NAS storage and catalogs on several PC's?

I have a collection of some 28.000 photo's, stored on files by camera, date and type (e.g. Canon40d, RAW 2009, Nikon d100 JPG 2003 etc). All these photo's, including edits (JPG, TIFF and PSD) are on my desktop's drive, together with their LR catalog. Most of the editing I do on my desktop (E7500 processor, Win 7, 8Gb) Since about 6 months, I'm using LR to manage and edit my photo's.
I have renamed them all according to capture time and file type: yyyymmdd_xxxxx.NEF (or CR2, TIF; PSD; JPG etc)
In order to be able to work on my laptop, too (I7, Win8, 8Gb ) I have copies of all the photo files and a second catalog on the laptop. However, with every import and edit on either computer I would have to syncronise  photo files and as well as catalogs - which is almost undoable.
Therefore, I have copied all photo files and their xmp Sidecars to a NAS drive. I want to store all data on the NAS drive, and to be able to work from either desktop or laptop. I understand I will have to synchronise catalogs now and then, but I think this is easier than updating both catalogs and data files every time I have worked on one or the other computer. I have understood that I can't keep my catalog on thew NAS drive, since this is a network drive. And is it smart to use xmp Sidecar files for edits or should I include all edits in my catalogs (since most editing will be done in or the other catalog's Smart Previews)?
For recent imports I have made Smart Previews, since I understood I these allow me to work on my photo's without directly adressing the master file. Thus, right now LR is making Smart Previews from all my other photo's.
What should be my next step?
Copy my desktop catalog to the laptop and change the default drive for all photo's to the NAS's adress?
Make a whole new catalog by re-importing all photo's with Smart Previews into a new catalog?
Or follow a completely different route?
Keep using xmp Sidecar files or reimport edit data into the catalog (in that case, I have would have to rebuild my catalog with edits and delete all xmp files, right?)?

Bobcominitaly wrote:
Thanks for replying, I'm getting a little bit further. Rhight now my photo collection is stored on both desktop and NAS - including xmp Sidecar files. My desktop is still working at creating Smart Previews for my catalog, and I'm thinking furiously about my next steps.
As of the xmp issue, I'm still in the dark. Right now, I think my next step would be re-entering the edit data into my desktop catalog, and then delete all xmp files from my photo libraries on the NAS drive. Main question regarding this is: does the catalog just contain a pointer tot the xmp file, or does it also hold the information on edits? In that case, xmp files in the photo library would be superfluous and possibly confusing - better erasing them.
I can't think of a good reason to delete all xmp files. In fact, I think this is a pointless waste of time. Just let them sit there, they aren't hurting anything (they're not really helping any part of your process either)
As I said, your Lightroom catalog does not care what is in the XMP files. It doesn't use that information at all. Everything you see on the screen in Lightroom is displayed that way because of the information in the catalog file; and changing or deleting the xmp files won't make a difference to what you see on the screen in Lightroom.
Next, I would probably do some test edits on files in my desktop's catalog, with NAS drive switchrd on and off - just to see whether my edits are picked up and synchronized with my files on disk. What pitfalls might I expect, and what should I pay attention to?
Going back to your original goal of having the same information in Lightroom when working on either your laptop or your desktop, I again see no point in doing this. It is in the information in the catalog files that matters; whatever is written to the files on the NAS is not relevant to the original goal.
On several occasions I found the suggestion of keeping one catolog for both desktop and laptop on an external drive (USB), eventually porting the Smart Preview Library to both laptop and desktop computer. Is this a valif procudure, and what are the pitfalls or penalties in it? Speed loss, catalog corruption?
This is a very good way to achieve the stated goal of having the same information in Lightroom when working on either your laptop or your desktop.
Am I at least a little bit on track? Or is it ...Rethink?
Your concerns about xmp files and information written to the photo files themselves are completely off track, and as I indicated, IMO a total waste of time. This will not get you to the stated goal. You seem to be confused and not understanding how Lightroom actually works. Lightroom stores all changes and information in its catalog files, and whatever is stored in xmp files or in the photo files themselves (except for the actual image) is ignored by Lightroom.
You should be concerned with either having the same catalog file available to both computers. Putting the catalog file on an external Hard Disk is one way to make this happen. Another way to make this happen is to Export and Import catalogs (not export and import photos) from one computer to another, as I described earlier. Smart previews should help, but are not mandatory to making this work.

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    http://www.amazon.com/Toshiba-Canvio-Portable-External-Drive/dp/B009F1CXI2/ref=s     r_1_1?s=electronics&ie=UTF8&qid=1377642728&sr=1-1&keywords=toshiba+slim+500gb
    *This one is the BEST portable  external HD available that money can buy:
    HGST Touro Mobile 1TB USB 3.0 External Hard Drive $88
    http://www.amazon.com/HGST-Mobile-Portable-External-0S03559/dp/B009GE6JI8/ref=sr     _1_1?ie=UTF8&qid=1383238934&sr=8-1&keywords=HGST+Touro+Mobile+Pro+1TB+USB+3.0+7 2 00+RPM
    Most storage experts agree on the Hitachi 2.5"
    Hitachi is the winner in hard drive reliability survey:
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    Data Storage Platforms; their Drawbacks & Advantages
    #1. Time Machine / Time Capsule
    Drawbacks:
    1. Time Machine is not bootable, if your internal drive fails, you cannot access files or boot from TM directly from the dead computer.
    OS X Lion, Mountain Lion, and Mavericks include OS X Recovery. This feature includes all of the tools you need to reinstall OS X, repair your disk, and even restore from a Time Machine
    "you can't boot directly from your Time Machine backups"
    2. Time machine is controlled by complex software, and while you can delve into the TM backup database for specific file(s) extraction, this is not ideal or desirable.
    3. Time machine can and does have the potential for many error codes in which data corruption can occur and your important backup files may not be saved correctly, at all, or even damaged. This extra link of failure in placing software between your data and its recovery is a point of risk and failure. A HD clone is not subject to these errors.
    4. Time machine mirrors your internal HD, in which cases of data corruption, this corruption can immediately spread to the backup as the two are linked. TM is perpetually connected (or often) to your computer, and corruption spread to corruption, without isolation, which TM lacks (usually), migrating errors or corruption is either automatic or extremely easy to unwittingly do.
    5. Time Machine does not keep endless copies of changed or deleted data, and you are often not notified when it deletes them; likewise you may accidently delete files off your computer and this accident is mirrored on TM.
    6. Restoring from TM is quite time intensive.
    7. TM is a backup and not a data archive, and therefore by definition a low-level security of vital/important data.
    8. TM working premise is a “black box” backup of OS, APPS, settings, and vital data that nearly 100% of users never verify until an emergency hits or their computers internal SSD or HD that is corrupt or dead and this is an extremely bad working premise on vital data.
    9. Given that data created and stored is growing exponentially, the fact that TM operates as a “store-it-all” backup nexus makes TM inherently incapable to easily backup massive amounts of data, nor is doing so a good idea.
    10. TM working premise is a backup of a users system and active working data, and NOT massive amounts of static data, yet most users never take this into consideration, making TM a high-risk locus of data “bloat”.
    11. In the case of Time Capsule, wifi data storage is a less than ideal premise given possible wireless data corruption.
    12. TM like all HD-based data is subject to ferromagnetic and mechanical failure.
    13. *Level-1 security of your vital data.
    Advantages:
    1. TM is very easy to use either in automatic mode or in 1-click backups.
    2. TM is a perfect novice level simplex backup single-layer security save against internal HD failure or corruption.
    3. TM can easily provide a seamless no-gap policy of active data that is often not easily capable in HD clones or HD archives (only if the user is lazy is making data saves).
    #2. HD archives
    Drawbacks:
    1. Like all HD-based data is subject to ferromagnetic and mechanical failure.
    2. Unless the user ritually copies working active data to HD external archives, then there is a time-gap of potential missing data; as such users must be proactive in archiving data that is being worked on or recently saved or created.
    Advantages:
    1. Fills the gap left in a week or 2-week-old HD clone, as an example.
    2. Simplex no-software data storage that is isolated and autonomous from the computer (in most cases).
    3. HD archives are the best idealized storage source for storing huge and multi-terabytes of data.
    4. Best-idealized 1st platform redundancy for data protection.
    5. *Perfect primary tier and level-2 security of your vital data.
    #3. HD clones (see below for full advantages / drawbacks)
    Drawbacks:
    1. HD clones can be incrementally updated to hourly or daily, however this is time consuming and HD clones are, often, a week or more old, in which case data between today and the most fresh HD clone can and would be lost (however this gap is filled by use of HD archives listed above or by a TM backup).
    2. Like all HD-based data is subject to ferromagnetic and mechanical failure.
    Advantages:
    1. HD clones are the best, quickest way to get back to 100% full operation in mere seconds.
    2. Once a HD clone is created, the creation software (Carbon Copy Cloner or SuperDuper) is no longer needed whatsoever, and unlike TM, which requires complex software for its operational transference of data, a HD clone is its own bootable entity.
    3. HD clones are unconnected and isolated from recent corruption.
    4. HD clones allow a “portable copy” of your computer that you can likewise connect to another same Mac and have all your APPS and data at hand, which is extremely useful.
    5. Rather than, as many users do, thinking of a HD clone as a “complimentary backup” to the use of TM, a HD clone is superior to TM both in ease of returning to 100% quickly, and its autonomous nature; while each has its place, TM can and does fill the gap in, say, a 2 week old clone. As an analogy, the HD clone itself is the brick wall of protection, whereas TM can be thought of as the mortar, which will fill any cracks in data on a week, 2-week, or 1-month old HD clone.
    6. Best-idealized 2nd platform redundancy for data protection, and 1st level for system restore of your computers internal HD. (Time machine being 2nd level for system restore of the computer’s internal HD).
    7. *Level-2 security of your vital data.
    HD cloning software options:
    1. SuperDuper HD cloning software APP (free)
    2. Carbon Copy Cloner APP (will copy the recovery partition as well)
    3. Disk utility HD bootable clone.
    #4. Online archives
    Drawbacks:
    1. Subject to server failure or due to non-payment of your hosting account, it can be suspended.
    2. Subject, due to lack of security on your part, to being attacked and hacked/erased.
    Advantages:
    1. In case of house fire, etc. your data is safe.
    2. In travels, and propagating files to friends and likewise, a mere link by email is all that is needed and no large media needs to be sent across the net.
    3. Online archives are the perfect and best-idealized 3rd platform redundancy for data protection.
    4. Supremely useful in data isolation from backups and local archives in being online and offsite for long-distance security in isolation.
    5. *Level-1.5 security of your vital data.
    #5. DVD professional archival media
    Drawbacks:
    1. DVD single-layer disks are limited to 4.7Gigabytes of data.
    2. DVD media are, given rough handling, prone to scratches and light-degradation if not stored correctly.
    Advantages:
    1. Archival DVD professional blank media is rated for in excess of 100+ years.
    2. DVD is not subject to mechanical breakdown.
    3. DVD archival media is not subject to ferromagnetic degradation.
    4. DVD archival media correctly sleeved and stored is currently a supreme storage method of archiving vital data.
    5. DVD media is once written and therefore free of data corruption if the write is correct.
    6. DVD media is the perfect ideal for “freezing” and isolating old copies of data for reference in case newer generations of data become corrupted and an older copy is needed to revert to.
    7. Best-idealized 4th platform redundancy for data protection.
    8. *Level-3 (highest) security of your vital data. 
    [*Level-4 data security under development as once-written metallic plates and synthetic sapphire and likewise ultra-long-term data storage]
    #6. Cloud based storage
    Drawbacks:
    1. Cloud storage can only be quasi-possessed.
    2. No genuine true security and privacy of data.
    3. Should never be considered for vital data storage or especially long-term.
    4. *Level-0 security of your vital data. 
    Advantages:
    1. Quick, easy and cheap storage location for simplex files for transfer to keep on hand and yet off the computer.
    2. Easy source for small-file data sharing.
    #7. Network attached storage (NAS) and JBOD storage
    Drawbacks:
    1. Subject to RAID failure and mass data corruption.
    2. Expensive to set up initially.
    3. Can be slower than USB, especially over WiFi.
    4. Mechanically identical to USB HD backup in failure potential, higher failure however due to RAID and proprietary NAS enclosure failure.
    Advantages:
    1. Multiple computer access.
    2. Always on and available.
    3. Often has extensive media and application server functionality.
    4. Massive capacity (also its drawback) with multi-bay NAS, perfect for full system backups on a larger scale.
    5. *Level-2 security of your vital data.
    JBOD (just a bunch of disks / drives) storage
    Identical to NAS in form factor except drives are not networked or in any RAID array, rather best thought of as a single USB feed to multiple independent drives in a single powered large enclosure. Generally meaning a non-RAID architecture.
    Drawbacks:
    1. Subject to HD failure but not RAID failure and mass data corruption.
    Advantages:
    1. Simplex multi-drive independent setup for mass data storage.
    2. Very inexpensive dual purpose HD storage / access point.
    3. *Level-2 security of your vital data.
    Bare hard drives and docks. The most reliable and cheapest method of hard drive data storage, archives, and redundancies
    The best method for your data archives and redundancies, which is also the least expensive, the most reliable, and the most compact option is the purchase of naked hard drives and at least one USB 3.0 HD dock ($40 roughly).
    While regarding Time Machine and your Macbook or desktop, your primary backup is best saved to a conventional USB (or Firewire / thunderbolt) hard drive inside an enclosure, the most important part of your data protection begins after your 1st / primary Time Machine / backup; and these are your secondary (most important) data storage devices, archives and their redundancies.
    However bare hard drives and docks (below) also work perfectly as a Time Machine backup, this is for home use, since the docking station is certainly not very portable as a notebook Time Machine backup device should be; nor should bare HD be packed around with a notebook, rather remain at home or office.
    Six terabytes of 2.5" HD pictured below in a very compact space.
    Bare hard drives and docks have the lowest cost, the highest reliability, and take up the smallest storage space
    Drawbacks:
    1. Care and knowledge in general handling of naked hard drives (how not to shock a bare HD, and how to hold them properly). Not a genuine drawback.
    Advantages:
    1. By far the least expensive method of mass HD storage on a personal basis. Highest quality naked HD can be purchased in bulk very cheap.
    2. Eliminates the horrible failure point of SATA bridges and interfaces between external drives and the computer.
    3. Per square foot you can store more terabytes of data this way than any other.
    4. Fast, easy, no fuss and most simplex method of data storage on hard drives.
    Time Machine is a system  backup, not a data backup
    Important data you “don’t dare lose” should not be considered ultimately safe, or ideally stored (at the very least not as sole copy of same) on your Time Machine backup. Hourly and daily fluctuations of your system OS, applications, and software updates is the perfect focus for the simple user to conduct ‘click it and forget it’ backups of the entire system and files on the Macbook HD.
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    A file that is backed up to Time Machine is unsafe in that if that file is deleted off the computer by accident or lost otherwise, that file will likewise vanish from Time Machine as it reflects changes on the internal computer HD/SSD.

  • Photo storage and delete questions

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    Bridge does not, like Lightroom, import photos. If you delete an image in Bridge, you delete it from your computer. I don't think you can uninstall Bridge, it's probably part of the Photoshop install.
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    Message was edited by: XD-Andy

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    LillynWilson wrote:
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