Mass cancellation of invoices:

Dear Freinds,
I would like to know how to cancell invoices which are closed(posted for accounting document). I have around 5000 invoices which are suppose to be cancelled at one shot.
thanks,
sushil
93477 39539

Don't think there is a "presto" button to do them all in one shot.
Your options:
1. Paste 5000 invoice numbers in VF11 manually.
2. Winrunner or other screen automation tool to do 1. above in an automated fashion.
3. Coding.
4. Blame that other guy. Be loud and vociferous

Similar Messages

Mass cancellation of invoices Posted in MIRO and FB60

Hello,
Because of wrong VAT customizing in OB40, i have several invoices posted to wrong VAT G/L Account.
Now the user need a solution to correct this situation.
I proposed FB08, F.80, MR8M but this is not a good solution for the user because, if i reverse one of this wrong invoices, the system will post the reversal to the new G/L account that is recently corrected in OB40
What is the solution in this case, manual G/L posting ?
Thanks

Hi,
Just curious: why cannot you put the old 'wrong' account in OB40, reverse the invoices and then correct the assignment back?
Regards,
Eli
P.S. By the way, I'm not that sure that, during the reversal the systme will 'derive' the account; I believe, it should simply make a reversal posting on the accounts of original documents.

Mass cancel of vendor invoice

Hi SAP Gurus,
Could some one please let me know how to do mass cancel or reverse of vendor invoice? I tried MR08 it is not allowing me , I am using ECC 6.0.
Thanks
Sha

You can raise a mass credit memo or subsequent credit memos for a Vendor in MIRO . In the MIRO transaction , select vendor from the drop down insted of Purchase order / Sheduling agreement . Then the system would get all the datafor which credit memos can be raised . Then post the document .
-Hari.

Mass cancellation of AP invoices

One of our requirement in AP is to do mass cencellation of invoices. Invoice can be paid, on hold, transferred to GL or matched to PO.
Please let us know how we can do a mass cancellation of all these invoices in one go. Is there some existing option in Oracle AP to do it?. As there are lots of invoices, we cannot cancel it one by one.

You could write a script to apply a hold against all of the invoices. Not sure if there is an API available to mass cancel.

Mass cancellation of billing documents

Hi Experts,
I want to cancel around 1800 billing documents in one shot, is there any Tcode for the same,
please suggest at the earliest.

Hi,
as per my concern you can use VF11 TCode for cancellation of Invoice, use an Customized Upload program with table control technique fill the Invoice Number one by one and when it finally reaches the end of list in Excel and then program automatically saves and generates invoice number, this is the same which is followed in our company, we follow the same for mass deletion of Invoice.
Thanks & Regards,
S.Saravanan
Edited by: Saravananeks on Jun 1, 2009 8:39 AM

How to cancel outbound Invoice?

Hi All,
We have an issue related to invoice.
User wants to cacel the invoices pending for 2003 n 2004 cuase of some reasons although Orders n Deliveries are made.
I know we can do it in Inbound side with MR8M.
Is there any way o dot he same on outbound side for ougoing Invoice?
PL. suggest n guide me for this issue.
Yes, I'll definately award points.
Thanks,
Jai.

Srinivas,
I got VF11, I tried it, I could cancel the Invoice.
But the delivery status in Document flow shows the Delivery " Being processed". and the Billing stastu in the Delivery Document as : 'A - Not invoiced".
It allows to create new Invoice even after cancelling the old.Which i Dont want.
Bottom line is that, I want to set the Delivery as completed in Document flow. or the Billing status as "Not relevenat" in the delivery so that i can close the invoices.
Is there any way to make the mass maintenance of Invoices to set the Billing status of Delivery as not relevant for Billing.? (Field FKSTA or FKSTK)
Hopeful for your reply.
Thanks,
Jai.

Find Billing Document of Cancelled Excise Invoice

Dear All,
How we can find out billing document of cancelled excise invoice?
Please help.
Regards
H.P.

For ex. I have an excise no 100 which is cancelled and its status is CEIV and I want to find out its billing document no. how can I find out.
Becase when excise invoice is cancelled then its referrence does not exist in the excise header table
I hope you understand my problem.
Regards
HP

CAN PRINT OUT OF CANCELLED EXCISE INVOICE BE TAKEN ?

Dear All ,
I had made four excise invoices in J1IS , & posted through J1IV , when i had given print out of these four
invoives only two print out have come these two print out were of those invoice in which two line items are displaying , while other invoice invoice in which there were only one line item each is not printing , so i had cancelled all these four excise invoices , then again can u tell me how can i get the print out of these cancelled invoice in which single line item is displaying , pl help user want these cancelled invoice for his record .
sap11

Hi,
Whenever you create an Invoice, an Outbound Delivery will be created with which you can take print-outs. When you cancell an Invoice, an Outbound del (Reversal) will be created. If you take print out of this document, you will get same print out of the document, but no Excise Invoice Number will be printed on it. i.e no excise invoice number will be generated for the cancellation.
Regards,
Nagaraja Achar.

Cancelling Excise Invoice

Hello SAP gurus,
We have developed a programme for creation of Excise Invoice, once the document created we post it manually through J1IS.
The problem once Excise document generated (Posting not done) and if i want to cancle the invoice through J1IS, it is showing message "Document XXXXXXXX not posted". so can any one give me solution how to cancel Excise Invoice which is not posted.
FYI: Our sales process is- Sales order,Delivery,PGI,Excise,Billing
Thnx in advance for the replies.
Srikky

First check in the following IMG path
LG --> Tax on Goods Movements --> India --> Account Determination --> Specify Excise Accounts per Excise Transaction. Here ensure that following are maintained
CEIV          CR Credit     MSUSP CENVAT suspense account
CEIV          DR Debit     PLAAED PLA AED account
CEIV          DR Debit     PLABED PLA BED account
CEIV          DR Debit     PLASED PLA SED account
CEIV          DR Debit     RG23AED RG 23 AED account
CEIV          DR Debit     RG23AT1 RG 23 AT1 Account
CEIV          DR Debit     RG23BED RG 23 BED account
CEIV          DR Debit     RG23ECS RG 23 ECS Account
CEIV          DR Debit     RG23SED RG 23 SED account
Next select the next tab Specify G/L Accounts per Excise Transaction
There ensure that for the combination of Excise Group, Excise Transaction Type CEIV, Company Code and Chart of Accounts, necessary G/L Accounts are assigned
thanks
G. Lakshmipathi

Reversing PGI without cancelling Excise Invoice

Hi,
Is there any process where we can Reverse PGI without cancelling the Commercial Invoice & Excise Invoice and again connecting the same corrected delivery to the old invoice number.
To be more clear, in delivery if I have picked a wrong batch number (different from the physical dispatched batch) and generated the invoice. The mistake was identified at a later stage. So I can't cancell the invoice as it has already been sent to the customer. But in the system I have to correct the batch number to maintain the correct records.
Please suggest if any solution is there

Hi,
Your excise invoice is created with reference to the billing document and billing document has been created from delivery since PGI has been done.
You will have to cancel excise invoice using J1IH and cancel your billing document using VF11.
Reverse PGI using VL09, change batch in the delivery and PGI it again.
However, you would have new commercial invoice and new excise invoice numbers for the same.
Nothing can be done to retain the same invoice number using std SAP.
Regards,
Amit

How to cancel excise invoice when mov type is 122

Hello,
We are creating the PO for one material. and make the GR for that material (material is Quality inspection material)
so i,e the reason the material is goes to Quality inspection.
Till then we are Made the J1IEX create the Part1 and Part2 entry.
So in mean while in Quality all the material's are rejected so, now how to reverse the Part1 and Part2 entries.?
How to cancel excise invoice when material is qulaity inpspection.
What i made:
Made the Return delivery means 122 mov doc and Try to cancell the excise invoice......but no successful
Regards
sapman man

Hi
Cancelling of excise invoice will be done in the following ways depending on the situation.
Case 1:
Create PO
Do MIGO (create and post excise invoice)
Create return delivery in quality inspection.
Now we have to create a rejection inmvoice in J1IS with reference to the return delivery wherein the excise values gets reversed.
If u try to reverse part 2 entries in J1IEX it will not come.
Case2:
Create PO
Do MIGO (create and post excise invoice)
Do cancellation of MIGO (102 mvt)
With ref to vendor or internal excise invoice number just post the transaction. excise part 2 entries will get reversed. This will happen only if 102 entry exist for the PO line item.
In a nutshell excise entries cancellation comes only if we cancel the material document. If we do return delivery then we have to create rejection excise invoice.
Hope u get cleared in this regards
Reg
Raja

Number range in cancelling excise invoice

Hai Gurus
wats the number range object for cancelling excise invoice???
regrds
Vibhu

Dear Vibhu,
There is no number range object for cancellation of excise invoice.
for excise invoice number range object is for local:J_1IEXCLOC
when cancelllation for excise invoice system geneate internal number range number.
for internal number range object is :J_1IINTNUM
for your better understanding find the folloing number range objects
J1I9 Maintenance for Number Range Object
J_1A_AAWBL Internal Way Bill Number for Asset Movements
J_1ANUMBER Number range for additional Argentine document number
J_1AOFFDOC Numbering Object for Official Documents
J_1APRNTCH Number ranges for printing characters
J_1BNFDOCN Nota Fiscal document number
J_1BNFNUMB Nota fiscal number
J_1I57FC 57FC Number Range Object
J_1IARE1 ARE1 Doc No object based on Series Group
J_1IARE3 ARE3 Doc No object based on Series Group
J_1IBOND Excise Bonding: Bond number object
J_1ICERT Withholding Tax Certificates (India)
J_1ICHLNNO Internal number range for challans
J_1ICONPLA Consolidated PLA serial no. generation
J_1IDEPINV Excise Invoice Number for Depot Invoices
J_1IEXCEXP Export excise invoice number range
J_1IEXCINV Excise invoice number **
J_1IEXCLOC Local excise invoice number range *******
J_1IEXCTST Excise invoice with intervals
J_1IEXINEX Excise invoice number for export
J_1IINTNUM Internally document number to be generated
J_1IINTPR2 Dispatch serial number
J_1ILIC Excise Bonding: License number object
J_1IPLA2 PLA part II number range object
J_1IRG1 RG1 Number range object
J_1IRG1_T No. Range for RG1 - Excise group / Material
J_1IRG23A1 RG23A part 1 no. range object
J_1IRG23A2 RG23A part II number range object
J_1IRG23C1 RG23C part I number range object
J_1IRG23C2 RG23C part II number range object
Regards,
NAr

T-code for cancelled Invoice and cancelled Excise Invoice

Dear Guru,
kindly let me know the T-code for cancelled Invoice and cancelled Excise Invoice.
Wishes,
Abhishek

Hi Abhishek,
I am not aware of any T-code through which you can see the cancelled invoice. I think either you have to go for development (SQVI)
or
Extract the list of your all billing document like billing document created from 01.01.2010 to 22.04.2010
Now go to SE16 --> Table VBFA --> Give your billing document number in field "Preceding Doc." --> and in the field "Subs.doc.categ." --> choose entry "N Invoice cancellation" --> system will show you all the entries for which cancellation billing document has been created.
or
Go to SE16 --> Table VBRK --> enter your billing document list --> In the field "Posting status" --> Choose option "E Billing Document Canceled"
Hope it helps,
Regards,
MT

Error when trying to Cancel an invoice document via MR8M Transaction

Greetings Everyone,
l am having an issue when trying to cancel an invoice document via MR8M transaction. It gives me the following error message;
SYSTEM ERROR: error in routine MRM_DRSEG_CR_CREATE
Message no.M8008
Procedure:
Contact your system administrator.
This invoice was related to a check payment. The check has been voided already and there is no clearing document for the accounting document. So, the item remains open. However when l try to reverse, it display the error message above.
Thanks in advance

read notes 449277 and 750455, your solution is probably there.

Error while cancelling the Invoice

Dear Gurus
The Billing document was raised on a wrong customer on may month. Now that was realized, and that invoice was canceled but wrongly the date was given as may month. The FI period was closed for may month and the current period is july. So they canceled the canceled invoice. Now while trying to cancel the original invoice in VF11, the system continues to say 'the invoice was already cancelled'.
How to cancel the invoice?
Kindly help
Regards
Gansub

Hi,
This is typically a process issue. There are a few things I think you can do...
a. If the invoice has reached customer already (bcoz it was raised in the month of May), then, as you now cannot cancel as there has been a lot of wrong entries, you an create a credit memo either from SD side or from FI side so that the customer a/c is balanced and it will not show any AR balance.
b. Raise a debit memo request against the right customer and invoice it.
I think you have to work with your Finance people to be in concurrence before you take up he above process.
Thanks
Mukund S

Mass cancellation of invoices:

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