Bank details with bank key and Bank Account.
then create a text file as show below
100100012345600110003900712110100
210001234560011000390
5086001007250407121110001234560011000390
60860020000150000 044115126189175247210 11000206
408600360171800000003 0000150000000000000000 testtesttesttest
7086007007250407121100100001500000
80860080072504071211000100001500009 015000 015000
9000001
If any confusion in text file give ur mail id i will send you the file with explanation.
Regards
Balaji

Lock box post process

Hi,
Can anybody please let me know what is the error comes at the time of processing the Bank File?
and can please let me know what would be happened if we getting the less amount then the invoice amount. what kind of error the system will pass?
It's really very urgent.
THanks,

HI,
To have Lock Box Customizing in the system you need to defien the following
FA-Bank Accounting-Business Transaction-Payment Transaction-Lock Box
Define Control Parameters for BAI format as
Doc Length : 10
No of Doc nu in type 6 : 3
No of Doc nu in type 4 : 6
GL Account posting : x
Incoming customer payments : x
GL account posting type : 1
Enter all the details and save the BAI format
Define Posting Date as
Destination : 1000123456
Origin : 0011000390
Company Code : ABCD
House Bank : HSBC
Account ID: HSBCA
Bank GL account: Deposit bank A/c
Bank Clearing A/C : Clearing Account
Bank Posting Doc type : SA
Cus Posting Doc Type : DZ
Posting Key Dr : 40
Posting Key Cr : 50
Posting Key credit Cust : 15
Posting Key DR cust : 06
And save the posting date
And in Customer master Payment Transaction Tab create Customer Bank details with bank key and Bank Account.
then create a text file as show below
100100012345600110003900712110100
210001234560011000390
5086001007250407121110001234560011000390
60860020000150000 044115126189175247210 11000206
408600360171800000003 0000150000000000000000 testtesttesttest
7086007007250407121100100001500000
80860080072504071211000100001500009 015000 015000
9000001
If any confusion in text file give ur mail id i will send you the file with explanation.
Regards
Balaji

O365 firstrun suppression policy settings do not suppress file formats chooser when installed on EU locale computers

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the particular policy I am interested in is the "default file format" found in the GPO under the save option for word, excel and powerpoint. under office 2010 this policy applies correctly and does not display the "choose a file format"
dialog box when those programs start, this is the behaviour I am looking for. I then installed Office 2013 and implemented the exact same group policy, the default file format dialog box does not appear. however, when I install Office 365 (2013 edition) the
dialog box does display. it appears that some other policies do apply correctly to the office 365 product but the default files format policy does not, office 365 is ignoring this policy setting.... hence why I believe this is a bug. according to the Microsoft
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Steve

ok, then to (possibly) help you, this is what I did in my initial testing to help prevent the running of some of those apps... up to you if you chose to implement this but it did seem to work for me in my test environment
Create a GPO which uses User GPP and Computer start up scripts. The GPP will remove the shortcuts and the start up scripts will install an ACT Database with AppHelp messages. These AppHelp messages
will disallow the application to run passing it off as a "compatibility" issue, and that's assuming the user can get to the exe file after the shortcut has gone.
Create a GPP Folder Options – File Type which re-associates the extensions for the blocked app with another application or removes the extension.
http://technet.microsoft.com/en-us/library/hh825139.aspx
http://technet.microsoft.com/en-us/library/cc749586(v=ws.10).aspx
http://technet.microsoft.com/en-us/library/cc749169(v=ws.10).aspx
any or all of those steps could form a solution as far as i can tell. I know this appears a pretty botch job but its the best I can think of, you could use app locker policies but personally I have never been a fan of implementing such restrictions (perhaps
it comes from the days where software restriction and hash rules and such seemed a pain in the wassit).
I don't mean to appear greedy when asking for help, but you have an even bigger rollout than Don has at the moment with O365, we both have a joint scenario which I wonder if you had come across and know the answer to, even though I've marked this as answered
it is the best we have at the moment but not 100% conclusive, would you have anything to add to it? the thread is located at
http://social.technet.microsoft.com/Forums/en-US/officesetupdeploy/thread/6a3b4fd6-1ad3-40a7-8b9e-e9cf815e115b
Many thanks
Steve

Lock Box file format

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