Lockbox - clearing SAP documents issue

Hello all,
Me along with our functional consultant are trying to figure out a lockbox document clearing issue and hope you could through some suggestions in. We are using FLB2 to clear SAP documents by using different search rules for invoice numbers on FLB2. Right now we have 5 different kinds of search rules based on document number (BELNR) and reference document number (XBLNR). We are able to clear the documents successfully if we have either document or reference documnet numbers in our input file using one of these 5 search rules. But now we would like to clear the documents also based on document assignment number (ZUONR). We tried few assignment numbers in the input file with all 5 search rules but FLB2 is not clearing any SAP documents. We are not sure if we need to have a new search rule specific to clearing the documents based on assignment numbers or how to create more search rules. Could you please suggest us if you have any thoughts on this?
Thanks,

Anyone with any suggestions? Please let me know. Thanks.

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Lockbox - SAP document clearing issue

Hello all,
Me along with our functional consultant are trying to figure out a lockbox document clearing issue and hope you could through some suggestions in. We are using FLB2 to clear SAP documents by using different search rules for invoice numbers on FLB2. Right now we have 5 different kinds of search rules based on document number (BELNR) and reference document number (XBLNR). We are able to clear the documents successfully if we have either document or reference documnet numbers in our input file using one of these 5 search rules. But now we would like to clear the documents also based on document assignment number (ZUONR). We tried few assignment numbers in the input file with all 5 search rules but FLB2 is not clearing any SAP documents. We are not sure if we need to have a new search rule specific to clearing the documents based on assignment numbers or how to create more search rules. Could you please suggest us if you have any thoughts on this?
Thanks,

Change AVIP-SFELD as ZUONR (for assignment number) and then put actual value you received in lockbox file in field AVIP-ZUONR. That way, payment advice is created for this check with value in assigment field and program will look for matching value in AR in assignment field.
Also usually if customer is not found based on MICR number or based on match found using Doc# or Ref#, system will update AVIK / AVIP-KONTO as "*", so you need to search for customer number also and update it here.
Hope this helps.

We have only GL SAP document number. how to find Vendor clearing document by these GL Document number please suggest and suggest Tcode.

We have only GL SAP document number. how to find Vendor clearing document by these GL Document number please suggest and suggest Tcode.

Hi Mahesh,
To display a document, proceed as follows:
Tcode : FBL1N (Vendor Line Item Display)
1-Select option's.
2- List
Regard's.
Cem Ates

Clear FI documents manually

Dear All
could someone explain me why we are facing this problem:
When we reverse a vendor invoice using transaction mr8m, the system does not automatically clear the FI document, indeed in the greeen message is wrote:
"Document canceled under number 1800000646. Clear FI documents manually (Accountng Documnt: 515000002 )
Message no. M8699
Diagnosis
The invoice was successfully cancelled. However, the FI follow-on
documents will not be balanced automatically at the moment."
In our previous version it was different, the system automatically clear the FI document.
There is some SAP note that we nee to install or remove in order to solve this issue.
Regards
marco

Hi,
There are few possibilities,
1 ) Check whether that invoice is already paid.
2 ) Check If it is GR based invoice.
In case 1) If the invoice is alredy paid then reverse that also.
In case 2) Reverse the GR also.
Thanks
Kalyan

Error while clearing a document.

Dear All,
When I try clear from account 2370500 items, which will generate exchange rate differences, I get the following message: Ex.rate diff.accts are incomplete for account 0002370500 currency EUR. The other items can be cleared. Please complete the account 2570900.
The GL account 2370500 is an Accrued expenses / Other, short-term, external account.
I've already maintained the OBA1 and OB09 settings for this account, But still I'm getting the error while clearing the account.
Is it possible through some Valuation reversal in F.05? If yes, Please let me know the detailed procedure for reversal of the document.
Please help me out in this issue.
Thanks a lot in advance!!

Hi,
I got that field in master data, but I've faced lot of issues as exactly same now,After maintaining the OBA1 settings I always able to post. Do you think maintaing the necessary settings in the master data relating to the exchange rate key I'll be able to clear the documents b'coz previously I've not maintained these kind of settings you're talking about.
Could you please tell me how it'll affect to my problem after maintainong the necessary settings there?

Unable to cancel Billing due to cleared accounting document for Free Goods

Hi,
I have a case as described below:
I.                    SALES ORDER CREATION
Transaction VA01 à Sales order is created for the following details:
1.       Material Normal (TAN) : 100 CAR
2.       Free Goods (TANN) : 10 CAR
II.                  Subsequent processing of sales order
a.       Delivery(1) and Billing (1) creation for the SO with the following details :
Material Normal (TAN) : 100 CAR
Free Goods (TANN) : 5 CAR
Status of accounting document after releasing billing document to Accounting: Not cleared
                Accounting Journal:
                A/R                                                                     xxxx
                Sales discount                                                     xxxx
                                General Domestic Sales                                        xxxx
                                VAT u2013 Out(TAX)                                                    xxxx
b.      Delivery (2) and Billing (2) is then being made for the leftover item of the Sales Order:
Free Goods (TANN) = 5 CAR
Status of Accounting document after releasing billing document to Accounting: CLEARED
Accounting Journal
Dr. Sales Discount                                        xxxx
                        Cr. General Domestic Sales                  xxxx
III.                Reversal of Billing (2) needs to be done
Activities conducted:
a.       Go to VF11 and enter Billing (2) document number
b.      Execute!
System response:
Error Log:
1)      Data inconsistency during processing of document xxxxxxx
2)      The Billing Document xxxxxxx is already cleared
From the error found, we tried to reverse the cleared accounting document by using t-code FBRA:
System response:
Document xxxxxx IS NOT a clearing document
Question:
We have to reverse the clearing document first in order to cancel the related billing document but we keep finding this error, do Anyone have any advice to solve this issue?
We have simulated similar transaction in IDES and no problem is found, is there any specific setting in customizing that can allow cancellation of billing document regardless of its accounting document status (Cleared or Not Cleared) ?
Thanks in Advance,
Indro

Thanks a lot for the reply,
It answers my question, I found the copying requirement using routine 029 was defined in the cancellation document section of the Billing type to be cancelled
After removing, the billing document can be cancelled
Thanks,
Indro

Clearing financial documents with IDOC

Hi,
I receive invoices and clearing information from an external system.
The invoices I process in SAP with ACC_BILLING.
After a period I receive information from the external system that the invoice has been cleared. Now I have to clear this document also in SAP. I first tried to use ACC_BILLING again. But this doesn't work (i think). Now I try to use FIDCC2. The document is posted, but there is no clearing of the first document.
Any suggestions where to look?
Ron

Run SAPF124

HELP! Random errors creating SAP documents via Add-On.

Hi,
We have a very odd situation. Our add-on has been running for 4 years. During this time, we've made several enhancements. In the last couple of weeks, users are getting random errors during the code that posts SAP documents. The error doesn't occur creating the same documents everytime but the error message is always the same. I cannot get the add-on to crash in the development environment. Furthermore, once a crash occurs, the users can immediately try again and the document will then be created successfully so it's baffling. We thought we'd tracked it down to the fact that when restarting a users Windows session, we were retaining the user profile files that SAP creates to store the SQL Server settings. We found that the problem went away once we started deleting these files upon logout, but, the problem just got less frequent, it didn't completely go away. Here is the error information:
Error: The server threw an exception. (Exception from HRESULT: 0x80010105 (RPC_E_SERVERFAULT))
Source: Interop.SAPbobsCOM
Stack Trace: at SAPbobsCOM.FieldClass.set_Value(Object pVal)
I should say we've also uninstalled and reinstalled the DI API but that didn't help either. We are running SAP 2007A SP01 P05 with users logging into Windows Server 2003 via Citrix. Also note, this error is only occuring with documents being created through the add-on, no crashes occur creating documents direclty through SAP front end.
Thanks very much,
David

Hello David.
I have the exatly the same situation at Customer, only in 2007A version.
The Addon has been developed for 6.5 and was running perfect in last 4 years. After upgrade, the users got the random messages. and the user try it again can sucessfully post the documents. Only at this company.
There is no citrix, and virtual server, onyl W2003 (32bit:) behind a firewall. (MS SQL 2005 SP2)
In my sample, and your error message is the common: YOu got the message when you are using User Defined Field in marketing documents.
I have found a note about change "coding" of update of User Defined Fields, it was not helped.
Note number: 1235603
Major change:
+
This issue results from using the following code:
SAPbobsCOM.Field f = oPOrders.Lines.UserFields.Fields.Item("U_test")
Instead of the above syntax, you should use the following:
SAPbobsCOM.ProductionOrders_Lines f1 = oPOrders.Lines
SAPbobsCOM.Field f = f1.UserFields.Fields.Item("U_test")
Using the suggested syntax lets you perform the operation correctly. The issue does not happen with a regular connection.
+
In Small DB-s i was unbale to reproduce this issue, but in that specific customer (>40GB) i always trouble with this.
My experience,
- that i have created some custom indexes over marketing documents, and the error message was not appears in frequently.
- changed 32 SQL Server Memory Allocation to EWA, the error message was not appears in frequently.
I think this is an SQL server issue.
I am intrested in the solution, SAP Support Center was unable to find any solution for this issue.
Regards,
János Nagy

Customer Account Statement Does not show SAP document number

Hello,
I want to have the SAP-document number on a customer-statement printed with report RFKORD11. I changed the used form now multiple times without success. If I enter the BSID-BELNR as an output parameter the system always gives me BSID-XBLNR what makes no sense to me!
If I look into the table the field is maintained correctly and I really have no idea why the system is always taking the XBLNR-content. If it output XBLNR I am getting the XBLNR-content but not the other way round...
Maybe it is a stupid problem but I have no idea why it works that way and I need the SAP-document number printed on the customer-statement. The other table RF140 does not offer me the document-number as a field.
Thanks in advance for all hints and solutions!
Regards,
Steffen

Hello Steffen,
It seems to be that the field XBLNR is blank.
This behaviour is of SAP standard design. It is the standard logic hard coded into the relevant program itself, see include RFKORI16 in SE38 for customer open items:
IF BSID-XBLNR IS INITIAL.
MOVE BSID-BELNR TO RF140-BELEGNUM.
ELSE.
MOVE BSID-XBLNR TO RF140-BELEGNUM.
ENDIF.
If you look at the description of the field RF140-BELEGNUM structure using transaction SE11 it is clearly mentioned that "Ref.Document Number, if available, otherwise Document Number".
The only other option you would have would be to consider a modification of the standard.
I hope it helped you
Best Regards,
Vanessa.

Can i make at vf02/vf03 billing document issue output from a select list

i have 2 output types YN30 an YN38 who are automaticly created ok
but when i want to output it sap doesnot show a choice for two types but instead
it shows onley the default from TVFK
by example at va02 you get a choice from all types that are created for this order
anyone can help me

i dont think you understand my problem
compare sales order output
with invoice output
in customizing the look identique
but in sap
va02 enter an order > menu sales document > issue output to
then a popup window is displayed with all documet type that are created for this order
you can select one > print or display
vf02 enter an invoice > menu billing document issue output to> print or display
and then there is nolist but onley the default document type
you can change that or search in all types defined in sap ( not in onley the types created for this invoice )
i need that the user can choose between the 2 types
we work in sap 4.6C

T-Code to view SAP Document no.

Dear,
Need a T-code to view SAP Document number created while SAP Stock Creation.
After creation through MB1C a number is generated & i need to know what is the process to get this Document Number.
Thanks in Advance.

hi,
You can check MSEG table to get numbers..
Or USe MB51 to get list of material document as per your selections on the initial screen...
Regards
Priyanka.P

Open PDF file in Acrobat reader rather than SAP Document viewer...

Hello everyone,
Whenever we attach a pdf file using Services for objects-->Store Business documents, an attachment list list is created and the file is archived in the repository.
If we double click on it, the pdf is opened in SAP Document viewer and not in Acrobat Reader unlike word document....
Can anyone tell me what configuration changes should be made and where so as to open pdf file in Acrobat?
Similarily what changes should be made so as to open Email files in Outlook?
Edited by: Suruchirazdan on Mar 31, 2011 8:33 AM

Which version of the Acrobat Reader do you use?
According to my experience with our desktop this might be a feature of ACROBAD READER X.
Kind regards
Herbert

How to clear reference document with residue created with Automatic payment

Dear All,
Here is my scenario: This is related to vendor payment.
F-47 Down Payment Request is created for amount Rs.1000.
F110 Down Payment paid Rs.1000
An invoice document type "KR" created with amount Rs.1250
Using F-44, the downpayment and invoice is cleared resulting into an accounting document with Rs250 out standing.
Now, if I try to run F110, the new document with amount 250, doesnt get picked up. I tried to give document num, doc type, still it is not working.
Also, the requirement is to clear it using F110 only.
Will appreciate any help.
Thnx.
Best regards,
Karan a

Hello,
Please check in FBL1N whether the document is showing in open item, if yes then check the payment method. I have tried the same scenario in my system its working fine.
If the document is not showing in open item then check the payment terms and change it accordingly or check the bill date and change it to come the document in the open item then run F110.
Hope this would help you to clear your document.
Thanks, Vijay Dikondwar

POSTING_INTERFACE_CLEARING - clear two documents

Hi,
I need to create a new program that should be able to clear two documents by comparing the ASSIGNMENT filed of the payment document (DZ) against the REFERENCE field of the installment invoice (II).
I can do this via batch input in FB05 (choosing open item -> Select Document Number in Radio Button -> Enter Account -> Click Process Open Items -> Enter Document Numbers -> Post).
However, I came across the FM POSTING_INTERFACE_CLEARING and tried to use it. Unfortunately, I was not successful in using this to clear the items that I need to clear.
Do you think I can use the said FM for clearing two open items to produce one clearing doc using the document number?
Can you please provide sample code if you have one?
Thank you very much in advance for your inputs.
Best regards.
Brando

Please be informed informed that the invoice and payment are already present in table BSID. I would just need to clear them in my custom program. Thanks.

11.4.0 How to CLEAR Recent Documents? Prior version had a delete option. Run 4.1.1 on a 64Gb Excite tablet. Thanks

I just updated my tablet to the new version. I find no options to clear/delete Recent Documents. Where do I find that option? Or do they self de-solve in time?
Thanks

This is Senko from earlier in the thread something went wrong somewhere and after a few attempts to retrieve a lost password and email to that aodbreader-android address (failed every time) I gave up and made a new account.
I use a large amount of manuals and pdfs in my work and will often open 10+ different ones a day. Previously I could regularly clear recent documents so I only had the ones I was using at the time in recent documents but I had the original I could reopen if needed.
With the removal of this feature recent documents is utterly useless as I have dozens of "recent" documents making it almost impossible to find one specific one as its easy to scroll past the one I want. However deleting the original is no use because I may well need it again a few days later so I'd be constantly deleting and reinstalling files. Compared to the previous convenience of just clearing recent documents so I only actually have the ones relevant to what I'm doing at the time in recents but being able to retrieve another if it turns out to be useful.
Currently I don't bother to use recents at all but will just open documents go to the relevant folder and open the one I want since I have 20+ files in my recents list and don't want to permaenntly delete any of them. This feature is one I would greatly appreciate being restored as it makes my work life much easier.

Lockbox - clearing SAP documents issue

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