Multi annual Purchase Order

Hi gurus.
I have to create a multi anual Purchase Order. But I cant use different positions, so I have to make that with only one position and creating various Delivery Schedules.
If I do that, at time to post the first invoice, system shows an error message:
Cannot post to year 2011 which is before current year 2012 of doc. item 4500000759/00010
Message no. FI_E026
Could anybody help me.
Thanks.

Hi,
You cannot post subsequent document in a year which is before the year of the predecessor in FM.
Regards,
Eli

Similar Messages

Multi-level Purchase Order Release

Hi All,
Please help me on this.
I have already tested in QAS multi-level release but the scenario is, there's only 1 Asst Manager(AM) before. So if AM release the PO/FO, then next would be the Manager and then MM Head.
How to configure in OMGS if scenario would be the following:
Scenario 1
Amount-> 600,00 Php
Document Type -> Purchase Order
Releaser would be AM(release code 08) then M(01) then MM Head(07)
Scenario 2
Amount-> 600,00 Php
Document Type -> Framework Order
Releaser would be AM(release code 09) then M(01) then MM Head(07)
Thank you.
Best regards,
Jesielle

>
Jesielle Yanson wrote:
> Scenario 1
> Amount-> 600,00 Php
> Document Type -> Purchase Order
> Releaser would be AM(release code 08) then M(01) then MM Head(07)
>
> Scenario 2
> Amount-> 600,00 Php
> Document Type -> Framework Order
> Releaser would be AM(release code 09) then M(01) then MM Head(07)
> Jesielle
hi, there ,
if only the PO type make the difference for your scenarios then you can use standard Charateristic 'FRG_EKKO_BSART' and define two release code given assigned into two release stratage in the same release group you are in ECC6.0
regards

Multi-step Purchase Order Release Workflow

Hello everyone,
I'm about to pull my hair out over here with this workflow.
-We're using ECC6
-We've configured multi-step release strategies for some of our PO's.
-I've linked the RELEASESTEPCREATED event from BUS2012 to WS20000075.
-The workflow is failing at agent determination, prior to creation of the workitem.
-It appears that the Release Strategy (FRGSX) is being passed in the RELEASE CODE parameter of the workflow container, rather than the actual Release Code (FRGCO), causing the agent determination to fail.
-Both the rule and the entire workflow work flawlessly when executed manually using the Release Code (FRGCO).
What's going on here? Can WS20000075 handle multi-step approvals out of the box? I've read conflicting opinions all over the internet, and still haven't been able to find a straight answer. Does anyone have any suggestions for a fix?
I'm very new to Workflow, so be gentle.
Thanks,
Jarrod

Hi Jarrod,
You might get a better response if you post in the workflow forum.
SAP Community Network Forums » SAP NetWeaver » SAP Business Workflow
Brenda

Multi-Step Purchase Order Release Workflow FRGSX/FRGCO

Hello everyone,
I'm about to pull my hair out over here with this workflow.
-We're using ECC6
-We've configured multi-step release strategies for some of our PO's.
-I've linked the RELEASESTEPCREATED event from BUS2012 to WS20000075.
-The workflow is failing at agent determination, prior to creation of the workitem.
-It appears that the Release Strategy (FRGSX) is being passed in the RELEASE CODE parameter of the workflow container, rather than the actual Release Code (FRGCO), causing the agent determination to fail.
-Both the rule and the entire workflow work flawlessly when executed manually using the Release Code (FRGCO).
What's going on here? Can WS20000075 handle multi-step approvals out of the box? I've read conflicting opinions all over the internet, and still haven't been able to find a straight answer. Does anyone have any suggestions for a fix?
I'm very new to Workflow, so be gentle.
Thanks,
Jarrod

Hi Sue!
Thanks for chiming in. It looks as if TS20000166 is bound to the release step, and while there was one previous version, it appears to be a duplicate of the original.
Below is some additional error info from the step history:
AC20000027 - Element REQUISITION is not available in the container
EVALUATE_AGENT_VIA_RULE - Error in resolution of rule 'AC20000027' for step '0000000093'
CREATE_VIA_WFM - Agent determination for step '0000000093' failed
CREATE_WIM_HANDLE - Error when creating a work item
CREATE - Error when creating a component of type 'Step'
PROCESS_NODE - Error when processing node '0000000093' (ParForEach index 000000)
Exception occurred - Error when starting work item 000000451141
Also, if I examine the contents of the container, the ReleaseCode parameter contains the FRGSX value (7D), rather than the FRGCO value (D7), despite the fact that the definition for the expression specifies T16FC-FRGCO.
I've tried debugging the ME_REL_GET_RESPONSIBLE FM from the rule, but my breakpoint doesn't hit when I'm creating PO's, only if I start the workflow manually.
Might I have mis-diagnosed my problem?
Thanks for your help,
Jarrod

MULTI LEVEL REPORT FOR STOCK TRANSPORT PURCHASE ORDER

Hi,
I will have lot of stock transport purchase orders,like md4c transaction where we get multilevel report for sale order/production order,is there any report for stock transport purchase orders.its urgent kindly help

goto purchase order history tab
you can see all the details of PO-deluvery-GI, GR, imvoice. Click on delivery, you can see the billing document throughdocument flow button.
This function is not availilable for production order, hence we have MD4c.

Purchase order and agreement problem

Hi gurus,
I have a problem that i've come up with going though event trace on my DEV test system.
Although, simulation of WF's are fine and all bindings and syntax checks are without error or warnings,
trace is the only place i've found that something was wrong, appart from that my WF 'WS90200003'
stopped functioning because of automatic linkage deactivation.
I had to manually disable automatic linkage deactivation upon error in SWETYPL to keep the WF alive.
When i did this, all was fine, queing of events started.
Upon creating purchase order i got following trace:
BUS2012     RELEASESTEPCREATED     12.05.2008     11:22:07     WS90200003     @5B@     SWW_WI_CREATE_VIA_EVENT_IBF
QCYBUS2012     CREATED     12.05.2008     11:22:08          @AI@     No receiver entered
BUS2011     QUOTATIONCREATED     12.05.2008     11:22:08          @AI@     No receiver entered
BUS2012     RELEASESTEPCREATED     12.05.2008     11:22:08     WS90200003     @5B@     SWW_WI_CREATE_VIA_EVENT_IBF
BUS2012     RELEASESTEPCREATED     12.05.2008     11:22:10     WS90200003     @AI@     Event put in queue
BUS2012     RELEASESTEPCREATED     12.05.2008     11:22:10     WS90200003     @5C\QFeedback after error@     Feedback after error
FREBUS2012     CREATED     12.05.2008     11:22:08          @AI@     No receiver entered
Upon creating contract i got following trace, quite similar to one before:
BUS2014     RELEASESTEPCREATED     12.05.2008     11:34:31     WS90200004     @5B@     SWW_WI_CREATE_VIA_EVENT_IBF
QCYBUS2012     CREATED     12.05.2008     11:34:31          @AI@     No receiver entered
BUS2011     QUOTATIONCREATED     12.05.2008     11:34:31          @AI@     No receiver entered
BUS2012     RELEASESTEPCREATED     12.05.2008     11:34:31     WS90200003     @5B@     SWW_WI_CREATE_VIA_EVENT_IBF
BUS2012     RELEASESTEPCREATED     12.05.2008     11:34:31     WS90200003     @AI@     Event put in queue
BUS2012     RELEASESTEPCREATED     12.05.2008     11:34:31     WS90200003     @5C\QFeedback after error@     Feedback after error
FREBUS2012     CREATED     12.05.2008     11:34:31          @AI@     No receiver entered
There are no duplicate entries in 'SWETYPL', agent assignments seem fine, WF customizing is OK.
Somehow it is not clear for me why or how my 'WS90200003' with BUS2012 keeps triggering.
When i look in 'Feedback after error' message i see that release code is missing for BUS2012, but weird thing is
that in contract creation it tries to pass contract document number in event BUS2012...
I don't know why BUS2012 is constantly double-triggering.
Not to forget, i'm working on ECC 6.0.
Thank you for the contribution and tips.
Greets,
Tom

Hi,
I am using multi-step release strategies, but i'm not sure what you mean...
Aren't release codes determined from customizing upon saving the document?
I've checked the customizing and there is only 1 release code that can be
used by the agent who gets workitem.
In "Feeback afrer error" log in second calling of BUS2012 there is no release code at all...
Regards, Tom

Tax Code removed on changing the posting Date in Purchase Order

Dear All,
This is with reference to the Purchase Order Document tax part, the document has been defined with the approval procedure and document series followed as annual series. The document series is linked to the period indicator as I am using the monthly series for the A/R & A/P Invoice.
Now some Purchase Order was generated in the last month i.e. 30 NOV 07 which has gone for approval. These document are approved in the current month (Dec 07) & user are trying to add the records it displays the message as "Date deviates from permissible range [Purchase Order - Posting Date] [Message 173-11]" as the period indicator is changed to Dec 07 in document numbering.
The problem is when user changes the document date to Dec 07 for posting; system removes the tax codes, which is available in the document. Now as this is approved document user is not able to change or renter the tax codes.
In this situation what can be done as the same case will again happen for the next month.
Pls. provide the solution / work around for this problem.
Regards,
Yogesh Jadav

hi yogesh,
Cancel/Close the created purchase order.
First you should change docduedate in posting period upto december 2007/end of fiscal year,by following the below path.
(Administration->sytem intialization-> general settings--> posting period tab)
Create a new purchase order.
Send it for approval,authorizer can change date as required,
once the posting date changes,tax code get refreshed,authorizer
need to select tax code once again.
Tax code normally get refreshed when you change posting date it's normal
system behaviour.
After authorizer does above changes,he can approve purchase order.
Once purchase order is approved,orginator can add it as purchase order in draft stauts.
After approval we can not do any changes in purchase order.
Hope my solution will solve the problem.
Thanks,
With regards,
A.Jeyakanthan

Different Currencies on same Purchase Order Form

Hi,
We are using in a multi-country environment, where the currencies ranging from USD, GBP and EUR.
In NACE for purchase order printing we are using a single form.
If I want to get $, £ and euro symbols on the form based on the purchasing organizations / company codes, how can I control it.
Do I need to tell ABAPer in order to input the logic into the form.
Please let me know if you have any other thoughts.
Thanks,
Ravi

Hi,
Based upon the document currency and the company code currency , system can pick the currency in the print out with the assigned output from and its program.
Regards,

Purchase order for MM-

Hi ,
I have modified standard 'MEDRUCK' script form.
let it be script1.
Now i have to do another script say script2 , where in if any body tries to print from me23n transaction, they should be blocked. they should be able to only print preview ( no print access) this second script2.
NOTE: script1 is for external purpose.(print preview + print)
script2 is for internal purpose (only print preview)
Both script1 and script2 forms are same. i just made a copy of script1 and named it as script2.
they are for me23n transaction for purchase order.
Can any body tell me how to control this. can we do this may be by controlling output types of me23n.
or
do i have to redesign form and write driver program.
please suggest me the best way..... .....................
Thanks & Regards,
krishna chaitanya.s

Hi,
There are standard workflows available for multi release of PO...
I am not having access of system but think it is WS2075 or WS00038...
The workflow is based on a logic, everytime a release step is activated in PO... an event is trigerred, so for every release there will be new instance of the workflow...
So in your case it supports multi level PO release...
Regards
Gautam

In MIGO, i need to see delivery dates from the purchase order

Is there a way to see in transaction MIGO, the delivery dates from the purchase order? I hope there is some exit or BADI or BAPI or .... to perform this copy function?
We have multi-line POs for the same material with staggered delivery dates and the Warehouse needs to know which PO line to receive against.

when you enter the PO number in MIGO and hit enter, then you only get the items that can be received.
If you make sure that the PO items are created by ascending delivery date, then you can always take the first.
if you have the personal setting to display all items (even the already received ones), then you can take the first with a quantity proposal. already received items do not propose quantities.
I would ask purchasing to tell the vendor that he has to state the PO number along with the item number in all papers (delivery note, invoice).

Tax in Purchase Order

Hi,
In City of San Diego, the Non Deductable tax is required to be calculated on certain condition types and certain condition types do not attract the taxes.
Example
Suppose the pricing of material is as follows.
a.     Gross Price PBXX - $100.00
b.     Discount before tax %age (ZTDP) u2013 1% = $1.00
c.     Taxable Fuel Surcharge (ZTFS) - $10.00
d.     Hazardous Material fee - $10.00
In the example above the sum of a, b & c is taxable and d is non taxable.
Thus the total PO value should be calculated as below
Taxable Amount = $100-$1+$10 = $109.00. This value should be considered as the base value for condition BASB in tax schema TAXUSJ.
Tax say 7.775% = $8.45
Non Taxable Amount = $10.00
Total PO Amount would be = $109.00$8.45$10.00 = $127.45
The calculation schema is created according to this requirement (please refer the attachment). However, as per standard SAP, the tax is always calculated on the total of all the conditions.
So, in above example as per standard SAP tax would be calculated on $119.00 instead of $109.00
We have tried following options to address this issue
Option 1: Mark Non taxable conditions as Statistical in the calculation schema.
Issues with this optionu2013 This works fine as purchase order. However, as these conditions are statistical, the value of these conditions are not considered in net value calculation. Due to this the value of these conditions is not getting encumbered. This being public sector, the total PO price needs to get encumbered.
Option 2: Treat these conditions as some kind tax and create them with the tax category as u201CTaxu201D instead of Discount or Surcharges
Issue with this option: Though we knew that this is really not a best option we tried this. However, the values of these conditions do not get encumbered.
Option 3: Pass on subtotal of taxable amount to KOMP-KZWI6. Then in tax calculation schema TAXUSJ, maintain the routine 21 (KZWI6) for Alternate Formula for Condition Base value for condition type BASB (Base Amount).
The routine 21 is as follows
Pricing procedure subtotal 6
form frm_kond_basis_021.
xkwert = komp-kzwi6.
endform.
Though this should have been worked correctly, it is not working. System still calculates taxes on Total of all condition types
Option 4: Pass on subtotal amount to KOMP-KZWI6 and use BAdi EXTENSION_US_TAXES Method ME_TAXCOM_MEPO. The details of this BAdi are as enclosed with the message.
This logic is to route the program to a subtotal from KZWI6 instead of NETWR so that taxes are calculated only on the subtotal. This subtotal is carried over to field KOMP-KZWI6. System then picks up this subtotal and considers this as BASE amount in tax calculation schema for the calculation of tax.
Issue with this option: Though it works perfectly fine with single line PO, it does not work for multi line PO. At the time of PO creation, it calculates the taxes correctly. However, during saving of the PO, it changes the taxes. The taxes after saving are totally different and sometimes randomly calculated. The behavior is un-predictable. However, sometimes it works correctly. In some cases, it changes the tax amounts randomly (tax amount of line 1 will be shown to line 10 and that of line 10 will be shown in line 8).
The details of Calculation Schema and Tax Schema are as enclosed with this message.
Calculation Schema
1     1     ZPB0     CoSD Gross Price     0     0          9
1     2     PBXX     Gross Price     0     0          9
3     1     ZTDQ     Discount Bf Tax Qty     1     0     b
3     2     ZTDV     Discount Bf Tax Valu     1     0     b
3     3     ZTDP     Discount Bf Tax %age     1     0     b
4     1     ZTFV     Txbl Value Freight     1     0     b
4     2     ZTFQ     Txbl Qty Freight     1     0     b
4     3     ZTFP     Txbl %age freight     1     0     b
5     0     ZTFS     Txbl Fuel Surcharge     1     0     b
20     0          Net value incl. disc.     1     5          6
21     1     NAVS     Non-Deductible Tax     0     0     b
21     2     NAVM     Non-Deductible Tax     0     0     b
22     0          Net value incl. tax     20     21
25     1     ZNDQ     Discount Af Tax Qty     1     0     b
25     2     ZNDV     Discount Af Tax Valu     1     0     b
25     3     ZNDP     Discount Af Tax %age     1     0     b
26     1     ZCTQ     CA Tire Fee Qty     1     0     b
26     2     ZCTV     CA Tire Fee Value     1     0     b
31     1     ZNFV     N Txbl Value Freight     1     0     b
31     2     ZNFQ     N Txbl Qty Freight     1     0     b
31     3     ZNFP     N Txbl %age freight     1     0     b
32     1     ZNFS     N Txbl Fuel Surcharg     1     0     b
33     0     ZHMF     Hazardous Matl Fee     0     0     b
34     0     ZMSC     Misc Fee Value     0     0     b
35     1     SKTO     Cash Discount     1     0
40     0          Actual price     22     39          S
60     0     WOTB     OTB Procurement     0     0
70     0     GRWR     Statistical Value     20     0
75     0     GWLB     Stat. Val. LB-Comp.     0     0
79     0          Border crossing value     70     78          C
Tax Schema TAXUSJ
100     0     BASB     Base Amount     0     0               0     0     0
120     0          Subtotal     0     0               0   0     0
200     0          Distributed to G/L     100     110               0     0     0
210     0     JP1I     A/P Sales Tax 1 Inv.     120     0               00     0     NVV
220     0     JP2I     A/P Sales Tax 2 Inv.     120     0               0     0     0     NVV
230     0     JP3I     A/P Sales Tax 3 Inv.     120     0               0     0     0     NVV
240     0     JP4I     A/P Sales Tax 4 Inv.     120     0               0     0     0     NVV
300     0          Expensed     0     0               0     0     0
310     0     JP1E     A/P Sales Tax 1 Exp.     120     0               0     0     0     VS1
320     0     JP2E     A/P Sales Tax 2 Exp.     120     0               0     0     0     VS2
330     0     JP3E     A/P Sales Tax 3 Exp.     120     0               0     0     0     VS3
340     0     JP4E     A/P Sales Tax 4 Exp.     120     0               0     0     0     VS4
400     0          Self-assessment     0     0               0     0     0
410     0     JP1U     A/P Sales Tax 1 Use     210     0               0     0     0     MW1
420     0     JP2U     A/P Sales Tax 2 Use     220     0               0     0     0     MW2
430     0     JP3U     A/P Sales Tax 3 Use     230     0               0     0     0     MW3
440     0     JP4U     A/P Sales Tax 4 Use     240     0               0     0     0     MW4
500     0          Accrued     0     0               0     0     0
510     0     JR1     A/R Sales Tax 1     120     0               0     0     0     MW1
520     0     JR2     A/R Sales Tax 2     120     0               0     0     0     MW2
530     0     JR3     A/R Sales Tax 3     120     0               0     0     0     MW3
540     0     JR4     A/R Sales Tax 4     120     0               0     0     0     MW4

Hello,
         can u make it more simple & understandable i.e in 8-10 lines.
u have written a lot & much confusing way.
JP

Blanket purchase order with reference to quotation

Hi gurus,
my client needs to maintain annual maintenance contract for air conditioners. hence i followed following business process ( because i need to maintain validity date)
created framework pr - rfq- maintain rfq - price comparision quotation- framework purchase order - service entry sheet and invoice
--- i need to know whether this process is right or is ther any other option.
--- can i take out framework po with ref to rfq
i maintain item text and material po text in pr but it is not copied in the framework purchase order.
can u guide me step by step how to maintain copying rules
Regards

Hi Suresh
you can define the copying rules with the help of following customization.
SPRO>Purchasing > Purchase Requisitions > Text for Purchase requisitions > define copying rules.
define text types and linkages.
SPRO>Purchasing>purchase order>Text for purchase order
Define copying rules for header and item text for PO as per the requirement.
Best Regards
Nishant Shende

Problem with Purchase Order

Hello friends,
I have a problem during creating a PO also PO requisition. During my work, the system is reporting this error message:
"Budget for all Years under year-based commitment update of value type Purchase order".
I thing the problem is caused by some wrong year end closing activities or by the budget.
I am hopeless. Thanks for your help,
Charlie

Hi Charlie,
What is missing is either the budget for the WBS element or Cost Object on which the PO is being raised has not been loaded into SAP and if it has been loaded, it is probably not released yet. Therefore, you would have to get in touch with your Finance Department for them to load and release the budget via Investment Management(IM) module(if used by your company).
Once the plan is loaded, use transaction code IM34 to rollup the plan. Next, use transaction code S_ALR_87012812 to check the result of your rollup. Use transaction code IM32 to copy the view across so that you can see the Annual view. Then use transaction code IM52 to distribute to Level 2 WBS and CJ30 from Level 2 to Level 3. Finally, use transaction code CJ32 to release the budget. You can then run report CN41 to look at the overall picture of the budget and the released amount.
It is after this has been completed that you can now start raising PO on the cost objects.
I hope the above helps.
Do not forget to award the points please.
Regards,
Jacob

Budget Check in Purchase Order Delivery Schedule

Hi there,
I have created a Purchase Order with 50 units to be delivered in year 2009 and 30 units to be delivered in year 2010. An internal order is assigned to the purchase order, system prompt error message due to no budget maintained for year 2010.
Just wonder if it is possible to have the budget availability control check deactivate for year 2010, but still active for year 2009?
Please advise.
Thank you.

Hi there,
The overall is not selected. It is now checking annual budget, but due to year 2010 has no budget assigned, therefore, system prompt error message due to budget exceeded. I.e., 0 budget in year 2010 vs. the planned delivery of 30units or $30,000.
Anyway to set the system not to check budget for year 2010 but do check for year 2009.
Thank you.

Different purchase order number on each line of billing plan

Hi
I have a problem which I am having difficulty resolving and wondered if there was any way of doing the following. We have many customers who sign a deal with us for an online service. The deal may last for three years, but they are set up on one sales order with a billing plan with three entries on, as they want to be billed in three annual lumps.
The problem is, customers often want different purchase order numbers on each year's bill. As the PO number is held at item level, I can't see any way of doing this. Any ideas?
Jon

Hi Jon,
in standard your requirement can not be realised. A possible solution (if it is not too much manual effort):
create a new line item for each year.
Best regards, Baerbel

Multi annual Purchase Order

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