Migration- downpayment requests and downpayments - how to clear

Hi,
we want to migrate open down-payments from source system and create downpayment request with the balance of the open amounts.
After that we intend to clear through F-32 those documents in the custoemr account.
Aim should be however that the downpayemtn received are still in display of open items visible? I know, they will have a clearing doc number against it but it is through clearing with statistical item.
Is there a way to do this?
Cheers
Hein

Hi,
In our organization the Down payment process is the following:
T-code F-47: Create Total amount of down payment
T-code MIRO: Book the deductable invoice
T-code F-54: Clear the invoice and deduct from the down paymnt's total amount
I hope this helps a bit.
Best regards,
Endre

Similar Messages

Downpayment Request and Security Deposit

Hi Experts,
My scenario is to create a downpayment request, make a payment and it should get cleared with the actual receivables.I created a Down payment request through Manual posting.Did the payment for the same. But during my final bill it doesnt get cleared with my actual receivables. I have done the required configuration for Down payments in posting area 1010 with 3000/0010 alongwith clearing restriction '5' and also maiantained them in SAP Utilities -> Invoice Processing -> Item Selection in Account Maintainence as well as Bill printout but unable to acheive the same.
Moreover, I checked my Security deposit also. It is getting cleared but still remaining as a down payment item. Event R401 is also active.
Any help would be appreciated.
Thanks in anticipation.
Richa Tyagi

Hi,
Also check the Clearing configuring for invoicing has the Account Maintenance Clearing Variant defined:
Contract Accounts Receivable and Payable ->Basic Functions ->Open Item Management.->Clearing Control->Define Specifications for Clearing Types->Define Specifications for IS-U Invoicing
Ensure that the Final Billing Clearing Types R42 and R43 are assigned the Account Maintenance Clearing Variant.
In addtion, extend the Interval Days in Item Selection in Invoicing to be 999 days. While Due dates should not matter for credits, some functionality respects the due date.
If all this fails, make sure your Event R401 is not bypassing any standard logic that is contained with the IS-U standard Event ISU_EVENT_R401.
Also, make sure that your account is not a multi-contract account. There are dependencies during Move-out/Final bill for Security Deposits the Release can occur only if all contracts are moved out.
Regards,
Ivor M.

F-48- Downpayement related to downpayment request and enhancements for PO

Hi to all,
Is there anyone that can explain me why in F-48 transaction, when I make a downpayment related to downpayment request, in the subsequent screen the fields are filled with the value retrieve from previous screen ( in which I selected the downpayent request related to DP I'm posting) all fields except the purchase order field that remains NOT filled ("space" ). So it should be filled by the user. I was asked to find a substitution in order to make this field automatically filled with the correct value without the user needs to fill it manually . The problem is that purchase order field seems to be related to another field called LPN (Long Procuerement Number ). Anyone can suggest a suitable enhancement for substitution ?
Thanks in advance...
Andrew

Thanks Tejas sir, AND VV sir,
Sri Problem resolved. But sir, we want while F-47 payment request special GL Indicator A in both case in F-48 too.. spl GL Indicator A only. while doing the same thing getting error.. see the error Below.
Special G/L indicator A is not defined for down payments
Message no. F5053
Diagnosis
The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".
System Response
The entry is not accepted.
Procedure
Enter an allowed special G/L indicator or initiate a change of the default settings.
Kindly help me sir.
Thanks
Pranav Kr. Gupta
Note: i will give u the point. as well sir.

Reconciliation of a A/R Down Payment Request and a A/R Invoice

I want to do a reconciliation of a A/R Down Payment Request (100% paid of a total ) with a A/R Invoice. I want to do an internal reconciliation through BP> Internal Reconciliation > Reconciliation . A/R Down Payment Request is for 100% of the document total. I cannot create a Down Payment with the Down Payment Request and the invoice because the total es 0.00 . So I need to make an internal reconciliation. But when I select both documents, and press the reconcile button, the following errrors apears Payment transactions applied to down payment requests cannot be reconciled here [Message 3821-19] How do I reconcile both documents ?

Hi,
The concept of Downpayment is to have the advance payment received booked in the system by creating a downpayment request/invoice.
In your case the Downpayment Request is 100%, so it becomes difficult to apply the same to the Invoice in the Payment window.
Through Internal Reconciliation window, the same cannot be reconciled. Check Note no. : 1340606 regarding the system behavior.
The following options can be checked in the COPY of the database :
1) Option of applying the Downpayment Request and the Invoice and making a payment of 0.01 cent and then transfering the same to the Rounding account.
2) Checking the option of AR Reserve invoice in case there is 100% Downpayment.
Please check and consult the account of the company.
Kind Regards,
Jitin
SAP Business One Forum Team

Downpayment req and downpayment made account

hi,
1) downpayment request is alternative recon account? its payable or receivable?
2) i notice when there is an entry in downpayment request and downpayment made account, there will be a same entry in vendor account. for example, when DR downpayment made account, there will be a DR 29A in vendor account. why?
what i know is
DR downpayment account
CR bank
why there is another entry DR 29A in vendor account? this entry will be offset when process downpayment clearing takes place by CR 39A vendor account.
but for downpayment request, 39F will be in cr side of vendor account. no clearing for this.
so MY QUESTION is why there is a same side entry in vendor account when there is an entry made to downpayment made account or downpayment request account.
thanks

> hi,
> 1) downpayment request is alternative recon account?
> its payable or receivable?
<b>It is applicable to both.</b>
As per the accounting standards u need to classify any advance payment received or paid has to be disclosed separately.
> 2) i notice when there is an entry in downpayment
> request and downpayment made account, there will be
> a same entry in vendor account. for example, when DR
> downpayment made account, there will be a DR 29A in
> vendor account. why?
> what i know is
> DR downpayment account
> CR bank
> why there is another entry DR 29A in vendor account?
> this entry will be offset when process downpayment
> clearing takes place by CR 39A vendor account.
> but for downpayment request, 39F will be in cr side
> of vendor account. no clearing for this.
> so MY QUESTION is why there is a same side entry in
> vendor account when there is an entry made to
> downpayment made account or downpayment request
> account.
<b>No when u are choosing the special GL indicator for ur down payment it suffixes with the posting key. That is why u see 29A
To have better understanding go through the following IMG settings
OBXY
OBXT
OBXS</b>> thanks
http://help.sap.com/erp2005_ehp_02/helpdata/en/41/37b8e7455b11d182b40000e829fbfe/frameset.htm

AR Downpayment Request To Be Linked With The Corresponding AR Invoice

Dear All,
I created a sales order of amount 100000. Based On this Sales Order I created AR Downpayment Request of 100% amount i.e 100000. Now I Opened the Incoming Payments Screen , selected the AR Downpayment Request and received the payment of 100000 against It. Later On I created the AR Invoice Based On the Sales Order.
Now My Problem is I can not reconcile the Payment Received against DP request with the AR Invoice. Is this any missing functionality or What|? When I goto into Internal BP Reconciliation , select the customer, then select the Payment received against the DP Request and the Invoice and add, It gives a messege of ''"Payment Transaction Applied to Downpayment request can not be reconciled here"
Kindly Help,
Amol Mangalkar

Hi Amol,
I recommend you to create Journal Entry for reconcile after input AR Invoice.
For example;
1) Input AR Downpayment Request
no Journel Entry
2) Input Incoming payment
Cash $100 / Advance AR $100
3) Input AR Invoice
AR $100 / Sales Revenue $100
4) Input Journal Entry <== you need it
Advance AR $100 / AR $100
5) Reconciliation
for each Advance AR account, AR account
I hope above sample helps you...
Thanks,
Kaori

How to clear outbound Queue in SXMB_MONI

HI Experts,
Unable to process the file in SXMB_MONI as a result the files are getting strucked with the QUEUE and now how to clear this queues for processsing the file...
and another i have configure the server with 611 client but while executing the client of the server is showing 001 and we didn't observe initially as it is working fine but when we observed now it is found
is this has an impact..
do we need to do any other certain configurations at the Server end..
regards,
Kishore

> There is no URL in SXMB_ADM, how to provide an url there, and even before we didn't get this problem as the files are successfully processsing for the past 3 months in PDN, and now we are getting this problem.
>
Hello,
I have understood your problem but you are not following the steps which we are mentioning here.
For your above problem you need to follow ONLY step no1 & 2 mentioned in the blog since steps are common for acitvating the proxy and thats way you are getting confused that why I am asking you to follow that blog.
In the blog step 1 will simply help you creat the RFC destination.
Step 2 will help you to use the above RFC destinaiton as an url.
In opionion if you resolve this problem first then it will be easier to solve your queue problem.
Please let me know if you need more help/clarification in this regard i will help you.
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Sarvesh

Object No AR Downpayment Request & AR Downpayment Invoice

Hi,
Can you please let me know the Object No of AR Downpayment Request and AR Downpayment Invoice respectively.
Regards,
Kamlesh

     1          oChartOfAccounts
     2          oBusinessPartners
     3          oBanks
     4          oItems
     5          oVatGroups
     6          oPriceLists
     7          oSpecialPrices
     8          oItemProperties
     12          oUsers
     13          oInvoices
     14          oCreditNotes
     15          oDeliveryNotes
     16          oReturns
     17          oOrders
     18          oPurchaseInvoices
     19          oPurchaseCreditNotes
     20          oPurchaseDeliveryNotes
     21          oPurchaseReturns
     22          oPurchaseOrders
     23          oQuotations
     24          oIncomingPayments
     28          oJournalVouchers
     30          oJournalEntries
     31          oStockTakings
     33          oContacts
     36          oCreditCards
     37          oCurrencyCodes
     40          oPaymentTermsTypes
     42          oBankPages
     43          oManufacturers
     46          oVendorPayments
     48          oLandedCostsCodes
     49          oShippingTypes
     50          oLengthMeasures
     51          oWeightMeasures
     52          oItemGroups
     53          oSalesPersons
     56          oCustomsGroups
     57          oChecksforPayment
     59          oInventoryGenEntry
     60          oInventoryGenExit
     64          oWarehouses
     65          oCommissionGroups
     66          oProductTrees
     67          oStockTransfer
     68          oWorkOrders
     70          oCreditPaymentMethods
     71          oCreditCardPayments
     73          oAlternateCatNum
     77          oBudget
     78          oBudgetDistribution
     81          oMessages
     91          oBudgetScenarios
     97          oSalesOpportunities
     93          oUserDefaultGroups
     101          oSalesStages
     103          oActivityTypes
     104          oActivityLocations
     112          oDrafts
     116          oDeductionTaxHierarchies
     117          oDeductionTaxGroups
     125          oAdditionalExpenses
     126          oSalesTaxAuthorities
     127          oSalesTaxAuthoritiesTypes
     128          oSalesTaxCodes
     134          oQueryCategories
     138          oFactoringIndicators
     140          oPaymentsDrafts
     142          oAccountSegmentations
     143          oAccountSegmentationCategories
     144          oWarehouseLocations
     145          oForms1099
     146          oInventoryCycles
     147          oWizardPaymentMethods
     150          oBPPriorities
     151          oDunningLetters
     152          oUserFields
     153          oUserTables
     156          oPickLists
     158          oPaymentRunExport
     160          oUserQueries
     162          oMaterialRevaluation
     163          oCorrectionPurchaseInvoice
     164          oCorrectionPurchaseInvoiceReversal
     165          oCorrectionInvoice
     166          oCorrectionInvoiceReversal
     170          oContractTemplates
     171          oEmployeesInfo
     176          oCustomerEquipmentCards
     178          oWithholdingTaxCodes
     182          oBillOfExchangeTransactions
     189          oKnowledgeBaseSolutions
     190          oServiceContracts
     191          oServiceCalls
     193          oUserKeys
     194          oQueue
     198          oSalesForecast
     200          oTerritories
     201          oIndustries
     202          oProductionOrders
     205          oPackagesTypes
     206          oUserObjectsMD
     211          oTeams
     212          oRelationships
     214          oUserPermissionTree
     217          oActivityStatus
     218          oChooseFromList
     219          oFormattedSearches
     221          oAttachments2
     223          oUserLanguages
     224          oMultiLanguageTranslations
     229          oDynamicSystemStrings
     231          oHouseBankAccounts
     247          oBusinessPlaces
     250          oLocalEra
     280          oSalesTaxInvoice
     281          oPurchaseTaxInvoice
     300          BoRecordset
     305          BoBridge
     260          oNotaFiscalUsage
     258          oNotaFiscalCFOP
     259          oNotaFiscalCST
     261          oClosingDateProcedure
     10          oBusinessPartnerGroups
     278          oBPFiscalRegistryID

Difference between A/p down payment request and invoice

hi,
can any tell me what is difference between A/P downpayment request and Invoice
Regards
Srinivas

Hi Friend,
I list some information here, which might help you better understand.
Down Payment Invoices
The Down Payment Invoice behaves like a regular Invoice. A Down Payment Invoice can be based on a Sales Quotation, a Sales/Purchase Order or a Delivery/Goods Receipt PO in the same way as a regular Invoice; however this will not close the base document.
A Down Payment Invoice can be cancelled by a Credit Memo; however this Credit Memo cannot be based on multiple Down Payment Invoices.
In addition, this Credit Memo will not affect the warehouse stock or the stock valuation.
Note that cash discounts are not available in the Down Payment Invoice.
The Down Payment Invoice will be displayed in the Tax Report as a regular Invoice (if Deferred Tax is not checked).
Down Payment Request
This method of Down Payments is suitable mainly for Germany where it is necessary to show the tax payable at the time of receipt of payment. A journal entry for the tax is created by the payment of a Down Payment Request. The payment will also be displayed in the Tax Report.
A Down Payment Request can be based on a base document the same way as a regular
Invoice; however it does not close this base document, i.e. the base document remains
open and can be copied to another target document if required.
Kind Regards,
Dani Zhao
SAP Business One Forums Team

How to clear in the report

I have some delivery numbers delivery
I have triggered GI to site, but there are still some items pending at GIT report.
Could you help to check the reason and indicate how to clear them in the report.

This would be your path
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How to clear downpayment of higher value than invoice

Dear All,
I'm tryig to establish new procedures at cutomer AP department and one of them is causing me a headache.
Situation looks like this.
- Vendors requests for Downpayment
- Downpayment request is posted with F-47 (value 1000 USD)
- Downpayment request is paid with F110
Now, couple of days later, vendor comes back with an invoice ( only 700 USD)
- Invoice is posted with FB01
- Now, downpayment should be cleared (F-54) againist the invoice - PROBLEM is that downpayment value is more than invoice value.
Question: How to clear downpayment in this situation so remaining amount (1000 - 700 = 300 USD) becomes a regular "Vendor debit".
Objective: I need to clear this dowpnayment in a way which will cause 0 (zero) payment to the Vendor invoice in F110 and remaining amount can be cleared in the future when Vendor returns the money to the cashier.
Thanks for help - in advance.
Best regards
Tomasz
Vendor will eventually return cash and
Edited by: Tomasz Gaczynski on Oct 25, 2010 5:03 AM

Ok, I owe you some more explanations:
The "Vendor" is actually a company employee created as vendor. He receives expenses downpayment and comes back with set or "original receipt" slips and summarized expense report which is posted as Invoice. HE HAS TO return the money as no "further invoice" will be issued.
In current process - F-44 is used but I'm trying to get rid of it.
I'd like to have a scenario like this:
- Downpayment is paid
- Employee comes back with sumary expense which is posted with FB01
- Invoice is cleared against downapyment with F-54
- Upon payment run, invoice is cleared (zero payment is maid) and Vendor account is debited with remaining amount
- Employee returns money which are posted and cleared against remaining, original downpayment
- Emplyee (Vendor account) balance is now 0.
- Case closed.
Now, like I said - they clear everything with F-44 and case closed.
I need to come up with something using F-54 (maybe with transfer posting) as in future, this process should be automated and F-54 is easier to use than F-44.
Any ideas? Thanks

How do we do DTW for AP downpayment Request in 2005 B

How do we do DTW for AP downpayment Request in 2005 B
Rgds

Hi Praveen,
I suggest to use sales order or invoice template. you could also export the template from DTW --> maintain interface (press Ctrl+M) --> drill down and search oDownPayment. You will find the documents and its contents consists of documents, document_lines, serialnumbers, batchnumbers, wht data. Click one by one of the contents and then click tools --> click create templates for the structure and then you could have the template for upload the downpayment.
Maintain interface seems a way out to have template for uploading a certain document if it is not available in this folder :
C:\Program Files\SAP\Data Transfer Workbench\Templates
Rgds,

How to clear vendor open items if vendor invoice currency and payment currency different

Hi All.
How to clear vendor open items through f-44 if vendor invoice currency is EUR , payment currency is USD but local currency is INR
while clearing through f-44 system showing error as "to large for clearing clearing is not possible"
I checked all configuration, configuration wise no problem
BR.
Chandra

Hi Chandra,
You chose any one of the currency i.e. EUR/INR/USD for clearing in F-44. After selecting line items for clearing, system will show a difference. Click on over view button and manually write off the difference by selecting any one account i.e. dummy or small diff.account, after that click on process open items then system will show the difference 0 and simulate the document, here system will post gain/loss exchange GL postings along with other line items. After save the document, manually pass journal entry to dummy account and gain/loss account. I have explained clearly in the below example.
Invoice is in USD - 1000 & INR - 60000
Payment is in INR - 60000
Now I am going to clear these in INR currency in F-44 on 31.03.2015. On this date the exchange rate for USD is 60.10. At the time of clearing system will post the below entry
Vendor A/c Dr 60000 (invoice)
Vendor A/c Cr 60000 (Payment)
Gain from exchange rate A/c Cr 100 (60000 - 60100)
Small diff.write off A/c (or) Dummy A/c Dr 100
After done the above posting, we have to pass below manual JV in FB01
Gain from exchange rate A/c Dr 100
Small diff.write off A/c (or) Dummy A/c Cr 100
Regards,
Mukthar

How to clear the open documents in case if document currency and local curr

Hi,
Can anyboday advise how to clear the open document of a particular vendor for a particular company code. Here the issue is that balace is netted to Zero in the document currency but not in the local currency. The document was posted in Currency CAD and the local currency is GBP.
When i check the FBL1N, there is it showing net balance is ZERO, but document is still in open
status. I tried using Transaction code F-44, but it is not allowing me.
Can anyboday advise how to perform this. Points will be awarded.
Regards,
Sree.

Hi,
In the Company code global parameters(OBY6),select the check box "NO FOREX RATE DIFF.WHEN CLEARING IN LC"
and try clearing again.(You can have a F1 help on the check box to see what exactly it is).
Hope this will resolve
Assign points if useful
Thanks
Aravind
Edited by: Aravind Aitipamula on May 22, 2008 1:36 AM

Migration- downpayment requests and downpayments - how to clear

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