Monthly & Yearly Closing

Hi Sappers!
1. I would like to know what steps & transaction codes are involved in period end (monthly & yearly) closing in FI.
2. How do we carry forward the balances to the next period? Will opening & closing periods in OB52 achieve this?
3. In our existing system once we close a particular module like Sales Order Module, it automatically transfers the amount in the General Ledger. How do we achieve his in SAP.
4. Are there any special closing activities involved in quarterly closing?
Appreciate your time!
Vj

Hi,
Below is list of MEC/YEC transactions reqd usually see what applys in Your case.
Check List for full closing
1 Execute Report for Inter Company Activity & Journal Entries
2 Open posting period for next yr (T.Code: OB52)
3 Run Business Area's Assignment report. (T.Code: F.50)
4 Review list of recurring journal entries (T.Code: FBD3)
5 Execute Recurring Entries for A/R, A/P, G/L (T. Code: F.14)
6 Process Parked A/R, A/P, G/L accounting documents (T.Code: FBV0)
7 Final Cutoff for the Maintenance of Fixed Asset- Add Transfer and Retire (T.Code: ABUMN)
8 Run Depreciation in Test Run and post (T.Code: AFAB)
9 Verify Display Log for Depreciation Test Run (T.Code: AFBP)
10 Capitalize AUC Assets if needed (T.Code: AIAB, AIBU)
11 Enter Payroll Data to SAP (T.Code: CAT2)
12 Verify Depreciation Balances with GL balances ( T.Code: ABST2)
13 Post Depreciation (T.Code: AFAB)
14 Execute Asset History Report, and retire assets if needed (T.Code: S_ALR_87011963, ABAVN)
15 Adjust specific depreciation areas if necessary (T.Code: ABCO)
16 Reconcile AM sub ledger with GL (T.Code: ABST2)
17 Check Bank Data (T.Code: S_P99_41000212)
18 Review AR Open Items (T.Code: FBL5N)
19 Review AP Open Items (FBL1N)
20 Execute Pending Invoices(T.Code: MRBP)
21 Clear Open Item for GRIR, freight (T.Code: F.13)
22 Reconciliation of Financial Documents and transactional figures (F.03)
23 Open new CO Posting Period: (T.Code: OKP1)
24 Compare current (cost estimates) with last current price (Moving Avg) ( T.Code: OKBH)
25 Update current cost price to material master price field (T.Code: CK11N, CK24)
26 Process Freight charges, Match SD freight to actual (T.Code: V-31)
27 Review Internal Order Postings(T.Code: OKSA)
28 Settle All Orders (T.Code: KO88)
29 Verify All Post Goods Issue have been Invoiced (Billing Due List) (T.Code: VF04)
30 Review SD Billing Doc from prior month that have not yet been released to accounting (T.Code :F.2D)
31 Reconciliation of MM movements in Transit Intra-SAP to Non SAP
32 Reconcile PI Inventory with SAP (T.Code: MI07)
33 Perform Manual Adjustment if needed (T.Code: F-02, FB50)
34 Verify balance of the GR/IR account ( T.Code: MB5S)
35 Post Accruals and Deferrals (T.Code: FBS1)
36 Clearing of Cancelled Documents (T.Code: F-03, F-32, F-44)
37 Check Profitability Segment Adjustment (T.Code: KISR)
38 Aging Report-Reconcile GL balances with sub ledger balances AP ( T.code: FBL1N, FBL5N, FBL3N)
39 Check the check run numbers (T.Code: FCH1, FCHI)
40 Bank reconciliation Data (T.Code: FF67 & FEBA)
41 Enter Tax Journal Entry (T.Code: FB41)
42 Reconcile GL balances with sub ledger balances AR/MM/AP ( T.Code: F.03)
43 Display Balance Sheet Adjustments (T.Code: F.5F)
44 Post Balance Sheet Adjustments (T.Code: F.5E)
45 Post Foreign Currency Valuation (foreign exchange) (T.Code: F.05)
46 Check generic cost centers for posting with wrong accounts
47 Correct wrong postings on generic cost centers
48 Check Validation dates for Cost Centers, Cost Elements, CO area (T.Code: GGB0)
49 Check COGI--for both month end and year end
50 Doubtful receivables (T.Code : F104)
51 Verify In-transit Inventory
52 Reconcile PA to G/L (T.Code: KE5U)
53 Post Cost Center Assessments and Distributions (T.Code: KSU5 & KSV5)
54 Run CO-FI Reconciliation to balance (T.Code: KALC)
55 Run BW reports P&L and Balance Sheet
56 Maintain CO yr variant (T.Code: KCRQ)
57 Fiscal Yr Balance carry forward AP/AR/AM (T.Code: F.07,
58 Fiscal Yr Balance carry forward CO (T.Code: CXS1)
59 Fiscal Yr balance carry forward FI ( T.Code: F.16)
60 Fiscal Yr balance carry forward PCA (T.Code: 2KES)
61 Set Document number ranges - FI - new year (T.Code: OBH2, OBA7)
62 Set Document number ranges AP/AR - new year (OBA7)
63 Generate Financial statement Reports ( T.Code:OB58) OR (T.Code: FSE2)
64 Change Fiscal Year For Assets (T.Code: AJRW)
65 Year end Closing-- Asset Accounting--final for year end (T.Code: AJAB)
66 Close CO Posting Period : (T.Code: OKP1)
67 Close Prior A/R Posting Period ( T.Code: OB52)
Regards
Parag

Similar Messages

Month end closing and Year end closing

Hi,
Does anyone have a list of t-codes to be run for month end and year end closing. I want to know what all steps are done for month/year closing.
We are only using FI,CO and MM and no other SAP modules.
Thanks,
Shruti

Hi,
The Month end Activities are as follows
Clearing the open items of vendor, customer
Clearing the suspense account regularly
All the Expenses Including the prepaid expenses have to be booked..
Intercompany Balances Should be Zero
Depreciation Run.
Recuring Entries.
Park documents to be posted(FBVO)
Accural and referal in any differneces.
GR/IR Clearing Transaction (Tcode-F.13)
Bank Reconciliation(Comparing the Company Books and Bank Statements)
Exchange rate to be updated
Revaluation of foreign currencyopen items(F.05)
Order Settlements.
Distribution Cycle
Assesment Cycle(KSU5)
Transfer the Inventory to Profit center(1KEH)
Match GL and PCA(KE5T)
MM period Close and Open (Tcode MMVP)
FI Period Open(Tcode OB52).
CO period Closing
Year End Process
All the Month end Activities should be Carried Out.
Balance Carried Forwarded to next year(F.16)
PCA Balance Carried Forward(2KES).
Carry forward the Vendor,Customer and Asset Balances
(Unless Dep is posted for all the months the assets can not be Closed)
Copy the No Ranges to new year
Open the Next year period(OB52)
I Hope this is Helpful,
Assign the Points.
Regards,
Padma

CO Production Order month end closing and settlement question

We are a utility without PP module. We use CO Production Order to accumulate costs of assembling components (parts and labor) into a material number that we receipt into inventory. We have questions about month end closing process and the settlement of these CO Production Orders when receipts are not complete or labor is not completely entered at month end.
Basically we need to know how other non-manufacturing companies handle the settlement process.

Hi,
The Month end Activities are as follows
Clearing the open items of vendor, customer
Clearing the suspense account regularly
All the Expenses Including the prepaid expenses have to be booked..
Intercompany Balances Should be Zero
Depreciation Run.
Recuring Entries.
Park documents to be posted(FBVO)
Accural and referal in any differneces.
GR/IR Clearing Transaction (Tcode-F.13)
Bank Reconciliation(Comparing the Company Books and Bank Statements)
Exchange rate to be updated
Revaluation of foreign currencyopen items(F.05)
Order Settlements.
Distribution Cycle
Assesment Cycle(KSU5)
Transfer the Inventory to Profit center(1KEH)
Match GL and PCA(KE5T)
MM period Close and Open (Tcode MMVP)
FI Period Open(Tcode OB52).
CO period Closing
Year End Process
All the Month end Activities should be Carried Out.
Balance Carried Forwarded to next year(F.16)
PCA Balance Carried Forward(2KES).
Carry forward the Vendor,Customer and Asset Balances
(Unless Dep is posted for all the months the assets can not be Closed)
Copy the No Ranges to new year
Open the Next year period(OB52)
I Hope this is Helpful,
Assign the Points.
Regards,
Padma

PM month end closing

Hi Gurus,
I want to learn, is there any account or FI document creation exist during PM month end closing?
If yes, how can I found it?
Thanks...

Hi,
You are looking for Plant Maintenance Year End Activity fiom FI side or any other doubt you are asking.
Please write clearly.
Thanks
Chanra

Fiscal year closing

Hi all,
How to close a fiscal year?
Please explain
Thanks,
Sasidhar

Hii..
Year end closing Activities:
1. Calculate production work in progress on process orders which are not technically complete.
2. Carry out Assessment cycle for Cost Centers.
3. All month end closing Activities should be carried out.
4. Carry Forward Balances to next year
(With TC: F.16 we can carry forward the balance to next year.
With TC: OBH2 copy the number ranges to next year
Open next year periods by selecting the Posting Period Variant.
then test by posting the transaction in F-02)
Regards,
Aakash

Month end closing in fixed assets

i am doing first time Month End Closing in Fixed Assets. I need step by step documentation.Thanks
Shanker

Hi,
The steps are.
1. Post depreciation for the last period.
2. Open next Asset fiscal year by running AJRW. This is also called soft close of previous period. Without this no report of assets will work.
3. Reconclie the balances with GL account. Run Tcode ABST2.
4. Check your slef whether all the balances that are carried forward are fcorrect or not.
5. Once you have finally done the above steps, use T code AJAB to close the last fiscal year.
Please note that at any given point of time you can open only 2 asset fiscal years only.
These are th esteps that are needed for asset closing.
reward points if useful.
Sarma

What & how do we use MR11 as part of month end closing

Pls advice the use & how do we run MR11 .
thks

The MR11 transaction deals with quantity issues. Itu2019s the quantity of GRu2019s and IRu2019s that drive this transaction. Both Valuated and Non-Valuated POu2019s are included in the reports.
You need a report that will list all of your POu2019s and show the total number of GRu2019s entered compared to the number of IRu2019s entered.
q     If the goods/services have been received and a GR was entered but no invoice has been processed yet, you will see it in the report generated by MR11.
o     This is particularly important when the GR entered is very old. We are at the fiscal year closing. By running this transaction looking specifically for this situation, if there are any, you will see them in your report.
q     If an invoice has been entered against one of your POu2019s before you had time to get the good/service verified and the GR entered, you will see it in the report generated by MR11.
o     This is particularly important when the IR entered is very old. We are at the fiscal year closing. By running this transaction looking specifically for this situation, if there are any, you will see them in your report.
q     If a PO has an unusually large discrepancy between the total GRu2019s and IRu2019s, you will see this while reviewing the MR11.
A discrepancy (quantity) occurred between Goods Receipt (GR) and Invoice Receipt (IR). MR11 deals with quantity differences, not dollars.
This needs to be cleared. Examples of situations where this occurs are:
q     If the goods have been received, the vendor hasnu2019t invoiced for the goods and wonu2019t be invoicing (the vendor has gone out of business). Use MR11
o     Remember the GR/IR account is a clearing account allowing you to post an expense when you receive a good/service. Paying for that good/service offsets the GR. If the vendor doesnu2019t invoice, that GR will never go away. Of course, we get the free goods!!
q     An invoice with reference to a Purchase Order was paid through accounts payable FI (as a direct) instead of procurement. Use MR11
q     The goods were received and sent back to the vendor for poor quality. The vendor was accidentally paid and we will not be reimbursed due to bankruptcy of the vendor. Use MR11
q     Please Note: These are examples of the kinds of situations that may require the use of MR11 to make a correction to the PO. This should only be done after other options for correcting PO issues have proven unsuccessful. Using this transaction should only be done at the request of IES & Comptrollersu2019.
q     Quantity ordered = 100 ea. at a unit price of $1.00, receive quantity of 97 ea. at a unit price of $1.00. If the remaining balance of 3 ea. will not be shipped, purchaser needs to reduce the open quantity on the purchase order to reflect the actual amount received. DO NOT Use MR11
o     The point here is that the PO should reflect the activity of what happened as closely as possible. At 97, for all practical purposes, the PO has been completely satisfied.
o     By reducing the line item to 97 total, a GR for the last 3 items can not be accidentally done.
o     Reducing the line item to 97 leave a good audit trail for any audits that may be done at a later date.
Maintenance of the GR/IR Clearing account should be done regularly. Itu2019s recommended to be done weekly for both IR surplus and GR surplus. Run IR surplus with movement up to today. For GR (delivery) surplus, run maintenance with movement one or two months old.

How to Include previous Month/Year in Transformation

Hi,
From Source System (DB Table;DB Connect)
Location_ID,EMP_ID,AMOUNT
There is no date field avaliable in the source system.
The Data load to BW will me Monthly frequency...I,e:Data will be loaded once in a Months on 1st of every month.
My requirment is to Include a date field in BW transformations which input previous month/year data for every record
How can i do that and wether do i need to write a start or field routine in transformations
Code please
Thanks

Hi Pal,
You could use the following code to achieve this:
DATA: v_calmonth(6) TYPE c,
v_month(2) TYPE c,
v_year(4) TYPE c.
v_month = sy-datum+4(2).
v_year = sy-datum+0(4).
IF v_month = 1.
v_year = v_year - 1.
ENDIF.
IF v_month = 1.
v_month = 12.
ELSE.
v_month = v_month - 1.
ENDIF.
CONCATENATE v_year v_month INTO result.
Hope this helps.
Thanks and Regards
Subray Hegde

Date Calculations - Adding 1 to the day and adjusting month/year

Hi all,
I have a date field in MM/ DD/ YYYY format. If I add 1 to the DD (day) field, and I hit the end
of the month/year I need to adjust the MM and YYYY accordingly.
Is there is an existing class/method in the JAVA API that would handle somthing like this??
If so , I can't find it..... I don't want to re-invent the wheel creating a Date Handling routine just
for this program.......
Thanks very much

This is overkill... (and sorry that this post is over a year later than the original post... hopefully somebody will benefit from it :)
Calendar.getInstance() by default instanciates a GregorianCalendar
object. (check the src).
Therefore:
Calendar cal = Calendar.getInstance();
cal.setTime(d); // where d = java.util.Date or java.sql.Timestamp
cal.add(Calendar.DATE, numberOfDays);
return cal.getTime();
public static java.util.Date
adjustDateBy(java.util.Date d, int numberOfDays) {
java.util.GregorianCalendar cal = new
java.util.GregorianCalendar();
cal.setTime(d);
cal.add(java.util.GregorianCalendar.DATE,
numberOfDays);
return cal.getTime();

Disconnected Slicer in PowerView - Hour | Day | Week | Month | Year | Max

I want to create a Power View chart in Power BI with the Minute/Hour/Day/Week/Month/Year filters:
Workbook can be downloaded at:https://www.dropbox.com/s/r00btg5zb8snohz/Disconnected%20Slicer%20Demo.xlsx?dl=0
when MINUTE is selected the chart should display:
Total Number of Msgs vs. X-axis showing the last 60 seconds (from current time) with 5 or 10 seconds interval.
when Hour is selected the chart should display:
Total Number of Msgs vs. X-axis showing the last 60 minutes (from current time) with 5 minutes interval.
ex: 10:00AM 10:05AM 10:10AM ...................................11:00AM
when DAY is selected the chart should display:
Total Number of Msgs vs. X-axis showing last 24 hours (12AM to 11:59PM with 1 hour interval)
when WEEK is selected the chart should display:
Total Number of Msgs vs. X-axis showing the last 7 days from current datetime stamp with 1 day interval.
when MONTH is selected the chart should display:
Total Number of Msgs vs. X-axis showing the 30 days from current datetime stamp with 1 day interval
when YEAR is selected the chart should display:
Total Number of Msgs vs. X-axis showing the last 12 months from current day with 1 month interval
It would be great if the PowerView chart can be made to look something like this:
shown in the below link:
When '5 Day' is selected the values in the Y axis and X axis change automatically.
Here's the link:
https://www.google.co.in/search?&biw=1600&bih=799&sclient=psy-ab&q=google+share+price&oq=google+share+price&gs_l=serp.3..0l4.148.192.3.270.2.0.0.2.2.0.0.0..0.0.msedr...0...1c.1.60.serp..0.2.11.Jf8jXyUgmDA&pbx=1&bav=on.2,or.r_qf.&bvm=bv.82001339,d.dGY&ech=1&psi=qcGPVJmeJoHGmQXsooDACQ.1418707370733.9&ei=nsOPVJGiI6GgmQW0g4LABA&emsg=NCSR&noj=1
for more clarifications and information please feel free to reach out to me at [email protected]
www.twitter.com/mph88

Hi Manjunath,
Currently looking into a possible solution although some of the limitations within Power View restrict how close we can get to the ideal result. Still exploring some approaches :)
Regards,
Michael Amadi
Please use the 'Mark as answer' link to mark a post that answers your question. If you find a reply helpful, please remember to vote it as helpful :)
Website: http://www.nimblelearn.com, Twitter:
@nimblelearn

Studio : Chart Based on day/month/year

In Studio , There is a requirement for us to display chart based on day/month/year .
Since Date attribute is not displayed as a Dimension in the chart configuration list , I have divided date attribute into day/month/year attributes and based on that I generated a sample chart
But now I'm facing with a problem
Suppose there are records for only July and Sep then the chart shows up for July and Sep , It doesn't show up for august.
I agree that there are no records for august in my data domain that is the reason august is not displayed in the chart . But as per our requirement we should display august as well with zero count.
I'm curious to know if there is any way to do this .

The idea behind the calendar record type is it is a secondary, new record type you're introducing that compliments your "sales" record type. The RECORDs you provided would be your "sales" record type, not your "calendar" record type. To continue with your example, your "sales" records would look like what you provided:
=============== RECORD ==================
Id: 1
sales_amount : 1000
Month: Oct
RecordType: sales
date: 2012-10-01T00:00:00.000Z
day: 01
year: 2012
=============== RECORD ==================
Id: 5
sales_amount: 1000
Month: Dec
RecordType: sales
date: 2012-12-01T00:00:00.000Z
day: 01
year: 2012
==========================================
And your "calendar" record type would be loaded subsequently. I usually provide one Endeca record for every day for this record type:
=============== RECORD ==================
Id: 1
Month: Oct
RecordType: calendar
date: 2012-10-01T00:00:00.000Z
day: 01
year: 2012
=============== RECORD ==================
Id: 2
Month: Oct
RecordType: calendar
date: 2012-10-02T00:00:00.000Z
day: 02
year: 2012
==========================================
(and so on, one for each day up to today...yawn)....
=============== RECORD ==================
Id: 790
Month: July
RecordType: calendar
date: 2013-07-31T00:00:00.000Z
day: 31
year: 2013
==========================================
Thus, when you write an EQL statement like:
RETURN foo AS SELECT
SUM(sales_amount) AS "TotSales"
GROUP BY Month
You will get a Month bucket for every month, where the "calendar" record type will be sure to offer a month where sales don't offer it...aka. fill in any "holes".
HTH,
Dan
http://branchbird.com

Month,year wise

month,year wise query.
Posted: Jan 3, 2012 11:28 AM Edit Reply
i have from anf to date parameter
if i enter from date 13-jan-2011 and to date is null (upto as on date )
i created matrix format.
but i need the how to print the months in matrix column cell
ex: dec/2010 jan/2011 feb/2011 mar/2011 .... dec/2011 jan/2012
based on from and to date parameters.
we need to start 31/dec/2010
how to write the query.

what is the month & year on which you're based, to collect the data?
Thanks & Best Regards,
HuaMin

Month Year values based on Posting Date

In my super huge extra large InfoCube (0CFM_C10) I got a lot of data. I take Posting Date, some KFG and CalMonth/Year. Unfortinally CalMonth/Year duplicates records, if I drop it off the columns/rows I get valid data by Posting Date.
My question is this - is it possible to create some MonthYear Calculated KFG/field/formula or smthng. based on Posting Date? In other words I need Month/Year in rows/ columns or free characteristics...
Edited by: Gediminas Berzanskis on Mar 18, 2008 10:18 AM

Dear,
When canceling a payment which was created in previous posting periods,
we get system message "Date deviates from permissible range",so
the workaround is changing back the posting period to the previous one
and try to cancel the payment.
However,another system message pops up when we try to cancel payment
after changing back the posting period,which is the "creation date" or
"posting date".
In this scenario, you should select the second option from the
cancellation options window, which is the 'Creation date'. I would like
to explain more below.
Posting Date- means the posting date of the cancellation document, it's
not the posting date of the incoming payment that you wanna perform the
cancellation. In your case, selecting this 'posting date' option, system
deems that you want to post this cancellation document on its own
posting date.
Creating Date- means the posting date/creation date of the incoming
payment, it makes sense that the system works fine if you select this
option. If you cancel the incoming payment and check the JE generated,
you will find that the posting date of this cancellation document is
actually recorded as the posting date of the incoming payment.
Wish it helps you.If you have any problems,please kindly let me know.
Thanks and best regards,
Apple

Date for Month year only?

I Have a report being done where, the user wants to see the 'slow moving inventory' for a 2 month period.
It's not automatic, the past 2 months. they can select which 2 months they want. So, I was thinking of the best way for the parameters.
Maybe just have them enter one? month/year. but in any case if i do a from and to, I dont' need the entire calender- is there a way to display just the month and year? if not i can create the parameter that way.

I would create a command (SQL Select statement) to use for data for a dynamic prompt. It might look something like this in Oracle (allows for two full calendar years in the past):
Select distinct
To_Char(OrderDate, 'MMM-YYYY') as MonthYear
from Orders
where EXTRACT(Year from OrderDate) >= (EXTRACT(Year from Sysdate) - 2)
Or like this in SQL Server:
Select distinct
Left(DateName(month, OrderDate), 3) + '-' + DateName(year, OrderDate) as MonthYear
from Orders
where Year(OrderDate) >= (Year(GetDate()) - 2)
DO NOT link the command to anything in the report - its sole purpose is to provide data for a dynamic prompt. Crystal will complain that this is generally not supported, but it will work in this situation.
Now create a dynamic parameter that will use this data - DO NOT use any other data from your report tables! This parameter will identify the start month for the report.
Lastly, you'll need to create a two formulas - one that will calculate the start date from the parameter value and another that will create the end date. If the parameter is called {?StartMonth}, they might look like this:
{@StartDate}
StringVar monthName := UpperCase(Left({?StartMonth}, 3));
//get the month number
NumberVar mn := Switch (
monthName = 'JAN', 1,
monthName = 'FEB', 2,
monthName = 'DEC', 12);
//get the Year number
NumberVar yr := ToNumber(Right({?StartMonth}, 4));
//return the first day of the start month:
Date(yr, mn, 1)
{@EndDate}
//Subtract one day from the start of the month 2 months after the start date to get the end of the
//month after the start date
DateAdd('m', 2, {@StartDate}) - 1
Use these formulas in your selection criteria for your report.
-Dell

How to derive month/year from date in SAP BW 3.5 data flow

Hi
How we can derive cal year/month and fiscal month/year from date in SAP BW 3.5 data flow (we're using transfer and update rule)..
Thanks,
PK

Hi,
if you have any date filed in source side you can just map to any time char system will automatically convert to target objects.
please look at the screen shot for understanding. (not 3.x it is 7.x)
Thanks,
Phani.

Monthly & Yearly Closing

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