Need advice on organizing/importing - don't really understand

Greetings. I am new to aperture and am having a really hard time wrapping my head around the best way to organize my photos and would love some sound advice.
First, I don't like importing into the aperture library and really prefer all of my images to be referenced. I don't like how apple sort of hides the files when imported to the apple library and would love to know how to get originals that I have already imported into the library back out into a folder. I have four folders on an HD that are pretty mutually exclusive like :
Weddings
ProductShots
PointAndShoot
DumpNEFs (all raw files that don't fit into the others, large folder by far).
I think It would be best to organize them into "projects" in aperture in the same huge four categories. Is there any performance downside to their being so many photos in an album or referenced to folders with thousands of images?
Beyond the huge project structure, I get really confused, perhaps because of the other mac software I use like iTunes. Let's say I want to break weddings up like so:
Weddings
Tom and Cindy
Jack and Jill
Fred and Wilma
misc
basically, I want it to work like a folder structure where I put them into buckets and I can see what is left over without a bucket so I can organize it later. But when I import into the project "weddings" and then want to add an album later to organize what I imported, it just copies it (I assume copies versions) into that album. And I can't put photos into a folder. I don't want it to copy it, I want to move it OUT of an unorganized state INTO an organized state.
I know every person's work flow is different. But I really like dumping my photos in one place, importing them into a huge bucket so I can run off and do something else, and then returning to organize into smaller buckets that I come up with later, add keywords, rate etc. I like a place that holds all of those photos I haven't yet touched. Does that make sense?
I think this is just the tip of the iceberg of my lack of understanding. But before I start the process of moving all of my images into aperture (as refs) I want to have a good understanding of organization. Fair enough?
Your help, suggested work flows, etc would be GREATLY appreciated.
-i

I think you have the jist of it. I work in a similar way. I created different folders say for Weddings, portraits. For me, under the Wedding Folder I created another folder for the year and then under the year, created a project for each wedding. Under that wedding you can create a smart album so that on the project you can rate the images and on the smart album just filter the star rating and those are the images you need to work on.
Stephen

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Need advice on organizing project

I've been playing with Aperture for about a week now and would like to solicit advice regarding a project I'm working on.
I'm working on a website focusing on living things and want to create a library of images for use on the site. Right now I'm looking for collections of images in the public domain, primarily images from old books and scientific journals and from government agencies.
So here's what my project looks like so far...
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> Library Albums
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I simply created two new categories under PROJECTS AND ALBUMS. So if I create a folder on my computer and fill it with images of hummingbirds from a particular book, I would then import that entire folder into Collections.
The Smart Albums section consists of smart albums that are designed to preview particular kinds of images. For example, a smart album titled Hummingbirds would preview every image that includes "hummingbird" among its keywords, regardless of what collection it's in.
I put an image of my project online at http://www.geobop.org/Aperture.png
1. So, first question - is it better to import a collection (a folder filled with images) into a folder or project? My hunch is folders would be better, partly because some will be nested inside each other. For example, if I find a dozen old books with pictures of primates, then I might create the folders Mammals > Primates, then put twelve differerent folders (or projects) inside Primates.
2. If folders are a better choice, how can I either change an existing project into a folder or move the images from that project into a folder, then delete the project?
3. How can I import images into a folder? When I click on a folder, then import a folder on my computer, I wind up with a new project.
4. If I make a mistake an import images into a project or folder twice, is there an easy way to delete the duplicates? (I have abourt 850 images in the folder Medical Plants, when there should be 425.)
5. I don't remember exactly how I imported my Scientific Illustrations collection, but I like the way it created subfolders matching the subfolders in the folder I imported. However, each subfolder includes a project, which makes things too complicated. You can see an example of what I'm talking about at the very bottom of the image I published online.
I'd like "Scientific Illustrations" to be a single project (or folder). One reason is that when I click "Projects" near the top of the Library pane, it displays hundreds of projects (many representing subfolders), when I'd prefer to just see a project for each collection (Hummingbirds, Sharks, Sharks2, etc.).
In addition, some subfolders in the Scientific Illustrations collection in turn included subfolders that were imported as projects named "500_data." I'd like to change all those to folders.
Perhaps a better question is "How would you do this?"
Thanks.

This exact topic was thoroughly discussed in two recent threads. See
https://discussions.apple.com/message/17632419#17632419
and
https://discussions.apple.com/thread/3754412?tstart=0
HTH
-Allen

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Thanks to both of you for your responses!
It sounds like there may be a consensus on making one partition the size of the iBook's internal hard drive, but I am still not at all certain whether the rest of the drive should be one partition or more than one partition. I probably didn't make myself very clear when I posed the question because I'm not sure I know enough to ask an intelligent question. But I think I need to ask a lot of questions because there is so much that I don't know.
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Because of a highly unpredictable travel schedule, there is a real possibility of being stuck away from home for an extended period of time. For that reason, I want to be prepared for any possible computer disaster. So that means I want to be able to do on the road the exact same things I can do at home where I have all my system discs and diagnostic tools.
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I am using iMovie 08, but have the previous one installed iMovie HD 6.
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1) The size of the DV is HUGE. Is this the format that I need to edit to later put on DVD by >converting to mp4?
Yes, DV is huge. You really need an external drive. The hugeness of DV is not an issue for iDVD. iDVD will convert the DV or MP4 into MPEG2 for encoding on the DVD. If you get iMovie 09, you can send DV to iDVD. In iMovie 08, you share as an h.264 file and that goes to iDVD. In my experience, not much difference.
2) I am a total novice, so is iMovie the best for doing the import? I have Final Cut Express, but I am >not sure how to use it.
Yes, iMovie 08/9 is the best. You can easily edit in iMovie 08. However if you later want to edit in FCE, you can access these files from FCE. If you import into FCE, iMovie can't see them.
3) I also have QT Pro, but after I am done doing an import and transfer the DV file to my back up >drive... I cant seem to get the import to pull up in iMovie again. Do you have to do the editing right >away after the import or you loose the ability in iMovie?
In iMovie, click VIEW/EVENTS BY VOLUME. You should see your external drive in the Event Library list. You can drag your file from your internal drive to the external drive by dragging and dropping the icon for your event onto the icon for the external drive. If you do it this way, iMovie will still see it.
4) My HD space on my computer is almost full and I thought that I deleted the DV file off my >computer after transfering it to a backup drive. I went into Movies, and iMovies and deleted it... but >it must be stored somewhere else, because I have like 60 GB used still?
It might be in your trash. Try emptying your trash.

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Message was edited by: GTGeek88

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I have a macbook pro mid 2010 17'' 2.66 i7 looking to put a new hard drive in it something like a 250 gb , orig drive 500 gb 5400 toshiba but i don;t really need that much space so i would like some input, type,speed,brand,compatibly,noise Thank You!!

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Your MacBook Pro comes with a 5400 rpm hard drive, so what you can do is to install a smaller, 7200 rpm hard drive, so you will get a better performance. Any 2'5" SATA hard drive will work, but you can have a look at OWC for hard drives > http://eshop.macsales.com/shop/hard-drives/2.5-Notebook/
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Any info would be greatly appreciated...
Deskstar 4tb internal info which is installed in Bay 2
3tb Seagate which I trying to retire and transfer from.
Here are the weblinks to the Deskstar 4tb drive and the compatibility list but I support isn't allowing me to add direct links so add the www. before hand.
(Drive - eshop.macsales.com/item/HGST/0S03664/) (compatibility list - eshop.macsales.com/Descriptions/specs/Framework.cfm?page=macpromid2010.html).

What OSX version?
Disk Utility in later versions of ML and I think Mavericks have problems formatting with 4 TB internal drives.
http://forums.macrumors.com/showthread.php?t=1661024
http://apple.stackexchange.com/questions/112266/why-doesnt-my-mac-pro-see-my-new -4tb-sata-drive

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Hello John
Sorry I haven't got back to you sooner.
Thanks very much for your help, your solution solved my problem.
Thanks again and kind regards
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I plan to use my G4 MDD primarily for home computing, experimenting with digital photography, create DVDs and explore multimedia primarily as a hobby. Please advice me on selection of a decent digital camera and or a DV camera. I am not sure if I have a decent DV camera - whether this will be good enough for still photos as well. My G4 has firewire ports.
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For outdoors the most important thing is the amount of light entering the camera (indoors you can control the lighting with flash / fitted lighting), digital SLRs can have enormous lenses (my 28mm hyperzoom lens has a 72mm diameter), compare this to a compact digital camera with a 12mm diameter lens, I take 36x the light of a compact. And it shows in the picture quality.
I'm a complete duffer with DV cameras so I won't lead you astray with this, but be aware some do offer the option to take digital pictures. Indeed some digital cameras can take low quality short movies.
Let us know if you have any more questions.

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(this would certainly give me time to complete my project while still using my current iTunes library)
If yes, what do I need to do in order to "activate" the new library once it is complete in order to reset iTunes Match and all of the other devices using my iTunes library? What complications can I anticipate?
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What are the advantages/disadvantages of allowing iTunes to "Keep iTunes Media folder organized" and "Copy files to iTunes Media folder when adding to library?"
Any other suggestions, warning, smart alec remarks?
I know there are a lot of questions bound up in this post, but if you have converted your iTunes music collection to one of the lossless or uncompressed formats, I would love to learn from your experience (and am guessing others will as well). Thanks!

In most cases you should be able to re-import your CDs to the existing library - iTunes will automatically replace your media files and retain all previously added metadata. This does depend on the library being the same one as you originally imported the CDs in AAC format (i.e., the same computer or the result of a complete library migration). You should experiment with a couple of CDs to verify this behavior - I've done this successfully to "update" some of the older content of my library which had been imported as 128kbps AAC to 256kbps..
Obviously this approach will put your media into the existing library media folders, which is going to be the simplest approach. If you subsequently want to move the library to a different drive, see turingtest2's user tip on Make a split library portable. If you're concerned about running out of disc space on the drive that currently hosts your library, you could follow these guidelines to move the library to a second, larger drive before starting to re-import using ALAC.
This is the approach I'd recommend, though there are a couple of other possibilities:
Create a new, empty library on the second drive by holding down SHIFT as you start iTunes; when you see this prompt:
click on Create Library..., navigate to the second drive and create the library there (best approach is to create this in a new iTunes folder in the root of the drive. This will guarantee "clean" imports but you'll not be able to re-use any metadata, artwork, playlists, etc. contained in your current library. To switch between libraries, SHIFT-start and use the Choose Library... option to select the library you want to be active.
On the second drive, create a folder called iTunes in the root and a folder called iTunes Media inside this. Then, with iTunes running against your current library, select Edit > Preferences > Advanced, change the iTunes Media folder location to the one you've just created (i.e., X:\iTunes\iTunes Media, if the second drive is "X:". Also make sure that the Keep iTunes Media folder organized and Copy files to iTunes Media folder... options are checked. When you re-import your CDs the media files should be placed on the second drive ... note, though, that I've not verified that this approach will work - in theory it should do but you should definitely test with one or two CDs before going any further. This approach will result in a "split" library where your library database is on the C: drive and the media divided between drives (since your iTunes Store purchases will still be on C:). This is generally not a good idea (if for no other reason than making creation and maintenance of a backup of your library more difficult). Again, tt2's notes on Make a split library portable describe how to bring the library into a consistent, well-formed layout.

Need advice on organizing/importing - don't really understand

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