MR11 Question

There is a PO against an OA and our financial analyst has cleared the PO line item using MR11. But we have received a new invoice against that PO line item. We are unable to do a reversal of the MR11 because of the number range issue. Is the best solution to this is to create a new item on the PO and enter the invoices? Or there any other ways we can do to handle this?
Thanks

Taht's bussiness decision to create another line inthe PO and enter the invoice against that line.
best way is if possible reverse the document with tcode MR11SHOW and enter the invoice aginst the same PO line.
If the GR is not done than i think you are fine but what about the document posted with MR11?

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MR11 Error message

I am running MR11 and the system is giving the following error message
No data selected. Check selection parameters!!
In selection criteria I used the following fields:
CO. Code: USXX
Posting Date: 11/14/2008
Purchase Document : 10018428
Purchase Order Date: 05/28/2006 - This is the old P.O.
I check mark the following
Delivery Surplus
Invoice Surplus
GR/IR Clearing account
Delivery Cost Account
ERS Purchase Order
and I choose Prepare list.
Also When I run the TCode MB5S, there is no data in there
Can anyone help me what could be the problem would be?
Thanks

Thanks for your reply, First, this PO does not require to receive Goods. Second The GRIR aging report shows the Balance under IR only. and there is no balance on P.O.
my question is why it is showing in GRIR aging report. My best glue is most likely the account assignment in the P.O. is incorrect>
Please advice.
Thanks

Question on GR/IR clearing - T/code F.19 (Urgent)

Dear Guru,
I have some questions on GR/IR clearing
GR and IR have been done for a PO. I run F.19 for GR/IR clearing. Next, I run a customised report to check whether the GR/IR for this PO has been cleared. However, the detail is still resides in table BSIS.
My question is when I run F.19,
1) Will the detail for PO be cleared from table BSIS if the good receipt and invoice verification is done?
2) Do I need to perform any transactions before or after I executed F.19
3) Any information on this will be helpful.
Thank you in advance.

Hi,
1. If GR(MIGO) and IR (MIRO) has been done for the purchase order what is the requirment for f.19 . As F.19 is to post adjustment entries at the period end for Goods recived for invoice not reiceved and vice nersa...
2. For GR/IR clearing acount maintainence you can try MR11. check the functionality. after that what ever left for passing an adjustment entries for financial statement run F.19
Hope i am clear
Cheers
PK

MR11.

Hello,
We have having open items in GR/IR account which have discripencies. now we need to clear this account using transaction MR11 and F.13.
now the issue is the GR is being posted with Trading partner. but when we execute MR11 the accounting document posted does not contain trading partner. the field is left blank.
We have made settings in OB74 which requires trading partner to match and clear the entries.
Since there is trading partner populated in initial GR entry but it is not populated in MR11 entries we are not able to clear these items.
Can you suggest how we can get the trading partner populated while executing MR11.
Can you suggest us how to clear the open items in GR/IR account.
We are using ECC 6.0.
BR,
Zulfikar

Hi,
Please go through this
The GR/IR clearing account is usually cleared at the end of a period or fiscal year for those order items that no further goods receipts or invoices are expected for.
Procedure
Choose Logistics ® Materials Management ® Logistics Invoice Verification ® GR/IR Account Maintenance ® Maintain GR/IR Clearing Account.
The GR/IR Account Maintenance screen appears.
Enter data as required on this screen in the Document header data frame.
In the Selection frame, you choose various selection criteria for the transactions for which you want to post the differences. User-Specific Default Parameters are available for the following selection fields. You maintain them in the user master.
Choose the processing type:
Automatic clearance
The Automatic clearance function is intended for processing in the background. Choose Program ® Execute in background.
Prepare list
Choose Execute.
The selection screen appears.
On the selection screen, the individual purchase order items that have quantity variances and match your selection are now listed.
Select the order items that you want to clear.
Clear the GR/IR clearing account for the selected purchase orders by choosing List ® Post clearing.
Hope it wud answer your question
Reward if useful
Shawn

MR11 & f.13

Questions to understand the process of clearing GR/IR clearing account and how T-Codes MR11 and F.13 works.
First MR11:
Executing MR11 will give a list of Pos to be cleared by reading differences in GR/IR quantities for each PO showing a list of POs that:
A. GR done but no IR done for it.
B. IR done but no GR done for it.
C. Both GR and IR done but partially (GR quantity is more than IR quantity or vice versa).
-Please correct the above if it is wrong.
-having said that which T-code will show a list of POs that GR, IR for it is different regarding value but the same regarding quantities and how can I clear it?
-can I simulate the posting document before posting? How the entry will look like especially for point A, B
- is there a selection to execute MR11 to only clear items for point C above?
Using mr11: If the quantity is different between GR and IR but the amount is equal for both (if possible), will a posting document be generated for this situation, please describe?
Second: f.13 to clear the GR/IR account:
-Here I want to ask about the use of the selection GR/IR account special process, should I tick it or not?
-Now does executing f.13 will clear all GR/IR line items for the following?
1-Line items equal in amount for the same POs regardless any different between GR and IR quantity.
2-line items that were different in amount but settled using MR11.
-after all the process will GR/IR account open line items will reflect only items that a GR done for it but not IR and vice versa (which is my goal).
Your feedback will be highly appreciated.
Regards.

Hi,
Let's try to take these questions one-by-one. First about MR11.
1. You understanding of MR11 is correct
2. Regarding the case when only the value differs. Please remember that in the case of IR before GR, the latter is valuated to the invoice price, not the PO price and hence there can be no difference in value. So our question is solely about the case when GR before IR. When an invoice is posted after the GR and with different price, the difference amount is posted either to the stock acct (process BSX in the acct det. trs OBYC) or to the price diff acct (process PRD). Hence you can just take a list of line items (e.g. trs FBL3N) on these accounts with document type RE (or whatever you use for IR).
3. You don't need to clean these differences since they are not posted to the GR/IR acct - the balance on GR/IR is always zero if GR qty = IR qty - SAP ensures this.
4. I am not aware of any possibility to simulate the action MR11 will take, other than to run it "prepare list" mode. You will see the amount that will be debited or credited on the GR/IR acct (dependent on the sign of the difference, particularely debit in case A, credit in case B), but the offsetting entry can be either on the price diff. acct or the stock acct (or split between the two).
5. Excluding case C. in the cases A and B the difference between GR and the IR is 100%; if you limit your selection on the first screen of MR11 to the difference <= 99,9%, you will exclude these cases.
6. Qty diff but not value diff. As described in #2 above, such case is only possible when IR comes after GR. In such situation there will be a balance on GR/IR acct, since the GR/IR acct for the smallest between GR qty and IR qty will be balanced (the price diff. for this qty will be posted to the stock or price diff. acct at the time of IR) and the excess pieces (from GR or from IR) will reside on the GR/IR acct awaiting the corresponding document to clean them (diff. qty multiplied by the PO price if GR>IR or by the invoice price if GR<IR).
Hence MR11 will clean this balance (again - to the stock acct or the price diff acct or split between them).
Now to F.13.
1. GR/IR account special process. This is only meaningless if you have "GR-based IV" flag in the PO (tab "Invoice"). In such case you can decide to do the clearing by the GR document number if you have many deliveries/invoices on this PO (normally a schedilng agreement). Otherwise, you will have a long list of line items on the GR/IR acct that cannot be cleared until the whole scheduling agreement is over (can take very long time).
2. F.13 will only clear line items on the GR/IR acct if they total to zero and the latter is only possible when GR qty = IR qty as described above (at least for one delivery if you use the "special process" above). On the other hand, the values of GR and IR don't matter as explained above - GR/IR will be balanced (and can be cleared by F.13) and the difference will be posted to a price diff. acct or the stock acct (if IR after GR; otherwise no diff. at all).
3. If there had been balance on the GR/IR acct (only in the case when qties differ), MR11 generated additional posting so that the total of the line items is zero and they can be cleared by F.13.
4. Yes, if you limited MR11 not to take into account items with diff. of 100% (see #5 above) and after then ran F.13 then all your open items on the GR/IR acct will only represent cases A and B.
Hope it is clearer now.
BR
Raf

GR/IR account clearing using MR11 causing differences between FI and COPA

Hi All,
We have Costing based Profitability Analysis enabled. We are facing an issue in 3rd party drop ship orders and COPA. Cost of Goods Sold Drop Ship GL account is being charged when we use MR11 to clear GR/IR account. This is causing reconciliation issues between COPA and the General Ledger.
Does anybody know how to update COPA when we carry out GR/IR clearing using MR11. Is there a workaround?
Any clues will be highly appreciated.
Thanks.
Ram

Hi ram
I have a couple of questions
1. Is the 100 USD of Sales order amount, the sale order value to be billed to the customer or the value of the goods to be delivered to the customer
2. You said that Gr is done for 99, but MIRO is done for 100... Is this a case of price difference?
3. you said upon customer billing, 100 is posted to COGS in COPA....How does the system gets this value, Is this the VPRS value or any thiing else?
Also, when you reply back, I would need one more info from you... Follow the following steps
1. Take the GRIR clearing document (material doc no), where in the 1 USD is posted to COGS
2. Go to table ACCTIT and enter this doc no
3. You will find the line items posted in this doc... Just check against this 1 USD line item, what is the transaction key i.e. GBB or PRD or what else?
Regards
Ajay M

GR/IR Clearing transaction MR11

Hi All,
WE have been using in the past F.13 transaction to clear the GR/IR account by doing direct posting for the differences to the GR/IR Account. However we are going to start using MR11 transaction to clear GR/IR differences.
However I have lot of OLD records for the past years. Is there a way to get these records deleted from the system as we cannot process them now and doing that would mean changes to the G/L account values which we do not intend.
Does anybody know of a better solution or has anybody come across such situation.
Thank you in advance for your help.

HI Prashant,
since your question is 8 month old now, i would like to know how did you proceed. did you find a way to get rid of the old items. please explain because i am facing a similar issue!
Regards, Johannes

MR11 query

Hi All,
I have a procedural query. My question is should system allow to reverse a Credit Memo or a IR after MR11.
Detail scenario is as follows
1- Created a PO for 50 Quantity (@10)
2- Created GR for 50 Quantity (@10)
3- Created MIRO for 50 Quantity (@10)
4- Posted Credit Memo for 10 Quantity (@8)
We know that there is a mismatch in Quantity and Value. Now i ran MR11 (filling the required parameters).
My question comes after MR11.
5- Does MR11 creates a clearing doc as well apart from a Accounting Documents.
6- Does MR11 balances only Quantity or it balances both Qty & Value. Can we see that in PO history after running MR11 ?
7- After MR11 can we reverse the posted credit memo ? If yes then is this the system standard behavior ?
Can i have a error message set, which will block the users for reversing an Invoice or Credit Memo after MR11.
Waiting for the reply
Regards,
Satpal

Hi,
MR11 is the transaction is for clearing the differences between the GR/IR posted.If the material is with MAP the already posted GR/IR will alter the price if there exists any differrances between the MMR price and PO price. may be MR11 will not alter the already changed price.
Regards,

How to clear GRIR with ARCHIVED matl doc? - MR11 won't work

Hi All,
I am having a problem in which the material document(GR document) of the P.O has been archived,but the user is trying to do MR11 which will obiviously not work as the GR/IR accounting maintenance checks for the reference documnet and is not able to find the GR documnet, which in the above case has been archived.
So could any one please guide me
1) If MR11 can be done then how?,as it will not select the P.O in question
2)Are there any SAP notes for the same.(I searched for them but couldn't able to find one)
Regards'
Sushanta

Are you sure that for the P.O in question whose material document cann't be seen in SAP(Archived/deleted) the system should be proposed in the P.O for GR/IR posting?
Yes I am certain. but precondition is that your GR was posted to the GR/IR account.
Could you please let me if there are any procedure to delete that P.O line item in question whose material doc(GR document) has been deleted.
A Po whose material doc has been deleted can be flagged for deletion as any other PO. Just select the items and click the trash can.
I think I have given the minimum selection criteria only company code, posting date, and vendor(to narrow down the search) and the purchase order date from and to (to include that particular P.O's document date)
The minimum selection criteria is NO selection criteria. Especially if the error is caused thru a wrong selection, you will never know, if you dont run it without the selection criterias.

GR/IR MONTH END TREATMENT QUESTION

hi all,
Hear i have a question gr/ir.
At month end some amount in gr/ir left as balance, how should i treat that to transfer?
What are the configuration steps I should follow?
thanku

Hi,
it is quite normal that your GR/IR account is not in balance at month end. Life does not stop at the end of the month.
For the normal, not yet closed processes (PO lines), you can carry out transaction F.19
Related configuration to be done in transaction OBYP. F.19 is then just another step during closing, postings made will be reversed the next day, so this is for the proper balance sheet only.
If you do not expect any further GR and/or IR for a particular PO line that has not moved at all since a certain period of time, you should write the balance off. You should never do it directly, moreover, your GR/IR account should be flagged for automatic postings only. If you really want to write off (forever, no reversals) a PO line, you should run transaction MR11 against it. It is recommended to enter the particular PO number AND !!! the PO Line number on selection screen to make sure you write off only the PO lines you really need. But you can also decide later for the selected PO lines which one you want to write off and which ones you want to leave as they are.
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Hope that helps, points welcome
Csaba

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1) We have a requirement to customize the Print Quote report. I searched these forums and found that this report can be defined either as a XML Publisher report or an Oracle Reports report depending on a profile option. Can you please let me know what the name of the profile option is?
I think I posted it in one of the threads2) When I select the 'Print Quote' option from the Actions drop down in the quoting page and click Submit I get the report printed and see the following URL in my browser.
http://<host>:<port>/dev60cgi/rwcgi60?PROJ03_APPS+report=/proj3/app/appltop/aso/11.5.0/reports/US/ASOPQTEL.rdf+DESTYPE=CACHE+P_TCK_ID=23731428+P_EXECUTABLE=N+P_SHOW_CHARGES=N+P_SHOW_CATG_TOT=N+P_SHOW_PRICE_ADJ=Y+P_SESSION_ID=c-RAuP8LOvdnv30grRzKqUQs:S+P_SHOW_HDR_ATTACH=N+P_SHOW_LINE_ATTACH=N+P_SHOW_HDR_SALESUPP=N+P_SHOW_LN_SALESUPP=N+TOLERANCE=0+DESFORMAT=RTF+DESNAME=Quote.rtf
Does it mean that the profile in our case is set to call the rdf since it has reference to ASOPQTEL.rdf in the above url?
Yes, your understanding is correct.3) When you click on submit button do we have something like this in the jsp code: On click call ASOPQTEL.rdf. Is the report called using a concurrent program? I want to know how the report is getting invoked?
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This is detailed in many threads.Thanks
Tapash

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HI EVERYBODY
I have these overheating problems with my laptop Satellite P300D-10v.
I did everything I could do to fix it without any success..
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chears
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Hi
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