Mail to Responsible Person

Hello Experts,
I am PS consultant. I have some queries regarding DMS as i have not used it before.
My client wants that wherever we attach a document to an activity, that document should be mailed to responsible person and
also wherever there is change in that document then also responsible person should get a mail regarding the change in document.
Can anybody tell me how to do that ?
Thanks
Kushal

Hi Kushal,
Document Distribution & Workflow processes will help you achieve your clients requirement. read below for an overview of these concepts.
Document Distribution: Consider that while tracking a production order, you notice that a number of CAD drawings need to accompany the PO. That means someone will have to manually print the CAD drawings and individually attach them to the order. This creates a high margin for error: What if you send the wrong drawing? What if itu2019s an outdated design or even one that is still a work in progress? These kinds of errors cost organizations time and money.Hence,its prudent to ensure that these documents are distributed(manually/automated) by the system and a log of the same is maitained for reference.
Workflow: It is more about getting the right information to many people at the right time.It is process oriented.Some example processes where workflow can be adopted is:
-Document reviews
-Requesting a new material number
-ECM process
-BoM review et-al...
The below link will provide you with more details on configuring Document Distribution
http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement(CA-DMS)
For workflow configuration, reach out to your ABAP workflow consultant.
P.S. Browse through te below thread for further details on Document distribution and workflow concepts.
Document Distribution
Regards,
Pradeepkumar Haragoldavar

Similar Messages

  • E-mail all responsible persons

    Hi, how does a manager send email to lower level units from web interface. There is an option " New E-Mail to All Responsible Persons: " but it doesn't send the link for planning. In top down planning, how does a boss send an email to his staff after getting an e-mail for forecasting from his manager. Do we have to set up sub-plans for individual hierarchies? Thanks in advance.
    Venkat

    Hi,
    Try STS (Status and Tracking).
    Thanks

  • Trigger mail(sending mail to respective person)when budget is release in PS

    Dear Sir,
    I want to trigger mail ( sending mail to respective person ) when budget is release in PS.
    Please help for following :
    Option 1 : User exit
    Option 2: Workflow.
    Regards
    Vinu

    Hi Vinod,
    You can acheive this using a Workflow. What you need to do is set an user status as Rbud-release budget, and when ever you project is set to this status a workflow will trigger to the concerned aggest assigned to workflow task. Here you can provide a user decision as 1. Approve 2. Reject. When ever workflow triggers, approver can see in his inbox the project budget in Cj30 by clicking object link to cj30 and if he feels it is ok then he can click Approve button this will take him to CJ32 screen where he can release the budget. IF the user feels Budget need to be revised then he will click reject this will send an email to the person responsible to revise the budget and at the same time user status will be reset back to previous user status.
    The above  method we have adapted for one of our client. This is done by a workflow consultant.
    Thanks
    regards
    kishore

  • I have configured a new one iphone 4s I have done it via wifi i has caught myself for defect the you ID (mail) of a person that toward a lot of time habia lived in my house.  Someone can tell me the because??

    I have configured a new one iphone 4s I have done it via wifi i has caught myself for defect the you ID (mail) of a person that toward a lot of time habia lived in my house.  Someone can tell me the because??

    PinguXeF wrote:
    , while I have taken a backup of the iTunes Library,
    this means nothing if it was not done correctly...
    To have  EVERYTHING on a New Computer...
    From your OLD computer...
    Copy your ENTIRE iTunes FOLDER to an External Drive... and then from the External Drive to your New Computer..
    Full Details Here  >  http://support.apple.com/kb/HT1751

  • How to send a mail to a person  from after completeing bdc .

    Hi Xperts,
    Please send me a options how to send a mail to a person after completing a bdc or from any report program.
    mailed can be a sapuser or other service provider(ex:yahoo,gmail.any thing)
    Please Any one i want it now .
    Thank You.

    FUNCTION RS_SEND_MAIL_FOR_SPOO* Email ITAB structure
    DATA: BEGIN OF EMAIL_ITAB OCCURS 10.
            INCLUDE STRUCTURE SOLI.
    DATA: END OF EMAIL_ITAB.
    DATA: T_EMAIL LIKE SOOS1-RECEXTNAM.  "EMail distribution list
    CONSTANTS: C_EMAIL_DISTRIBUTION LIKE SOOS1-RECEXTNAM VALUE
               ‘[email protected],[email protected]’.
    Initialization
    REFRESH EMAIL_ITAB.
    Populate data
    EMAIL_ITAB-LINE = ‘Email body text 1’.
    APPEND EMAIL_ITAB.
    EMAIL_ITAB-LINE = ‘Email body text 2’.
    APPEND EMAIL_ITAB.
    T_EMAIL = C_EMAIL_DISTRIBUTION.
    --- EMAIL FUNCTION ---------------------------------------------------
    REQUIRMENTS:
    1) The user running the program needs a valid email address in their
       address portion of tx SU01 under external comms -> SMTP -> internet
       address.
    2) A job called SAP_EMAIL is running with the following parameters:
       Program: RSCONN01  Variant: INT   User: XXX
       This program moves mail from the outbox to the mail server using
       RFC destination: SAP_INTERNET_GATEWAY_SERVER
    INTERFACE:
    1) APPLICATION: Anything
    2) EMAILTITLE:  EMail subject
    3) RECEXTNAM:   EMail distribution lists separated by commas
    4) TEXTTAB:     Internal table for lines of the email message
    EXCEPTIONS:
    Send OK = 0 otherwise there was a problem with the send.
        CALL FUNCTION 'Z_SEND_EMAIL_ITAB'
             EXPORTING
                  APPLICATION = 'EMAIL'
                  EMAILTITLE  = 'Email Subject'
                  RECEXTNAM   = T_EMAIL
             TABLES
                  TEXTTAB     = EMAIL_ITAB
             EXCEPTIONS
                  OTHERS      = 1.
    Function Z_SEND_EMAIL_ITAB
    ""Local interface:
    *"       IMPORTING
    *"             VALUE(APPLICATION) LIKE  SOOD1-OBJNAM
    *"             VALUE(EMAILTITLE) LIKE  SOOD1-OBJDES
    *"             VALUE(RECEXTNAM) LIKE  SOOS1-RECEXTNAM
    *"       TABLES
    *"              TEXTTAB STRUCTURE  SOLI
    *- local data declaration
      DATA: OHD    LIKE SOOD1,
            OID    LIKE SOODK,
            TO_ALL LIKE SONV-FLAG,
            OKEY   LIKE SWOTOBJID-OBJKEY.
      DATA: BEGIN OF RECEIVERS OCCURS 0.
              INCLUDE STRUCTURE SOOS1.
      DATA: END OF RECEIVERS.
    *- fill odh
      CLEAR OHD.
      OHD-OBJLA    = SY-LANGU.
      OHD-OBJNAM   = APPLICATION.
      OHD-OBJDES   = EMAILTITLE.
      OHD-OBJPRI   = 3.
      OHD-OBJSNS   = 'F'.
      OHD-OWNNAM   = SY-UNAME.
    *- send Email
      CONDENSE RECEXTNAM NO-GAPS.
      CHECK RECEXTNAM <> SPACE AND RECEXTNAM CS '@'.
    *- for every individual recipient send an Email
    (see OSS message 0120050409/0000362105/1999)
      WHILE RECEXTNAM CS ','.
        PERFORM INIT_REC TABLES RECEIVERS.
        READ TABLE RECEIVERS INDEX 1.
        RECEIVERS-RECEXTNAM = RECEXTNAM+0(SY-FDPOS).
        ADD 1 TO SY-FDPOS.
        SHIFT RECEXTNAM LEFT BY SY-FDPOS PLACES.
        MODIFY RECEIVERS INDEX 1.
        PERFORM SO_OBJECT_SEND_REC
         TABLES TEXTTAB RECEIVERS
          USING OHD.
      ENDWHILE.
    *- check last recipient in recipient list
      IF RECEXTNAM <> SPACE.
        PERFORM INIT_REC TABLES RECEIVERS.
        READ TABLE RECEIVERS INDEX 1.
        RECEIVERS-RECEXTNAM = RECEXTNAM.
        MODIFY RECEIVERS INDEX 1.
        PERFORM SO_OBJECT_SEND_REC
         TABLES TEXTTAB RECEIVERS
          USING OHD.
      ENDIF.
    ENDFUNCTION.
          FORM SO_OBJECT_SEND_REC                                       *
    FORM  SO_OBJECT_SEND_REC
    TABLES  OBJCONT      STRUCTURE SOLI
            RECEIVERS    STRUCTURE SOOS1
    USING   OBJECT_HD    STRUCTURE SOOD1.
      DATA:   OID     LIKE SOODK,
              TO_ALL  LIKE SONV-FLAG,
              OKEY    LIKE SWOTOBJID-OBJKEY.
      CALL FUNCTION 'SO_OBJECT_SEND'
           EXPORTING
                EXTERN_ADDRESS             = 'X'
                OBJECT_HD_CHANGE           = OBJECT_HD
                OBJECT_TYPE                = 'RAW'
                OUTBOX_FLAG                = 'X'
                SENDER                     = SY-UNAME
           IMPORTING
                OBJECT_ID_NEW              = OID
                SENT_TO_ALL                = TO_ALL
                OFFICE_OBJECT_KEY          = OKEY
           TABLES
                OBJCONT                    = OBJCONT
                RECEIVERS                  = RECEIVERS
           EXCEPTIONS
                ACTIVE_USER_NOT_EXIST      = 1
                COMMUNICATION_FAILURE      = 2
                COMPONENT_NOT_AVAILABLE    = 3
                FOLDER_NOT_EXIST           = 4
                FOLDER_NO_AUTHORIZATION    = 5
                FORWARDER_NOT_EXIST        = 6
                NOTE_NOT_EXIST             = 7
                OBJECT_NOT_EXIST           = 8
                OBJECT_NOT_SENT            = 9
                OBJECT_NO_AUTHORIZATION    = 10
                OBJECT_TYPE_NOT_EXIST      = 11
                OPERATION_NO_AUTHORIZATION = 12
                OWNER_NOT_EXIST            = 13
                PARAMETER_ERROR            = 14
                SUBSTITUTE_NOT_ACTIVE      = 15
                SUBSTITUTE_NOT_DEFINED     = 16
                SYSTEM_FAILURE             = 17
                TOO_MUCH_RECEIVERS         = 18
                USER_NOT_EXIST             = 19
                X_ERROR                    = 20
                OTHERS                     = 21.
      IF SY-SUBRC <> 0.
        RAISE OTHERS.
      ENDIF.
    ENDFORM.
          FORM INIT_REC                                                 *
    FORM INIT_REC TABLES RECEIVERS STRUCTURE SOOS1.
      CLEAR RECEIVERS.
      REFRESH RECEIVERS.
      MOVE SY-DATUM  TO RECEIVERS-RCDAT .
      MOVE SY-UZEIT  TO RECEIVERS-RCTIM.
      MOVE '1'       TO RECEIVERS-SNDPRI.
      MOVE 'X'       TO RECEIVERS-SNDEX.
      MOVE 'U-'      TO RECEIVERS-RECNAM.
      MOVE 'U'       TO RECEIVERS-RECESC.
      MOVE 'INT'     TO RECEIVERS-SNDART.
      MOVE '5'       TO RECEIVERS-SORTCLASS.
      APPEND RECEIVERS.
    ENDFORM.
    2.

  • I'm having a trouble getting icloud mail without my personal email. All icloud features syncs unless mail didn't sync I am running mac ox 10.7.2 any ideas?

    I’m having a trouble getting icloud mail without my personal email. All icloud features syncs normally unless mail didn’t sync I am running mac ox 10.7.2 any ideas?

    I discovered that my cord was bad. I used someone else's cord and then it worked - that's how I was able to determine it was the cord, so I replaced it. (In case someone else has a similar problem.)
    BTW, I'm still having a problem syncing my iCal, so I posted that problem in the iCal forum. If you think you can help, please look for my message there.

  • How to map the user to Responsible Person for Proj/ Capital Investment Prog

    Hi All,
    Could you please help me in mapping the user to Responsible Person for Proj/ Capital Investment Prog.
    Here is the scenario. I am trying to restrict the user to access only WBS under a cost center but not to have complete access to the Cost Center. I in my way to do, I found out that we can create a user name using OPS6 tcode and use the reference number of the user we created in CJ20N, so as only the person who was added in the Responsible Person for Proj/ Capital Investment Prog list will be able to access particular WBS.
    Now my question is, How to map the user which I created using OPS6 tcode to user in user master record. I am not able to map the user, as its taking any random name to add in the list. Could some one please help me in mapping the user created in the list with the user master record.
    Hope I managed to put the question clearly. If you have any queries, please feel free to ask. Appreciate your time and thanks in advance.
    Farooq.

    Hi Stephan,
    Thanks for your time and finding SAP note for me. I got the problem fixed. The solution for the above problem is, When we create a responsible person for the project through OPS6 tcode, we have a column called "Offer User", next to the person responsible. We must add the user name next to it. And we can add only the user name which is present in the user master record.
    It solved my problem, but when I pressed F1 for help in this column, there is nothing mentioned about its mapping or anything.
    Thanks again for the help, Cheers,
    Regards,
    Farooq.

  • Workflow change to get cost responsible person

    Need help from workflow experts.
    One standard workflow 14000089 (One-Step Approval of Purchase Orders) is used to approve the PO.
    It is going to Head of purchasing org all the time for approval.
    The requirement is to change the workflow so that it will go to individual cost centre responsible person for each article rather than going to one person all the time.
    Please help me what needs to be done.

    Hi Arun,
    Check table DPR_ENTITY_LINK with:
      - ENTITY_GUID = the task GUID
      - RESPONSIBLE = 'X'
    --> in PARTICIPANT_GUID, you get the concrete (resource) or abstract role (project role) that is responsible for the task.
    BR
    Matthias

  • Authorization control based on responsible persons

    Hi Experts
    My project structure is operated by several users.
    To have a control on each WBS (based on responsible person) i have set up authorization control for auth object C_PRPS_VNR.
    I have acheived control on WBS elements.
    However, the activities and network are still editable.
    Please suggest the auth control for the wbs and resp NWAs based on resp person.
    warm regards
    ramSiva

    Hi Ram Siva,
    If you are using individual Network header for different WBS element,you can use MRP controller field in the assignment tab page of Network heade for this authorisation.You can create the equal number of Person responsible as MRP controller and control the authorisation.

  • Send e-mail to responsible

    Hi everybody,
    I need configure the send e-mail to responsable.
    I have the action with the smartform configured, but now I need send the e-mail only responsible for message.
    I tried configure in transaction SPPFCADM, but I haven't found the way for this.
    Anybody can help me please?
    Thanks.
    Att.
    Edited by: Rogério Mayer de Lima on Dec 28, 2011 10:52 AM

    Sonny,
    I want to send e-mail to responsible from message.
    The condition for this case is:
      &Operação serviço CRM.Status do usuário&  = E0002SLFN0001
    Other configuration is:
    Definição de parceiro: SLFN0002
    Details of Selected Processing:
    Recipient type: Internet Address
    Address: "is blank"
    I'd like know if it's possible with configuration in transaction SPPFCADM for Condictions for actions.
    Thanks.

  • Get mails from outlooks personal folder (.pst)

    Hi,
    I am using JavaMail to parse mails from the imap server.The application gets new mails from inbox and parses it as required.however i need to modify this to get new mails from a personal folder(.pst)file instead of the inbox on the server.
    Any help in this direction will be appreciated.
    Thanks,

    as i understand, you want to pipe that output from
    qmail to your java application, that would then do
    something to those mails.
    but have you figured out what you want to do to those
    mails?
    javax.mail mostly helps your pogs to speak pop3 smtp
    and other protocols, but in your case there's no need
    for that, if you just need to parse those messages,
    then just parse them.
    what seems to be the problem? what to you want to
    achieve.Again....I've all ready. I've the script, I've the pipe from qmail, I know how to receive it from standad input...
    Could you please send me a little example about how to parse the received mail I'll have in a BufferedReader or InputStream to get subject, from and body (decoding MIME partes if the mail is MIME type ??
    This is the problem.
    I couldn't found samples or help...
    Thanks in advance
    xl

  • STS responsible persons and substitutes have disappeared

    Hello STS Experts,
    one of our users is facing a big problem.
    For a certain subplan and planing rounds the the responsible persons and substitute have dissappeared 2 days ago.
    Beside this disturbing situation we also don't know how that could happen? So we are not sure for the future.
    What I have discovered so far is that the considered hierachy of infoObject "company" was modified in that time. I see a new company by visible inspection. The hierarchy is active.
    Table "UPS_TP_HIERARCHY" shows a modification of the user in the the time. But we don't know what kind of action the user did that time.
    Has anyone a simple idea on that.   What could be happend?
    We have a snadbox system which still contains the responsible persons and substitutes. From there it would be possible to manually entry the lost data again. Is there a better way to solve that?
    Thanks and best regards
    Harry

    Thanks Stephen,
    the root cause is still not clear.
    A further analysis is difficult because I don't know what the user exactely did.
    We have a sandbox-system where the old situation is stored from 2 weeks ago. Because I don't know a simple and safe way to transfer it automatically from one system to another the users do that manually.
    What I discovered: When the resonsible persion is filled manually then automatically the corresonding substitutes are occuring automatically again. It seems that this relationship is still stored in the system. That makes it not so much effort.
    I also discovered that not only one subplan is affected by the loss. All subplans with connection to the HR department are involved.
    Best regards Harry

  • In mac mail all my personal folders have disappeared - any suggestions??

    in mac mail all my personal folders have disappeared - any suggestions??

    Did you accidentally click  "Hide" ?

  • TS2998 Help! My Mac mail uses another person's name in stead of mine in the "from" heading when trying to send e-mail. How can I fix this?

    Mac mail started using another person's name instead of mine. In the "From" line it shows someone other than me so the receipient will not know I am sending them an e-mail. HELP!, This is crazy. Is there a fix?

    Does this problem happen EVERY time you send an email?
    Do you see the wrong FROM entry before you hit the send button? Or does the recipient report seeing another name other than yours?
    Do you recognize the incorrect name being shown? Is it something you or someone else using your machine have ever used? Is it a name you have never heard of before?
    Go to your SENT folder in Apple Mail. What do you see when you open one of your SENT emails, in the FROM slot? Is the name correct or incorrect?
    Also, I don't understand your comment "I noticed it when I try to send a link via e-mail to another person." are you saying that when you paste a link into an email to someone that your name in the FROM field changes? Where are you putting the link, in what place in the email?

  • Status & Tracking System: Link responsible person-hierarchy node

    Hi experts!
    Where does SAP store the link between hierarchy nodes, responsible persons and web layouts for STS? In the relevant tables for STS starting with UPS* you find only an orgvalue, which seems to be some kind of hash key, which is only used in tables which don't provide the necessary information (resp person and so on).
    Any help would be greatly appreciated.
    Thx Michael

    Santosh ,
    its necessary that you have it as text node.
    but not very sure why you would  want it to be other than text.
    Sai Vishnubhatla

Maybe you are looking for