Message determination in purchase order

Hi ,
We have maintained the Condition record for NEU by Tcode MN04 based on Document type and medium as default Fax and it is working fine however when we are trying to maintain the condition record for a particular vendor by Doc type/Purch.Org/Vendor, at the time of purchase order creation output type is not automatically populating.
Thanks,
Trupti

Hi,
Check the condition record key comb1 and 2 for the vendor for the document type, if two output types are maintained delete one and try.
Regards,
BK

Similar Messages

Output Message Determination for Purchase Order

Hi all !
Can anybody please explain in brief, the procedure for Ouyput message determination for Purchase order. (including printer settings)
I have tried it throgh the Standard Configuration guide. but i am not able to do.
Please explain step by step including form attachment.
Thanks in Advance !!!!

Hi,
Customization steps for Output of Purchase Order
1. Condition Table
SPRO > Material Management> Purchasing -> Message -> Output Control->Condition Tables->Define Condition Table for Purchase Order
Select:
Purchasing Doc. Type,
Purch. Organization,
Vendor
2. Access Sequences
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Access Sequences->Define Condition Table for Purchase Order
3. Message Type
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Types->Define Message Type for Purchase Order
4. Message Determination Schemas
4.1. Message Determination Schemas
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Maintain Message Determination Schema
4.2. Assign Schema to Purchase Order
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Assign Schema to Purchase Order
5. Partner Roles per Message Type
SPRO -> Material Management-> Purchasing -> Message -> Output Control-> Partner Roles per Message Type ->Define Partner Role for Purchase Order
6. Condition Record
Navigation Path: SAP Menu-> Logistics -> Material Management -> Purchasing-> Master data->Messages-> Purchase Order-> MN04-> Create
Now you create PO (ME21N) and save it. Go to ME22N and print the PO by giving output type.
Note1
Now Check in SPAD (Printer settings) settings & try to check the printer configuration. Check Device attributes, Access methods etc. are maintained in Spool Administration (SPAD) for the selected printer (your local Printer, may be ur using HP01or any but in SAP std is LP01) but consult with your basis consultant regarding above.
Check the following also:
Spool generated using SP01 or SP02.
Output device.
Local printer settings.
Paper Tray, Print Mode, Printer
Note2:
Check MN04 and NACE t.codes
Regards,
Biju K

User Specific Output Message Determination for Purchase Orders

Hi Sap Experts,
Is there any functionality in SAP where you can setup specific Output message determination for a user?
For example whenever User A creates a purchase order through ME21N it will always be emailed to vendor, whereas for User B whenever they create purchase orders it will always be printed.
Is this possible?

There is no standard functionality with in SAP.
To achieve this Create 2 output types accordingly and create customized tables with user id fields

Error message while viewing Purchase order summary

Hi all,
we are in 11.5.10.2 , we are getting error message while viewing purchase order "Currency formatting cannot be performed without a currency code".
is it beacuse of currency not popluated in Purchase order?
Verified metalink note - 960504.1
Thanks
Kiran

Hi Kiran,
Verified metalink and other areas but could not get any appropriate solution.
I tried to reproduce the issue in various available environments...but no luck!
My guess would be the datafix/BUG that you have referred in the MOS note 960504.1
Please check with your DBA for this patch in test instance.
Thanks
-Arif.

Return Purchase Order (MVT #161) Sales Area Determination on Purchase Order

Hi,
I am working on return purchase order (Purchase order with return check box ON at item level) and creating outbound delivery with VL10B and doing PGI to vendor.
Can someone help to figure out how sales area (sales org/distribution channel/Division) gets determine on purchase order item level "Shipping" tab ?
In other word, as shown below for return PO, I have sales area 1180/50/01. I want to determine different sales area.
Thanks.
Regards,
Ravi.

However, you can enhance the system to use multiple sales areas for return by using retail sales area. The below notes give more details:
https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361…
https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361…

Changing a Message type on Purchase Order

Hi guys,
How can I change a standard message type on Purchase Order ?
For example :
On Purchase Order, when a insert a new Contract item number, occurs the Error message below :
'Contract vendor 610065 differs from vendor 610195'
But, I neet to change this message type from 'Error' to 'Warning' in some cases.
How can I do this, please ? I'm learning OO now and I have some difficulty yet..
tks
Flavio

I found a Method 'PROCESS_ITEM' in a Badi 'ME_PROCESS_PO_CUST' that the piece of code bellow. I tried to insert the code :
message e047(06) with '12345'.
but... the message 47 didn't change, and this message only was added to messages.
define mmpur_message.
    gl_tabix = sy-tabix.
    gl_subrc = sy-subrc.
    message id &2 type &1 number &3 with &4 &5 &6 &7 into gl_dummy.
    call method cl_message_mm=>create
      exporting
        im_msgid = &2
        im_msgty = &1
        im_msgno = &3
        im_msgv1 = sy-msgv1
        im_msgv2 = sy-msgv2
        im_msgv3 = sy-msgv3
        im_msgv4 = sy-msgv4
      exceptions
        failure = 01
        dialog   = 02.
    if sy-subrc = 1 or sy-subrc = 2.
      message id sy-msgid type sy-msgty number sy-msgno
              with sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
    endif.
    sy-subrc = gl_subrc.
    sy-tabix = gl_tabix.
end-of-definition.

How to determine canceled purchase orders

Hi all,
I have to block purchase requisition if purchase order is created.
if PO is deleted (canceled) PR can be modified again.
So i want to khow how can i see if PO is canceled???
Thank you

Thank you Navneeth
I have a PO with only one line that i have deleted.
In EKPO-LOEKZ the value is 'L'
in EKKO-LOEKZ there is no value?!!!
Q1 : have i deleted the PO correctly
Q2 : If yes, is there an other way to determine canceled purchase orders??
Thanks

Tax Rate re-determination in purchase Order

Hi,
I have maintain the Tax rate through Transaction FV11 with key combination Plan/ Vendor/ Material Group/ Tax code.
Below Tax rate Structure :
Country
Plant
Vendor
Material Group
Tax Code
Tax Rate
Valid From
Valid To
IN
C006
11691
201
L7
12.36
01.04.2015
20.04.2015
IN
C006
11691
201
L7
14.00
21.04.2015
31.12.9999
I am creating the PO on dated 01st April 2015.When i am change in current pricing date in Pricing Control Tab , Tax rate can not be re determine in purchase order.
please check the screen shot

Hello Sachin,
Tax rate determination in PO is based on the PO document date and not on the price date.
You can test this, during PO creation, first you keep PO document date as '07.04.2015', system will show tax percentage as 12.36. Now, you change the PO document date to '22.04.2015', system will show tax percentage as 14.

Message Output for purchase order

Dear SAP Expert,
We have defined the message output type for purchase order document type XX with special function. We have maintained condition record for the same. It is working fine.
Now we have defined another output type for another PO document type YYwith special function by copying earlier one.
But message output is not genarated in case of YY document type.
Please tell us what we have missed out.
Thanks & Regards,
Reva.

Hi Reva,
In ME22N for your PO, click on the Messages button. Then click on the blue information button - this should display the output determination analysis for the order, and will show you which output determination procedure was used, which output type and access sequence was processed and whether the system was able to find a matching record. At the lowest level of detail it will show you the keys that were used to read the condition records. All this information should help you to determine why a condition record could not be found for the purchase order.
Regards,
Monika

Problem with Delivery Type Determination in Purchase Order

Dear All,
We are working on a IS-Retail Scenario where we are dealing with generic articles. While creating a PO, we have encountered an error which says:"Also specify a delivery type in case of shipping data relevance". The error message number is MEPO 099. We have checked that Delivery type NL is attached to the document type under the supplying site customizing, and supplying site is attached to the receiving site with the correct document type. Can anybody throw some light on what we might be missing out in this scenario?
Thanks and Sincere Regards,
Amitabha

Hi
I suppose you are creating a retuns PO ,
Please maintain the customizing of the same in SPRO-> MM -> Purchasing-> Purchase Order-> Returns Order-> Store Return / Return Plant to Plant
here you need to maintain the delivery type for returns.
This message is trigerred only in case of Returns order
In SAP Retail, plants are referred to as distribution centers or stores. With store returns, you can map the return delivery of goods from
a store to a distribution center (this is the most common case),
from one distribution center to another distribution center,
from one store to another store,
from a distribution center to a store (although this is not very common).
Requirements
For the return delivery types, you have to make settings for the item category determination.
Partner schema must be assigned to the return delivery types.
The relevant goods movement types must be assigned to the schedule line categories (for the returns in Sales). The following schedule line categories are also available in the system:
NR - Replenishment Returns and
NS - Replenishment Cross Company Returns
Activities
Assign the required return delivery type to
purchasing document category F (purchase order),
purchasing document type (NB - standard purchase order, UB - stock transport order),
the supplying plant (the one to which the goods are being returned)
The following return delivery types are available in the system:
NLR - intra-company-code store returns (purchasing document type UB for replenishment and return orders, delivery type NL for the replenishment delivery)
NCR - cross-company-code store returns (purchasing document type NB for replenishment and return orders, delivery type NLCC for the replenishment delivery)
Please maintain the required customizing
Thanks & Regards
Kishore

Output determination for purchase order

Dear friends,
Please help me, how to create condition record for both printout and email for output determination of standard PO.
I have created condition record through MN04 for Purchase order with medium(external send) and it worked.
I also need to create condition record for printout. Because Client wants to select either email,fax or printout. They will select whatever sending option.when i tried to create condition record for medium(1-printout).I got an error " The condition record entered already exists". So i tried to change that condition record,but i got here also error as "The condition is being processed in the current session".
Please help me to set up condition record for both mail and printout for standard PO.
Thanks

For this kind of option you need diff message type like
use NEU for Fax and Print and for Email create new message type than it will work.

Changing message medium of purchase order depending on value of po

Hi,
we want to send a purchase order via fax if the netvalue is lower than 1000 EUR. If the value is higher then the po should be printed.
Is there any Exit or Badi to change the medium of a message depending on the value of a po?
Regards
Martin

Hi Martin,
Medium of a message is determined by the output condition record and I don't think you can use an exit. You could build a ouput new condition table but PO value is not available as a key.
You can explore this option.
Create a new condition table and include an unused field as a key from the list of allowed fields. Find a user-exit in the PO which can update the above field with unique data. Create OCR with for this key combination.
Cheers !

Reg:output determination in purchase order

hi,
when i am creating purchase order i given all the details once i go for save the order it shows a pop up window " no message could be found for output of mesage save any way '.
my requirement is how to avoid this popup message. i thing the problem is output determination is it correct?
regards
muthuraman.d

Yes, it is output determination. The system is telling you that no message e.g. PO print out, will be produced.
SPRO-> IMG-> Material Management-> Purchasing-> Environment Data-> Define Attributes of System Messages..
The message id is 06 261
I think as a default this is a warning, even without an entry in the above table. You can add it and set to 'no entry' i.e. switch it off. This OK in Development or PPD but I wouldn't suggest you do this in Production.
Regards,
Nick

Deleated Valuation Type --Need Error Message while creating Purchase Order

Hi,
In our scenario , i need a message should flash , if enduser by mistake select the deleated valuation type while creating Purchase Order.
In current configuration , it's not there.
Await your expert opinion.
Regards
Shyam Kogta

I investigated this recently in our company and gave this answer:
A deletion flag does not restrict anything. It is just an indicator to tell SAP that you want this record to be deleted with the next archiving run.
The archiving run then checks if a deletion is possible or not.
So you can set such deletion flags long time in advance, even at a moment where you still have inventory.
To block materials from beeing used in business transactions, usually the material and sales status are used. But these statuses can only be set at overall, plant and sales organisation level.
In some transactions SAP issues warning messages if a material has a deletion flag. This messages could be customized to be an error and prevent any business. However, this type of restriction is not designed for our machine, as we use the material and sales status.
Anyhow, there is no message for valuation types that have a deletion flag in procurement area.
There is one for goods receipts (but only for a certain industry solution that is not used by us)
There is one for deliveries ( VL 211 ).
The valuation types are defaulted from customizing to the transaction e.g. purchase order. Or from info record to the PO. So a standard purchase order gets valuation type ABC , while an internal order (production) gets the DEF. Usually there should not be a need to change this valuation type manually.
So the only solution is to archive the material master at valuation type level.
But I guess, you already have POs with that wrong valuation type, which means you have to archive the POs first. It you have already batches with wrong valuation type, then thy have to be archived as well before a material can be archived.
And finally if you had stock in current year, then you can archive your material in year after next year, as SAP archives only materials that have no stock in current and previous year.

Regarding Error Message for the purchase order

Hello SRM Experts,
The Status of the purchase order is Archived and PO is not transferred to the backened system. I ran the transaction bbp_pd_po_transfer_exec in P36 and check the error message in T-Code RZ20, i get the following error in RZ20 for the PO as:
1. Error reading the export data for EXEC of purchase order
2. and in P36 system, when i press F5, popup message appears - Error while reading PO in backened system. Inform System administrator.
I want to know, why this problem appears and how to resolve this issue ?
Thanks in Advance,
Regards,
B.Satyanarayan Reddy

Hello,
I checked in the bbp_pd and there also i got the popup message as Error while reading PO in backened system. Inform System Administrator.
I also checked with the backened team, everything seems to be fine there.
The thing is that PO is not transferred to the backened system since 13.02.2008 to till date and it stuck up in the EB system.
Kindly let me know, why this problem occurs and what should i do to resolve the issue.
Thanks in advance,
Regards,
B.Satyanarayan Reddy

Message determination in purchase order

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