Lockbox - transmission format

Why do we have to set the transmission format if we use our own control file to upload lockbox bank file.
Thanks
Ram
null

The lockbox interface table has a generic structure - not all fields are required, some are conditionally required, depending on other columns..Your transmission format enables AR validate the data entities that you specified.

Similar Messages

Lockbox Transmission Formats and Sample Data File

Hi All,
We are going to implement. For that we are going to use one of the standard transmission formats.
As per the oracle manuals we can use Convert (arconv.ctl) tranmission format for transferring payment information from other systems.However it does not containt the lockbox name and many other fields.
Please tell me whats the best standard format I can use and give me any sample data file formats if you have.
Regards,
MPH

Hi Thanks a lot for your reply,
Can you tell me if you have any data files created based on the BAI transmission format.
Thanks and Regards,
MPH

Lockbox Process, Configuration, Lockbox File format

Hi everybody,
I need a help on lockbox documents. Pls send.
Regards,
JC

hi
Lockbox is a process provided by a bank where the customer remits his payment to a PO Box at your bank, the bank deposits the check in your account and enters the remittance data from the customer. Then the bank sends the data to you electronically for you to import and apply in SAP-AR.
The structure that the bank uses is usually one of two formats. BAI will provide you the customer information and the check amount but no invoice remittance data. Usually cheaper and works well for a business where customers are paying only one invoice at a time.
BAI-2 offers remittance data but the bank charges more for the service because they have to enter more info.
Look at structures FLB** to see the transfer data.
When the bank sends the customer payment data you use Treasury function FLB2 to import and then process the payments. This process attempts to determine where to apply the payment and will post directly against an invoice, an account to a customer or if it can't even determine the customer it posts into a clearing account (configured) to be resolved.
Purpose
Lockbox is a service offered by American banks in which banks collect and process customer payments to reduce processing time. The system can handle both lockbox file formats offered by banks, namely, BAI and BAI2.
Process Flow
A company can create accounts called lockbox accounts at its bank (or banks) that act as payment collection accounts for customer payments. The company then informs their customers that all open item payments for their accounts must be submitted to one of the established bank lockbox accounts. The bank collects these payments along with the customers remittance information that indicates what open items the customer payments intend to clear. Data entry clerks at the bank manually enter the information into an electronic file for transmission to the company to which the lockbox account belongs. These files are typically transferred nightly to the various lockbox owners (companies). The files adhere to one of two standard banking industry transmission formats (BAI and BAI2), both of which are supported in the system.
BAI and BAI2 formats differ in their level of information detail. BAI does not separate out the incoming check line items by invoice subtotal reference. Conversely, BAI2 splits the check total into separate invoice references and associated payment amounts. As a result, your hit rate percentage of payment-invoice matching from each transmission is likely to be higher when using BAI2 rather than BAI formats.
for furthur notes
http://help.sap.com/erp2005_ehp_03/helpdata/EN/4e/888d24ccb811d3bffd0000e8a4a484/frameset.htm
http://help.sap.com/erp2005_ehp_03/helpdata/EN/57/f1fc3768b56d00e10000009b38f842/frameset.htm
http://help.sap.com/erp2005_ehp_03/helpdata/EN/7a/af0eba9ffa11d295d900a0c9426c73/frameset.htm
http://help.sap.com/search/search_overview.jsp
nagesh

How to set custom remittance transmission format program in AR(r12)

Hi
We are upgrading 11i to r12
In 11i We had a custom remittance transmission program defined and set for a particualr payment method of a receipt classa and remittance method.
The field to set remittance transmission program is no more available in r12,
when we are formatting a remittance batch
In 11i the "Automatic Remittances Creation Program" used to fire "custom remittence trasmission program" , "Print Remittances" which are remittence transmission program and remittance print program that are attched to the payment method.
In R12 The "Automatic Remittances Creation Program(API) is firing "Automatic Receipts/Remittances Execution Report" and "Print Remittances".
The "Print Remittances", this i can see attached in the payment method definition. There is no field to attach custom remittance transmission format program and i am not aware where it is picking the "Automatic Receipts/Remittances Execution Report".
The output of "Automatic Receipts/Remittances Execution Report" contains "WARNING: No format program defined."
Some one please help us in creating and attaching custom remittance transimssion format to a payment method in r12.
Thanks & Regards
Naga

Payables Manager > Setup > Payment > Payment Administrator
Payment Process Profiles
Find your payment process profile > Update
Reporting tab > Separate Remittance Advice section
values I have in my instance
Choose your format (we have customized the separate remittance advice format)
Check Automatically submit at payment completion point
Check allow multiple copies for payment instruction
Select condition 'all payments'
Select delivery method of 'printed'

Lockbox File Format in Europe

Hi,
We are in planning to implement Lockbox functionality for auto cash application in our European company codes. I have few questions:
1)What file formats can SAP read other than BAI2 format.We are using standard SAP program RFEBLB00 (Transaction FLB2) to read a BAI2 file for our US company codes and they work fine.
2)Ours is Bank of America and they are unable to provide BAI2 format? Has anybody faced this kind of situation where Bank can't provide BAI2 format for Europe transactions? What are the alternatives?
Thanks in Advance.
Rakesh

Currently, only BAI and BAI2 file formats are supported by SAP. It includes
the following:
BAI Record Format: Specify the length of the document numbers (10 in
the standard SAP System) and the number of document numbers in record types 6
and 4 of the BAI file. Your bank must agree on this format information.
BAI2 Record Format: It is not necessary to specify the length of the
document or the number of document numbers in record types 6 and 4. This is
because BAI2 file is designed that each document number is on a different record
type 4 with its corresponding payment and deduction amounts. Your bank must
agree on this format information.
NOTE: while the BAI and BAI2 formats are supposedly standard, experience
has shown that they can vary by bank and many SAP clients have contracted for a
customized format. The format received will need to be mapped to reconcile with
the SAP delivered data dictionary layout (Tables FLB01, FLB05, FLB06, etc.) to
ensure proper processing. If the format does not reconcile and the user does
not want to have the bank change the format, SAP recommends that a user-written
ABAP be used to reformat the file or alternatively the SAP data dictionary can
be modified (this is a repair that will need to be re-applied in future
releases).
Batch Input Sessions [Posting Functions]: Specify which postings the
system creates (general ledger cash postings and/or customer cash
application). It is recommended that both choices are selected if you are using
the general ledger and accounts receivable modules. For the general ledger you
can decide whether to post one aggregate amount to the incoming cash account or
one line per check. This depends on your reconciliation with the bank. In
addition, you can choose to create and name a batch input session to insert any
missing or new customer bank details into the customer master records (this can
only be done if the system identifies a valid document number).
Important Note: The lockbox program first attempts to identify the customer
with unique bank information in the customer master record matching to MICR
information on the check, so maintenance of unique customer MICR information is
important to ensure success. If there is more that one customer with the same
MICR bank and account, then the program cannot apply the check to an
account. This situation usually means that either the same customer has been
set up twice, or maybe what should have been only Ship-to or Sold-to customers
for the same Payer have actually been set up as separate Payers. Alternatively,
it may be necessary to set up a relationship where one customer is identified as
the main Payer and has MICR info, and the related customers do not have MICR
info but instead have the main Payers customer number in the Alternate Payer
field of the customer master record.
The payment information provided in the bank data file will create a payment
advice per check. This payment advice will be used by the lockbox procedure to
clear subledger open items. For more information on payment advices, please
read accounts receivable/accounts payable Payment Advice Notes in the IMG or
On-Line Help

Lockbox - BAI2 Format

Has anyone had an issue with Lockbox entries (BAI2 format) showing on the log as "Applied" vs. "Partially Applied" for over or under payments on invoices? These payments are clearing as residual items vs. going "on account."
Thanks!
Mark

Mark,
Take a look at the following config on your system: IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Incoming Payments -> Electronic Incoming Payments -> Payment Advice Notes -> Define Further Processing of Payment Advice Notes.
Drill into the entry with Payment Advice Type = 01 (Payment advice from lockbox) and Account type = D (Customer) for the relevant Company code. In the Accounting - Specifications section, you will see a check box labeled "Partial Pmt". This check box controls whether the system posts partial payments or residuals - unchecked = residuals, checked = partial payments.
Regards,
Shannon

Oracle Account Receivables Lockbox Error, No ITEM NUM on PAYMENT record type.

Hi,
For "Process Lockbox" program. The program completes normally, but receipts are not created and I am getting below error in log file:-
"AR-ARLFMT: No ITEM NUM on PAYMENT record type."
This error message is similar to error message mentioned in note id (Troubleshooting Known Issues In Lockbox (Doc ID 1366298.1)) :-
2.10. Lockbox ends with error: "AR-ARLFMT: No PAYMENT NUM on PAYMENT record type"
Symptoms
You are trying to run lockbox and receive this error message in the log file:
AR-ARLFMT: No PAYMENT NUM on PAYMENT record type.
Your lockbox interface program has completed successfully, however,there is No Data Found in the AR_PAYMENTS_INTERFACE table.
Solution
Responsibility: Receivables Manager
Navigation: Setup > Receipts > Lockboxes > Transmission Formats
For the Transmission Format name that you are using, make sure that there is a 'Transmission Record' defined and that there is a Transmission Field with a Field Type of 'Record Identifier' defined.
Make sure to include the check number in Transmission Format and Control file
and item number is:-
Item Number: A sequence number that your bank assigns to a specific payment. This number associates an invoice with a receipt.
I am passing item number, but still I am getting this error.
Can anybody please help.
Thanks in advance.
Regards
Gagan Garg

Hi,
For "Process Lockbox" program. The program completes normally, but receipts are not created and I am getting below error in log file:-
"AR-ARLFMT: No ITEM NUM on PAYMENT record type."
This error message is similar to error message mentioned in note id (Troubleshooting Known Issues In Lockbox (Doc ID 1366298.1)) :-
2.10. Lockbox ends with error: "AR-ARLFMT: No PAYMENT NUM on PAYMENT record type"
Symptoms
You are trying to run lockbox and receive this error message in the log file:
AR-ARLFMT: No PAYMENT NUM on PAYMENT record type.
Your lockbox interface program has completed successfully, however,there is No Data Found in the AR_PAYMENTS_INTERFACE table.
Solution
Responsibility: Receivables Manager
Navigation: Setup > Receipts > Lockboxes > Transmission Formats
For the Transmission Format name that you are using, make sure that there is a 'Transmission Record' defined and that there is a Transmission Field with a Field Type of 'Record Identifier' defined.
Make sure to include the check number in Transmission Format and Control file
and item number is:-
Item Number: A sequence number that your bank assigns to a specific payment. This number associates an invoice with a receipt.
I am passing item number, but still I am getting this error.
Can anybody please help.
Thanks in advance.
Regards
Gagan Garg

R12 Process Lockbox Changes

Hi All,
Is there any change in the lockbox process compared from 11i to r12? If so, pls let me know on that.
When I ran the Process Lockboxes, I get the following error
Transmission amount disagrees with sum of receipt amounts
Transmission control count does not equal validated count.
AR-ARLPLB: If custom code exists, error found. No errors found in standard code.
AR-ARLPLB: Commited infomation...
If anybody came across similar scenario, Kindly share you knowledge on this, It will be of great help to me.
Expecting reply from you asap.
Thanks in advance.
Thanks,
Sneha

Hi Sneha,
There are no changes to Lockbox process from R11i to R12. Check whether your Lockbox transmission format exactly matches to your lockbox control file so that you are not skipping any rows or incorrect loading in interface table. If you are using standard lockbox process, the process lockboxes for load, validate and post quick cash programs should go fine.
Regards, Kiran

JAEHYLEE (R11i AR) LOCKBOX 기본 절차및 Setup 내용확인

Purpose
LOCKBOX가 실행되는 절차에 대새서 확인하고 Setup내용을 확인한다
Explanation
Solution
How to diagnose the lOCKBOX
Lockbox는 3가지의 step을 가지고 있다
Import ,validation and Postbatch
어느 단계에서 문제가 발생한것인지를 확인해야 한다
1. Import 단게에서는 bank file을 읽어 들여서 AR_PAYMENTS_INTERFACE_ALL에 sql loader script를 사용하여 데이타를 입력하게 됩낟.
2. Validation 단계에서는 validate된 데이타를 AR_INTERIM_CASH_RECEIPTS_ALL and
AR_INTERIM_CASH_RCPT_LINES_ALL에 담게 된다
3. 마지막 단계는 post quickcash단계이며 lockbox setup시에 자동으로 실행을 할수도 있고
receipt batch에서 manual로 post quickcash를 실행할수가 있다
post quickcash에서 수금을 거래에 aurocash rule에 따라서 자동으로 apply를 하게 된다
아래는 lock setup을 확인하는 navigation 화면입니다.
The basic setup steps are as follows:
1.Define your remittance bank.
Setup / Receipts / Banks
2.Define your Payment Method (in R12 it is called a Receipt Method).
Setup / Receipts / Receipt Classes
3.Define your Receipt Source.
Setup / Receipts / Receipt Source
4.Define your AutoCash Rule Set.
Setup / Receipts / AutoCash Rule Sets
5.Define your Lockbox (all three tabs; Bank, Receipts and Transactions)
Setup / Receipts / Lockboxes / Lockboxes->Bank Tab
Setup / Receipts / Lockboxes / Lockboxes->Receipts Tab
Setup / Receipts / Lockboxes / Lockboxes->Transactions Tab
6. Define your Transmission Format.
Setup / Receipts / Lockboxes / Transmission Formats
Setup / Receipts / Lockboxes / Transmission Formats-> Transmission Fields button
Setup / Receipts / Lockboxes / Transmission Formats-> Transmission Fields button
Reference
Note 788619.1

Using Lockbox want to hit different GL account for each payment

Hi Everyone,
Currently, we have lockbox up and running for credit card payments from third party system and hitting cash account in Oracle.
I want to implement one more payment mode for e.g. ACH, which will hit differed revenue account in Oracle.
1. Now, as the current lockbox is hitting cash, I didn't left with any other option but I ended up setting up new lockbox with deffered revenue account attached to it. Here correct me if I am wrong with my understanding. Can one lockbox hit different GL account for different payment mode like Cash account for Credit Card and Differed Revenue account for ACH?
2. With my assumption from point 1 that I have to create new one for different GL account, I created new lockbox and added lockbox number in transmission format, control file and in data file. After that launched lockbox program for each lockbox number with understanding that each lockbox program will pick up its own payment records based on lockbox nubmer in datafile and process it. But what happened is that first lockbox program processed its own record and also another lockbox number records and finally, its processed its own way of hitting cash account. So again payments hit cash accounts, where my expectation was that each lockbox will pick up its own lockbox number record and hit it to respective GL account i.e. cash and deffered revenue.
Why one lockbox processed another lockbox number records also from same file?
How to achieve this? I dont want to make two seperate data file for each lockbox number, but want to process from one single data file.
Please update me ASAP as I need to freeze the requirement at the earliest.

I suggest you to create a Dummy Materials. Lets say,
material number: 1001
enter material description as Domestic
material number: 1002
enter material description as Imports
and in OBYC for GBB
make the following settings:
val grp      gen mod    val cla      gl a/c dr     gl a/c cr
0001     VBR     4000     74180040     74180040
0001     VBR     4001     78020091     78020091
so that when u create PO u can get default GL (consumption GL ) for the material (u can use the same for material group also) and u can maintain WRX acc determination as follows ..
val grp   val cla    gl a/c dr   gl a/c cr
0001      4000     123456     123456
0001      4001     456789     456789
Thus u need to create 2 different valuation class for these material group specific and in PO while entering the text u can add the text which is displayed along with material description
hope this helps

A/R Receipt did not clear thru lockbox due to negative amount

One of my users called about a receipt that did not clear thru lockbox and could not be seen as being applied.
Receipt had a negative transmission for credit memo so lockbox ignored.
Last time when a similar problem occured Oracle support had advised to just apply receipt manually because lockbox transmissions do not accept negative amounts.Is there a workaround for this problem?Can someone please help?
null

I am in the same boat in trying to apply negative amounts thru lockbox. The transmission format for the detail record allows negative values in the amount applied field but not the remittance field. It also appears that the apps only assume positive values coming thru lockbox. I responded earlier today to a Lockbox topic looking for help in this area as well. I am looking at two possibles:1 - create report and manually adjust or 2 - create adjustments automatically. In either case, it is important to recognize that the correct G/L accounts are properly crdited/debited. Can anyone offer help/direction in this area?
Thx

AR_PLB_INVALID_ITEM_NUM Error in Lockboxes

Hi ,
I'm going to implement receipt loclboxes and I am testing this wiith some sample data.
For that I use the CONVERT transmission format and the control file associated with that is arconv.ctl.
When I ran the import program it gave the following error.
AR_PLB_INVALID_ITEM_NUM -
What does this mean?
As per the transmission format theres a field for the item number. For that I gave as 123 ( 3 positions are allocated in the format ) in the data file.
Please approeciate anyones comments on this.
Thanks and Regards,
MPH

You are asking how the invoices applied to the invoices in the lockbox process.
Well if that is the case ,mainly in the transmission format you define ( there u define the payment ( receipt ) and the overflow ( invoices ) details ). For each receipt there should be separate payment and overflow payment information in the data file.
Can you confirm the following.
01) In the Lockbox transctions tab have u ticked the Auto Assiciate ?
02) In the receipts tab have you given the match on correspondance data value?
Can you make the, null and test it again
Regards,
MPH

ARLockbox-Is it possible to proces single lockbox file with multiple LB#s

Hi,
Can we have/process mutiple lockbox numbers in the single lockbox transmission data file?
Thanks!

Hi
I am not sure about the answer to your question, however i found the below information in metalink:
Q) Can a file have multiple batches for the same Lockbox number, origination, and account?
Ans) There is no benchmark for the number receipt batches in one Lockbox transmission file.
Yes the standard functionality allows you to import multiple receipt batches (with different batch names) in one Lockbox transmission file for the same Lockbox number, origination and bank account combination.
Could you please confirm if the above information matches your requirement?
Thanks
Manish

Lockbox overflow sequence

Hi All,
I'm getting the following error when i ran autolockbox.
OVERFLOW RECORDS FOR EACH RECEIPT MUST BEGIN WITH THE SAME SEQUENCE NUMBER.
Then i checked the data file which has more than 100 lines for record type 4 where as it should be 99 for this as per my control file.
INTO TABLE AR_PAYMENTS_INTERFACE
WHEN RECORD_TYPE = '4'
( RECORD_TYPE               POSITION(01:01) CHAR,
BATCH_NAME               POSITION(02:04) CHAR,
ITEM_NUMBER               POSITION(05:07) CHAR,
OVERFLOW_SEQUENCE          POSITION(09:10) CHAR,
OVERFLOW_INDICATOR          POSITION(11:11) CHAR,
INVOICE1               POSITION(12:31) CHAR,
INVOICE2               POSITION(32:51) CHAR,
INVOICE3               POSITION(52:71) CHAR,
INVOICE4               POSITION(72:91) CHAR,
CHECK_NUMBER                POSITION(92:98) CHAR )
To solve this issue i changed the overflow_sequence from two digits to three digits in my control file and in transmission formats setup.
And i changed the data file accordingly.
INTO TABLE AR_PAYMENTS_INTERFACE
WHEN RECORD_TYPE = '4'
( RECORD_TYPE               POSITION(01:01) CHAR,
BATCH_NAME               POSITION(02:04) CHAR,
ITEM_NUMBER               POSITION(05:07) CHAR,
OVERFLOW_SEQUENCE          POSITION(08:10) CHAR,
OVERFLOW_INDICATOR          POSITION(11:11) CHAR,
INVOICE1               POSITION(12:31) CHAR,
INVOICE2               POSITION(32:51) CHAR,
INVOICE3               POSITION(52:71) CHAR,
INVOICE4               POSITION(72:91) CHAR,
CHECK_NUMBER                POSITION(92:98) CHAR )
After doing all these still i'm getting the same error.
Please suggest me do i need to do anything more to increase the overflow_sequence to three digits from two digits.
Thanks in advance,
Edited by: user641008 on Mar 28, 2009 12:48 PM
Edited by: user641008 on Mar 28, 2009 12:49 PM

Hi Anil,
Thanks for the reply.
As per your suggestion i tested both the scenarios its working fine. I able to load both the batches into interface tables without any errors. The control file which i used for record '4' is
INTO TABLE AR_PAYMENTS_INTERFACE
WHEN RECORD_TYPE = '4'
( RECORD_TYPE     POSITION(01:01) CHAR,
BATCH_NAME     POSITION(02:04) CHAR,
ITEM_NUMBER     POSITION(05:07) CHAR,
OVERFLOW_SEQUENCE     POSITION(08:10) CHAR,
OVERFLOW_INDICATOR     POSITION(11:11) CHAR,
INVOICE1     POSITION(12:31) CHAR,
INVOICE2     POSITION(32:51) CHAR,
INVOICE3     POSITION(52:71) CHAR,
INVOICE4     POSITION(72:91) CHAR,
CHECK_NUMBER POSITION(92:98) CHAR )
One more question: is it mandatory to fill the position 8 with '6' all the time?
What is the significance of this?
INTO TABLE AR_PAYMENTS_INTERFACE
WHEN RECORD_TYPE = '4'
( RECORD_TYPE     POSITION(01:01) CHAR,
BATCH_NAME     POSITION(02:04) CHAR,
ITEM_NUMBER     POSITION(05:07) CHAR,
--               POSITION(08:08) CHAR,     -- Record Overflow     -- always 6
OVERFLOW_SEQUENCE     POSITION(09:10) CHAR,
OVERFLOW_INDICATOR     POSITION(11:11) CHAR,
INVOICE1     POSITION(12:31) CHAR,
INVOICE2     POSITION(32:51) CHAR,
INVOICE3     POSITION(52:71) CHAR,
INVOICE4     POSITION(72:91) CHAR,
CHECK_NUMBER POSITION(92:98) CHAR )
Please share your control file for record_type '4' .
Thanks,

FF_5 BAI format

Can someone please share what this format 'BAI' is when you are trying to execute FF.5 or FF_5? Is this same as lockbox file format?
Thanks

Hi Subhrajit,
'was travelling and hence the delay in response. I appreciate your response. The issue I am facing is that with BAI2 file format and whether I can use FF_5 to import this file? This t-code gives me choice 'BAI' but I am not sure if BAI2 can be processed. When I tried, it just keeps silent and no messages.
I understand that FLB2 can process BAI2. Any more thoughts would be helpful.
Thanks,
Param

Lockbox - transmission format

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