Massive assignation of attachments to fixed assets

Hi there,
I have this situation, we have loaded fixed assets in the R3 system, I loaded the data using LSMW, but we need the fixed assets to have a picture from the legacy system.
I know that trx AS02 allows you to attach a file to a fixed asset. I also tried to make this process automatic, the thing is when I'm recording the transaction to add the attachment the button in wich the attachment option is (Services for object), does not appear on dynpro. Can anyone can give me a clue... am I doing the right thing or there is another trx where I can relate and upload a file to a fixed asset.
Thanks in advance.
J. Valencia

Check for three things:
1) The distributiion account in Payables is a Asset clearing account
2) Track as an asset flag is updated to "Yes"
3) The Payables Invoice has been accounted and transferred to GL

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Fixed asset error: 21151: error while posting asset document: '100000039'

Hello Experts,
How are you? We have a client who have encountered an error during fixed asset retirement thru scrappingu2026.In one retirement document, SAP did not assign an account in the account column but still the document was saved but with erroru2026On her next retirement document, she could no longer save her document and the error points to the last retirement document she has saved with error. We have tried to cancel the document and its journal entry but still she could no longer retire assets using scrapping. All other retirement transaction using scrapping could not be saved.
The client is using SAP B1 8.81 patch 5.
Thanks and best regards,
Luz

hi Luz Cornejo,
please do check this SAP Note: [1246921|https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361706E6F7465735F6E756D6265723D3030303132343639323126]
regards,
Fidel

New user to Oracle 11i who needs help on creation of new fixed asset class

Hi all,
I am new to my Company who is using Oracle 11i. And the Company has a new class of fixed asset and a GL code has been created. But there is no link between the Fixed Asset Manager and the GL code, i.e. depreciation is not linked, additions are not captured into "Cost register", no asset number was assigned in Oracle. Please help.
Thanks,
Simon

Hi.
No, Simon, it does not work that way.
First, be sure that the distribution line has the flag "Track as Asset" checked.
Second, the GL Account to be used on the distribution line must be the one defined, in the FA Asset Category, as the Asset Clearing Account.
In FA, navigate to /Setup/Asset System/Asset Categories. Following, query a Category. There you can see which account has been used as the Asset Clearing Account.
You can use as many Asset Clearing accounts as you which, but normally, all Categories share the same account.
Now reverse the distribution line and cretae a new one with the correct account. Post it, run the Mass Additions Process and you will see the that the addition was created.
Hope this helps.
Octavio

Year end closing for fixed asset

Hi,
Currently we run the process AJAB to close the year for fixed assets at the end of the year and can close two years back. So in September 07 I would have closed 2006, then run AJRW to open 2008.
So it is my understanding that we can only have two years open and we have in the past had the current year and one year back. Do you know why we do this, why dont we have the current year and one year forward?
There has been a request to close 2007 for fixed assets, if I do this, will this cause any problems?
With regards,
Sree

If u close the 2007 there is no problem, useally everbudy maintain one previous year and one current year, basic reason is if the any capitilization is to be made with back date u can able to do. If that is not there in your case u can close but if you open the future year after that you can not reset/reopen the 2007.
If you open 2009 also there is no use, because with future date no budy do the capitalisation.
advantage of opening of 2009 only one advantage is u can able to see the depreciation simulation will be taken period wise.
disadvantage of opening of 2009 you can't open 2007 if you post any entries with back date.
assign points if its helpful.

Message no. GLT2001, New general ledger, Down payment request Fixed asset

Hi,
I have posted down payment request with target special gl indicator for fixed asset.
When I run payment program in proposal there is a mistake:
Message no. GLT2001
Diagnosis
The online document splitting is active in your system. Here, each document is assigned to a accounting transaction variant and each document row to an item category.
You determine for each business transaction variant which item categories can or must be posted here.
The following error occurred for the document you entered:
Item category 07000 in accounting transaction 1000, variant 0001 is not allowed.
Please help me with this issue

I guess you want document splitting.
So now you need to check the GL account you have, that you are trying to post to. You need to check your automatic posting settings, so do you require a BA, PC or Segment as standard in document splitting?
Whatever is required the system requires. So for example you need to make sure a default value can be worked out.
You can do this by using constants or having default entries per GL account.
Please award points if useful.

Oracle 11i Fixed Assets - Additions Error Message Company is not value

I have created Fixed Assets Corporate Book and trying to add a new record through Assets Workbench and Addition Option. When I try to create information in Assignment Detail to enter Expenses Account and I am selecting Expense Account but getting Message "Company is not value for Book selected (Company Name1 should be 01, Company Name2 should be 02, Company Name3 should be 03)
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Do you have any idea Why this message is shown.
Your Help in this regard will be apreciated.

Its 01.10.2000. So i think thats the problem
I want to post in 1st April 2009 (7th month of fiscal year 2009) and 01st November 2009 (ie 2nd month of fiscal year 2010). So what date i should put ?
Edited by: Deepak Agrawal on Nov 6, 2009 10:51 AM

CJ88 Settlement to Fix Asset

Hi experts,
I tried to do settlement from a WBS to a fix asset. After maintaining the settlement rule I went to CJ88 to do the actual settlement, however i got the following error message:
Dignosis
Duriing settlement of sender WBS there was an atempt to settle a posting that has account assignment OPERATING / /(fund/functional area/ grant) to an assset subnumber. However, the receiving asset XXXXXX does not have an asset subnumber with this assignment.
Can an expert please advice on what I can do and if it has anything to do with PS side or asset side?
Thanks.

Hi,
I would suggest you to take the help of your FI/CO consultant in this case.After going through your post i don't think it has got anything to directly from the PS perspective.
Request others to comment if am wrong.
Regards,
Gokul

Parallel ledgers and currencies in Fixed Assets

Hi all,
I have a difficult scenario in Fixed asset related to parallel ledgers and parallel currencies. This is the one.
We have
Area 01-1- Loc Cur-L1
Area 06-0- Grp Cur (takes values from 01)
Area 30-3-Loc Cur-L2
Area 31-0-Grp Cur (takes values from 30)
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How to do to have the group currency in a derived area as the difference of the group áreas which are related to the original one (31-06 in my case)?
I hope my question is clear!!
Thanks a lot, Iu2019m complete lost.
Adela.

Dear Adela.
1 - Define Currencied for Leading Ledger Like: Group/Index what ever you want.
SPRO >> Financial Accounting (New) >> Financial Accounting Global Settings (New) >>> Ledger >> Define Currencies of Leading Ledger
2 - Maintain Group Currency in Non Leading Ledgers
SPRO >> SPRO >> Financial Accounting (New) >> Financial Accounting Global Settings (New) >>> Ledger Define and Activate Non-Leading Ledgers
3 - Assign Non Leading Ledger to your Dep Area
SPRO >> Asset Accounting >> Asset Accounting (Lean Implementation) >> Organizational Structures >> Depreciation Areas >> Define How Depreciation Areas Post to General Ledger
Regards,
TML

What is Security by FA Book in Fixed Assets Module

Hi,
Could anyone explain the concepts on 'Security by FA Book in Fixed Assets'
In my opinion,,
'Security by Book is the model that allows organization security in Fixed Asset module'.
To achieve this, do we need any setup to do.
Anyone can help me?
I am in the middile of the project.
They have one BG and two operating units, and they want one user should not enter the asset in other operating unit.
Pls help
Srikanth
Edited by: user8691386 on Aug 13, 2009 4:47 PM

Hi Srikanth
Security Book to Restrict Employees to restrict Using of Books. Security Profile Option can be Assigned at User Level or Responsability Level so People can use only respective book.
Regards
Guhanadh
Edited by: Guhanadh on Aug 15, 2009 10:20 AM

Delete Worklist created in Fixed Assets thru AR31

In Fixed Assets, i created and released an worklist using t-code AR01 and AR31 for Cost Center mass change few days back. I cant manually change any cost center in asset master record for those assets already in worklist and it still shows its status as "In Process"! My substitution rule is correct but somehow its not processing further. If you can create and edit worklist, you should be able to delete it as well.
Can you delete the worklist if its in process mode? Do i need to have authorization for it?
Plz help.

First delete the substitution you have created for the work list, also check if you have authorization to delete substitution
Creating and Deleting Worklists
http://help.sap.com/saphelp_nw04/helpdata/en/65/add1a4bd0211d291c70000e8a5f6e6/content.htm
Pls assign points as way to say thanks

Changing Fixed Assets useful life according IAS rules

Hi all,
According to the new IAS rules (International Accounting Standards) when an asset's useful life (currently with straight line depreciation) is changed we have to distribute the "net book value" (remaining depreciation to be posted) between all the remaining months in the same proportion.
Currently, SAP standard calculates the depreciation as the difference between the posted depreciation throughout the previous months and the amount that should have been depreciated with the new useful life, and it assigns this calculated amount in the current month when the useful life is changed.
We have checked that the remaining depreciation to be posted can be distributed equally over the remaining periods of the fiscal year by marking the "smoothing" flag through transaction OAYR per company code, but we need this amount to be distributed over all the remaining periods for the new useful life (not only over the current fiscal year).
Please find below an example to try to clarify my query:
A fixed asset with str.line depreciation has the following values:
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Useful life: 3 years
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The asset starts to depreciate on 01.01.2008 and its useful life is
changed to 2 years on 01.07.2008. On that moment the net book value is
10000 eur.
SAP adjusts the difference between the amount that should have been
depreciated with the new useful life (3.000 eur) and the real amount
posted (2.000 eur) = 1.000 eur depending on the "smoothing" flag:
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+ 1.000 eur from the difference) on 01.07.2008
2. If the flag is marked: SAP distributes the difference between the
remaining periods of the current year (from July to December) and it
assigns 666,66 eur per month (500 eur + 166,66, obtained from 1.000
eur/6 months).
But we need the same depreciation amount distributed over the remaining
months: 10.000 eur/18 months = 555,55 eur/month.
Has anyone come through the same problem before?
The only solution I can think of is transferring the asset values to a new one. Or maybe a user exit.
Any feedback will be much appreciated.
Thank you very much in advance. Best regards

Hi Markus,
Sorry to come back to you regarding this question. Unfortunately we are not still on 6.0 so we can't take advantage of the new functionality.
I am now trying to make an asset transfer through transaction ABUMN but the new asset is taking into account the capitalisation value of the original asset rather than the net book value that we would need the system to consider to calculate the new depreciation values.
Do you know if there is a way to solve this?
Thanks a lot. Best regards

Tax depreciation for fixed asset in Singapore

Dear all,
One of our client in Singapore want to run tax depreciation in fixed asset module as below .
They want to run depreciation with stright line method pro rata by the year of useful life
and the depreciation will be posted only once a year at the first period of the year that acqusition.
(No matter when they acqusition the asset)
For example : if they do acqusition an asset = 300,000 S$ on any date in year 2009 with useful life 5 years,
the depreciation should be posted as below:
Depreciation per year = 300,000/5 = 60,000
31-Jan-09     Depreciation should be posted = 60,000
31-Jan-10     Depreciation should be posted = 60,000
31-Jan-11     Depreciation should be posted = 60,000
31-Jan-12     Depreciation should be posted = 60,000
31-Jan-13     Depreciation should be posted = 60,000
How shuold I can do the configuration for this requirement ?    Please kindly advise.
Mary_K

Hi Mary,
I'm from Singapore. Here's how you will configure the system.
Create a dep area for Tax depreciation. You should create new Period Control Method (AFAMP) where you will assign 06 period control to acq, add, ret, trn. 06 means start of the fiscal year.
After that, you create a "Dep Key" to assign this period control method. Then in the dep area per asset class, assign this dep key to the tax dep area.
The system will default the start of dep for tax the start of the fiscal year regardless of when it was acquired within the FY.

Depreciation on revaluated fixed asset

Dear Experts,
I have revaluated fixed assets. My query is that, while posting depreciation on this revaluated FA, the depreciation should be calculated from the asset value date mentioned in the master record of the fixed asset or system should calculate depreciation from the asset value date mentioned in the 'revaluation posting transaction'? How it is calculated in the general practise in asset acccounting? This depreciation should be calculated on the new acquisition and production cost.
Please help
Thanks and regards
Aniruddha.

DEAR
if you using AB01
the config for posting revaluation in book dep area 01 is as follows:
> in the dep area 01 mark fields,revaluation,transfer of reserve and rev ord dep as all values allowed.
>in specify intervell and posting rule mark revaluation button on.
>AO90 assign the gl account in the asset classes which have to be revalued in assign g/l accounts area.
>   if going for one time rev .give seperate rev measure.in define rev measure screen.
>   post revaluation in abaw.
>   while running afab the amount will get posted make sure it is planned posting run
MAKE SURE THIS FACT AB01 INCREASES YOUR BOOK VALUE BY REVALUED AMOUNT. BUT IF YOU WANT NEW VALUATION POST NEW VALUATION THROUGH AR29N
if you using AR29N go to new valuation of asset tab.
for using that you 1st need to create a transaction type in AO73 with credit transaction, doc type --aa , post gross ,do not post to affiliated company. go back and limit transaction to dep area.
define reval measure
now revaluate asset in AR29N
regards
rohit

PO created for fixed asset and other issues

1)Where does asset clearing account or CIP clearing account picks up in while creating a Purchase order for a fixed asset ?Is it from the item itself while defined or any other place ?
2)How does the accounting line flows from Fixed asset to General ledger especially for CIP assets?
3)How can a asset be attached to corporate book and tax book ,what is the set up required ?
Thanks
Jogendra

1)Where does asset clearing account or CIP clearing account picks up in while creating a Purchase order for a fixed asset ?Is it from the item itself while defined or any other place ?
Account gets defaulted from Item if it is there, if not you have to enter manually.But if you have customized your account generator, you have to look at the account generator.
2)How does the accounting line flows from Fixed asset to General ledger especially for CIP assets?
If you are creating a PO for an expense item, and have used CIP Asset Clearing Account in the PO Distributions it gets eligble. When you invoice this PO, this CIP Clearing Account gets Debited.
Cr Liability 100
Dr CIP Clearing Account 100
Obviously as this is setup as an asset account (flexfield qualifiers) this gets eligble for the mass addition transfers once you validate and account the invoice. When you run the mass additions create and post, these accounting entries will get created.
Cr CIP Clearing Account 100
Dr CIP Asset Cost Account 100
These accounts are defined at the asset category. The asset category for the mass additions is taken from the item setup (Purchasing Tab). Ofcourse this can be entirely different in R12.
Asset Book is derived based the asset category. Create Journal Entries program transfers the accounting entries to GL. Assets Creates the entries for the CIP Addition process in FA before transferring them to GL.
3)How can a asset be attached to corporate book and tax book ,what is the set up required ?
First you create a corporate book and then create a tax book and assign corporate book to this. WHile creating the tax book if you check the Allow CIP Asset check box (Tax Rules tab), the asset will automatically get copied into the tax book.
Thanks
Nagamohan

Is there any way to rollback mass changes in Oracle 11i Fixed Assets?

Hi there,
We are currently undergoing a massive change in assets depreciation rate with amortization date starting from 01-jan-13. To achieve this we decided to use MassTransactions -> Changes in Oracle Fixed Assets.
There is a preview available, which shows the results on the assets that are affected as well as the changes that we have decided to make. On the other hand, the preview does not consider the accounting results of the change so there is no way to see how the depreciation is affected.
However, someone could see the results using the what-if analysis, but in that case there is no option to use the amortization date in order to see the changes that the adjustment will create.
The only way we could really see the final results is to perform the mass change and then do a test depreciation and see the results. But in case where something is not acceptable by us, is there ANY way to rollback/undo the mass changes we did in the specific period?
If there is no way to do this from the UI, is there any other from the db? ( I know that messing with assets is like playing with fire )
Thanks and Regards,
George

Hi, You may find this thread helpful : How to compare two oracle database schemas
Regards,
Himansu Mallick

Massive assignation of attachments to fixed assets

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