Manually set invoices document numbers

Hi all,
i need to manually set the document number for an A/R invoice. Is it possible to do this when i have the invoices managed with more than one series?
I'm using the HandWritten property set to tYES, but the sdk help says that i have to use "-1" as series.
Has anyone did something like this before?
Thanks in advance.
Nick

Nicola,
Have a look at the Order and Invoice sample code that comes with the SDK at ...
..\Program Files\SAP\SAP Business One SDK\Samples\COM DI\VB.NET\05.OrderAndInvoice
As this allows you to use Handwritten document numbers based on the type of document that you choose such as Order or Invoice.
HTH,
Eddy

Similar Messages

A/R Invoice Document Numbering

How can I change the next document number for A/R Invoicing? (2007 A) It seems that this field in document numbering is disabled for all the sales documents. I understand that in some countries this is a legal requirement to not skip invoice numbers, but in the U.S. it is not that way. My customer would like to continue A/R Invoice Numbering where they left off from their old system.
Thanks,
Don shields

Hi Donald,
You cannot change the document Number in Documents its automatically
pick up with the document Numberibg setup.
If your Customer would like to continue A/R Invoice Numbering where they left off from their old system then
you put the first number in your old system number after creating the document numbering the
system takes the Next number in the next document automatically.
If Transactions are booked after creating the numbering in Document Numbering setup window
you cannot change the First number.
if is not suitable in above method USE Manual Numbering.
*Close the thread if issue solved.
Regards
Jambulingam.P

Invoice document missing in MCSI report

Hi Friends,
This is regarding missing invoice documents in MCSI report in our production system.
it was found that two invoice document numbers for a customer were missing where as these two documents are being displayed in BW report.
I have checked in Info structure table through SQVI query and found that these invoice are not available. STAFO field in VBRK table is updated for these two invoice documents.
Can anyone tell me what is the process to analyse the issue and how to update only those two missing invoice documents in MCSI report (Infostructure).
Regards,
Praveen.

Hi,
Thanks for your immediate response....
- Doc. statistics group @ Invoice type / item category could be missing
- At the time of execution of report, these settings might not be in place i.e. these doc type / item cat- may not relevant for statistics.
The above points you have mentioned are not valid as there is no new configuration made and further this is a support project.
I hope the third point which you have mentioned as below is a valid one.
- Proper updation of info structure might not be done.
As per this message, I understood that there was no proper updation of infostructure for those two invoice document numbers. Further, to update two invoice documents in infostructures, we need to run transaction code OLI9.
Can you please comment on my below queries:
- Can the transaction be run in live system during any time?
- Is there any impact on other invoice data in infostructures?
- If the transaction is executed, all the current infostructures get updated with correct invoice data?
- What is the impact of executing Txn - MCVV. Does this transaction only simulates and gives the log on updation of invoice document? or it also adjusts/ updates any data in system?
Thanks & regards,
Praveen.

Document Numbering Series and navigation buttons in SBO

Hi there,
A new set of document numbering is created for new financial year.
e.g. SO11-100001 is for financial year 2011 and SO12-100001 is for financial year 2012.
Due to this setup, we have encountered a problem to use SAP navigation button to search between documents such as when I continue to click u201CNEXTu201D button, the documents would be popup in following sequence:
SO11-100001  SO12-100001  SO11-100002  SO12-100002  u2026u2026
Is there a way to just navigte through SO12 series documents only?
If I use series grouping under "Authorizations", this will totally block the previous year's documents. There may still be open docuemnts from last year and therefore, using "Authorizations" is not a wise option.
If there is a workaround, kindly share with me.
Thanks,
Yadana

hi Yadana
in that case u can create a user query displaying the fields u want on the basis on the period indicator i.e. 2011 & 2012
hope this would suffice your concern
Regards,
Manish

Align MM and FI Document Numbers in Logistics Invoice Verification

Hi All,
Need help!
Requirement : Align MM and FI Document Numbers in Logistics Invoice Verification
Followed all the steps as per the SAP documentation : Materials Management > Logistics Invoice Verification > Incoming Invoice > Number Assignment > Maintain Number Assignments for Accounting Documents
As per the SAP documentation the configuration done should be enough to pass on MM Document No to FI document. But its not working as expected.
I have done the following:
1. Assigned MM and FI documents the same number range and both are in sync.
2. MM Documents are configured to be internally generated,
3. FI Documents are configured to be externally generated.
While during MIRO system generates errror and tells "Accouting Doc number are externally configured" (Not remembe the exact error) ? What is the solution for this issue. I need to align the MM and FI Document Numbers in Logistics Invoice Verification.
Gone through articles on internet and all discuss the same steps and configuration.
http://wiki.sdn.sap.com/wiki/display/BPX/HowtoAlignMMandFIDocumentNumbersinLogisticsInvoice+Verification
Kindly provide inputs as to what could be the missing configuration or probable solution.
Thanks!
Dev
Edited by: dev ahuja on Aug 19, 2010 3:03 PM

Hi,
Following step should be missing in your system:-
*Step 4. Update MM number range assignment. The last step is to assign the MM number range to your MM transaction via IMG menu path Materials Management>Logistics Invoice Verification>Incoming Invoice>Number Assignment>Maintain Number Assignments for Logistic Documents>Transaction - Assign Number ranges. Two transactions are available. LIV contains the following two internal transactions that are used for the MM document number determination:
u2022RD: manual invoice entry (MIRO)
u2022RS: cancel, reverse invoice (MR8M), evaluated receipt settlement (MRRL), EDI invoice receipt, invoicing plan (MRIS), and revaluation (MRNB).
You need to update the number range interval for transaction RD.*
Please check.
Regards,
Gaurav

Define the default series of monthly invoice in document numbering first

Hi , ALL,
When AR Monthly Invoice is started, the message is displayed.
" define the default series of monthly invoice in document numbering first - 80061-6 ."
I checked the Document Numbering-Setup , Of course, it defines it.
And also checked the Series-Setup. It's OK , I think.
Could you tell me, What should I check ?
Best regards,
Takahiro

Hi Takahiro........
Welcome to SAP Business One Forum.........
Please try this. Go to Administration> System Initialization> Document Numbering.
Open the AR Invoice Series and when you set any of the series default it asks for certain options.
Are you aware about that Options?
Please select right one and then try to add.
Else select for all users and then try.....
Regards,
Rahul

Document numbering manual

Hi,
I have a customer who wants the following.
Salesquotation documentnumber with 10 numbers between every project. This is because of they give the same sales quotations to different customers with the same condition.
example:
quotation1: doc.num -> 10
between this document numbers they want to copy the first quotation and give it number 11
quotation2: doc.num -> 20
I have set "permit more then 1 document per series" in settings and now want to define the number range but cannot set it to manual numbering.
What am i doing wrong??
Thanks
Mark
Edited by: M. Hageman on Sep 16, 2009 8:58 PM

Hi Mark,
It is always a good idea to avoid permit more then 1 document per series. That option will have to many problems to deal with. It that 10 number gap is mandatory, just use Manual Numbers.
Thanks,
Gordon

Sequence of Document Numbers

Hi,
I have recently noticed that the numbering sequence of the SAP document numbers which appear after an invoice is entered have not followed a numerical sequence.
I notice them ascending over time but then the numbers just recently went down nine instead of going up one from 559 to 550?....I expected it to go to 560 ....
If this makes sense to anyone...Can you please shed some light on this for me... and you please tell me what process i can follow to find out what may have caused this?
Thanks for your help.
Noopers

Someone would have manually set the current number to 549, hence system picked up the next number 550.
Execute T code SNRO, enter RF_BELEG in Object field and click on 'Number ranges' button. Enter your company code and from the menu on top choose Goto -> Change documents (or press F8) to see changes to your number ranges.

Document numbering - how to make this alphanumeric

Hi All,
I'm sure this is an incredibly rookie question; how do I set document numbers to be alphamumeric? I tried this under document settings but was recieving an error message so, if you could lay it out in step by step instructions, that would be appreciated
Specifically I want the following
AP Invoices : API######
AR Invoices : ARI######
Journals : JV#####
Whilst I suspect that the AR and AP invoices aren't a problem, I can see that journals are going to be a problem because I want an independant number sequence for manually entered journals (I appreciate that ALL transactions in SAP are journals)
Many Thanks
Dan

Hi,
Thanks for the answers so far.
One of my subsidiary companies is in Thailand and it appears they have different business process from the UK
In Thailand purchase invoices are filed in internal series number order, consequently for purchase invoices I need a series something like
AP YYYY 00001
AP YYYY 00002
AP YYYY 00003
Where YYYY is the financial year in question
I also need a similar series format for payments (both supplier and general ledger), sales invoices, and journal entries. This number is to appear on both the printouts (for sales invoices) and internally in SAP.
Thanks
Dan
Edited by: Dan Mitchell on Sep 16, 2008 5:40 AM

Problem with invoice Document and Table DFKKOP

Hi Guyz,
While reversing the Invoice doc, i receives an error
"Balance in Document currency is not Zero, Posting not possible", in long text it shows contact your system administrator.
and one more thing, while discussing this issue i found out that there is problem in DFKKOP table, this invoice docs are not visible in this table???? any reason for that i need this to be solved ASAP.
Regards
Shilpa.K

Thanks for the reply Bill,
Here is detail for the issue above, I know that i need to see that in ERDK, so i have posted this issue in detail hope you get the clear picture now.
There are around 231 Invoice documents for which there is no record in DFKKOP table.
Since these records are not available in such a important table like DFKKOP, it is not coming into account display (TCODE: FPL9) also. So we are not able to perform any financial transaction for these contract accounts based on these invoice documents.
Now we need to find out all the details and document numbers which is required to be present in table DFKKOP related to these invoice documents, so that it can be inserted into the table Manually.
I think this is the solution for now. to update the table manually.
Regards
Shilpa.K

Document Numbering and Series - Reset

hi all
     How r u ? I m having a issue regarding the Document Numbering and series
     Document Numbering
     Document         Default Series    First no   Next no       Last No.
     A/R Invoice         ARI_A             1           1         100000
     Series - A/R Invoice - Set up
     Name       First No   Next No. Last No.
     ARI_A       1           1      100000
     ARI_B       1           1      100000
        General                         Posting Date            Due Date
     Code           Name        Active     From        To         From          To
     FY-08-09-01   FY-08-09-01   Yes       01/04/08   31/03/09        01/04/08   31/03/09
     FY-09-10-01   FY-09-10-01   Yes       01/04/09   31/03/10        01/04/09   31/03/10
My Current Posting period is FY-08-09-01
     1.After completion of this year FY-08-09-01, the document series ARI_A and ARI_B specified above should reset to 1.
     2.In FY-08-09-01 March 24 ' 2009 one invoice is raised , the Invoice Number is ARI_A --7250 but the payment for that invoice is coming during the mid of April 2009 (now the financial year get changes FY-09-10-01 . So how to close the Invoice ARI_A --7250 that had been raised in the previous Financial Year...
Edited by: Rajeswari Palaniyappan on Mar 3, 2009 8:22 AM

Check this thread that answers your question
[Re: How to Re-Initiate the Document Numbering]

Regarding Invoice document attachment -VF03

Hello friends..
when I go to transaction vf03. In some invoice documents I am getting the preview of the document attached to that document.the attachemnt you can see in attachment list of 'Service for Object'. does anybody have idea about this whether it is done manually or it is done automically on the time of firing output. if there is no attachment the attachment list is not enabled.
<> <b>VF03 --> enter documnet number --> change or display document --> System --> Service for Object -- > Attachment List</b> <>
Could anybody help me out for this. is there any setting regarding the attachment.
Thanks in Advance
Dinesh goyal
P.S. : Helpful answers will be rewarded with gud points...
Message was edited by:
Dinesh Goyal

Yes after opeining the document...
Hello friends..
when I go to transaction vf03. In some invoice documents I am getting the preview of the document attached to that document.the attachemnt you can see in attachment list of 'Service for Object'. does anybody have idea about this whether it is done manually or it is done automically on the time of firing output. if there is no attachment the attachment list is not enabled.
<> VF03 --> enter documnet number --> change or display doc -->System --> Service for Object -- > Attachment List <>
Could anybody help me out for this. is there any setting regarding the attachment.
Thanks in Advance
Dinesh goyal
P.S. : Helpful answers will be rewarded with gud points...

Multiple invoices and numbering invoices

Hello again.
Is there a way to numerically number invoices through Numbers? Also is it better to save multiple invoices separately in a folder or is it better/possible to have all the invoices throughout a year save in a single Numbers document?
Thanks
Stephen

Hello
I wrote a script which may do that for Pages.
It will be usable if you put your Invoice in a table of a Pages document.
I will try to modify it to work on a Numbers document the day this application will be scriptable.
Enregistrer le script en tant qu'Application ou Progiciel : numéroteur.app
déplacer l'application créée dans le dossier
<VolumeDeDémarrage>:Users:<votreCompte>:Library:Scripts:Applications:Pages:
Il vous faudra peut-être créer le dossier Pages et peut-être même le dossier Applications.
Quand vous voudrez créer une facture, allez en
menu Scripts > numéroteur
Le script créera une nouvelle facture à partir du modèle "ma_facture.template"
stocké dans le dossier "Modèles:Mes Modèles".
Il remplacera la balise "#erutcaf#" par un numéro de facture qu'il stockera
dans le fichier "le_numéro.txt" rangé dans le "paquet" du modèle.
+++++++
Save the script as an Application or an Application Bundle: numéroteur.app
Move the newly created application into the folder:
<startup Volume>:Users:<yourAccount>:Library:Scripts:Applications:Pages:
Maybe you would have to create the folder Pages and even the folder Applications by yourself.
When you want to create a new invoice
Go to
menu Scripts > numéroteur
The script will create a new invoice document from the template "ma_facture.template"
stored in "Templates:My templates"
It will replace the string "#erutcaf#" by an invoice number
and store it in the file "le_numéro.txt" in the template's package.
Yvan KOENIG le 1er mars 2008
--(SCRIPT numéroteur.app]
property balise : "#erutcaf#"
property factName : "ma_facture.template" (*
Adapter à vos besoins
Put your preferred title *)
property fichierNum : "le_numéro.txt" (*
Adapter à vos besoins
Put your preferred title *)
set {chemin, numero} to my prepare()
set numero to text -5 thru -1 of ("0000" & numero) (* pour numéro de 5 chiffres *)
tell application "Pages"
open chemin
tell document 1
set tt to every text
set t1 to item 1 of tt
set i1 to offset of balise in t1
select text from character i1 to character (i1 + (length of balise) - 1) of body text
set the selection to numero
end tell -- to document 1
end tell -- to Pages
on prepare()
local d1, d2, p2d, f, p2n, n
tell application "Pages"
set d1 to localized string "Templates" (* nom local du dossier "Modèles" *)
set d2 to localized string "My Templates" (* nom local du dossier "Mes Modèles" *)
end tell
set p2d to (path to application support from user domain) as Unicode text
set f to p2d & "iWork:Pages:" & d1 & ":" & d2 & ":" & factName & ":"
set p2n to f & fichierNum
set f to f as alias
tell application "System Events"
if not (exists file p2n) then
make new file at end of f with properties {name:fichierNum}
write "100" to file p2n (* mettez le numéro de départ de votre choix *)
end if
end tell
set n to read file p2n
set n to ((n as integer) + 1) as text
write n to file p2n starting at 1
return {f, n}
end prepare
--[/SCRIPT]
It's available from my idisk:
<http://idisk.mac.com/koenigyvan-Public?view=web>
in the folder: For_Pages
in the archive: numérote_facture.zip
Yvan KOENIG (from FRANCE lundi 3 mars 2008 17:03:45)

Impact of changing number ranges for FI & MM for MM Invoice documents

Hello Friends,
Client is asking to have both MM invoice document number and FI document number to be same, what will the impact of this change since we have done many transactions already in production.
Kindly suggest the best time and way of doing his.
Thanks in Advance.
Regards
Ravi

We can align both the FI and MM document number ranges in sync
SAP gives you customizing options to make both document numbers the same. The solution lies in the number range assignment of the MM and FI document. You need to configure the MM document number assignment as internal and external for the FI documents. (FI documents are set up with external-assigned numbering, while the MM document has internal, or system-generated, numbering.) In this case, the MM document number is passed on to the FI document, which means that the number of the FI document is identical to the MM document. .
Because the document number assignment in MM is not company code-specific, in contrast to the FI document, you need to take the following points into consideration before using external document number assignments for FI documents. They have the following effects on your system:
u2022     Continuous number assignments for FI documents are not guaranteed, especially if you have more than one company code.
u2022     The document number ranges in MM and FI have to be the same for all company codes.
u2022     In Release 4.6C, you need to use internal number assignments for revaluation documents, invoice reduction documents, Evaluated Receipt Settlement (ERS) postings, or reversal documents. There are no restrictions as of SAP Enterprise 4.70.
u2022     Use a different number range assignment for FI invoice posting (FB60), because FI invoice postings usually use internal number range assignments and the postings originate in FI, not MM.
u2022     If you use document parking and the number range intervals are fiscal year-dependent, you cannot change the posting date of the document if the fiscal year is different to that determined for the previous posting date. In this case you have to delete the document and re-enter it. There are no restrictions for fiscal year-independent number ranges.
please find below the confiuration steps
OMR4 - CREATE NUMBER RANSGES SAY 52 (EXTERNAL)
AND ASSIGN THE NUMBER RANGES TO DOCUMENT TYPE RE.
OMRJ MAINTAIN MM NUMBER RANGES SAY 52 (INTERNAL)
AND ASSIGN THE SAME FOR DOCUMENT TYPE RD.
Regards
P RAMASUBRAMANIAN

Document Numbering Default using DI

Under document numbering, for each series, you can double click the series to default the series for which user ID. However, when posting marketing documents using DI, it doesn't seem to follow this default setting. Does anyone know how can i make it work using DI? Your suggestions would much be appreciated.
Regards,
Alan

it usualy does take the default settings. Maybe you are doing it wrong?
But if you are correct the only other option i can think of is doing it through code.
Whenyou make your document you can specify the series vInvoice.Series = 5 in the header of the document object.
But then the question is which user is default to that series. You need to check which user is currently on.In nnm1 it will give you all the series and to what they are linked to. For instance object code will specify whether it is an invoice or other. Eg invoice is number 13. I assume you know the number that repreasents the documents. Then nnm2 gives you the defaults you setted by giving the user signature for each series. user signatures of the users and teher names are all in ousr.
Hope this helps.

Manually set invoices document numbers

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