Lot of unplanned Purchase Orders

Hello Experts,
We place purchase orders on a regular vendor say X
But he isnt able to deliver on given day and in case of an emergency, We place a verbal order and get materials from another regular vendor Y. Then we regularise it in SAP system. This scenario are very frequent and we end up creating a lot of unplanned Purchase orders. We do not close the earlier PO. The vendor X supplies it at a later date as the material is frequently used. Though the prices vary a bit, it is more or less the same price.
Is there any way of controlling this situation in SAP
We cannot change this business process. So we need to map this anyhow in SAP
I was thinking of these 2 options
1. Creating contracts on both the vendors and accordingly ask both of them to supply such that anyone can supply.
2. Other option, I was referring to was Auto creation of PO, once the goods is received.
We would not like to go for Blanket orders as Goods receipt MIGO is a must.
Is there any other option,anyone can suggest.
Regards,

Hello OM,
Thanks for your inputs. But I feel, Automatic PO creation is a better option.
Firstly because, there are many vendors supplying the same material.
The issue is unavailablility of a material on a given day and hence the need to get it from some other supplier
Secondly, it is more of a matter of convenience to the end users, It would save a lot of time
Any other suggestions are welcome
Regards,

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Inspection lot for service purchase order

Dear sap gurus,
Iam Pm consultant
I have created a service PR through maintenance order and i want a inspection lot to be generated when you release the service entry sheets for the Service PO.
Is there any integration between inspection type to purchase document type or any other method.Ur prompt reply will be highly appreciated.I found a control key option in the Maintenance type parameters.Can u please tell me its usage.
with regards,
v.vijay kumar

Hi v.vijay kumar
For service PO there is no Goods receipt
You need to create Service Entry Sheet and Acceptance of Service Entry Sheet and Finally invoice verification will be done.
Inspection lot is not possible.

MRP : Calculating lot size without purchase orders

Hello,
    We have some materials with weekly replenisment.
    We want to calculate the quantity by following the formula : Maximun stock - actual stock.
    The lot size procedure HB do something similar but takes into account the existing fixed receipt elements,
    How can I avoid to take that stock into account? any other characteristic? any user exit ? Any badi?
Thank you

Ander,
Check BADI - MD_CHANGE_MRP_DATA, this may be helpful in achieving your requirement.
Regards,
Prasobh

Inspection lot creation during GR with respect to Purchase Order

Dear Experts,
Here is my Question
Inspection lot creation during GR with respect to Purchase Order
Inspection type 01 set in the material master
inspection lot will be created during GR for a Purchase order
from my understanding for every GR a inspection lot will be created
No batch Management
but the requirement is irrespective to GR qty and number of times of GR
we need inspection only one inspection lot
For Instance
There is a PO for 1000 kg no batch management
now i do GR for 100 kg for 10 times with different dates
now i need to have only one inspection lot
not 10 inspection lot for each 100 kg
can any one suggest a solution, please advise my understanding is correct
Many thanks
Raj

Dear Raju,
There is a solution for that .The setting can be done two ways, either in the material master or in the configuration
1) Material Master
MM02> QM View> Inspection Setup> 01> Control Insplot> 'X' An inspection lot for each purchase order item/order item 0r An inspection lot for each material document and material
a) 'X' An inspection lot for each purchase order item/order item
This Means
This setting is limited for use with the inspection lot origins 01 and 04.
An inspection lot is only created during the first goods receipt for each PO item or production order.
b) '1' An inspection lot for each material document and material
If you set this indicator, the system creates only one inspection lot for a material document (in a goods receipt transaction) for each material. This setting is useful, if several purchase orders or partial deliveries are processed for the same material in a goods receipt transaction.
2) You can do this default in the config
SPRO > Quality Management > Quality Inspection > Inspection lot creation > Define Default values for inspection type > 01> Control Insp lot
Hope this helps
Regards
gajesh

How to create an inspection lot for each line item of the Purchase order?

Hi,
How to create an inspection lot for each line item of the Purchase order ?
In detail if possible.

Hi
please check this
[thread|Create Inspection Lot;

One inspection lot for multiple materials of purchase order line items

Hi All,
My client requirement is one inspection lot for multiple materials of purchase order line items.
Please share your thoughts.
Thanks in advance for early reply.
Regards,
Jishu

I totally agree with Amol.
I don't think I would touch that development nor would I ever tell a client it could reliably be done through development.
Knowing what I know about the table structures, I don't think you could create any development for this that could use a significant amount of the existing tables and functionality. I think you'd have to create all your own Z tables and basically rebuild the functionality. Tying it back in with SAP data will be difficult.
You're even looking at all custom screens for your results recording and UD as well. And if you have follow-on functions like batch classification requirements, batch determination, COA publication, results copy functions, use of DMR and sampling procedures, physical samples, quality notifications, etc. etc.. you could be looking a whole lot of development.
Craig

Purchase order field missed in inspection lot 17

Hi,
We create a purchase order and then inbound delivery in ECC6. inbound delivery is then distributed in SCM/EWM and good receipt is performed in EWM, an inspection document is created in EWM and an external number (17) is created in ECC6.
The issue is that the purchase number field is no more visible in the inspection document 17 when we display the inspection lot 17
(we are using this field in a workflow and now this action is failing).
Is there a way to bring that missing field
Any help on this will be appreciated
Thanks a lot

Thanks Jürgen L. for your reply.
I have made some test cases on development server but they are showing correct reference. To me also it looked program bug,

Wrong purchase order item in inspection lot record

we have a purhase order in which item no. 1 & 2 have the same material code .
GR has been done against item no. 2 in MB01. Also the usage decision has been done
in QA11 for the inspection lot no. generated. Now when we see the purchase order data in
inspection lot in qa13 the value in purchase order item no. is 1,whereas the GR has been
done against item no. 2.
Please tell why the inspecton lot is picking wrong reference of Purchase order item.

Thanks Jürgen L. for your reply.
I have made some test cases on development server but they are showing correct reference. To me also it looked program bug,

Lot size calculation for Purchase order

Hi all,
I want to purchase Labels which comes in lot qty such as in lot of 100,200 etc.
For that particular items i want to do mandatory qty lot size in PO when buyers places the purchase order.
Can anybody tell me How i can map that lot size for the particular item.
Regards,
Anant

Hi,
You can done it with change Material Master.
Enter MM02 t-code, enter your material code and select MRP1 view.
Here maintain Rounding value as 100 in material master.
After when your create purchase order system put quantity as 100, 200, 300 etc.
Regards,
Mahesh R.

Maximium lot size is 200 in MRP1 view.I have purchase order which 400 qty

Maximium lot size is 200 in MRP1 view.I have purchase order which 400 qty , but my system is allowing to pick 400 qty, can you please say wat may be the reason
regards
sakthi

Hello,
As others others experts are saying your maximum lot size will only work for MRP run not for manual created PR.
The system takes this value into account during the automatic lot size calculation for planned orders and production orders. The lot size of the individual orders cannot exceed this value
Regards.
Alok Tiwari

Reg QM lot w.r.t purchase order

Dear all,
Is there any setting in QM such that unless purchase order is released we should not get insp lot in QI07 when appropriate settings done in material master.and QM info record is maintained.

Hi kaushik,
the transaction is OP50 to assign task list to material type.
i hope by mistake u have typed OQ50 instead of OP50.
Just few setting were missing in the inspection type for that material.( inspection with task list and check Char) this was not
activated.i activated and i tried its working fine.
Thank you for your early Reply.

Goods receipt for purchase order with account assignment 'K'

Hello All,
There are couple of purchase orders with acc.*** "K". On doing the GR for these PO's they have been done with mvt type 103 & mvt typ 105.
I understand that material has been directly consumed to the respective cost center.
How do track the internal movement for these materials??
I need to view the stock for these materials at the cost center as in MMBE the stock is seen as ZERO.
All these materials are with QM proc ACTIVE. So a goods receipt is done 105, then the inspection lot is cleared. However, in this case as the material is directly consumed, it is NOT displayed in QA32.
Is the above procedure correct??? Is it better to receive stock against mvt type 101 & then do a 201 mvt ??
Request your inputs.....
Regards,
Manoj Reddy

Account assignment inventories are not maintained. To maintain a report for cost center receiving/issuing you need to make a customized report with help of ABAP.
Other way is to pull report in MB51, with selection criteria COST CENTER and it will give you result of stocks available on cost center. For stocks received on cost center, you can pull report with cost center and movement 101.
201 is used for goods issue to cost center from warehouse, the stock you receive from PO against 101 is directly charged to cost center, so no need to issue later to cost center.
Edited by: Afshad Irani on May 17, 2010 2:17 PM

PO 'No goods receipt possible for purchase order'

Hi gurus!
While trying to make Confirmation of a PO in the SRM Portal the user is getting the error 'No goods receipt possible for purchase order'
The scenario used is Classic, so PO is replicated directly to the R/3 system.
Any idea why this is happening?
Thanks a lot!

Hi, thanks for the quick reply!
Where i can check the Item category?
I found a field called 'subitem category' but it's blank
with this possible values:
1 Variant
2 Discount in kind: inclusive bonus qty.
3 Empties
4 Discount in kind: exclusive bonus qty.
5 Prepack item
6 Display item
7 Set item
8 Interchangeable items (IBU: A&D)
9 Pre-packing (SLS items)
H GT Bill of Material, Header Relevant
I GT Bill of Material, Item Relevant
About PO type i think it's EC (doc_type?), in R/3 is shown as EBP PO
I checked in backend system, in the item details > Delivery and the 'Goods Receipt' is checked.

Goods Receipt against account assigned Purchase Order

Respected members,
I am doing the good receipt with movement type 101 and special stock E with ref to po.
In my purchase order in account assignment there is everything like sales order,internal order and profit centre and inventory gl account.
The inventory gl account made as a cost element 90.Account assigment category i am usingis M.
My problem is when i am doing good receipt it is generating only accounting document and in that value of profit centre and internal order is not coming for inventory gl account.It is not generating the profit centre document and co document.
But in Material Document everything is getting , I am able to have the all the values for the respective field.
I am not understanding where the values getting cleared off when it is generating a accounting document and why it is not geneating a controlling document.
The accounting document is posted to both balance sheet accounts
that is debit and credit entry.
I have checked the all configurations in obyc and omjj. but i am notgetting any clue.
And interesting thing is previously it is picking the values but now settings have been disturbed and now it is not picking ,why it so.
Please help me out as soon as possible.
Thanks a lot.

dear,
kindly ckeck in omjj in "gbb" account whether your g/l acc..has been assigned or not..
kindly also check whether you have maintained profit center and cost center in"okb9" ..
also see in mm03 costing views 1 you have entered correct profit center...
or create a new g/l acc in fr00 and see its postings..
regards
rewa

Error Message not getting clear while creation of purchase order

Hi All,
I am facing one problem while creating purchasing order.
I have written one user-exit for purchase order. User has to enter purchase requisition number for certain purchase order type. If he doesnt enter PR number, we have to throw an error message.
I have used the MM06E005 for the same. User exit is working fine, but the problem is, all error messages are collected in log and it will be displayed in a dialog screen when you check the document (Transaction ME21N).
When I enter PR number and check the document, the error message is still there, system is not clearing the error log. I have created Z message class and have used in User exit.
Do you guys have any solution for this? Am I using the right user exit? What should I do to clear the error message?
If you dont have answer, please pass it to your friends also.
Thanks a lot in advance

Hi Rob,
Your inforamtion was good enough to start. thanks a lot for that. I tried to implement the same but no luck this time also.
FYI..
The FM exit name is EXIT_SAPMM06E_012 and see the following code, i used.
TYPES: BEGIN OF type_my,
        subrc TYPE sysubrc,
        msgid TYPE symsgid,
        msgty TYPE symsgty,
        msgno TYPE symsgno,
        msgv1 TYPE symsgv,
        msgv2 TYPE symsgv,
        msgv3 TYPE symsgv,
        msgv4 TYPE symsgv,
        END   OF type_my.
DATA: my TYPE type_my.
DATA : GV_PO(10) TYPE I.
if I_EKKO-BSART = 'Z005'.
GV_PO = I_EKKO-EBELN.
    loop at TEKPO.
      if TEKPO-BANFN is initial.
       message E000(ZBC_MESSAGES) with TEKPO-EBELP.
        my-subrc = sy-subrc.
       my-msgid = sy-msgid.
       my-msgty = sy-msgty.
       my-msgno = sy-msgno.
        my-msgid = 'ZBC_MESSAGES'.
        my-msgty = 'E'.
        my-msgno = '000'..
        my-msgv1 = sy-msgv1.
        my-msgv2 = sy-msgv2.
        my-msgv3 = sy-msgv3.
        my-msgv4 = sy-msgv4.
Cleaning
        CLEAR:
        sy-subrc,
        sy-msgid,
        sy-msgty,
        sy-msgno,
        sy-msgv1,
        sy-msgv2,
        sy-msgv3,
        sy-msgv4.
Generate message
        mmpur_message my-msgty my-msgid my-msgno
        my-msgv1 my-msgv2 my-msgv3 my-msgv4.
Remove message from message list
        mmpur_remove_messages_by_id GV_PO.
      endif.
    endloop.
It is still not working. Moreover i don't have PO number at run time.
I hope this clarify the problem in more detail.
Meanwhile i am searching for OSS as suggested by Michael Bennett.

Lot of unplanned Purchase Orders

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